B09_140P4523R00340001_-_Questions_and_Answers_rev__08_31_23_0001.docx

Solicitation Number 140P4523R0034 – Exhibit Design Services for Theodore Roosevelt Birthplace National Historic Site – Questions and Answers

Question: The contractor is to evaluate the floorplan on the museum to improve visitor flow, interpretive experience, and the spatial and functional relationship between the exhibits and the visitor service areas. Does this evaluation include the spaces the contractor is not designing?

Answer: Yes, the evaluation should include the spaces the contractor is not designing, but the SOW does not include any design work in those areas.

Question: Is the Payment Schedule listed on page 20, section 4.4. Payment Schedule fixed and unchanging? Should bidders organize our Price proposal to match this provided budget breakdown?

Answer: It has been removed

Question: Can you share any photos of the existing historic cabinetry and existing spaces?

Answer: Yes, they will be attached.

Question: For samples of completed projects, could the project timeframe be extended to 10 years due to COVID?

Answer: I have no problem with this.

Question: General: Please confirm that this is a design-only contract and not a design and build. It is listed on SAM as design-only, but some of the supporting documents indicate it is a design and build.

Answer: Confirmed as design-only

Question: Page 20, Section 4.4: The SOW document contains a completed payment schedule. Please clarify whether this is the schedule all bidders should use or if it was included by mistake.

Answer: Included by mistake

Question: Page 26, Section 7.2.2: Please clarify proposal requirements related to samples of exhibit development process, fabrication drawings. If this is a design-only SOW, we will not have fabrication drawings to show beyond the final/production-ready documents (PD2).

Answer: No drawings beyond final/production ready documents are required

Question: Page 27, Section 7.2.3: Please clarify whether this sub-factor is required if the project is design only.

Answer: Project is design only Question: Pages 27-28, Section 7.4.1: Please clarify key personnel list if this is a design-only project.

Answer: Roles required under this task order include:

a. Audio Describer: Provides outline and table of contents for audio description script for all exhibit elements

b. Audiovisual Systems Developer: Designs and specifies systems and hardware for delivering audiovisual programs.

c. Audiovisual Treatment Developer: Plans the creative approach and storyline for audiovisual programs, and provides sufficient content details to be the basis of a production plan and script.

d. Exhibit Designer: Takes the lead with three-dimensional design tasks (for example, designing exhibit structures).

e. Exhibit Detailer: Produces and integrates exhibit design in production-ready exhibit drawings using CAD or similar software.

f. Exhibit Developer: Takes the lead with content development tasks (for example, preparing content outlines, and gathering and organizing resources such as images and information regarding artifacts).

g. Exhibit Writer/Editor: Prepares and edits exhibit text.

h. Graphic Designer: Takes the lead with two-dimensional design tasks (for example, preparing graphic layouts).

i. Illustrator: creates original artwork and illustrations for exhibition environments on a variety of subject matter.

j. Lighting Designer: Designs and specifies exhibit lighting, including preparing system designs and specifying accompanying fixtures.

k. Project Manager: Serves as the primary point of contact between the Contractor and the COR; ensures that scheduling, coordination, oversight, and communication is effectively accomplished for all work produced under this contract; and, performs duties as described in base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications; Section 2, Project Management.

Question: Page 31, Section 9: Please clarify the dates listed under Period of Performance. Section 9.1 says all planning and design work shall be completed by 2/1/24, then says 2.5 years from award.

Answer: 9. PERIOD OF PERFORMANCE The government intends to award a task order with a period of performance from September 28, 2023 to December 1, 2025 with the following breakdown:

9.1. Planning and Design Completion

All work up to and including 3.5 Production Design 2, including review and approval, shall be competed on or before March 1, 2025.

9.2. Production Support Completion

All remaining work, including 3.6 Production Support, shall be completed on or before December 1, 2025.

9.3. Review and Approval

Review and approval of the deliverables shall be completed within 21 calendar days. The COR shall notify the contractor, in writing, of approval or rejection of the work

Question: Would you consider changing the NAICS code for this solicitation to either 337212 Custom Architectural Woodwork or 238990 All Other Specialty Trade Contractors? The current code used has a size standard that restricts many qualified exhibit fabricators who are certified as small businesses from being eligible to respond.

Answer: ???? – Since this is design only - there is no need to change the NAICS Code,.

Question: Is there a curator on staff at the site to guide research?

Answer: Yes.

Question: The document Sol_140P4523R0034.pdf states: REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install museum-quality interpretive exhibits for Theodore Roosevelt Birthplace National Historic Site (THRB) in accordance with the specifications as detailed in this contract and its attachments. Work shall include the planning, design, fabrication, and installation of all exhibit structures, graphic layouts, audiovisual elements, interactive elements, artwork, artifacts, historical vignettes, sculpted models, object reproductions, lighting design, and information desk in accordance with the attached Statement of Work and its attachments.

Please confirm if fabrication, transport and installation is included in this solicitation, as it is not included in the scope of works document A04_FINAL_THRB_Exhibit_Design_SOW_5_12_23 Answer: Fabrication, transport and installation are NOT included in the scope of work for this project. The inclusion of that language was in error. A second scope of work will be created for a separate project.

Question: 7.7 Required Forms and Certifications. Signed SF 1449 and any SF 30’s, if applicable. Completed copy of FAR 52.204-24 (NOV 2021). Please advise if the offeror should complete a blank SF 1449 and SF 30 form downloaded from www.aquisition.gov. Please also advise where the FAR 52.204-24 (NOV 2021) form can be located.

Answer: Offeror should not complete a blank copy of a SF 1449. Please acknowledge all amendments to this solicitation. A copy of FAR 52.204-24 is provided. See Attached.