Attachment 2 - 002Option 1 Segment 3 Technical Specification.pdf

Memphis District Invitation for Bid No. W912EQ-14-B-0010

U.S. Army Corps of Engineers Memphis District

INSTALLATION OF DISCHARGE PIPE

STA 13+50 TO STA 22+00

Grand Prarie Area Demonstration Project Prarie County, Arkansas

(OPTION #1 TO GRAND PRAIRE PUMPING STATION SUPERSTRUCTURE

AND INSTALLATION OF EQUIPMENT CONTRACT)

CONTRACT SPECIFICATIONS

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 22 00.00 10 MEASUREMENT AND PAYMENT

01 33 00 SUBMITTAL PROCEDURES

01 57 25.00 11 STORM WATER POLLUTION PREVENTION PLAN

DIVISION 03 - CONCRETE

03 15 13.00 10 WATERSTOPS

03 30 53 MISCELLANEOUS CAST-IN-PLACE CONCRETE

DIVISION 05 - METALS

05 50 04.00 10 STEEL PIPE MATERIALS AND ACCESSORIES

05 50 13 MISCELLANEOUS METAL FABRICATIONS

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING

23 03 00.00 20 BASIC MECHANICAL MATERIALS AND METHODS

DIVISION 26 - ELECTRICAL

26 42 17.00 10 CATHODIC PROTECTION SYSTEM (IMPRESSED CURRENT)

DIVISION 27 - COMMUNICATIONS

27 21 10.00 10 FIBER OPTIC CABLE INSTALLATION-UNDERGROUND

DIVISION 31 - EARTHWORK

31 05 22 GEOTEXTILES USED AS FILTERS

31 11 00 CLEARING AND GRUBBING

31 23 00.00 20 EXCAVATION, FILL, BACKFILL AND EMBANKMENT FOR STRUCTURES

31 62 16.16 STEEL H-PILES

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 11 23 AGGREGATE COURSE

32 31 13 CHAIN LINK FENCES AND GATES

32 92 19 SEEDING AND FERTILIZING

DIVISION 33 - UTILITIES

33 71 02.00 20 UNDERGROUND ELECTRICAL DISTRIBUTION

DIVISION 35 - WATERWAY AND MARINE CONSTRUCTION

35 31 19.00 11 STONE PROTECTION

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

SECTION 01 22 00.00 10

MEASUREMENT AND PAYMENT

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES (BASE

BID):

1.2 JOB PAYMENT ITEMS

Payment items for the work of this contract for which contract job payments will be made are listed in the BIDDING SCHEDULE and described below. All costs for items of work, which are not specifically mentioned to be included in a particular job or unit price payment item, shall be included in the listed job item most closely associated with the work involved. The job price and payment made for each item listed shall constitute full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.2.1 Mobilization and Demobilization (Line Item 1001)

Payment will be made for costs associated with mobilization and demobilization, as defined in Section 00 70 00.00 11 - CONTRACTING CLAUSES,(BASE BID), Paragraph entitled PAYMENT FOR MOBILIZATION AND

DEMOBILIZATION.

Unit of Measure: Job (JA)

1.2.2 Environmental Protection (Line Item 1002)

Payment will be made for the costs associated with operations necessary for environmental protection as specified in Section 01 57 20.00 10 - ENVIRONMENTAL PROTECTION. The Contractor shall be responsible for payment of fees associated with environmental permits, application, and/or notices obtained by the Contractor. The Contractor shall be responsible for payment of all fines/fees arriving from violation or non-compliance with Federal, State, Regional, and local laws or regulations. The Government will not provide any compensation for payments of fines/fees, in the event that fines/fees are incurred by the Contractor.

Unit of Measure: Job (JA)

1.2.3 Cathodic Protection (Line Item 1004)

Payment for the cathodic protection system shall include all wiring, test stations, cabinets, miscellaneous hardware, primary and secondary services

SECTION 01 22 00.00 10 Page 1 for the system as specified in Section SECTION 26 42 17.00 10 - CATHODIC PROTECTION SYSTEM (IMPRESSED CURRENT). This item shall include the operation and maintenance manual, and the training, testing, and inspection personnel required to install a complete and adjusted system. This item also includes coordination with the local utility company. The Contractor shall pay the utility company the initial cost of the installation. This pay item also includes testing of the system.

Unit of Measure: Job (JA)

1.2.4 Discharge Pipes and Accessories (Line Item 1005)

Payment will be made for costs associated with the fabrication, delivery, and placement of the dual pipeline, including all fittings, valves, coupling, end caps, manways, heat tracing, protective bollards and associated items required for a complete installation, as specified in Section SECTION 05 50 04.00 10 - STEEL PIPE MATERIALS AND ACCESSORIES. All electrical requirements will be as specified in SECTION 33 71 02.00 20 -

UNDERGROUND ELECTRICAL DISTRIBUTION.

Unit of Measure: Job (JA)

1.2.5 Fiber Optic System-48 Fiber Count (Line Item 1006)

Payment for the fiber optic system shall include fiber optic cable and optical cable cabinets, including all fittings, marking tape, machines, methods, restoration of surfaces, pad, conduits, grounds, splice enclosures, splice trays and associated items required for the complete installation, as specified in Section 27 21 10.00 10 - FIBER OPTIC CABLE INSTALLATION-UNDERGROUND. This item shall include the operation and maintenance manual, and the training, testing, and inspection personnel required to install a complete and adjusted system. This pay item also includes testing of the system.

Unit of Measure: Job (JA)

1.2.6 Fencing (Line Item 1007)

Payment for the Fencing shall include chainlink fence, security gate, cabinets, including all fittings, splices, ties, bolts and associated items required for the complete installation, as specified in Section 32 31 13 -

CHAIN LINK FENCE AND GATES.

Unit of Measure: Job (JA)

1.3 UNIT PRICE PAYMENT ITEMS

Payment items for the work of this contract on which the contract unit price payments will be made are listed in the BIDDING SCHEDULE and described below. The unit price and payment made for each item listed shall constitute full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for each of the unit price items.

1.3.1 Silt Fence/Erosion Control Berm (Line Item 1003AA)

SECTION 01 22 00.00 10 Page 2

1.3.1.1 Payment

Payment for Silt Fences/Erosion Control Berm as specified herein will be made at the contract unit price per linear foot for "Silt Fences/Erosion Control Berm". Price and payment shall constitute full compensation for furnishing all plant, labor, materials and equipment, including geotextile fabric, and performing all operations necessary for the placement and maintenance of Silt Fences throughout the contract period, including final dressing and cleanup.

1.3.1.2 Measurement

Measurement for Silt Fences satisfactorily placed will be made by the linear foot.

Unit of measure, Linear Foot: LF.

1.3.2 Check Dams (Line Item 1003AB)

1.3.2.1 Payment

Payment for Check Dams as specified herein will be made at the contract unit price per linear foot for "Check Dams". Price and payment shall constitute full compensation for furnishing all plant, labor, materials and equipment, and performing all operations necessary for the installation and maintenance of the Check Dams throughout the contract period, including final dressing and cleanup. Riprap for check dams shall be as specified in Section 35 31 19.00 11- STONE PROTECTION.

1.3.2.2 Measurement

Measurement for Rock Check Dams satisfactorily placed will be made by the linear foot.

Unit of measure, Linear Foot: LF.

1.3.3 Thrust Blocks with Piling (Line Item 1008)

1.3.3.1 Payment

Payment for the Trust Blocks with associated piling supporting the thrust blocks, as specified herein, will be made at the contract unit price per each for "Thrust Blocks w/ Piling". Price and payment shall constitute full compensation for furnishing all plant, labor, materials and equipment, including all concrete, rebar, and support piles, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for each of the unit price items. Concrete for thrust block is specified in SECTION 03 30 53 - MISCELLANEOUS CAST IN PLACE CONCRETE and the piles are specified in SECTION 31 62 16.16 - STEEL H-PILES

1.3.3.2 Measurement

Measurement for for Thrust Blocks with Piling will be made based on each of the two pile supported thrust blocks located at the surge tanks and accessories.

Unit of measure, Each: EA.

SECTION 01 22 00.00 10 Page 3

1.3.4 Surge Tanks and Accessories (Line Item 1009)

1.3.4.1 Payment

Payment for Surge Tanks and Accessories, as specified herein, will be made at the contract unit price per each for "Surge Tanks and Accessories".

Price and payment shall constitute full compensation for furnishing all plant, labor, materials and equipment, including all concrete, rebar, embedded pipe, valves, access hatches, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for each of the unit price items.

1.3.4.2 Measurement

Measurement for Surge Tanks and Accessories will be made based for the tanks.

Unit of measure, Each: EA.

1.3.5 Clearing and Grubbing (Line Item 1010)

1.3.5.1 Payment

Payment will be made for costs associated with clearing and grubbing of the construction right-of-way from pipeline Station 13+50 to 22+00 as specified in Section 31 11 00 - CLEARING AND GRUBBING.

1.3.5.2 Measurement

Clearing and grubbing will be measured in acres of clearing and grubbing actually performed.

Unit of Measure: Acre (AC)

1.3.6 Excavation (Line Item 1011)

1.3.6.1 Payment

Payment will be made for costs associated with excavation to grade, including all backfill and fill around the storage tanks, as specified in Section 31 23 00.00 20 - EXCAVATION, FILL, BACKFILL AND EMBANKMENT FOR STRUCTURES and to the lines and grades shown on the drawings.

1.3.6.2 Measurement

The unit of measurement for excavation of the pipe trench will be the cubic yard, computed by the average end area method from cross sections taken before and after the excavation operations. The volume to be paid for will be the number of cubic yards of material measured in its original position and removed by the trench excavation to the lines and grades shown on the drawings. The Contractor will only be paid for the required excavation of the pipe trench only. All other excavations necessary within the Right-of-Way to construct the embankment to the lines and grades as shown on the drawings and provide positive drainage throughout the Right-of-Way limits including excavation for surface water removal from the excavation trench will be incidental and not computed for pay quantities. Over excavation is the responsibility of the Contractor per Section

31 23 00.00 20 - EXCAVATION, FILL, BACKFILL AND EMBANKMENT FOR STRUCTURES

SECTION 01 22 00.00 10 Page 4

Unit of Measure: Cubic Yard (CY)

1.3.7 Compacted Embankment (Line Item 1012)

1.3.7.1 Payment

Payment will be made for costs associated with compacted embankment and backfilling the trench including all low areas along pipeline and fill required along the access road, as specified in Section 31 23 00.00 20 -

EXCAVATION, FILL, BACKFILL AND EMBANKMENT FOR STRUCTURES.

1.3.7.2 Measurement

The unit of measurement for the placement of compacted fill for this item will be the cubic yard and quantities will be determined by the average end area method. The basis for the measurement will be cross sections of the areas to be filled taken after the trench excavation operations and placement of the pipe bedding, versus the final surveyed gross section of the completed embankment. The volume to be paid will be the number of cubic yards of material measured in its final position and placed in the embankment, less the volume occupied by the 2 (121-inch OD) pipes.

Unit of Measure: Cubic Yard (CY)

1.3.8 Pipe Bedding (Line Item 1013)

1.3.8.1 Payment

Payment will be made for costs associated with furnishing and placement of the bedding for the pipeline, as specified in Section 31 23 00.00 20 -

EXCAVATION, FILL, BACKFILL AND EMBANKMENT FOR STRUCTURES.

1.3.8.2 Measurement

Bedding for the pipes will be measured for payment by the ton (TN) (2,000 pounds) by weighing each truckload to the nearest 0.1 ton, and the final quantity of the whole sum will be rounded to the nearest whole ton. The bedding will be measured for payment by being weighed on approved scales before being placed in the work.

Unit of Measure: Ton (TN) (2,000 pounds).

1.3.9 Aggregate Surface Course (Line Item 1014)

1.3.9.1 Payment

Payment will be made for costs associated with furnishing and placement of the aggregate surface course for the access road, access road at the manways, and access road to the surge tanks, as specified in Section 32 11 23 -

AGGREGATE COURSE.

1.3.9.2 Measurement

The aggregate surfacing will be measured by the ton (2000 pounds) by weighing each truckload to the nearest 0.1 ton, and the final quantity of the whole sum will be rounded to the nearest whole ton. The aggregate surfacing will be measured for payment by being weighed on approved scales before being placed in the work.

SECTION 01 22 00.00 10 Page 5

Unit of measure: Ton(2,000 pounds).

1.3.10 Geotextile (Line Item 1015)

1.3.10.1 Payment

Payment will be made for the costs associated with the furnishing and placement of the geotextile for the aggregate surfacing, as specified in Section 31 05 22- GEOTEXTILES USED AS FILTERS.

1.3.10.2 Measurement

The unit of measurement for the placement of this item will be the square yard. The area to be paid for will be the number of square yards of material measured in its final position.

Unit of Measure: Square Yard (SY)

1.3.11 Turfing (Line Item 1016)

1.3.11.1 Payment

Payment will be made for costs associated with the seeding and fertilizing and mulching of embankments and disturbed portions of the right-of-way, as specified in Section 32 92 19 - SEEDING AND FERTILIZING. Separate excavation, hauling, and spreading or piling of topsoil and related miscellaneous operations will be considered subsidiary obligations of the Contractor, covered under the contract unit price for turfing.

1.3.11.2 Measurement

Turfing will be measured in acres of areas actually seeded and fertilized and mulched.

Unit of Measure: Acre (AC)

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

-- End of Section --

SECTION 01 22 00.00 10 Page 6

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Contract Clauses "FAR 52.236-5, Material and Workmanship," paragraph (b) and "FAR 52.236-21, Specifications and Drawings for Construction," paragraphs (d), (e), and (f) apply to all "submittals." Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to start of construction (work) issuance of contract notice to proceed or commencing work on site or the start of the next major phase of the construction on a multi-phase contract, includes schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

Certificates of insurance

Surety bonds

List of proposed Subcontractors

List of proposed products

Construction Progress Schedule

Network Analysis Schedule (NAS)

Submittal register

Schedule of prices

Health and safety plan

Work plan

Quality Control(QC) plan

Environmental protection plan

Accident Prevention Program

SD-02 Shop Drawings

SECTION 01 33 00 Page 1

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

Design submittals, design substantiation submittals and extensions of design submittals.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

1.1.2 Approving Authority

Approving authority rests with the Contracting Officer and his/her Authorized Representative(s). Approval actions and correspondence with the Contractor shall be made through the Wynne Area Office.

1.1.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD-01 Pre-Construction Submittals noted above, construction, materials, SECTION 01 33 00 Page 2 products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal Register; G

1.3 SUBMITTAL REGISTER

Submit the submittal register at least seven days prior to the prework conference. Verify that all submittals required for the project are listed and add any missing submittals. Complete the following on the register:

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

1.3.1 Government Approved G

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause entitled, "Specifications and Drawings for Construction," they are considered to be "shop drawings."

1.3.2 Designer of Record Approved/Government Conformance Review (DA/CR)

1.3.2.1 Deviations to the Accepted Design

Designer of Record approval and the Government's concurrence are required for any proposed deviation from the accepted design which still complies with the contract before the Contractor is authorized to proceed with material acquisition or installation. Within the terms of the Contract Clause entitled, "Specifications and Drawings for Construction", they are considered to be "shop drawings." If necessary to facilitate the project schedule, the Contractor and the DOR may discuss a submittal proposing a deviation with the Contracting Officer's Representative prior to officially submitting it to the Government. However, the Government reserves the right to review the submittal before providing an opinion, if deemed necessary. In any case, the Government will not formally agree to or provide a preliminary opinion on any deviation without the DOR's approval or recommended approval. The Government reserves the right to non-concur with any deviation from the design, which may impact furniture, furnishings, equipment selections or operations decisions that were made, based on the reviewed and concurred design.

1.3.3 Designer of Record Approved/Government Approved (DA/GA)

SECTION 01 33 00 Page 3

In addition to the above stated requirements for proposed deviations to the accepted design, both Designer of Record and Government Approval and, where applicable, a contract modification are required before the Contractor is authorized to proceed with material acquisition or installation for any proposed variation to the contract (the solicitation and/or the accepted proposal), which constitutes a change to the contract terms. Within the terms of the Contract Clause entitled, "Specifications and Drawings for Construction," they are considered to be "shop drawings." The Government reserves the right to accept or reject any such proposed deviation at its discretion.

1.3.4 Information Only

Submittals not requiring Government approval will be for information only.For Design-build construction all submittals not requiring Designer of Record or Government approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.4 FORWARDING SUBMITTALS REQUIRING GOVERNMENT APPROVAL

Submittals Required from the Contractor

Update the following fields.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code

Column (k): Date of action used to record Contractor's review when forwarding submittals to Area Engineer.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.5 PREPARATION

1.5.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels to office of approving authority. Transmit submittals with transmittal form prescribed by Contracting Officer and standard for project. On the transmittal form identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled, "Identifying Submittals," of this section.

Use the attached sample transmittal form (ENG Form 4025) for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form. These forms [will be furnished to the Contractor][are included in the QCS software that the Contractor is required to use for this contract]. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

SECTION 01 33 00 Page 4

1.5.2 Identifying Submittals

When submittals are provided by a Subcontractor, the Prime Contractor is to prepare, review and stamp with Contractor's approval all specified submittals prior to submitting for Government approval.

Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction contract number.

c. Date of the drawings and revisions.

d. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other subcontractor associated with the submittal.

e. Section number of the specification section by which submittal is required.

f. Submittal description (SD) number of each component of submittal.

g. When a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

h. Product identification and location in project.

1.5.3 Format for SD-02 Shop Drawings

Shop drawings are not to be less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless other form is required.

Drawings are to be suitable for reproduction and be of a quality to produce clear, distinct lines and letters with dark lines on a white background.

Present 8 1/2 by 11 inches sized shop drawings as part of the bound volume for submittals required by section. Present larger drawings in sets.

Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph entitled, "Identifying Submittals," of this section.

Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location adjacent to the title block. Place the Government contract number in the margin, immediately below the title block, for each drawing.

Reserve a blank space, no smaller than 4" inches on the right hand side of each sheet for the Government disposition stamp.

Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings.

Identify materials and products for work shown.

Include the nameplate data, size and capacity on drawings. Also include

SECTION 01 33 00 Page 5 applicable federal, military, industry and technical society publication references. The contractor shall submit all submittals in PDF format in addition to hard copies.

1.5.4 Format of SD-03 Product Data and SD-08 Manufacturer's Instructions

Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

Indicate, by prominent notation, each product which is being submitted;

indicate specification section number and paragraph number to which it pertains.

Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project, with information and format as required for submission of SD-07 Certificates.

Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, submit as specified for SD-07 Certificates.

Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer.

State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

Collect required data submittals for each specific material, product, unit of work, or system into a single submittal and marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. Partial submittals will [not] be accepted for expedition of construction effort.

Submit manufacturer's instructions prior to installation.

1.5.5 Format of SD-05 Design Data and SD-07 Certificates

Provide design data and certificates on 8 1/2 by 11 inches paper. Provide a bound volume for submittals containing numerous pages.

1.5.6 Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

Provide reports on 8 1/2 by 11 inches paper in a complete bound volume.

Indicate by prominent notation, each report in the submittal. Indicate specification number and paragraph number to which it pertains.

1.5.7 Format of SD-01 Preconstruction Submittals and SD-11 Closeout

SECTION 01 33 00 Page 6

Submittals

When submittal includes a document which is to be used in project or become part of project record, other than as a submittal, do not apply Contractor's approval stamp to document, but to a separate sheet accompanying document.

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of Copies of SD-02 Shop Drawings

Submit six copies of submittals of shop drawings requiring review and approval only by QC organization and seven copies of shop drawings requiring review and approval by Contracting Officer.

1.6.2 Number of Copies of SD-03 Product Data

Submit in compliance with quantity requirements specified for shop drawings.

1.6.3 Number of Copies SD-05 Design Data and SD-07 Certificates

Submit in compliance with quantity requirements specified for shop drawings.

1.6.4 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports

Submit in compliance with quantity and quality requirements specified for shop drawings other than field test results that will be submitted with QC reports.

1.6.5 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

Unless otherwise specified, submit three sets of administrative submittals.

1.7 INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals.

The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work;

and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.8 VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government.

1.8.1 Considering Variations

Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met

SECTION 01 33 00 Page 7 and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.8.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item.

Clearly mark the proposed variation in all documentation.

Check the column "variation" of ENG Form 4025 for submittals which include proposed deviations requested by the Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal.

The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.8.3 Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.8.4 Review Schedule Is Modified

In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.

1.9 SUBMITTAL REGISTER AND DATABASE

Prepare and maintain submittal register, as the work progresses. Use electronic submittal register program furnished by the Government or any other format. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and (i) as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment. This list may not be all inclusive and additional submittals may be required. Maintain a submittal register for the project in accordance with Section 01 45 02.00 11 QUALITY CONTROL SYSTEM (QCS)(BASE BID). The Government will provide the initial submittal register in electronic format with the following fields completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, SECTION 01 33 00 Page 8 e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Column (f): Indicate approving authority for each submittal.

The database and submittal management program will be furnished to Contractor on a Writable Compact Disk (CD-R), for operation on Windows based personal computer.

Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

The Designer of Record shall develop a complete list of submittals during design and identify required submittals in the specifications, and use the list to prepare the Submittal Register. The list may not be all inclusive and additional submittals may be required by other parts of the contract.

The Contractor is required to complete the submittal register and submit it to the Contracting Officer for approval within 30 calendar days after Notice to Proceed. The approved submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period. Coordinate the submit dates and need dates with dates in the Contractor prepared progress schedule. Submit monthly or until all submittals have been satisfactorily completed, updates to the submittal register showing the Contractor action codes and actual dates with Government action codes. Revise the submittal register when the progress schedule is revised and submit both for approval.

1.9.1 Use of Submittal Register

Submit submittal register as an electronic database, using submittals management program furnished to Contractor. Submit with QC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals. Coordinate and complete the following fields on the register database submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.9.2 Contractor Use of Submittal Register

Update the following fields[ in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor] with each submittal throughout contract.

SECTION 01 33 00 Page 9

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.9.3 Approving Authority Use of Submittal Register

Update the following fields[ in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor].

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.9.4 Action Codes

Entries for columns (j) and (o), are to be used are as follows (others may be prescribed by Transmittal Form):

1.9.4.1 Government Review Action Codes

"A" - "Approved as submitted"; "Completed"

"B" - "Approved, except as noted on drawings"; "Completed"

"C" - "Approved, resubmission required"; "Resubmit"

"D" - "Returned by correspondence"; "Completed"

"E" - "Disapproved (See attached)"; "Resubmit"

"F" - "Receipt acknowledged"; "Completed"

"G" - "Other (Specify)"; "Resubmit"

"X" - "Receipt acknowledged, does not comply"; "Resubmit"

1.9.4.2 Contractor Action Codes

NR - Not Received

AN - Approved as noted

A - Approved

RR - Disapproved, Revise, and Resubmit

1.9.5 Copies Delivered to the Government

SECTION 01 33 00 Page 10

Deliver one copy of submittal register updated by Contractor to Government with each invoice request. Deliver in electronic format, unless a paper copy is requested by Contracting Officer.

1.10 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

b. Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A."

c. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

e. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 15 working days for submittals for QC Manager approval and 20 working days for submittals for Contracting Officer approval. Period of review for submittals with Contracting Officer approval begins when Government receives submittal from QC organization.

f. For submittals requiring review by fire protection engineer, allow review period, beginning when Government receives submittal from QC organization, of 30 working days for return of submittal to the Contractor.

g. Period of review for each resubmittal is the same as for initial submittal.

Within 15 calendar days of notice to proceed at the Preconstruction conference, provide, for approval by the Contracting Officer, the following schedule of submittals:

h. A schedule of shop drawings and technical submittals required by the specifications and drawings. Indicate the specification or drawing reference requiring the submittal; the material, item, or process for which the submittal is required; the "SD" number and identifying title of the submittal; the Contractor's anticipated submission date and the approval need date.

i. A separate schedule of other submittals required under the contract but

SECTION 01 33 00 Page 11 not listed in the specifications or drawings. Schedule will indicate the contract requirement reference; the type or title of the submittal;

the Contractor's anticipated submission date and the approved need date (if approval is required).

1.10.1 Reviewing, Certifying, Approving Authority

The QC organization is responsible for reviewing and certifying that submittals are in compliance with contract requirements. Approving authority on submittals is QC Manager unless otherwise specified for specific submittal. At each "Submittal" paragraph in individual specification sections, a notation "G," following a submittal item, indicates Contracting Officer is approving authority for that submittal item.

1.10.2 Constraints

Conform to provisions of this section, unless explicitly stated otherwise for submittals listed or specified in this contract.

Submit complete submittals for each definable feature of work. Submit at the same time components of definable feature interrelated as a system.

When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.10.3 QC Organization Responsibilities

a. Note date on which submittal was received from Contractor on each submittal.

b. Review each submittal; and check and coordinate each submittal with requirements of work and contract documents.

c. Review submittals for conformance with project design concepts and compliance with contract documents.

d. Act on submittals, determining appropriate action based on QC organization's review of submittal.

(1) When QC Manager is approving authority, take appropriate action on submittal from the possible actions defined in paragraph entitled, "Approved/Accepted Submittals," of the section."

(2) When Contracting Officer is approving authority or when variation has been proposed, forward submittal to Government with certifying statement or return submittal marked "not reviewed" or "revise and resubmit" as appropriate. The QC organization's review of submittal determines appropriate action.

e. Ensure that material is clearly legible.

f. Stamp each sheet of each submittal with QC certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first

SECTION 01 33 00 Page 12 sheet only.

(1) When approving authority is Contracting Officer, QC organization will certify submittals forwarded to Contracting Officer with the following certifying statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number _____, is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by Submittal Reviewer _____________________, Date _______ (Signature when applicable)

Certified by QC Manager _____________________________, Date ______" (Signature)

(2) When approving authority is QC Manager, QC Manager will use the following approval statement when returning submittals to Contractor as "Approved" or "Approved as Noted."

"I hereby certify that the (material) (equipment) (article) shown and marked in this submittal and proposed to be incorporated with contract Number _____, is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is approved for use.

Certified by Submittal Reviewer ______________________, Date ______ (Signature when applicable)

Approved by QC Manager _______________________________, Date _____" (Signature)

g. Sign certifying statement or approval statement. The QC organization member designated in the approved QC plan is the person signing certifying statements. The use of original ink for signatures is required. Stamped signatures are not acceptable.

h. Update submittal register [database ]as submittal actions occur and maintain the submittal register at project site until final acceptance of all work by Contracting Officer.

i. Retain a copy of approved submittals at project site, including Contractor's copy of approved samples.

1.11 GOVERNMENT APPROVING AUTHORITY

When approving authority is Contracting Officer, the Government will:

a. Note date on which submittal was received from QC Manager.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph entitled, "Review Notations," of this section and with markings appropriate for action indicated.

SECTION 01 33 00 Page 13

Upon completion of review of submittals requiring Government approval, stamp and date approved submittals. 4 copies of the approved submittal will be retained by the Contracting Officer and two copies of the submittal will be returned to the Contractor. If the Government performs a conformance review of other Designer of Record approved submittals, the submittals will be so identified and returned, as described above.

1.11.1 Review Notations

Contracting Officer review will be completed within 30 calendar days after date of submission. Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" "or approved except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.12 DISAPPROVED OR REJECTED SUBMITTALS

Contractor shall make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the clause entitled, "Changes," is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work.

Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.13 APPROVED/ACCEPTED SUBMITTALS

The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing and other information are satisfactory. Design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal.

SECTION 01 33 00 Page 14

Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work design, dimensions, all design extensions, such as the design of adequate connections and details, etc., and the satisfactory construction of all work.

After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.14 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained. No payment for materials incorporated in the work will be made if all required Designer of Record or required Government approvals have not been obtained. No payment will be made for any materials incorporated into the work for any conformance review submittals or information only submittals found to contain errors or deviations from the Solicitation or Accepted Proposal.

1.15 STAMPS

Stamps used by the Contractor on the submittal data to certify that the submittal meets contract…