Attachment 1 - SOW Construct MTZ Parking Structure 612-165 Nov 2025 - 02052026.pdf

STATEMENT OF WORK

FOR

DESIGN BUILD SERVICES

Construct Parking Structure Replacing Expiring Lease

Project 612-165 November 24, 2025

VA NORTHERN CALIFORNIA HEALTH CARE SYSTEM

MATHER, CALIFORNIA

1. PROJECT PURPOSE AND INTENT

1.1. This Statement of Work (SOW) includes the furnishing of all labor, materials, equipment, supervision, administrative support, and any necessary professional engineering services required for the Design Build effort described therein.

1.2. The project is located at the Martinez VA Campus, located at 150 Muir Road, Martinez, CA 94553.

1.3. The purpose of this project is to construct a 350 spaces parking structure on the Martinez Campus. Construction will be on an existing parking lot with expected loss of one hundred (100) spaces to construction. Project will also result in the demolition of deficient temporary buildings, Building AB-5, AB-6, and AB-7. At the time of demolition these buildings will be vacant. Demolition of a Solar Array will be required as it is located in the footprint of the construction location. And unneeded associated equipment.

1.4. The Design Build (DB) contractor shall furnish:

1.4.1. Design: All design, Design-Build Architect and Engineering (DB AE) services, materials, supplies, equipment, investigations, project supervision, project management, and construction period services associated with this contract. Design shall meet Veteran’s Affair (VA) Design Guides and Design Criteria and VA Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL), including providing a compliant garage that meets VA physical security design guide requirements and access requirements per VA Design guide. Design shall follow all current applicable codes, including, but not limited to, International Building Codes (IBC), National Fire Protection Association (NFPA), and Occupational Safety and Health Administration (OSHA).

1.4.2. Construction: All labor, materials, supervision, and administration for the complete construction of the project.

1.5. A preliminary/pre-proposal site visit is strongly encouraged. Design-Build contractor to coordinate site visit(s) with the Contracting Officer CO. Contractor(s) must take appropriate safety precautions when conducting field investigations and notify the COR of any/all hazardous material, substances and/or circumstance discoveries. VA will provide on-file site drawings for applicable disciplines (i.e. Site, Civil, Architectural, Structural, Seismic, Plumbing, Fire Protection, Mechanical, Electrical, etc.). Not all drawings are in electronic format or up to date, but available as-builts will be provided.

The Design-Build contractor shall be responsible for field verification of existing conditions of all utilities, structures, and barriers.

2. PROJECT OBJECTIVES

2.1. The Design Build Contractor shall provide a fully functional and complete Parking

Structure for the Veteran’s Affairs Northern California Health Care System (VANCHCS) Martinez Campus. The structure is considered to meet life safety design.

Any ATFP or blast/standoff requirements shall meet VA TIL Design Manuals and Specifications.

2.2. The Design Build Contractor shall consider the site in its entirety and develop a parking garage that fits within the site constraints and within the approved budget for the number of spaces required. All finishes shall be approved by the VA. VA constraints include http://www.cfm.va.gov/TIL

ADA and vehicle accessibility to Building R-1, Building 26, R-4, and the rest of the campus.

2.3. The Design Build Contractor shall provide phasing of the garage and roadway to always allow two-directional traffic along the construction site perimeter.

2.4. The Design Build Contractor shall include design demolition drawings removing the solar array, and buildings AB-5, AB-6, and AB-7.

2.5. The Design Build Contractor shall provide all utility connections required (water, sewer, electrical, data), and pay for all city, county, and private utility providers’ fees associated with the connection of utilities. The Design Build Contractor shall immediately begin working with utility providers to avoid delays to the project. No additional compensation shall be awarded for following the standard processes required by utility providers to make changes to their utilities.

2.6. The Design Build Contractor shall relocate all existing utilities that will remain as needed. The Design Build Contractor shall remove and reconnect all existing utilities.

The Design Build Contractor shall cut/cap all abandoned utilities. The 22.5kV underground electrical line running through the site where the new parking garage is owned by PG&E. The VA will not provide allowance for this, and the Design Build Contractor should estimate correctly from PG&E.

2.7. The Design Build Contractor shall provide the structural capability to add a solar panel array(s) that covers the entire top deck or roof system for a separate future project.

2.8. The Design Build Contractor shall not allow any ‘hammerhead’ parking and shall provide loop and straight through parking without any two or more-point turns.

2.9. The Design Build Contractor shall provide security and remote monitoring of controls using existing campus infrastructure.

2.10. National Environmental Policy Act (NEPA) and environmental documentation required for this project shall be developed and managed by the Design Build Contractor, and the Design Build Contractor shall be responsible for coordinating with local and state authorities and paying all fees.

3. PROJECT SCOPE

3.1. Working Hours, Staging, and Security: All construction work shall be during normal hours, 7:30 AM to 4:00 PM unless requested and approved. Any work that creates excessive noise or impacts patient operations, disturb patients or staff is to be accomplished on weekends or outside of VA Martinez Campus normal operations hours.

Definition of excessive noise and vibration etc. will be at the discretion of VA on case-by-case basis. In general, anything more than or equal to 70 dBA is considered excessive noise.

3.1.1. Staging area and laydown area is limited based on the size of the facility and the contractor should plan deliveries with coordinated installation to reduce site storage concerns. Some parking is available across Muir Road but limited along with limited street parking. No contractor parking on site unless within the construction area.

3.1.2. A locked and secured construction fence is acceptable.

3.1.3. Security guards are not required.

3.1.4. VA Security/Background Information is a standard PIV process in coordination with the COR.

3.2. Permits: Any state or utility permitting and monitoring required for this project shall be developed and managed by the Design Build Contractor, and the Design Build Contractor shall be responsible for coordinating with local and state authorities and paying all associated fees.

3.2.1. The contractor shall be responsible for developing and maintaining a Storm Water Pollution Prevention Plan (SWPPP), registering the project with the Storm Water Multiple Application and Report Tracking System (SMARTS) registry, and paying all fees associated with the registration, implementation, and maintenance of the SWPPP and the SMARTS.

3.2.2. The contractor shall hire and pay for a “qualified SWPPP Developer” (QSD), who will be responsible for developing a complete Storm Water Pollution Prevention Plan for this project.

3.2.3. The design build contractor is responsible for permitting w/ PG&E and any required city encroachments. Contractor is responsible for following any city or PG&E details and requirements as part of the permitting process.

3.3. Phasing: The Design Build Contractor shall minimize parking and traffic impacts on the campus and shall be responsible for providing and installing temporary traffic warning signs and directional signs and coordinating temporary traffic changes and posting of signs with the COR and the VA police.

3.3.1. For rare work requiring the closure of one lane, which would need a traffic plan and prior approval from the VA, flaggers would be acceptable to keep 2-way traffic moving. With the street being put back to normal 2-lane 2-way traffic before the day is completed.

3.3.2. The Design Build Contractor shall provide a phased plan that demolishes AB-5, AB-6, AB-7, the buildings’ (AB5, AB6, AB7) existing utilities and connections, and the existing solar panels and structural supports located in the project’s construction site. The Design Build Contractor shall include design demolition drawings removing the solar array, and buildings AB-5, AB-6, and AB-7.

3.3.2.1. AB-5, AB-6, and AB-7 will be empty of all VA furniture before demolition.

3.3.3. Contractor is responsible for providing power to R-4 and what is needed for the garage. R-4 is an occupied building, and power will need to be maintained through the duration of the project. It is anticipated that the building next door, B26, has sufficient power to power R-4. B26 is powered by a 480/277v 400A service feed from PG&E with light electrical load currently on the service. R-4 existing main panel which is believed to be heavily oversized is a 250/600v 800A panel.

3.4. Site Development: Includes new sidewalk access, pathway to maintain VA required access to adjacent buildings and parking areas per VA design guides. Cut and clean site curbs add temporary ramps, asphalt, sidewalks, landscaping, and access around site to maintain appropriate access.

3.4.1. The design build contractor shall be responsible for hauling away and disposing of all excess soil in accordance with governing environmental ordinances.

3.4.2. The design build contractor is responsible for the demolition of AB5, AB6, AB7 are modular buildings, built in 1990 and are not anticipated to have any asbestos or other environmental hazards associated with them. No test reports exist for these associated structures.

3.5. Site Utilities: Including but not limited to, provide new sewer line tie in, manhole, electrical and transformer as required, data connections, storm water, and water connections.

3.5.1. All utilities and telecom outages shall be conducted after normal operation hours.

Submit outage plan and Method of Procedure (MOP) notice thirty (30) calendar days in advance of the anticipated outage date, for all modifications to utility systems affected including electrical, plumbing, lighting, etc. The VA has the discretion to reject requests or extend time beyond 30 days.

3.5.2. VA owned utilities include water and sewer utilities on site. Power and gas on to the campus is owned by PG&E that extends all the way up to the transformer and meter, after which it is VA owned.

3.5.2.1. The Design Build Contractor shall provide electrical connections in accordance with Pacific Gas & Electric (PG&E) requirements and be responsible for paying all required fees. The Design Build Contractor is responsible for all coordination with PG&E and shutdowns required. All shutdowns that affect the campus shall be done over weekends. Design Build Contractor is also responsible for coordinating other utility shutdowns with providers and the VA as required. To include paying all required fees, permitting fees, and meeting utility provider and VA requirements.

3.5.2.2. The Design Build Contractors shall use the PG&E design guide for routing and design standards.

3.5.3. Note: New EHRM OIT Fiber Infrastructure has recently been installed along the loop road.

3.5.4. Emergency power is not required for the parking garage.

3.6. General Parking Structure Requirements:

3.6.1. The design shall include structural supports for a flat solar array support system at the roof level with at least 9 ft. clearance for parking underneath. A cantilevered design is preferred but not required. Solar panels and its support structure shall be design for but not installed due to budgetary constraints. The design shall include an electrical panel for the solar system tie in for the future.

3.6.1.1. The Design Build Contractor is not required to turn over any of the solar system or its components to the VA.

3.6.1.2. The Design Build Contractor is not required to re-cycle the solar panels and/or electronics which are to be demolished based on the building demolition and solar system demolition.

3.6.2. Provide a full garage signage package meeting VA TIL design guides, manuals, and specifications. Include all signage for way finding, egress and other required signage.

3.6.3. Car counter system is not required.

3.6.4. Design and install an anti-suicide system of protection throughout all levels in the garage. Fencing, screening, and other means of suicide prevention shall be designed from the top deck down to between decks to help prevent anyone from easily attempting suicide. This can be found in VA design manuals requirements.

3.6.4.1. Fencing or screening is not required for the ground floor.

3.6.5. The Design Build Contractor shall provide network cameras with ethernet connections (Illustra Pro GEN4 - IPS02-D12-OI04), and will tie into the TR cabinet and TR room that is planned in the parking structure design.

3.6.6. The Design Build Contractor shall provide an Access Control system and is required on this project.

3.6.6.1. The system shall be an expansion of the existing system.

3.6.6.2. A card reader controller Software House iSTAR Ultra G2 - GSTAR008, shall be installed and put on the network via the IT part of this project.

3.6.7. Elevators: Provide two elevators giving access to all floors. Provide elevator lobby and accessible connections to the campus site per VA design guides. The contractor is not expected to correct any ADA issues outside of the construction scope of work or site. DB Contractor shall follow VA specifications and Design Guides from their public TIL share point and website as the design build contractor, it will be up to the design build contractor to follow VA specifications.

VA design guide is for oil hydraulic direct plunger elevators for up to four stops (40ft).

3.6.7.1. Emergency Communications will be required for the elevators.

3.6.7.2. Medical Emergency Service is not required for the elevators.

3.6.7.3. Glass backed elevators are not required for the project.

3.6.7.4. Safety egress of the elevator for VA specifications requires a battery system to allow the elevator to allow passengers to egress or lower elevator for egress during a power or other failure.

3.6.7.5. Machine room less (MRL) elevators are not acceptable in VA design guides, specifications, or for this project.

3.6.8. Design-Build shall incorporate four (4) electric vehicle charging stations.

Charging ports shall have commercial grade Level 2 EVSE chargers. EVSE shall provide a minimum concurrent output of 7.2kW per charging port and be networked. Network connection shall be by cellular network with 1 year of data service included and the EVSE must be capable of authenticating or initiating charge with Radio Frequency Identification (RFID).

3.6.8.1. Issues finding 7.2KW chargers which meet the Buy American Act (BAA) and the current Federal Register could be substituted. The Design Build Contractor shall adhere to the BAA first and foremost. Level 2 EV chargers would not be required in the event they violate the BAA.

3.6.9. Systems that will require remote monitoring will be as required during the design-build process. Monitoring for the OI&T rooms and HVAC systems shall be required and include scope items such as temperature and moisture sensors.

3.6.9.1. The devices will need to be Johnson Controls, to integrate into our Building Management, BMS, system.

3.6.9.2. A Johnson Controls controller will need to be installed and put on the network cabling to the IT infrastructure as part of this project. It shall be networked to our front end, through the OI&T infrastructure.

3.6.9.3. Locations for remote monitoring will be design dependent.

3.6.10. Garage OI&T, Telephone, and Data Cabinet Requirements:

3.6.10.1. Fiber optic cable will need to be run from the parking garage TR to the main server room in Building 21. The Design Build Contractor can utilize the existing fiber loop duct bank. The Design Build Contractor shall follow the latest VA ISTS standards, to include providing dual pathways for the fiber run.

3.6.10.2. Design Build Contractor will need to include an IT closet (TR) or telecom enclosure that meets VA OIT standards. Currently VA Infrastructure Standard for Telecommunications Spaces (ISTS) - v4.0

3.6.10.3. Data can be co-located with an electrical room in telecom enclosure security cabinet. Cooling will still be required for room and enclosure.

3.6.10.4. Telephone: Only lines for the emergency call system for the elevators will be required.

3.6.10.5. Data: will be design dependent.

3.6.10.6. The VA will provide the server switch. All other items are to be provided by the Design Build contractor.

3.7. Additional Design Build Architect-Engineer (DB AE) Design Requirements:

Additional design requirements are below. The scope of DB AE services shall include the following, but not limited to:

3.7.1. DB AE firms need to be licensed in any US state for this VA requirement.

AE firms staffing shall all be licensed. Structural engineers shall be California SE licensed for seismic design.

3.7.2. DB AE shall provide development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include architectural, civil, structural, mechanical, electrical, low voltage, and plumbing for the project.

3.7.3. DB AE site visits are as needed to support the design and construction of the project for each discipline. It is expected that routine visits be made to inspect quality, craftsmanship, and ensure project stays on schedule by reviewing on site RFI issues and conditions with the COR present.

3.7.4. DB AE Design Development: After Notice to Proceed, the Design Build Contractor shall schedule and discuss overall vison of parking structure and importance of various design elements with VA key personnel. For the 35% Design Development drawings, the Design Build Contractor shall provide a 35% design submittal on the Parking Structure design and how it will be incorporated into the existing/remaining site conditions and environment. This includes hillsides, roadways, and structures. As well as the traffic flow incorporation to existing/remain roadway(s). The design parameters shall be discussed during the early kick-off phase of the design project.

3.7.5. The DB AE shall provide their own boundary and topographic survey that is confirmed in the same manner as VA specification 01 00 00 with the contractor verification of boundaries and providing their own survey for quality control.

3.7.6. DB AE shall provide CAD backgrounds of the site to aid in developing conceptual design drawings derived from their site surveys and investigations.

3.7.7. The DB AE shall go to the county for record drawings and perform surveys to confirm VA property boundaries with adjacent property to the project and city. This project will not impact anything outside federal property.

3.7.8. The DB AE will need to provide geotechnical services for this project.

The existing retaining wall at the NW corner of the scope area is part of scope and Design Build Contractor to remediate as necessary.

3.7.9. The DB AE shall investigate and verify existing site water pressure for any required fire protection design requirements that will be laid out in the VA

TIL.

3.7.10. A traffic study is not required.

3.7.11. LEED is not required for this project.

3.7.12. No special or enhanced facade treatments are required on this project. The parking garage shall include a minimum sack and patched complete finished product as a minimum.

3.7.13. Design and install electrical room and separate combined IT closet. IT closet to meet latest OIT standard. Or telecom enclosure in an appropriate space that meets VA Infrastructure Standard for Telecommunications Spaces (ISTS) standards.

3.7.14. The VA Physical Security & Resiliency Design Manual, paragraph 3.7.2.2 states to "include in the design the ability to completely shut down vehicular and pedestrian access to the parking facility when closed." The facility already has gated security system at the main entrances thus not making this a requirement for this structure.

3.7.15. Parking: The AE shall use the VA Barrier Free Design Standard which is a supplement to the Architectural Barriers Act Accessibility Standards (ABAAS).

ADA handicapped spaces will be required. AE to follow VA specifications and VA design guide. The amount of handicapped spaces can be discussed during design process but will need to start by following minimum requirements laid out in the VA Barrier Free Design Standard.

3.7.15.1. There may be some stalls that will need van accessibility with parameters laid out in the VA Barrier Free Design Standard.

3.7.15.2. No compact stalls shall be used on this project

4. DESIGN REQUIREMENT

4.1. VA design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website http://www.cfm.va.gov/TIL/. This design shall meet all VA requirements.

4.2. Utilize Design Build Architect-Engineer (DB AE) Submission Instructions, Volume DB as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise changed by this SOW.

4.3. Site Design Data. The DB AE shall perform field reconnaissance, surveys, site investigations, soil tests, geotechnical reports, and all other activities required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

4.4. VA Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.

5. DESIGN DELIVERABLES

http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc

5.1. Project Schedule. A project schedule indicating design time, phasing, durations, construction activities, critical site visit milestones, and utility shutdowns that will have large impact to buildings or campus utilities

5.2. VA Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.

5.3. The use of a web based submittal system, IE Submittal Exchange, Procore, etc.

identifying every submittal required by the drawing specifications. The DB AE shall provide a draft submittal register at the 100% drawing submittal.

5.4. Drawings and Specifications. The items specified below may not include all required deliverables. Provide other required deliverables as required in the VA’s Technical Information Library and VA design guides.

5.5. Submittals:

5.5.1. Hard Copy: Specifications shall be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings shall be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

5.5.2. Electronic Files (AutoCAD, PDF, Word, etc.). Must be provided in editable format. Electronic filenames shall include both the drawing/spec number and the drawing/spec name in the order.

5.5.3. 35% Schematic Submission: Hard Copy: 3 full-size set of drawings, 3 half-size drawings, 2 sets of specifications (table of contents indicating intended spec sections), investigation reports, design calculations, space planning data, and cost estimate. Electronic: All documents in electronic format, drawings and renderings (in AutoCAD and PDF), construction schedule, specs in both MS WORD and PDF, VA Criteria Deviation Log, etc.

5.5.4. 65% Design Submission: Hard Copy: 3 full-size set of drawings, 3 half-size drawings, 2 sets of specifications (table of contents indicating intended spec sections), investigation reports, design calculations, space planning data, construction schedule, and cost estimate. Electronic: All documents in electronic format, drawings and renderings (in AutoCAD and PDF), construction schedule, specs in both MS WORD and PDF, VA Criteria Deviation Log, etc.d

5.5.5. 100% Design Submission: Hard Copy: 3 full-size set of drawings, 3 half-size drawings, 2 sets of specifications (table of contents indicating intended spec sections), investigation reports, design calculations, space planning data, construction schedule, and cost estimate. Electronic: All documents in electronic format, drawings and renderings (in AutoCAD and PDF), construction schedule, specs in both MS WORD and PDF, VA Criteria Deviation Log, etc.

5.5.6. 100% Final Documents: Hard copy: 3 full-size sets of drawings, 3 half size set of drawings; 3 sets of specifications; 1 set investigation reports, design calculations, space planning data, construction schedule, and cost estimate . Electronic: All documents in electronic format: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section;

one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria Deviation Log, construction schedule; design calculations and any miscellaneous design analysis documents such as submittal log and physical security compliance report and tests. Design Build Contractor to separate files into folders indicating key subjects. Folders and files to be titled per VA instructions, as in 5.5.2 and to include other information for them to be understood.

5.5.7. Record Drawings: Hardcopy: One set full-size 24-lb bond paper. Electronic copy:

one USB flash drive and two CDs each containing: All documents in electronic format and each drawing to be a separate file, both in DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings. Design Build Contractor to separate files into folders indicating key subjects. Folders and files to be titled per VA instructions, as in 5.5.2 and to include other information for them to be understood. USB flash drive to be from the approved “Security Engineering - FIPS 140-2 Validated Removable Storage Devices” list.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdvagov.shar epoint.com%2Fsites%2FOITSE%2FLists%2FConfiguration%2520Guideline%2520 Request%2FAllItems.aspx%3Fsiteid%3D%257B0939FAB8-FD62-4EE2-85EA- 2DA01D380817%257D%26webid%3D%257BE9F97DED-91A2-4474-ABCB- 77459B6C0D1C%257D%26uniqueid%3D%257BB08D7F2B-5C7B-4BAE-B6C4- EC5EDB91E706%257D&data=05%7C02%7C%7C5c5aaa2f732d459f43c608dc38a 2acff%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638447518542712 995%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2lu MzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=SovC99 uOxzgBoYsMLgL6kKbwR2dwGwQwjh3fYfYfqXE%3D&reserved=0

6. CONSTRUCTION SUPPORT SERVICES

6.1. The DB AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Specific site visit milestones will be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The DB AE shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, the VA will determine the outcome of all submittals.

6.1.1. Submittals is not just “product submittals” They are but not limited to the following: product submittals, shop drawings, RFIs (Request for Information), RFPs (Request for Proposal), cost estimates, schedules, and all associated updates, etc.

6.2. Construction Meeting participation. Weekly production/construction meetings will be held at the job site. DB AE participation by phone is acceptable unless unresolved construction issues require physical presence and review by DB AE at VA’s discretion.

6.3. Project record drawings - The Design Build Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required. The project record drawings will be always available for review by the Contracting Officer’s Representative (COR).

6.4. The DB AE shall perform submittal and shop drawing reviews. The DB AE shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. VA has final review on all submittals to ensure they meet VA specs.

Responses shall be due within fourteen (14) calendar days of receipt. VA COR will have final sign off/approval, before they are considered complete. VA responses to submittals do not absolve the Design Build Contractor from the requirement to meet the contract requirements.

6.5. Review and prepare response to construction contractor RFIs. DB AE shall review and respond to all design related RFI’s within seven (7) calendar days. VA COR will have final sign off/approval, before they are considered complete.

6.6. VA shall be included in all RFI and Submittals review and responses. The VA reserves the right for final approval/disapproval.

6.7. DB AE shall perform acceptance testing on behalf of the VA for all building and utility systems.

6.8. As requested by the Contracting Officer or COR, the DB AE and others shall be required to make periodic site visits to monitor, inspect and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

During site visits immediate on-site comments shall be provided and field visits reports shall be generated. Forward formal inspection reports to the COR no later than seven (7) calendar days after the site visit.

7. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

7.1. The Design Build Contractor shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort.

The requirements are as follows:

7.1.1. Provide an outline of the actions that your firm will take during the design process.

7.1.2. Fourteen (14) calendar days after Receipt of the Notice to Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm will initial and date when the action has been completed.

7.1.3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

8. CRITICAL PATH METHOD PHASING MEETINGS\

8.1. The Design Build Contractor shall meet with the VAMC’s COR to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Design Build Contractor’s approach to the construction project. The Design Build Contractor shall be responsible for recording the phasing requirements. Parking impacts, pedestrian traffic, and vehicle traffic should all be considered; the station cannot suffer construction impacts that unduly inhibit patient flow, or the site traffic flow. The VAMC will decide what impacts to the campus and the people will be acceptable and what “unduly” impact the campus, patients, employees, etc.

Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the Design Build Contractor within three weeks of receipt. The Design Build Contractor will then use this information in preparing their schematic, design development, and construction document submissions.

9. SCHEDULE FOR DESIGN BUILD - PG&E and Permit Submissions Approvals Estimated for pre-scheduling purposes.

ACTION CALENDAR

DAYS

AFTER …

Kick-Off Mtg/Preliminary Site Review 10 Notice to Proceed 35% Schematic Design Submittal – PG&E and Permit Submissions 60 Kick Off Meeting

*35% VA Review & Comments Return 15 35% Schematic Design Submittal

65% Design Submittal &Meeting 60 35% VA Comments *Start Site Preparation and demo after 35% approval

65% VA Review & Comments Return 15 65% Design Submittal & Mtg

100% Design Submittal 60 65% VA Review & Comments Return Approval

100% VA Review & Comments Return 15 100% Design Submittal & Mtg

100% Final Documents Submittal 10 100% VA Review & Comments Return Approval

TABLE INTENTIONALLY LEFT

BLANK

ACTION CALENDAR

DAYS AFTER …

*Start Mobilization Process & Demolition of AB5, Solar Panels, and Preparation of Construction Site after 35% submittal turn-in

*15 *35% VA Review & Comments return(Note Schedule Overlap).

PG&E and Permit Submissions Approvals.

Complete Demolition Phase (Demolition of AB5, Solar Panels). *45

*Start Mobilization Process & Demolition of AB5, AB6, AB7, Solar Panels, and Preparation of Construction Site after 35% submittal turn-in and approval of 35% concept (Note Schedule Overlap)

Project Area is Available for Construction Activities. *5

Complete Demolition Phase (Demolition of AB5, AB6, AB7, Solar Panels) (Note Schedule Overlap)

Site Earth Work Activities & Site Utilities Installation Activities *45

Project Area is Available for Construction Activities. (Note Schedule Overlap)

Vertical Construction of Parking Structure 150 Site Earth Work Activities & Site Utilities Installation Activities

Final Punchlist Activities 30 Vertical Construction of Parking Structure

End Date of Construction Contract 15 Final Punchlist Activities

TOTAL CONSECTUTIVE DAYS 365 End Date of Construction Contract

*Please NOTE: All design review meetings to be held at the VA facility in VA Martinez, VA.

10. RISK CONTROL

10.1. The VANCHCS is an active hospital and therefore will require consideration to those areas with patients and staff.

10.2. The Design Build Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

10.3. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

10.4. The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

10.5. Contractor Parking: The General Contractor and its employees shall park in designated areas only. Contractor to coordinate with Contracting Officers Representative

(COR).

10.6. Besides space allocated for construction area, no additional space can be guaranteed for contractor use. For example, laydown area, soils storage, equipment storage, temporary office.

10.7. All visits to the site are be coordinated with the COR.

11. SAFETY

11.1. As a minimum, Hot Work Permits will be required for this project. Hot Work

Permits are valid for twenty-four (24) hours. Permits are to be submitted at least fourteen

(14) calendar days prior to work taking place.

12. SECURITY

12.1. Contractors do not need and shall not be allowed access to any VA personnel or

VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

12.2. The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

12.3. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

13. RECORD MANAGEMENT

13.1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a);

36 CFR Part 1222 and Part 1228

13.2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

13.3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government IT equipment and/or Government records.

13.4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

13.5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

13.6. The Government Agency owns the rights to all data/records produced as part of this contract.

13.7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

13.8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

13.9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

13.10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

14. ATTACHMENTS

14.1. Attachment 15.1 - 612-165 Specs 02052026

14.2. Attachment 15.2 – Seasonal Influenza and Vaccines Directive

14.3. Attachment 15.4 – Legionella Directive 1061

14.4. Attachment 15.4 – Martinez Campus Map

14.5. Attachment 15.5 – Project Site Boundary

14.6. Attachment 15.6 – Martinez VA Campus Utility Drawings

14.7. Attachment 15.7 – BOD – Geotechnical Engineering Investigation 10-11-19

14.8. Attachment 15.8 – PG 18-5 Volume Design Build

14.9. Attachment 15.9 – P03 – Brand Name Justification for Martinez