Attachment 12 - Data Ownership Contract Language 2025-08-15.pdf
PDF 562 KB Posted
- Attached to
- Intensive Supervision Appearance Program V Solicitation Federal contract opportunity
- Solicitation number
- 70CDCR25R00000018
- Issued by
- Immigration and Customs Enforcement
About this file
This document is a Data Ownership Contract Requirements Language document from the Office of the Chief Information Officer (OCIO) and Data Management Unit (DMU) for ICE and DHS. The document specifies comprehensive requirements for data accessibility, ownership, and transfer, with two primary sections: Minimum Data Access Capability and Enhanced Access Capabilities. Key requirements include that all program data associated with the acquisition is owned by the Government and must be made accessible within 24 hours of request, using methods like APIs, downloadable files, or direct database queries. The contractor must ensure data is machine and human-readable, with clearly labeled data elements approved by the Government, and must provide reference data to enable complete record understanding.
The document defines "program data" as any data resulting from ICE and DHS organizational activities, including administrative and operational data. While Minimum Data Access Capability is mandatory, the Government prefers Enhanced Access Capabilities, specifically recommending data sharing via Application Programming Interfaces (APIs) and techniques like Change Data Capture (CDC) to improve data transfer efficiency. The requirements aim to ensure full data transparency, flexibility in data analytics, and seamless integration with other government program data, with a strong emphasis on precise data labeling, formatting, and accessibility standards.
View the file
Other files for this federal contract opportunity
Show all 23
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
OCIO/ Data Management Unit (DMU) - Data Ownership Contract Requirements Language
1. Accessibility of Government-owned Data All stored program data associated with this acquisition shall be owned by the Government. As such, it shall be made accessible to the Government in accordance with the Minimum Data Access Capability described below. This accessibility is required to allow full data transparency, flexibility in performing data analytics, and integration with data from other government programs.
In addition to the Minimum Data Access Capability, the Government prefers, but does not require, that program data be accessible via Enhanced Access Capabilities as described below.
Definition of “program data”: Program Data refers to any data resulting from ICE and DHS organizational activity. Examples of such data include but are not limited to administrative data resulting from human resource, management, and financial actions, as well as operational data resulting from performance of the ICE mission.
Definition of “associated with this acquisition”: Program Data is associated with an acquisition if it is created by DHS organizational activity that is facilitated by the contractor. Examples of how a contractor might facilitate organizational activity follow:
o Program data is stored by contractor personnel o Program data is stored by software that is managed, developed, or used by the contractor o Program data is stored in a repository that is managed, developed, or used by the contractor
2. Minimum Data Access Capability
The current version of all Program Data is accessible to the Government within 24 hours of request, as well as on any pre-defined schedule as required by the Government.
Data access can occur by various means, provided that Government security requirements are met, and data is accessible in a format that is acceptable to the Government. Examples include but are not limited to APIs that are consumable by the Government, files made available for Government download (e.g., Excel Spreadsheets), or direct database query by federal or contractor personnel.
The contractor shall format program data accessed by the Government to anticipate the maximum file size of any data to be accessed. File size shall be small enough to assure rapid processing by government applications.
The contractor shall provide the means for the Government to interpret accessible Program Data as follows:
o Data elements and groupings of data elements shall be clearly identifiable by labels embedded in the data itself, or by a separate schema or file layout which allows such elements and groupings to be identified.
In the case of a relational database schema defined through Data Definition Language (DDL), data elements would be represented as columns, and groupings of data would be represented as tables. In addition, relationships between tables would be described as foreign key relations.
o Labels or names used to identify data elements and groupings of data elements shall be approved by the Government. In addition, each label or name shall be associated with a government approved definition which describes the content of data held therein.
o Program data delivered to the Government shall conform to the Government approved definition for each data element and grouping of data elements.
o All data accessible by the Government shall be both machine readable and human-readable in plain text.
o All reference data associated with Program Data also needs to be accessible to the Government.
Such reference data is required to provide complete understanding of a record.
Reference Data Example: Program data may include a city code which uniquely identifies a city. Reference data associated with a city code may include its name, geographic boundaries, population, median income, etc. This example is provided for clarification of the meaning of reference data and may or may not apply to this specific acquisition. Examples of other reference data codes would include codes representing eye color, gender, country of origin, etc.
3. Enhanced Access Capabilities
The Government prefers that sharing of program data take place via an Application Programming Interface (API) or multiple APIs. APIs allow the Government to efficiently consume data via a widely recognized standard where the data has been completely abstracted from the technology platform that produces it.
In addition, the Government prefers that sharing of program data take place using techniques that enhance efficiency, such as Change Data Capture (CDC). CDC enhances efficiency of data transfer by providing only incremental updates to program data as opposed to providing all program data each time data is shared.
File details come from the government source that posted it. Updated .