Attachment_2_-_ADMIN2.pdf

California Department of Fish and Wildlife Fiberglass Medium Size Center Console Patrol Boat

BU 3600 RFQ 0000032468

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ADMINISTRATIVE REQUIREMENTS

EXPERIENCE

The bidder shall be able to demonstrate a history and expertise in the sale/manufacturing of fiberglass center console boats and shall have been in business continuously for a minimum of 60 consecutive months prior to this bid.

DESCRIPTIVE LITERATURE

Bidder shall submit complete descriptive literature with the bid and are to note their brand name and catalog or model number. Descriptive literature shall be annotated to specify the applicable page, brand, model and item(s).

FAILURE TO SUBMIT DESCRIPTIVE LITERATURE BY THE BIDDER, MAY BE

CONSIDERED NON-RESPONSIVE AND NOT ACCEPTED.

DRAWINGS

Bidder shall submit one set of plans designed to coordinate with these specifications shall be submitted with the bid proposal. Design drawings shall include, but are limited to, profile plan, deck plan, and interior plan.

WORKMANSHIP

The equipment and any accessories shall be a product of good workmanship and shall be free from any defects that will affect their appearance or serviceability. This includes but not limited to no scratches on paint, fiberglass, or aluminum, no sharp edges from machining or installation, wiring is securely fastened and free of obstructions, and all hardware is installed correctly. Sharp corners on all material shall be rounded to prevent personnel injury.

MANUFACTURER’S PLATE REQUIRED

A plate identifying the manufacturer, tare weight, gross vessel weight, date of manufacture and all other information as specified by the Coast Guard, shall be attached to per U.S. Coast Guard specifications. A Coast Guard issued hull identification number (HIN) shall be permanently affixed to or embedded in the transom and at another interior location per U.S.

Coast Guard standards. Any further ID plates required by Coast Guard standards and/or American Yacht Council shall also be included.

STATE REQUESTED OPTIONS/UPGRADES UNANTICIPATED TASK

For the purpose of this procurement, the State will reserve an amount equal to 10 percent of the bid amount to allow for State requested options/upgrades (components, equipment, parts, etc. that provide additional functionality to the specification), unanticipated tasks (additional work that must be performed which was wholly unanticipated and is not specified in the specifications, but which in the opinion of both parties is necessary), and unforeseen components or labor, etc. necessary to complete the requirements as indicated within the agreement. This is the maximum amount that will be available for State requested and approved options/upgrades, components, additional work, etc. after Purchase Order award.

All Unanticipated Tasks must be defined and authorized by Attachment 6 -Work Authorization Form. The Contractor will submit a Work Order Authorization Form to the CDFW and, after CDFW’s approval, can proceed with the approved changes which will be charged to this outlined allowance.

Each Work Authorization Form shall consist of a detailed statement of the work to be performed, an estimated time schedule for the performance of the work, and the

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Contractor’s itemized and total one-time and on-going costs, or cost reductions, of the Work Authorization. Prior to commencing work, the Work Authorization must be signed by the Contractor’s designated representative and by the State’s or designated representative. The executed Work Authorization will thereby be incorporated in the contract. A Purchase Order Change or Amendment will NOT be needed if there is no change to the PO amount.

The Contractor is not entitled to any portion of the additional 10 percent unless the extra components, labor, tasks, etc. are documented and approved by CDFW.

PRE-CONSTRUCTION CONFERENCE

Prior to the commencement of construction of the boat, a CDFW representative from the Law Enforcement Division shall schedule a conference with the manufacturer’s factory with the awarded contractor's representatives on the telephone. The representative of CDFW's Law Enforcement Division will review in detail the necessary drawings, designs, measurements, etc. The conference shall be scheduled within thirty (30) days from the receipt of the award of Purchase Order; within seven (7) calendar days, contractor shall contact the agency to schedule the pre-construction conference.

Pre-construction conference will be held by telephone or video. At least five (5) working days prior to the pre-construction conference, contractor shall provide legible drawings with dimensions (top view, side view. front view, and layout etc.) to CDFW.

The pre-conference shall be held prior to the start of any construction. The purpose of this pre- construction conference is to review drawings, design, etc. In addition, the contractor shall provide a production timeline for construction.

CDFW Representative Contact Information: John Clithero Phone: (707) 765-1023 Email: John.Clithero@wildlife.ca.gov

SEA TRIALS

All sea trials shall be performed by the manufacturer prior to the delivery at the manufacturer's location. All systems shall be tested for a minimum of two (2) hours prior to delivery.

DELIVERY, INSPECTION AND ACCEPTANCE

Delivery is to be completed in full on or before 365 days after receipt of the purchase order.

Additional delivery time may be granted upon mutual consent between CDFW and the Contractor. DGS and the Contractor may execute written amendments to this Agreement to allow for additional delivery time.

CDFW personnel will pick up at Contractors location within 500 miles of San Luis Obispo, Contractors outside of this radius shall deliver the boat and trailer to the address below for inspection.

TRANSPORTATION RESPONSIBILITIES AND GUIDELINES

The boat shall be towed or loaded onto a flatbed for transportation purposes. Moreover, it shall not be driven by the Contractor more than 100 miles. Upon acceptance of the Boat, the Contractor shall document the actual number of miles on the odometer.

mailto:Clithero@wildlife.ca.gov

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These transportation instructions are imperative to maintain the Boat’s condition, safety and protection standards during transit. Any deviation from these guidelines may result in penalties or contract termination, subject to the discretion of the State.

The Contractor shall assume full responsibility for all expenses and costs associated with the transportation of Boat from the Contractor’s location to the delivery location and vice versa.

This includes, but is not limited to, coordinating and arranging transportation logistics, securing necessary permits and documentation, and ensuring safe and timely delivery of the Boat.

Inspection will be done at the time of delivery at the final destination by State inspector(s).

Completion of inspection or acceptance by the State inspector shall in no way release the dealer from satisfying the requirements of the contract, specifications, and warranty. The dealer shall correct deviations from the specified requirements that are detected by the owning agency in an expeditious manner at no expense to the owning agency.

The patrol boat shall be delivered on the trailer to the below addresses.

Contractor shall contact John Clithero at (707) 765-1023 at least 2 weeks prior to deliver to make delivery arrangements.

Deliver to:

Boat and Trailer to: CDFW San Luis Obispo Field Office

3196 S. Higuera St.

San Luis Obispo, CA 93401

Attention: Matt Gil (831) 212-5989

FAILED ACCEPTANCE

Should the vessel & trailer or any of the equipment provided fail to meet the State's minimum conditions, requirements, or other applicable standards, specifications, or guidelines, the following resolution process will be employed.

A. CDFW will notify the Contractor in writing within five (5) business days after delivery of the vessel & trailer of any acceptance problems by identifying the specific inadequacies and/or failures in the services performed and/or the products produced by Contractor. An email from the CDFW to the Contractor will be allowed as the initial problem notification document.

B. Contractor will, within five (5) business days after initial problem notification, respond to CDFW by submitting a detailed explanation describing precisely how the identified services and/or products actually adhere to and satisfy all applicable requirements, and/or a proposed corrective action plan to address the specific inadequacies and/or failures in the identified services and/or products. Failure by the Contractor to respond to the CDFW initial problem notification within the required time limits may result in immediate contract termination. In the event of such termination, the contractor will remove the boat and trailer from the CDFW site and the order will be cancelled at no cost to CDFW. An email from Contractor to the CDFW Representative Contact will be allowed as the response to initial problem notification document.

C. CDFW will, within five (5) business days after receipt of Contractor’s detailed explanation and/or proposed corrective action plan, notify the Contractor in writing whether it accepts or rejects the explanation and/or plan. If CDFW rejects the explanation and/or plan, the Contractor will submit a revised corrective action plan within three (3) business days of notification of rejection. Emails are allowed as the communication medium. Failure by the

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Contractor to respond to the State’s notification of rejection by submitting a revised corrective action plan within the required time limits may result in immediate contract termination. In the event of such termination, the contractor will remove the boat and trailer from the CDFW site and the order will be cancelled at no cost to CDFW.

D. CDFW will within three (3) business days of receipt of the revised corrective action plan, notify Contractor in writing whether it accepts or rejects the revised corrective action plan. Rejection of the revised corrective action plan will result in immediate contract termination. In the event of such termination, the contractor will remove the boat and trailer from the CDFW site, and the order will be cancelled at no cost to the CDFW. Emails are allowed as the communication medium.

BOOKS AND MANUALS

Contractor shall provide at the time of boat delivery, at least one (1) hard copy of complete operator/instruction manual(s), one (1) hard copy of service manual specific to this fiberglass center console boat and trailer at time of delivery. Contractor shall also provide at least one

(1) hard copy of the operator/instruction manual for each piece of electronics equipment provided.

BOAT / TRAILER REGISTRATION

The original dealer’s “Report of Sale" shall be furnished by all California licensed dealers at the time of delivery of each unit or units covered by these specifications.

A “Manufacturer's Statement of Origin" and original "Bill of Sale" on the vendor's letterhead may be supplied for each unit in lieu of a dealer's Report of Sale, if the supplier is not a registered California dealer.

WARRANTY

Copies of the manufacturer's warranties (including purchased equipment) shall be provided at the time of delivery.

The hull, deck, and console shall have a minimum one-year manufacturer's warranty on materials and workmanship.

Engine shall include full manufacturer's warranty from acceptance date.

Equipment, electronics, and miscellaneous shall include manufacturers standard warranties.

The manufacturer or their authorized dealer shall respond to warranty requests within one (1) business day of report of a failure from the California Department of Fish and Wildlife and shall dispatch a factory representative to address any workmanship-related issues.

Manufacturer must have a Warranty Service provider.

All products offered must conform to the warranty language identified in the General Provisions, 19. Warranty.

Contractor shall bear all material, labor and transportation costs for repair or defects as well as failures occurring within the warranty period.