Attachment 13 - Additional Business Proposal Instructions.pdf

ATTACHMENT 13 : ADDITIONAL BUSINESS PROPOSAL INSTRUCTIONS

AND UNIFORM COST ASSUMPTIONS

IN VITRO ASSESSMENTS OF ANTIMICROBIAL ACTIVITY

In addition to the format requirements for the Business Proposal that are contained in Section L of the solicitation, the information presented in this section of the RFP is intended to provide uniform cost assumptions and business clarifications.

Offerors are advised to give careful consideration to the Statement of Work, all reference material provided as attachments, the Technical Evaluation Criteria, and the RFP as a whole, in the development of your proposal. The information requested in these instructions should be used as a guide for the development and formatting of your Business Proposal. Offerors should consider and include the information requested here, as well as any other information which will benefit the proposal.

BUSINESS PROPOSAL – TABLE OF CONTENTS

NOTE: Offerors are not required to propose to all Task Areas but may submit proposals for one, two, three or all four Task Areas. Offerors proposing to multiple Task Areas are required to submit separate technical and business proposals to each proposed Task Area. Offerors should not include information in one Task Area proposal that pertains to any other Task Area.

SECTION 1 – PROPOSAL COVER SHEET (use form NIH 2043 identified in Section J of the solicitation)

SECTION 2 – COST OR PRICE SUPPORT

Section L of the RFP specifies the minimum documentation requirements for cost data and all cost related support. All related documentation should be included in a clearly marked section of the proposal.

Sample Task Order A01

Prepare a document labeled “Pricing Information,” summarizing the pricing elements used to arrive at the Total Fixed Price proposed for completing the work required by this Sample Task Order.

For purposes of the fixed price for this Sample Task Order, a budget based on twenty (20) isolate determinations per month for the ten (10) month period of performance of the Task Order for a total of 200 MIC determinations.

Sample Task Order A02

Prepare a document labeled “Pricing Information,” summarizing the pricing elements used to arrive at the Total Fixed Price proposed for completing the work required by this Sample Task Order.

For purposes of the fixed price for this Sample Task Order, budget based on four (4) toxin neutralization determinations per month for the ten (10) month period of performance of the Task Order for a total of 40 toxin neutralization determinations.

Sample Task Order B01

Prepare a document labeled “Pricing Information,” summarizing the pricing elements used to arrive at the Total Fixed Price proposed for completing the work required by this Sample Task Order.

For purposes of the fixed price for this Sample Task Order, budget based on twenty (20) antiviral activity determinations per month for the ten (10) month period of performance of the Task Order for a total of 200 antiviral activity determinations.

Sample Task Order C01

Prepare a document labeled “Pricing Information,” summarizing the pricing elements used to arrive at the Total Fixed Price proposed for completing the work required by this Sample Task Order.

For purposes of the fixed price for this Sample Task Order, budget based on two (2) MIC determinations per month for the ten (10) month period of performance of the Task Order for a total of 20 MIC determinations.

Sample Task Order D01

Offerors shall prepare their cost budget using the “Breakdown of Proposed Estimated Costs (plus fee)” Excel Spreadsheet include in the Business Proposal Attachments in Section J.

To support the cost proposed in the excel spreadsheet, sufficient data shall be submitted to permit the Contracting Officer and authorized representative to determine cost realism.

The data submitted shall be at the level of detail described below.

a. Direct Labor

• Cite the number of hours or percentage of effort for each individual proposed.

• Provide correlating annual salary for each individual proposed.

• Provide documentation of annual salary proposed for each individual. The format of this documentation shall be personnel action forms, payroll stubs, or any other official form of annual salary at time of proposal submission. If the proposed positions have not been filled or are to be named or hired, then acceptable documentation includes the following: i.) letter of intent to hire including salary rate and title, or ii.) position descriptions and salary scales or organizational wage table showing salary range and a copy of hiring policy, or iii.) a comparable employee's payroll document. Supporting documentation may be requested at a later date.

b. Fringe Benefits

• These costs should be proposed separately from your direct labor costs.

• If a current fringe benefit rate has been negotiated with the Government, provide a copy of the negotiated agreement.

• If fringe benefits are not covered under a negotiated agreement, include a breakdown of how fringe benefits were calculated. If they are calculated differently per individual, provide the various calculations.

c. Materials / Supplies

• Provide a summary of projected materials and supplies to be used on task order, including a descriptor of the material, unit price, and quantity.

d. Other Direct Costs

• Other Direct Costs may include shipping, printing, mailing, and telephone charges that apply directly to the work under this project. Break these categories out separately to allow for easier evaluation. Please provide rationale for their proposed use and cost.

e. Subcontracts

• Name the subcontractor(s) and provide a thorough description of their role in the project.

• Indicate whether the subcontract will be fixed price, cost-reimbursement, time & materials, etc.

• For each subcontract over $750,000, the support should provide a listing by source, item, quantity, price, type of subcontract (i.e. fixed price, cost-reimbursement), degree of competition, and basis for establishing source and reasonableness of price, as well as the results of review and evaluation of subcontract proposals when required by FAR 15.404-3.

• For cost-reimbursement type subcontracts, provide a breakdown of subcontractor costs and provide appropriate documentation for labor, fringe, materials, other direct costs, indirect costs, as is required from the prime Offeror. The subcontractor can provide this information directly to the Government, at the time and e-mail address specified for proposal submission, if preferred, for proprietary purposes.

• For fixed price subcontracts, provide only basic pricing information (e.g., Labor = $x, Materials = $y).

f. Consultants

• Name the consultant(s) and provide a thorough description of their role in the project.

• Cite the hourly rate or daily fee and provide documentation to support it (e.g.

payroll stub, previous invoice, etc.).

• Include a statement certifying that the Consultant’s base salary (i.e., unloaded rate) to be charged on this Task Order does not exceed the Executive Level II base salary (see http://www.opm.gov/oca/ ).

g. Indirect Costs (G&A / F&A / Overhead / etc.)

• Indicate how offeror has computed and applied offeror’s indirect costs, including cost breakdowns, and provide a basis for evaluating the reasonableness of proposed rates. Indicate the rates used and provide an appropriate explanation. Where a rate agreement exists, provide a copy.

h. Fixed Fee (if applicable)

• If applicable, cite the formula or method of computation for the proposed fixed fee.

http://www.opm.gov/oca/

SECTION 3 – UNIFORM COST ASSUMPTIONS

1) Technical Cost Assumptions

Not Applicable

2) Travel

Travel is not authorized from any of the Sample Task Orders.

3) Special Shipping and Packaging

4) Storage

5) Government Furnished Property

Government Furnished Property is offered for this acquisition.

No Government Furnished Property is offered for this acquisition.

The purchase of Government Furnished Property will not be authorized as a direct charge under the resultant contract.

SECTION 4 – OPTIONS

SECTION 5 - TABLE OF CONTENTS FOR DOCUMENTATION REQUIRED UNDER SECTION

L OF THE SOLICITATION

Refer to Section L of the solicitation for documentation requirements. All relevant documentation should be included in a clearly marked section of the proposal.