2031ZA25Q00071 0001_US (14).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE

DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

2031ZA25Q00071 0001

Summary of Changes

Header Information

Close Date is changed from 24-JAN-25 10:00:00 to 21-FEB-25 10:00:00.

Section I - Contract Clauses

The following clauses are modified:

Clauses incorporated by reference

Article Number Reference Text 52.237-2 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

Section J - List of Documents, Exhibits, and other Attachments

The following clauses are modified:

Clauses incorporated by full text

Attachments List of Attachments:

1. Statement of Work Dated, 01/15/2025

2. Wage Determination No.: 2015-4281, Revision No.: 30, Date: 07/22/2024

3. Price List

Section L - Instructions, Conditions and Notices to Offerors

The following clauses are modified:

Clauses incorporated by full text

FAR 52.212-1, Addendum Instructions to Offerors

FAR 52.212-1, Addendum Instructions to Offerors

Bureau of Engraving and Printing (BEP) is issuing this solicitation for snow and ice removal at the currency production facility in Washington, D.C. This electronic version of the solicitation is the official version for this acquisition. No hard copy of this solicitation will be issued. Quoters will be notified of any and all applicable amendments to this solicitation electronically.

Quoters shall submit their Quotes electronically. Any Quote received after the due date and time specified for receipt will be considered late and will be rejected.

The Government anticipates issuing a single award Blanket Purchase Agreement ("BPA") to the responsible Quoter(s) that submits the "Lowest Price Technically Acceptable", which means the offer that is found technically acceptable by the Government based upon the evaluation factors discussed later in this Request for Quote ("RFQ").

All Quoters must comply with the following instructions for Quote format and content. Quotes that do not comply with these instructions may be deemed non-responsive and may render the Quoter ineligible for award. The Quoter shall submit documentation illustrating its approach for satisfying the requirements of this solicitation.

Quotes must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Quoters' Quote against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Quoter's approach to performing and satisfying the requirements specified in the Statement of Work ("SOW").

The Quote must comply with the entire solicitation. The quoter shall not take exception to any solicitation term. A Quote that takes exception to any solicitation term or proposes on terms different than the solicitation shall be considered ineligible for award.

Vendors are hereby instructed that, regardless of any language that may be used in this solicitation, the Department is NOT conducting this procurement under Federal Acquisition Regulation ("FAR") Part 15, "Contracting by Negotiations." This procurement is being conducted under FAR Part 12, "Acquisition of Commercial Items" and FAR Part 13.5, Simplified Acquisition Procedures."

QUESTIONS AND RESPONSES TO SOLICITATION

All questions, concerns, or requests for clarification for this RFQ shall be submitted electronically to Candace Noel candace.noel@bep.gov and Samuel Lopez samuel.lopez@bep.govby Friday, 10January 2025 at 12:00PM, Eastern Time (ET). No phone calls are permitted. Questions received after this date and time may not be responded to by the Government.

All emails shall be clearly labeled in the subject line of the email with the RFQ Number: 2031ZA25Q00071Snow and Ice Removal Services Questions.

Quoters shall clearly identify the specific section of the solicitation to which each question relates when submitting questions.

Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government's response to each question. Questions shall be submitted in a Microsoft Excel file following a format similar to the table below:

Q

Question No. Reference Question Category Question

# Solicitation or Attachments Section Contract Technical Question

No. Reference Question Category Question

Questions and Responses will be provided to all Quoters via email. If amendments to the final solicitation are issued, all Quoters must acknowledge the amendments by signing the accompanying Standard Form (SF) 30 and returning the signed SF 30 for all amendments issued with the Quoter's Quote submission. Failure to acknowledge all amendments issued by the Government may result in the Quote submitted in response to the solicitation being found non-responsive by the Government.

Only written amendments to the solicitation issued in accordance with the above procedures are effective to amend the solicitation and bind the Government. Verbal responses to questions shall not bind the Government and shall not alter the solicitation's terms.

A. QUOTE VOLUMES REQUIREMENTS

Volume Section Page Limit

ADMINISTATIVE VOLUME

(1) Names and telephone numbers of person(s) authorized to conduct negotiations and the official mailto:samuel.lopez@bep.gov

I authorized to bind the offeror's organization shall be clearly identified

(2) Company/Division Street Address; facility code; Unique Entity ID and size standard, Cage Code Organizational Conflict of Interest (OCI) certification

(3) Completion of Clauses/Provisions such as FAR 52.204-24, 52.204- 26, 52.209-2, 52.212-3 Alt 1, 52.219-1, and FAR 52.219-28.

(4) Acknowledgment of receipt of any amendments

(5) Completed blocks 17a, 30a (signed), 30.b. and 30.c.

(6) The SF 1449 must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations.

No Page Limit

II

TECHNICAL CAPABILITY VOLUME

(1) Technical Capability

(1) No pages. Please complete the Pricing Template (to include all cells).

III PAST PERFORMANCE VOLUME 9 pages (3 page limit for each reference)

IV PRICE VOLUME

(1) Completed Pricing Matrix (Attachment 3)

(1) MS Excel Pricing Matrix

A.1 Instructions for Quote Submissions: This section of the Instruction to Quoters (ITQ) provides general guidance for preparing Quotes as well as specific instructions on the format and content of the Quote. The Quoter's Quote must include all data and information requested by the ITQ and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITQ may make the Quote ineligible or result in an unfavorable Quote evaluation.

A.1.1 Sufficient Detail

Quotes shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation.

• Address the factors and their related elements as listed in FAR 52.212-1 Addendum and FAR 52.212-2 Addendum of the solicitation.

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

• Do not simply rephrase or restate the Government's requirements, but rather provide convincing rationale to address how the Quoter intends to meet the requirements.

• Assume that the Government has no prior knowledge of the Quoter's capabilities and experience and will base its evaluation only on the information presented in the Quoter's Quote.

A.1.2 Validity Statement

The Quoter shall make a clear statement that the Quote is valid for 120 calendar days. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful Quotes.

A.1.3 Physical Appearance of Submissions

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

• Quotes will be submitted in electronic copies.

• No models, mockups, or videotapes will be accepted.

A.1.4 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitation for their respective volumes.

A.1.5 Page Format Restrictions and Limitations

A.1.6 Page and Font Size

Text shall be single- spaced on an 8.5 x 11 inches paper format, with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. No foldout pages shall be used. Page limitations shall be treated as maximum. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. The excess pages will be deleted from the electronic copy of the Quote. Documents incorporated by reference or as attachments to the Quote shall be included in the overall maximum page lengths and will not be considered or evaluated if they exceed the maximum page.

Font size shall be twelve (12) point Times New Roman. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable. Lettering within tables, charts, graphs, and figures shall be no smaller than ten (10) point Times New Roman. Margins on all four edges of each sheet will be at least one-inch.

Proprietary statements, security markings, and page numbers shall be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall apply to the Final Quote Revisions (FQRs).

A.1.7 Labeling

The number of pages shown in the table above should be submitted in electronic format. Responses to Administrative, Technical Approach & Capability, Past Performance, and Price shall be in separate electronic folders (files). A cover letter shall be inserted in each folder (file), clearly marked as to the RFQ identification, date of submittal, acknowledgement of any amendments, the Quoter's name, address, Taxpayer ID number, CAGE code, and the Quoter's POC name, phone, and email.

The cover letter shall not count against any page limitation. Pages that exceed the maximum page length above shall not be evaluated or considered by the Government.

A.1.8 Pages Counted

Each page shall be counted except the following:

• past performance questionnaires

• past performance questionnaire point of contact list

• cover pages

• RFQ cross-reference matrix

• teaming arrangements

• letters of commitment

• past performance consent letters

• client authorization letters

• tables of contents

• glossaries

• lists of figures, tables, or drawings

• tabs

• dividers

• blank pages

A.1.9 Indexing

Each volume shall contain a detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

A.1.10 Electronic Submission

All quoters shall submit electronic Quote of each volume for this RFQ shall be submitted electronically to the Candace Noel candace.noel@bep.gov and Samuel Lopezsamuel.lopez@bep.govby the offer due date/local time listed in Block 8 of the Standard Form 1449 Solicitation 2031ZA25Q00071 No phone calls are permitted. No comments, questions or inquiries shall be made of any Government person other than the points of contact listed above.

All emails shall be clearly labeled in the subject line of the email with the RFQ Number: 2031ZA25Q00071: Company Name, Quote Submission, Volume number[s].

Any Quote received after the exact time specified for receipt of Quotes may be treated as a late submission in accordance with the Federal Acquisition Regulation (FAR) 52.212-1 if substantial evaluation activity has occurred or other vendors would be prejudiced. The Quote written volumes shall be submitted as attachments in the submission.

NOTE: There is a 10 MB limit for all electronic submissions via e-mail. The 10 MB size limitation applies to a single e-mail.

Quoters may submit multiple e-mails but all e-mails from an Quoter must be received before the closing time for Quotes.

When sending electronic files, the Quoter shall account for potential delays in file transfer. Quoters are encouraged to submit their responses early to avoid potential file transfer delays due to high demand or problems encountered in the course of the submission. All submissions shall be received in their entirety before the due date and time in order to be considered. E-mail transmission to a government address is not instantaneous and delays in transmission often occur. The Government takes no responsibility for any delays in the transmission of an e-mail submission.

Text and graphics portions of the electronic copies shall be in a format readable by Adobe (.PDF) or MS Word 2010. Data submitted in spreadsheet format shall be readable by Adobe (.PDF) or MS Excel 2010. All responses to the solicitation shall be in separate files and volumes corresponding to the evaluation factors identified in the above Quote Submission Chart.

Quoters are solely responsible for ensuring that the Quote is successfully submitted and received via to email by the Quote due date and time.

A.1.11 Pricing Data/Cost Information

Price information shall be addressed in Volume IV ?Price and the Contract Line Item Number (CLIN) structure listed in the RFQ No. 2031ZA25Q00071. All labor rates shall be rounded to the nearest dollar. All price information must be submitted in the attached price template, Attachment 3, Price List.

A.1.12 Cross Referencing & Volume Designation

Information required for Quote evaluation that is not found in its designated volume will be assumed to have been omitted from the Quote. Each volume, other than the Price volume, shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the Quote.

Exceptions to the above include only teaming arrangements, letters of commitment, socio-economic commitment information and Organizational Conflicts of Interest assertions which must be submitted in Volumes I ?IV, but may be cross- referenced in other volumes.

A.1.13 Confidential Information

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and Quotes submitted to federal agencies. If an Quoter's submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain "trade secrets and commercial or financial information" [5 USC§552(b)(4)], the Quoter should mark its submissions in the following manner:

mailto:candace.noel@bep.gov mailto:samuel.lopez@bep.gov

• The following notice should be placed on the title page: "Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s)."

• Each individual item considered privileged or confidential under FOIA should be marked with the following notice:

"The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act."

B. ADMINISTRATIVE (VOLUME I)

Volume I, Administrative Volume

The quoter shall include a cover letter signed by an individual authorized to commit the company to the Quote. The cover letter shall identify all enclosures being transmitted as part of the quoter response. The letter shall reference the RFQ number (2031ZA25Q00071) and acknowledge that it transmits a Quote in response to the RFQ and amendment(s).

• Quotes shall remain valid for a period of not less than 120 calendar days after the Quote due date

• Names and telephone numbers of person(s) authorized to conduct negotiations

• Name of the official authorized to bind the quoter's organization shall be clearly identified

• Company/Division Street Address; facility code; DUNS number and size standard, Cage Code

• Organizational Conflict of Interest (OCI) certification

• Acknowledgment of receipt of any amendments

• Completion of Clauses/Provisions such as FAR 52.204-24, 52.204-26, 52.209-2, 52.212-3 Alt 1,52.219-1, and FAR

52.219-28.

• Completed blocks 17a, 30a (signed), 30.b. and 30.c.

• The SF 1449 must be executed by a representative of the Quoter authorized to commit the Quoter to contractual obligations.

C. FACTOR 1 - TECHNICAL APPROACH AND CAPABILITY (VOLUME II)

The Quoter shall submit sufficient information to demonstrate their capability to perform the SOW for the Government to make a comprehensive evaluation of the quoter's technical approach and capability in meeting the service tasks (IAW SOW Section

5) as exemplars for the overall contract.

D. FACTOR 2 - PAST PERFORMANCE (VOLUME III) ?(3 page limit)

The Government is requesting that the Quoter provide up to three (3) past performance contract references that reflect recent and relevant experience. Recent experience is defined as that performed no more than four years prior to the of the Quote due date. For a project to be considered, its value must be at least $25,000.00. Relevant experience is defined as that which is similar in scope, size, and complexity to the work described in the attached Statement of Work. Past performance contract references can come from the Quoter or the subcontractor, as long as they served as the Prime Contractor for the past performance reference. If the Quoter submits recent and relevant projects performed by a subcontractor as a past performance reference the Quoter must also explain how the subcontractor significantly contributed to the performance of the referenced project, and how the Quoter expects the subcontractor to significantly contribute to the successful performance of the solicited work.

All past performance references shall include contract/delivery order number, contract type, program name, total contract cost, short description of work performed, reasons why the project is considered relevant by the Quoter, names, email addresses.

Past Performance contract value references also must be in the range of $25,000 or higher for the total contract. For those references where a PPQ will be submitted the quoter shall also include a valid telephone number for the person completing the PPQ.

Past performance contract references must be completed by the customer, Contracting Officer Representative (COR), or the Contracting Officer using the Past Performance Questionnaires (PPQs). PPQs are required for contracts not listed in Past Performance Information Retrieval System (PPIRS)

The Quoter shall provide Past Performance Questionnaires (PPQ) to its customer references and instruct them to email the completed Questionnaires to Candace Noel candace.noel@bep.gov and Samuel Lopezsamuel.lopez@bep.govfor evaluation.

Questionnaires must be received via email no later than the date and time specified in Block 8 on page 1 of the solicitation to the specified email addresses above. Questionnaires that are not received by the due date and time may not be evaluated.

E. FACTOR 3 - PRICE (VOLUME IV); Price List(Attachment 3)

Quoters must use the attached Excel "Price Template." The quoter shall propose an FFP Quote by submitting Price -Volume IV in the attached Pricing MS Excel Matrix, Attachment 3. Failure to complete Attachment 3 will render the quote unawardable.

mailto:samuel.lopez@bep.gov

Bureau of Engraving and Printing, Office of Acquisition, 301 14th Street SW Washington, DC, 20228-0001, US