Attachment_14_AV_Completion_Report.pdf
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- Attached to
- REPLACE OUTDATED EXHIBITS THRB - DESIGN
- Solicitation number
- 140P4523R0034
About this file
This document contains an audiovisual completion report template for federal contracts along with details of a related federal contract opportunity.
The completion report template provides guidance on documenting deliverables for audiovisual production contracts with the National Park Service, including required information on the title, running time, contract number, client, formats delivered, restrictions, licenses and permissions for all media assets used in production such as music, narration, interviews and stock footage. It also lists the number of boxes delivered and types of attachments required such as licenses, source materials, credits and final scripts.
The related federal contract opportunity is a solicitation from the Department of the Interior National Park Service Northeast Region to replace outdated exhibits at Theodore Roosevelt Birthplace National Historic Site. The solicitation number is 140P4523R0034 and the opportunity type is for design services. No further details are provided on requirements, response dates, or contract terms.
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Text version
Contract #_____ Attachment A
COMPLETION REPORT FOR AUDIOVISUAL PRODUCTION
TITLE: Full title of program
MEDIA NUMBER: Assigned NPS number and park acronym (i.e. JODA AV-1234)
TRT: Total running time of program
CONTRACT NO.: Assigned NPS contract number
CLIENT: Official NPS site name—i.e. John Day National Monument
COMPLETED: Date program completed
FORMATS: Master formats delivered of final program. Also state accessibility features, such as the type of captioning, audio description, assitive listening, etc., on each master.
NPS PRODUCER/COR: State the NPS Contracting Officer’s Representative
CONTRACTOR:
DESCRIPTION OF
SHOW: A brief paragraph stating overall theme of program
RESTRICTIONS: A brief statement discussing the final program restrictions and what the cleared distribution is. (i.e. unrestricted; non-profit sales; web;
broadcast; etc.)
USE RIGHTS: A brief statement of what source material is restricted (i.e., music, historical images, some stock footage, etc). Licenses and release forms to be provided in Attachment A. Detailed information to be provided in Attachment B)
NARRATION: State narrator’s name, restrictions, if any, and type of clearances acquired (i.e., license, permission letter, etc)
MUSIC: State music used—i.e. original composition, library music, already recorded music, restrictions, if any, and type of clearances acquired (i.e., license, permission letter, etc)
OTHER TALENT: State any other talent used, including interviews, restrictions, if any, and kind of clearances acquired (i.e., license, permission letter, etc) revised 2019 1
ATTACHMENT 8 -- EVER Exhibit Fabrication
C
STILLS AND
GRAPHICS: State the type of stills, archival photos, graphics used and general restrictions, if any
FOOTAGE: State the type of footage used (original and/or stock) and general restrictions, if any
TOTAL NUMBER
OF BOXES
DELIVERED: List number of boxes delivered. (All boxes delivered should be labeled with the park acronym, media number and number that box is within the series, i.e., 3 of 5).
ATTACHMENTS:
A “Licenses/Release Forms, and Permission Letters.” All elements of this production need to be accounted for, such as music, narration, additional talent, and interviews. Attachment A should include all licenses, release forms, and/or permission letters necessary for use of every element.
B “Source Material List” This is a detailed listing of ALL footage and stills used in the production, listed in timecode order. This list also includes thumb nails, source information and use rights. See the attached sample under Attachment B for the correct table format.
“Credits.” A listing of credits as they appear in the production.
E “Final Scripts.” A copy of the final script, including program scripts, subtitle scripts, and audio description scripts
F “Sequence Information.” This section should include EDLs of the completed show.
G “Detailed Logs.” Detailed logs of original camera rolls, sound effects, etc. should be included in this attachment. All logs, files, film, tape, etc. should correspond and be labeled in such as way so that it is clear which log refers to which camera roll which in turn refers to which video transfer. Sync audio should refer back to the corresponding camera roll.
revised 2019 2
Attachment B “John Day Fossil Beds: A Place of Discovery”
JODA AV-1234
Source Material List
Below is an example of the types of things that should be included in each entry. Material should be entered in the timecode order they appear in the show. This list may be provided in spreadsheet form.
revised 2019 3
Attachment B - Source Material List
MIIN TV-1500 — An American Concentration Camp Thumbnail Timecode in Timecode out Title/Description File Name Format Source/Location of Original Source ID Use Rights License File Name Credits
00:00:17:00 00:00:23:14 Formal portrait of Maeda family 1930s C-193_Edit PSD
Manzanar National Historic Site or Arnold Maeda C-193
Digital Rights Granted per Manzanar NHS Filemaker Pro database
Maeda Family_digital rights granted per NPS Filemaker.png
Maeda Family and the Manazanar National Historic Site
00:00:23:14 00:00:27:21 Group of young adult men
BI-
Picnic_1940_UnknownPeople_Portrait _Edit PSD Bill Nakao n/a
All rights selected on signed Harpers Ferry Release Form
Material Release_William Nakao.pdf William Nakao
00:00:27:21 00:00:32:05 Seattle Asahi Baseball Team 1920. UW39545@300ppi_16x20 PSD
University of Washington Libraries UW39545
Rights for this film project granted per University of Washington Libraries Permission Form UW_Permission_letter.pdf
University of Washington
00:00:32:05 00:00:35:22 Guard at Minidoka gate George Koyama Family Collection304 PSD George Koyama/Friends of Minidoka n/a
MIIN NPS images provided via Friends of Minidoka
MIIN_list of images provided by FOM_FINAL
George Koyama Family and Friends of Minidoka
00:00:35:22 00:00:39:01 Kyoshi Matsuda on ice skates KyoshiMatsuda_IceSkates_PostWar PSD Larry Matsuda n/a
All rights selected on signed Harpers Ferry Release Form
Material Release_Larry Matsuda.pdf Larry Matsuda
00:00:39:01 00:00:42:14 Young children running Kogita prewar034_Edit PSD Kogita/Friends of Minidoka n/a
MIIN NPS images provided via Friends of Minidoka
MIIN_list of images provided by FOM_FINAL
Dorothy Kogita Beagley and Friends of Minidoka
00:00:47:00 00:00:51:02 Minidoka tower and gate Mitsuoka_062_Minidoka_entrance_wit h_guard tower_1944_2 PSD Richard Mitsuoka n/a
All rights selected on signed Harpers Ferry Release Form
Material Release_Richard Mitsuoka_Norio Mitsuoka Collection_02.pdf & Material Release_Richard Mitsuoka_Norio Mitsuoka Collection.pdf
Norio Mitsuoka and the Mitsuoka Family
00:00:51:02 00:00:55:11 Barbed wire and barracks Hideo Hoshide Slides002_smaller-Edit PSD
Hideo Hoshide/Friends of Minidoka/Japanese Baptist Church n/a
NPS images provided via Friends of Minidoka
MIIN_list of images provided by FOM_FINAL
Japanese Baptist Church and Hideo Hoshide and Friends of Minidoka
00:01:24:21 00:01:29:01
"The World at War" Pearl Harbor footage - planes flying over head 208-145 MOV
National Archives and Records Administration
National Archives Identifier: 38726 Local Identifier:
208.145
No restrictions, Public Domain, Created/Published by Federal Government (Office of War National Archives audio
00:01:25:21 00:01:50:11 Franklin Delano Roosevelt Day of Infamy Speech FDR_pearlharborspeech MP3
Franklin D. Roosevelt Presidential Library and Museum
201-210 [dig]. 71- 10:4
No restrictions, Public Domain
FDR Library Inquiry_public domain confirmation email.pdf and LP15-25, Copyright and Use of Archival Materials in the Presidential Libraries.pdf
Franklin D. Roosevelt Presidential Library and Museum
00:01:29:01 00:01:32:17
"The World at War" Pearl Harbor footage - burning and sinking ships 208-145 MOV
National Archives and Records Administration
National Archives Identifier: 38726 Local Identifier:
208.145
No restrictions, Public Domain, Created/Published by Federal Government (Office of War National Archives
00:01:32:17 00:01:35:00
"The World at War" Pearl Harbor footage - bombed Peal Harbour 208-145 MOV
National Archives and Records Administration
National Archives Identifier: 38726 Local Identifier:
208.145
No restrictions, Public Domain, Created/Published by Federal Government (Office of War National Archives
00:01:35:00 00:01:38:00
"The World at War" Pearl Harbor footage - sinking ships 208-145 MOV
National Archives and Records Administration
National Archives Identifier: 38726 Local Identifier:
208.145
No restrictions, Public Domain, Created/Published by Federal Government (Office of War National Archives
00:01:38:00 00:01:40:20
"The World at War" Pearl Harbor footage -destroyed blimp sinking in water 208-145 MOV
National Archives and Records Administration
National Archives Identifier: 38726 Local Identifier:
208.145
No restrictions, Public Domain, Created/Published by Federal Government (Office of War National Archives
00:01:40:20 00:01:44:17
"The World at War" Pearl Harbor footage -destruction from bombing 208-145 MOV
National Archives and Records Administration
National Archives Identifier: 38726 Local Identifier:
208.145
No restrictions, Public Domain, Created/Published by Federal Government (Office of War National Archives
00:01:44:17 00:01:52:15
Pearl Harbor Headline:
"Japan, U.S. at War" Dec.
8, 1941 Seattle Post Intelligencer 2008871639 PSD Seattle Post-Intelligencer
December 8, 1941 Seattle Post- Intelligencer front page
Rights for this film project granted per Seattle PI/Hearst Seattle Media, LLC Permission Form
Hearst Seattle Media_Seattle Post Intelligencer_Release_Pea rl_harbor.pdf
Seattle Post- Intelligencer
00:01:52:15 00:01:58:07 Kay Fukuma's father in front of house NSP0215_01 PSD Fukuma Family n/a
All rights selected on signed Harpers Ferry Release Form
Material Release_Martha Murakawi.pdf
Martha (Fukuma) Murakami and Kay Fukuma
00:01:58:07 00:02:03:17 Kay Fukuma's father in front of house NSP0216_02 PSD Fukuma Family n/a
All rights selected on signed Harpers Ferry Release Form
Material Release_Martha Murakawi.pdf
Martha (Fukuma) Murakami and Kay Fukuma
00:02:10:16 00:02:17:09
“The Nisei: The Pride and the Shame” Japanese American man being led by FBI agent down steps NSP0217_PrideAndTheShame PSD
National Archives and Records Administration/University of Pittsburgh F-72
No restrictions, Public Domain
NSP0032_Clearance Memo_The_Pride_and_Th e_Shame_footage.pdf University of Pittsburgh
00:02:17:09 00:02:20:10
“The Nisei: The Pride and the Shame” Japanese American man being led by FBI agents NSP0217_PrideAndTheShame MOV
National Archives and Records Administration/University of Pittsburgh F-72
No restrictions, Public Domain
NSP0032_Clearance Memo_The_Pride_and_Th e_Shame_footage.pdf University of Pittsburgh
| AV Completion Report TEMPLATE_revised2019 |
| Pages from MIIN_TV1500_Attachment_K_Footage_REVISED_04-25-19 |
File details come from the government source that posted it. Updated .