ATTACHMENT 1

00 11 21-1

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN-BUILD

A. PART I - GENERAL

A1. Scope of Contract

Provide all labor, materials, tools, equipment, design and construction services necessary to complete the design and subsequent construction of the project described herein and other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 612-165

B. Project Title: Construct Parking Structure Replacing Expiring Lease

C. Project Location: 150 Muir Road, Martinez, CA 94553

D. Scope of Work: ATTACHMENT SOW

E. General Drawing Submission Requirements: Shop Drawing Submission

Requirements are available on the internet at the following address:

http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. (note: these drawings are not completely accurate. A-E shall verify existing conditions.) All drawings will be prepared with the VA Standard Title Block and Border. All drawings shall be produced using AutoCAD 2005 or newer. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be

E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.

G. Incorporated References: The following Department of Veterans

Affairs, Office of Construction and Facilities Management, information is incorporated within the Scope of Work by reference, and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications;

Design Guides; Design Manuals; Standard Details; Design Alerts; and

Quality Alerts.

A2. Definitions

A. Design-Build (D-B) as defined by the Department of Veterans Affairs

(VA) is the procurement by the Government, under one contract, with one firm or Joint Venture (JV) for both design and construction services for a specific project.

1. Contracting Officer (C0): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized

00 11 21-2 representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

“Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

2. Contracting Officer’s Representative (COR): The Contracting

Officer's written designation of a representative responsible for administering contracts under the immediate direction of the

Contracting Officer. For the purposes of this contract the term

“COR” will be used herein.

3. Technical Monitor (TM): This term, as used herein, refers to the person(s) assisting the COR in administering contracts under the immediate direction of the Contracting Officer.

4. Design-Build Contract: This term, as used herein, refers to the

Contract(s) to perform the design and construction of the project.

5. Design-bid-build (D-B-B): The traditional delivery method where design and construction are sequential and contracted for separately with two contracts and two contractors.

6. Contractor: This term, as used herein, refers to the contractor under this contract or the D-B team. The contractor or D-B team is solely responsible for the management (planning, supervision, and contract coordination), design, and (professional) services and installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract.

7. Architect-Engineer (A-E): This term, as used herein, refers to the

A-E firm(s) that is a part of the D-B team, also referred to as D-B

A-E.

8. Project Management: The contractor shall provide an individual in the capacity of a contractor project manager. The contractor project manager shall have legal (on-site signature) authority to represent the Contractor. The Project Manager shall be the initial point of contact for coordinating with the VA.

A3. Pre-Proposal Site Visit (This section will be removed after award.)

A pre-proposal site visit will be conducted in Phase II. The most highly qualified firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will

00 11 21-3 establish the date and time and notify the Phase II offerors in writing. See Federal Acquisition Regulation (FAR) Clause 52.236-27 of this solicitation.

Location: TBD

Date / Time: TBD

All Offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting & Introductions;

2. Review of project and Design-Build method for construction contracting;

3. Specifications;

4. General requirements, Solicitation Documents and Offer Submission

Procedure;

6. Questions and answers;

7. Close; and

8. Site walk through – attendance is optional.

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A5. Permit Requirements

A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting

Construction. This includes working with FAA, local counties, municipalities, and cities.

B. PART II - RESPONSIBILITIES

B1. VA Team

A. The VA team is comprised of the VHA-PCAC Contracting Officer and

Contract Specialist, the COR who will be located at the construction site, and VA Medical Center staff.

B2. Use of Advisors

A. Contractors are advised that VA contractor personnel may assist the

Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential

00 11 21-4 commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a vendor.

B3. Design-Build Team:

A. The D-B team includes all J/V partners, consultants, and sub-contractors to the one firm. The D-B team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. If the D-B Team and A-E contractor are a J/V (not one and the same firm), engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the D-B Team A-E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of the D-B firm, not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor's responsibility to visit the site or ascertain the conditions at each site. In addition, the Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the D-B Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period of performance.

C/D. PART III PROPOSAL REQUIREMENTS (This section will be removed after award.)

For proposal requirements see instructions to offerors in RFP

36C77626R0036.

E. PART IV - POST AWARD REQUIREMENTS

E1. Construction Document Preparation:

A. Design Review Submissions:

1. The Design-Build Team A-E (D-B A-E) shall prepare and submit complete construction documents for review and approval by the VA in

00 11 21-5 accordance with standard professional practice, the Department of

Veterans Affairs RFP (VA RFP), and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions

(examples: demolition, civil, architectural, structural, mechanical, electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at 35%, 65%, 95% and 100% completion stages. Each submission package shall incorporate the final review comments from the previous review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team.

4. Each review submission package shall include the following:

i. 35% design review: Provide three (3) hard copy ANSI E1 and

ANSI C, and PDF review sets. Upload to VA specified electronic document management system.

ii. 65% design review: Provide three (3) hard copy ANSI E1 and

ANSI C, and PDF review sets. Upload to VA specified electronic document management system.

iii. 95% design review: Provide three (3) hard copy ANSI E1 and

ANSI C, and PDF review sets. Upload to VA specified electronic document management system.

iv. 100% design review: Provide three (3) hard copy ANSI E1 and

ANSI C, and PDF review sets. Upload to VA specified electronic document management system.

The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted.

The packages will be distributed to the VA Project Manager, the VA

Medical Center, VA COR and others as determined to be appropriate by the VA Project Manager.

B. Design Review Meetings:

The Design-Build Contractor (and A/E if separate entities) shall attend meetings at the time and place requested by the Contracting Officer and

COR. Minutes of the meetings shall be taken by the Design-Build

Contractor and submitted to the Contracting Officer and COR.

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

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2. Participants will include VA Staff and D-B team members as appropriate for the specific package to be reviewed. D-B team management will be present at each review meeting.

3. The D-B team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. D-B teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR and the D-B Team

Project Manager. See section I. Quality Assurance/Quality Control.

C. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format Revit

2017. See attached Minneapolis VA BIM Management Plan Worksheet and

Minneapolis VA Revit Model Standards V1 for further information.

D. Professional Licensing:

1. The D-B A-E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The D-B A-E shall certify compliance with the VA RFP and all applicable codes.

E. Approved Construction Documents:

1. The final construction document submission package will be submitted by the D-B team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the D-B team.

The VA will have seven (7) calendar days to take approval action.

2. The final construction documents submission package will include:

two (2) hard copy size ANSI E1 and ANSI C complete set of construction drawings. Additionally, the contractor shall provide

PDF, DWG, and RVT. All documents will be uploaded to the VA specified electronic document management system.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 35%, 65%, and 95%

00 11 21-7 submission package reviews and will comply with the VA RFP and SOW and shall include all responses to VA comments.

4. If the final construction documents submission package is not complete, a post submittal may be required the cost of which will be borne by the D-B Team.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6. See PART IV, E2 CONSTRUCTION PERIOD SUBMITTALS for Approved

Construction Document distribution.

F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the D-B team. The construction drawings shall include a coordinated set of the following:

1. Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.

2. Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details.

3. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

4. Architectural drawings including floor plans, building elevations, building sections, wall sections, radiation safety, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

5. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

6. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

7. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes

00 11 21-8 and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

8. Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.

9. Electrical drawings and specifications including site demolition plans, site, floor and roof plans (power, lighting, controls, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

10. Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

11. Parking Control drawings including paving plans, schedules calculations and details for the parking fee collection/parking control system for the entire West Haven Facility.

G. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H. Design Requirements - Compliance with codes and standards.

1. Project design shall follow applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. In the design of new building and alteration work under this contract, the D-B team shall consider all requirements (other than procedural requirements) of:

a. Zoning laws

b. Environmental and erosion control regulations

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c. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building.

Also, similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

3. The D-B team shall consult with appropriate officials of the

Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A-E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide

VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

4. The D-B team shall provide prompt, written notification to the

Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

5. No action may be brought against the D-B Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

6. The D-B team shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and

Health Standards, for occupancy requirements.

I. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the D-B team shall develop and execute a QA/QC plan that demonstrates the project plans and

00 11 21-10 specifications have gone through a rigorous, thorough review and coordination effort.

2. No later than 15 calendar days after receipt of Notice to Proceed, the D-B Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the D-B Team member responsible for QA/QC.

a. Upon its completion each task shall be initialed and dated by the responsible D-B Team member.

b. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

E2. Construction Period Submittals

A. The D-B contractor shall distribute construction documents prepared by the D-B Team to the VA, as required in the SOW.

B. Other submittals - The D-B team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the COR.

C. Project record drawings - The D-B team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the

RFP specifications. The project record drawings will be available for review by the VA COR at all times.

D. Shop drawings and submittals - The D-B A-E shall check government furnished and/or the D-B construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The D-B A-E shall recommend approval, disapproval, or other suitable disposition to the VA COR. The COR will have final approval authority. The D-B A-E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the D-B A-E will request the D-B Construction

Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the D-B A-E shall review all prior submittals for related components of the system before acting on a single component. The D-B A-E shall notify the VA

COR in writing of all deviations from the requirements of the construction documents that he has found in the submittals.

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E3. Project Close-Out

The D-B team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

E4. Site Visits and Inspections

During the construction period the D-B A-E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The

COR has the prerogative to determine the professional discipline(s) required for any visit. The D-B A-E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three

(3) calendar days following the site visit date.

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