Attachment 1 - Vendor Quotation Form.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- HVAC Facilities Maintenance Services for the USDA, AMS, Cotton & Tobacco Program in Corpus Christi, TX
- Solicitation number
- 12639525Q0156
About this file
The document is a Vendor Quotation Form for a USDA Agricultural Marketing Service (AMS) solicitation for HVAC Facilities Maintenance Services at the Cotton and Tobacco Program facility in Corpus Christi, Texas. The contract is a firm fixed-price Indefinite-Delivery, Indefinite-Quantity (IDIQ) hybrid contract covering a base period of one year with four optional one-year extension periods. The scope includes standard maintenance services, preventative maintenance, scheduled inspections, and potential additional as-needed maintenance services for the facility's HVAC system.
The solicitation (12639525Q0156) requires vendors to maintain HVAC systems in office areas, classing lab, and receiving room, with specific temperature and humidity requirements for cotton testing operations. Evaluation will be based on technical factors (Technical Approach Narrative, Quality Control Program, Key Personnel, Experience & Past Performance) which are significantly more important than price. Vendors must be registered in SAM.gov, qualify as a small business under NAICS code 238220, and submit comprehensive documentation including detailed pricing, experience references, and quality control plans. The optional site visit is scheduled for July 16, 2025, with questions due by July 18, 2025, and all submissions to be emailed to the Contract Specialist, Matthew Phillips.
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Text version
Sheet1
| ATTACHMENT 1 - VENDOR QUOTATION FORM |
| PRICE QUOTATION FOR HVAC FACILTIIES MAINTENANCE SERVICES |
| SOLICITATION 12639525Q0156 |
| UNITED STATES DEPARTMENT OF AGRICULTURE (USDA), AGRICULTURAL MARKETING SERVICE (AMS), COTTON AND TOBACCO PROGRAM |
| 3545 TWIN RIVER BLVD., |
CORPUS CHRISTI, TEXAS 78410
| VENDORS MUST COMPLETE BLUE SHADED AREAS. | |||
| VENDOR NAME: | |||
| SAM.gov UEI: | |||
| SECTION 1.1 STANDARD MAINTENANCE SERVICES (PREVENTATIVE MAINTENANCE AND SCHEDULED INSPECTIONS AND ADJUSTMENTS) | |||
| Base Period: Corpus Christi, TX Cotton Classing Facility - August 15 - 31, 2025 (17 Calendar Days, Partial first month) | |||
| Partial-Month Standard Maintenance Services Firm Fixed-Price (Ref. Sec. 1.1 within the SOW) | Number of Partial-Months (MO.) | Total Partial First Month Price | |
| Base Period | $ - 0 | 1 | $0.00 |
| Base Period: Corpus Christi, TX Cotton Classing Facility - September 1, 2025 - August 31, 2026 | |||
| Monthly Standard Maintenance Services Firm Fixed-Price | Number of Months (Final 11 months of Base Period) | Total Price for Standard Services During Period | |
| Base Period | $ - 0 | 11 | $0.00 |
| Option Periods: Corpus Christi, TX Cotton Classing Facility | |||
| Monthly Standard Maintenance Services Firm Fixed-Price | Number of Months (12 Months Per Option Period) | Total Price for Standard Services During Period | |
| Option Period I (08/01/26 - 07/31/27) | $ - 0 | 12 | $0.00 |
| Option Period II (08/01/27 - 07/31/28) | $ - 0 | 12 | $0.00 |
| Option Period III (08/01/28 - 07/31/29) | $ - 0 | 12 | $0.00 |
| Option Period IV (08/01/29 - 07/31/30) | $ - 0 | 12 | $0.00 |
| 5 YEAR TOTAL EVALUATED PRICE FOR STANDARD MAINTENANCE SERVICES IN CORPUS CHRISTI, TX | $0.00 | ||
| SECTION 1.2 ADDITIONAL SERVICES INDEFINITE QUANTITY PROVISIONS (AS-NEEDED MAINTENANCE SERVICES AND PARTS ORDERING) (BOTH SITES) | |||
| Additional Services (As-Needed Maintenance Services) Labor Positions and Fully Burdened Labor Rates: The Vendor must include all labor disciplines below projected to be used when Additional Services are ordered. The Vendor must include a fully burdened labor rate for each labor discipline included within their quote. A fully burdened price per hour is defined as a price that includes wages, overhead, general, and administrative expenses, and profit. Additional Services fully burdened labor rates will apply to any orders issued during the Contract's period of performance. | |||
| Labor Discipline Title (Vendor Must Include All Labor Disciplines Projected to be Used to accomplish Additional Services tasks) | Fully Burdened Rate | ||
| Base Period - August 15, 2025 - July 31, 2026 | |||
| EXAMPLE: HVAC Technician | $110.00 | ||
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| Option Period I - August 1, 2026 - July 31, 2027 | |||
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| Option Period II - August 1, 2027 - July 31, 2028 | |||
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| Option Period III - August 1, 2028 - July 31, 2029 | |||
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| Option Period IV - August 1, 2029 - July 31, 2030 | |||
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