Attachment 1 - Statement of Work Snow and Ice Removal.pdf

DCF Snow and Ice Removal Service

Blanket Purchase Agreement

Statement of Work

Part 1

GENERAL INFORMATION

1.0 General:

This is a non- personal service agreement to provide snow and ice removal services for safe access and egress to the Main and Annex Buildings of the BEP located at 14th and C Streets, SW, Washington, D.C.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Service:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide snow and ice removal services for safe access and egress to the Main and Annex Buildings of the BEP as defined in this Performance Work

Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this Agreement.

1.2 Background:

The Bureau of Engraving and Printing (BEP) is a U.S. Government manufacturing plant which is fully operational twenty-four hours a day, 5 days a week and a three-shift schedule cycle.

The Washington, D.C. The area where the Bureau of Engraving and Printing is located typically gets snow during the winter months, with January and February often having the heaviest snowfall. The first measurable snow in Washington, D.C. usually occurs in December, and the last measurable snow in

March. However, snowfalls are decreasing, and the Washington, D.C. area has had some years with very little snow. Overall, the 2023-2024 winter D.C. only received about 8 inches of snow, which was among the least in 25 years. The BPA call will be issued in anticipation for the winter months. (December to March) to give the contractor adequate time to make preparation for on time and emergency snow and ice removal services.

1.3 Objective:

The objective of this agreement is to provide snow and ice removal services for safe access and egress to the

Main and Annex Buildings of the BEP located at 14th and C Streets, SW, Washington, D.C. BEP operations require the removal of snow or the spreading of chemicals to allow the sidewalks, steps, building driveways, emergency exits, and handicapped ramps to be traversed safely. This service is vital to assure employee and public access, and to maintain continuous operational’ activities and to comply with local laws and regulations.

1.4 Scope:

Contractor is responsible for all labor, material, tools, personnel, and anything else required to perform the snow and ice removal for safe access and egress to the Main and Annex Buildings of the BEP located at

14th and C Streets, SW, Washington, D.C.

1.5 Ordering Period:

The ordering period is 5 years from the effective date of the Blanket Purchase Agreement after contract award. Anticipated ordering period is from 1 January 2024 through 31 December 2028. With an annual review of the approved price list in December of each year.

1.6 General Information: TECHNICAL EXHIBIT 2 – PRICING

Pricing shall be quoted according to amount of snow and/or ice accumulation:

Ice treatment/removal. (any amount)

Snow removal of less than 3”.

Snow removal of 3” to 6”.

Snow removal of 6” to 10”.

Snow removal of 10” and above.

After snow event clean up.

There is no maximum time for a snow fall event, but a snow event is not considered to have begun unless twenty-four (24) hours have lapsed from the end of the previous snow fall.

Snow accumulation will be determined by the National Weather Service snowfall official statistics at the

Ronald Reagan Washington National Airport in Washington, D.C. The U.S. National Weather Service at www.crh.noaa.gov will be used to determine the snow fall in inches to be used for invoice and payment purposes regarding series performed.

1.6.0 Quality Control:

Quality Control is the responsibility of the contractor. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.6.1 Quality Control Plan:

The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure snow and ice removal services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written QCP. The

QCP, at a minimum, shall address procedures for addressing Government discovered nonconformances; and to prevent re-occurrence of discrepancies. The Contractor shall submit electronically a comprehensive written QCP to the Contracting Officer and Authorized Caller within 30 days after award. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer's acceptance in writing with any proposed changes to Quality Control System.

1.6.2 Quality Assurance:

The government shall evaluate the contractor's performance under this BPA in accordance with the approved

Quality Control Plan.

1.6.3. Federal Holidays: Contractor is required to perform services on holidays.

New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

1.6.4. Hours of Operation:

The contractor is responsible for conducting business, 24 hours a day, 365 days a year. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this agreement. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance:

Service is to be provided at the following locations:

Bureau of Engraving and Printing (BEP) Main and Annex Facilities

14th and C Streets, S.W. Washington, D.C. 20228

1.6.6 Security Requirements:

The Contractor's personnel will not require a security clearance to work around the BEP buildings.

Therefore, these employees will not be able to gain entrance to the buildings. The Contractor's personnel will be required to obtain perimeter badges from the Office of Security to alert the officers as to who is working the area around the buildings.

1.6.7 Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award

Orientation. The Contracting Officer, Authorized Callers, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the

Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the

Government.

1.6.8 Contracting Officer Representative (COR):

RESERVED

1.6.9 Authorized Caller

The Authorized Callers will be identified by a separate “Authorized Caller” letter issued by the CO. The

Authorized Callers and CO are the only individuals authorized to place calls against the BPA, obligating the

Government.

1.6.10 Key Personnel:

The following personnel is considered key personnel by the government: Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 24 hours a day, Monday through Sunday. In addition, the contractor shall supply the name of the trained supervisors who oversee the work crews. In addition, supervisors in charge of this project shall carry a pager or cell phone and provide the contact information to the BEP. Contract manager and supervisors shall be responsible for the scheduling and execution of the work.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

Contract Administrator: The official Government representative delegated authority by the Contracting

Officer to administer a contract. This individual is normally a member of the appropriate

Contracting/Procurement career field and advises on all technical contractual matters.

Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service: A service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-Furnished Property (GFP) or Government Property (GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the agreement. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance: The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

Quality Assurance Specialist: An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the

Contracting Officer in these areas.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control: All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Workday: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative

BEP Bureau of Engraving and Printing

CFR Code of Federal Regulations

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

FAR Federal Acquisition Regulation

CO Contracting Officer

ODC Other Direct Costs

POC Point of Contact

PRS Performance Requirements Summary

SOW Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Items and Services:

3.1 Services: None

3.2 Facilities: None

3.3 Utilities: None

3.4 Equipment: None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 5 of this SOW.

4.2 Materials: The Contractor shall furnish all supplies and materials. Since sand cannot be used on stone surfaces, the surfaces should be pre-treated with magnesium chloride or propylene glycol before the snowfall or freezing precipitation occurs. To ensure the safe and effective removal of ice and snow from the premises, only specific materials are approved for use. These include magnesium chloride, calcium chloride, urea, propylene glycol, and sand or cinders. These substances help maintain traction and prevent hazardous conditions during winter weather.

However, special care must be taken when treating steps, landings, and any stonework areas near the buildings. In these locations, only magnesium chloride and propylene glycol should be applied. Sand and abrasives, while useful on other surfaces, should be avoided here, as they can cause damage to delicate stone or masonry surfaces over time. This policy helps ensure both safety and the preservation of building infrastructure during the winter months.

4.3 Equipment: The Contractor shall provide all snow removal equipment to include handling heavy snow falls if required. Front end loaders or similar heavy-duty equipment must be available for clearing the BEP's truck entrance driveways in the event of heavy snowstorms.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks:

5.1 Basic Services: The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Snow and Ice removal service in accordance with commonly accepted commercial practices, at the Bureau of Engraving and Printing (BEP) Main and

Annex facilities. BEP operations require the removal of snow or the spreading of chemicals to allow the sidewalks, steps, building driveways, emergency exits, and handicapped ramps to be traversed safely. The contractor shall clear and treat all surfaces for snow and ice within the scope of the call to provide safe access and egress from the facility. Small quantities of snow may be pushed away from the sidewalks, steps, driveways, and parking areas as long as it does not block these areas. If greater accumulations occur such that snow cannot be pushed away without impeding on sidewalks, steps, driveways, and parking areas;

it shall be removed from the premises. The Office of Facility Support is authorized to direct removal of snow from the premises that cannot be pushed away without impediment. All walkways, driveways, and parking areas shall be reasonably clear of ice and snow and safely useable.

5.2 Chemical Treatment: The contractor shall submit surface treating materials SDSs for review and approval.

Only magnesium chloride and propylene glycol shall be used on the steps, landings, and any other stonework to the buildings. Sand and abrasives shall not be used in these areas. Applying magnesium chloride and/or propylene glycol after snowfall and clearings may be insufficient to melt residual ice or snow in a timely manner. Sand cannot be used on stone surfaces, the surfaces should be pre-treated with magnesium chloride or propylene glycol before the snowfall or freezing precipitation occurs.

5.3 Icy Conditions: Under icy conditions, or wintry mix conditions, with or without any snow accumulation, calcium chloride, magnesium chloride, urea, propylene glycol, sand, cinders, or other materials shall be used to melt ice and prevent pedestrians from slipping.

5.3.1 Three Inches or Less: For accumulations of three inches or less, where snow fall is three Inches or less, assure removal of snow and the prevention of any ice buildup from the melting and subsequent freezing of the snow. Snow shall be pushed away from the sidewalks, steps, driveways, and parking areas.

5.3.2 Three to Six Inches: For accumulations of three to six Inches, where snow fall is between three to six

Inches, assure removal of snow and the prevention of any ice buildup from the melting and subsequent freezing of the snow. If snow cannot be pushed away and allow unimpeded access to sidewalks, steps, driveways, and parking areas; it shall be removed from the premises as required.

5.3.3 Six to Ten Inches: For accumulations of six to ten inches, where snow fall is six to ten inches, assure removal of snow and the prevention of any ice buildup from the melting and subsequent freezing of the snow. If snow cannot be pushed away and allow unimpeded access to sidewalks, steps, driveways, and parking areas; it shall be removed from the premises as required.

5.3.4 Ten Inches or More: For accumulations of ten inches or more, where snow fall is ten inches or more, assure removal of snow and the prevention of any ice buildup from the melting and subsequent freezing of the snow. Large enough quantities of snow such that it cannot be cleared from the sidewalks, steps, driveways, and parking areas as a result of repeated or large accumulations shall be removed from the premises.

5.3.5 Continuing Snow: In the event that the snowfall continues and accumulates more than an additional 3 inches, the Contractor shall make another pass of snow removal equipment to prevent pedestrians from slipping. This process shall be repeated until the snowfall accumulation diminishes.

5.3.6 Snow Removal and Hauling from BEP: Large quantities of snow such that it cannot be cleared from the sidewalks, steps, driveways, and parking areas as a result of repeated or large accumulations shall be removed from the premises. The Government may require the snow be plowed from all sidewalks, parking lots, concrete walkways, steps and building entrances and then loaded onto trucks and hauled off the BEP premises to a location determined by the Contractor.

5.4 Access: Care shall be taken to maintain clear and unobstructed paths in the following areas from snow or snow removal activities.

5.4.1 Crosswalks: Access shall be maintained through crosswalks for handicapped and non-handicapped personnel.

5.4.2 Emergency Exits: Emergency exits shall not be blocked by snow or snow removal activities.

5.4.3 Wheelchair Ramps: Wheelchair ramps as noted in Attachment 1.

5.5 Response Times:

5.5.1 Snow Removal Response Time: Snow removal crews shall respond within two (2) hours after being notified by a Central Police Operation Center or Authorized Caller, regardless, if the day falls on a weekend or a scheduled holiday. BEP operations require the removal of snow or the spreading of chemicals to allow the sidewalks, steps, building driveways, emergency exits, and handicapped ramps to be traversed safely.

Crews shall be on site and working within two hours after snow fall begins.

5.5.2 Non-Snow Removal Response Time: The Contractor shall return phone calls from the Contracting

Officer, Contract Administrator, or the Authorized Caller, within twenty-four hours, excluding recognized

Federal holidays and weekends.

5.6 Prioritization: Work shall be prioritized according to attached drawings for primary and secondary clearing priorities.

5.7 Obstructions: When cars obstruct snow and/or ice removal on Bureau property, the Contractor shall contact the Bureau's Police Operation's Center at (202) 874-1234 for assistance. Arrangements will be made by the Bureau's Police Operation's Center to relocate cars to allow the Contractor to perform their work.

5.8 Security Compliance: The Contractor's employees shall follow any requests made by any member of

BEP's Office of Security with Authorized Caller approval.

PART 6

APPLICABLE PUBLICATIONS

6.1 Contractor shall comply with BEP Environmental, Safety, and Health Requirements: Contractor

Requirements

75D07.004.

6.2 Contractor shall comply with District of Columbia Municipal Regulations governing the removal of snow and ice.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment/Technical Exhibit List:

Technical Exhibit 1 – Area Covered

Technical Exhibit 2 – Deliverables Schedule

Attachment 1 – Snow Clearance Area Drawings

TECHNICAL EXHIBIT 1 – AREA COVERED

(a) The contract shall cover all areas around the Main and Annex Buildings, occupied by the BEP.

(b) The total area requiring services is approximately 102,700 square feet of sidewalks, steps, driveways and parking areas.

(c) Ice and snow removal crews shall clear the following areas (drawing attached.)

(d) East sidewalk and steps to the Annex Building on 13th Street, between C and D Streets (4,550 square feet.)

(e) South sidewalk and both driveways to the entrance of the Annex Building on D Street, between 13th and 14th Streets (6,500 square feet.)

(f) West sidewalk, steps, and handicapped ramp to the entrance of the Annex Building on 14th Street, between C and D Streets (4,590 square feet)

(g) North sidewalk and steps to the entrance of the Annex Building on C Street, between 13th and 14th

Streets (7,390 square feet) including all emergency egresses as noted on the sketch.

(h) East sidewalk of the Main Building on 14th Street between the south driveway and the Holocaust

Museum, upper parking area and access to it. (27,560 square feet).

(i) Driveway and sidewalk, running east-west, located on south side of the Main Building (12,740 square feet) including emergency exit door walkway.

(j) West sidewalk and steps to the entrance of the Main Building on 15th Street, between east-west driveways on north and south ends of Main Building (10,400 square feet).

(k) Driveway, running east-west, located on north end of the Main Building to the underground parking lot (4,600 square feet).

(l) Lower parking lot, between the bridge and C wing of Main Building, including the entries to the underground parking. (7,985 square feet).

(m) Lower parking lot and adjacent driveway, north of the east-west driveway, located on the southeast corner of the Main Building and south of the bridge, including area between bridge and "B" Wing, the driveway between "B" Wing and power plant, and the driveway between the power plant and "A"

Wing (15,705 square feet).

(n) Walkways up to and around flag poles in front of the Annex building (130 square feet).

(o) Walkway and entrance to the guard booths, located on the northwest corner and southeast corner of the Main Building (50 square feet, footage included with sidewalk and/or driveway.)

(p) West Sidewalk of the Storage Building on 14th Street between the parking lot and D Street.(500 square feet).

Care shall be taken to keep clear the wheelchair ramps as noted in para. 5.2.3: wheelchair ramp up to the

14th Street entrance of the Annex Building, curbside wheelchair ramps at all four corners of the Main and

Annex Buildings. The wheelchair ramp for the shuttle stops and handicapped drop-off zone at the south side of the Annex Building. The curbside wheelchair ramp at the northeast corner of the Main Building is at the crosswalk across 14th street.

Emergency exits: specifically, driveway "B" Wing and the power plant, and the east end of all four wings of the Main Building and the one at the south end of the Main Building shall remain clear.

TECHNICAL EXHIBIT 2 – DELIVERABLES

This Technical exhibit lists any reports or documentation that is required as deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.

Deliverable Frequency # of

Copies Medium/Format Submit to

Quality Control

Plan

IAW SOW Para

1.6.1

Contractor shall submit a comprehensive QCP to COR/CO with the proposal and within

30 calendar days after contract award.

PDF/ MS

Word/Email

Microsoft Word

(or higher) format

CO/COR

Snow and Ice

Removal

IAW SOW Para

5.2

Contractor shall clear snow and ice within

District of Columbia

Municipal Regulatory time period, frequency determined by snow fall

One per snow fall as noted in Para

5.1

Physical

Completion CO/COR

ATTACHMENT 1 – SNOW CLEARANCE AREA DRAWINGS