Attachment_1_Statement_of_Work_Quarters_140.docx

United States Department of the Interior

BUREAU OF INDIAN AFFAIRS

Crow Indian Agency P.O. Box 69 183 Forestry Lane Crow Agency, MT 59022 Phone (406)638- 2390 Fax : (406) 638-2689

Statement of Work

Quarters 140 Renovation

Specification For Renovations at BIA Quarters 140

BIA Contact Number 406-679-0131

Date-05/30/2025

U.S. DEPARTMENT OF INTERIOR

BUREAU OF INDIAN AFFAIRS

Facility Management Crow Agency MT 59022

Michael Schafer 406 679-0131

TABLE OF CONTENTS

TITLE PAGE

DIVISION 1 – GENERAL REQUIREMENTS SECTION 1A – GENERAL REQUIREMENTS

1A.1 Summary of Work. The Contractor is required to furnish all labor, materials, services, equipment, tools, and insurance to conduct renovations on quarters 140. This covers both interior and exterior renovations.

Areas of renovations include the following:

Exterior: Roof, Siding, Foundation, Storm Doors, Lighting, and Decking.

Interior: Lighting, Flooring, Walls, Ceilings, Living Room, Kitchen, Bathroom, Bedrooms, Gas Heating, and Water Heater.

Dimensions: This is a single level house with the main floor measuring 829 square feet. The floor layout will be submitted as an attachment for reference.

Location: Project is located at 140 Weaver Drive Crow Agency, MT 59022.

1A.2 Scope of Work. These specifications, together with other referenced documents, standards, and drawings in the contract documents, cover the requirements for all work associated with renovations of quarters 140.

1B.1 Roof and Gutters: The contractor will remove all existing shingles, moisture barriers, damaged sheathing, existing damaged gutters, and ventilation seals. The contractor will be responsible for disposal of all materials removed.

1. Contractor shall assess all safety precautions while working near power lines and seek permission from the Power Company to work on the roof.

2. Contractor shall wear the proper PPE for the job.

3. Contractor is responsible for disposal and hauling all debris removed from the area.

4. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1B.2 Renovations: The contractor will replace the existing shingled roof with a metal roof. No materials will be reused on the new roof other than sheathing deemed serviceable and in good condition. Components of a new metal roof consist of sheathing, moisture barrier, drip edges, closure strips, roofing panels, sub fascia, fascia, and ridge cap, and gutters. Estimated roof dimensions are 18’W x 36’L on each side.

The following criteria shall be adhered to:

1. Before installation of new metal roof, the contractor is responsible for identifying any deficiencies and making proper repairs as needed to sheathing, insulation, and ventilation.

2. Contractor is responsible for a new roof replacement to include a new moisture barrier, drip edges, closure strips, metal roofing panels of 24-gauge steel or higher quality, sub-fascia, fascia, ridge cap, and gutters.

3. Contractor is responsible for replacing all seals and flashing for any exterior ventilation piping or chimney in contact with the roof.

1C.1 Siding: The contractor will assess all siding and components on the exterior of the house. The contractor will be responsible for disposal of all materials removed.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

3. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1C.2 Renovations: The contractor will assess and replace any unserviceable siding or components (corner posts, rake boards, flashing, weather barrier, etc.). Acrylic latex exterior paint will be used on the siding. Paint color will be determined through discussion and written agreement by the COR or his/her designated representative. Contractor will provide documentation to the Contracting Officer Representative (COR) and his/her designated representative of the color and brand name of paint used for future maintenance.

1D.1 Flooring: The contractor will assess and remove all flooring throughout the main floor of the house. The contractor will be responsible for disposal of all materials removed.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

4. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1D.2 Renovations: The contractor will assess subfloor and replace any damaged areas. The contractor will install underlayment if required or vinyl laminate flooring with underlayment as one piece throughout the house to include living room, dining room, bedrooms, bathroom, kitchen, and foyer. Vinyl laminate flooring and underlayment shall be waterproof. The contractor will install transitions between rooms. Contractor shall install baseboards throughout the whole house to include living room, dining room, bedrooms, bathroom, kitchen, and foyer. Flooring will be consistent throughout and a common brand for future repairs.

1E.1 Windows: The contractor will assess and remove all windows throughout the main floor of the house. The contractor will be responsible for disposal of all materials removed.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

3. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1E.2 Renovations: The contractor will replace all windows on the main floor of the house with aluminum or vinyl framed material. Windows will be double paned and double hung. Contractor will properly apply spray foam sealant in gaps of window frames during installation. Contractor will install trim on interior and exterior of windows. Contractor will ensure exterior trim is made from pvc weather and water-resistant material. Contractor will caulk exterior trim and framing with proper all-weather sealant.

1F.1 Doors: The contractor will remove all doors throughout the house. The contractor will be responsible for disposal of all materials removed.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

3. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1F.2 Renovations: Contractor will replace all interior doors with matching doors. Contractor will replace framing as needed for interior and exterior entrance doors. Contractor will ensure all interior doors have trim. Contractor will properly apply spray foam sealant in gaps of exterior entrance door frames. Contractor will install trim on exterior entrance of doors. Contractor will ensure exterior trim is made from pvc weather and water-resistant material. Contractor will caulk exterior trim and framing with proper all-weather sealant. Contractor will replace both storm and exterior access doors with matching doors and components. Contractor will replace door locks to include bolt locks on exterior access doors.

1G.1 Entryways: Contractor shall assess entryway access for front and side entry ways. Contractor will ensure the foundation for the front entry way is free of cracks and sits level with the foundation of the house.

1G.2 Side Entryway: Contractor will provide a deck to the side entrance over the existing failing concrete stairwell. The deck will have proper railing to meet code. Posts will be set in concrete. Holes dug for concrete and posts will be dug the proper depth according to code. The COR or his/her designated representative will be shown the depth of the holes before concrete is poured.

1H.1 Kitchen: The contractor will remove all cupboards, and counter tops.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

3. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1H.2 Renovations: Contractor will ensure all cupboards and counter tops throughout the kitchen are serviceable. Contractor will ensure all cupboards and countertops are properly seated and small gaps are caulked as needed. Contractor will ensure all cupboards and drawers have matching hardware.

1I.1 Appliances: Contractor will assess the condition of all appliances in the kitchen.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

1I.2 Renovations: Contractor will identify any faulty appliances and inform facilities for replacement.

1J.1 Ceiling Fans: Contractor will remove all main lighting in dining room, living room, bedrooms, and kitchen.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

3. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1J.2 Renovations: Contractor will install ceiling fans with led lighting in the dining room, living room, bedrooms, and kitchen.

1K.1 Walls and Ceilings: Contractor will assess walls and ceilings throughout the whole house for repair or replacement.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

3. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1K.2 Renovations: Contractor will repair minor damaged sheetrock with patches on walls or ceilings. Contractor will replace major damaged sheetrock on walls or ceilings. Contractor will prep sheetrock for paint. Contractor will apply primer and paint to all ceilings and walls with a neutral color paint common for purchase. Contractor will provide documentation to the Contracting Officer Representative (COR) and his/her designated representative of the color and brand name of paint used for future maintenance.

1L.1 Plumbing: Contractor will assess all plumbing throughout the house to include kitchen, bathrooms, washing machine, water heater, and crawl space.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

3. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1L.2 Renovations: Contractor will replace plumbing (as needed) in the kitchen for sink and drains. Contractor will replace plumbing (as needed) in the bathrooms for sinks. Contractor will assess and repair (as needed) water supply and drains to showers and toilets. Contractor will assess and repair (as needed) all plumbing for the washing machine. Contractor will assess and repair (as needed) all plumbing for the water heater. Contractor will assess and repair (as needed) all plumbing in the crawl space. Contractor will replace deficiencies with new parts. All plumbing throughout the quarters should function normally without any leaks or restrictions to flow.

1M.1 Bathroom: Contractor will assess bathroom floor, toilet, shower, vanity, light fixtures, mirror, and exhaust ventilation fan.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

3. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1M.2 Renovations: Contractor will replace bathroom floor, toilet, shower, vanity, light fixtures, mirror, and exhaust ventilation fan. Bathroom floors will be waterproof and either tile or vinyl laminate. Determination of material will be discussed with facilities before renovation on the bathroom. Contractor will repair minor damaged sheetrock with patches on walls or ceiling. Contractor will replace major damaged sheetrock on walls or ceiling. Contractor will prep sheetrock for paint. Contractor will apply primer and paint to all ceilings and walls with a neutral color paint common for purchase. Contractor will provide documentation to the Contracting Officer Representative (COR) and his/her designated representative of the color and brand name of paint used for future maintenance.

1N.1 Heating and Ventilation: Contractor will assess operability and serviceability of the whole house heating system to include heater, duct work, and vents.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

3. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1N.2 Renovations: Contractor will replace heating system if assessment determines the heating system is not beneficial for daily operations. Contractor will service and repair heating system if determined to be inoperable or not functioning properly. Contractor will assess the serviceability of duct work and operation of vents throughout the house and make necessary repairs.

1O.1 Water Heater: Contractor will assess operability and serviceability of the water heater.

1. Contractor shall wear the proper PPE for the job.

2. Contractor is responsible for disposal and hauling all debris removed from the area.

3. Contractor is responsible for recording and submitting a document on type and weight of materials disposed.

1O.2 Renovations: Contractor will replace water heater with like size if determined inoperable or unserviceable.

SECTION 1P – SPECIAL REQUIREMENTS

1P.1 Coordination. All contracts between the contractor and BIA shall be coordinated through the Contracting Officer’s Representative (COR) and his/her designated representative.

1P.2 Pre-job Conference. As soon as practical after the award of the contract, the Contracting Officer will set a date for a pre-job conference between the representatives of the Government (ATO, NATCA and PASS will be invited to attend) and the contractor at a location agreed upon by the Contracting Officer and the contractor. The contractor shall attend the conference and shall abide by all agreements reached at the conference regarding:

· Detailed procedures for administration of the project.

· Identity of the COR, authorized representatives of the Government/Contracting Officer, and the contractor’s superintendent(s).

· Contractor’s telephone number.

· Detailed procedures for submittals.

· Available storage areas for contractor’s materials and equipment.

· Compliance with BIA safety practices, general operating procedures, and security regulations.

· Availability of on-site power for use by the contractor as determined by the COR.

· The BIA Pre-Construction and Maintenance Project Safety and Health Checklist, form 3900-8, will be reviewed and filled out during the meeting.

· Contractor shall provide copies of all MSDS for any products and restoration materials to be used.

· In addition to the foregoing, other subjects pertinent to the contract may be discussed.

1P.3 Communication. Contractor will communicate with the COR or his/her designated representative on a daily or weekly basis agreed upon between both parties. Contractor will inform the Contracting Officer and COR or his/her designated representative on status of contract and any issues related to delays and costs.

1P.4 Working Hours. 8:00am-5:00pm Monday through Friday. Any other hours need to be discussed and agreed upon 48 hours prior between BIA, COR, and Tenant.

1P.5 Ingress and Egress to Work Area. The COR shall direct all ingress and egress to the work area. Security precautions against unauthorized residence entrance will be maintained.

1P.6 Security Requirements. The contractor shall coordinate this with the Contracting Officer through the COR. The contractor shall examine the premises and satisfy himself/herself to the existing conditions under which he/she will be obligated to perform the work included in this contract.

The contractor will provide a list of all personnel who will be entering the residence to do work, to the Contracting Officer and Contacting Officer’s Representative.

The contractor shall maintain a logbook documenting entry into and out of the regulated work area. The contractor shall not allow unauthorized personnel access to the site. Authorized personnel include the tenants, contractor and his/her workers, Contracting Officer and his/her representatives, the Environmental Monitoring contractor (if needed), representatives of regulatory agencies having jurisdiction over the project (if needed), and fire or medical response personnel in the event of emergency.

1P.7 Property Damage. The contractor shall take all precautions to avoid damage to Government property or equipment. Any damage to Government property or equipment by the contractor shall be repaired by the contractor to its original state or better condition at no additional expense to the Government.

1P.8 Parking of Contractor Vehicles. All personnel will park their vehicles away from the building and all access doors or as authorized by the COR. Materials and tools may be off-loaded at the work site by arrangements with the COR.

1P.9 Storage of Materials. The contractor shall store all materials in a manner to protect them from all elements of the weather. Storage of reasonable quantities of material, supplies and tools on site is permissible providing the COR authorizes the location. The BIA is not responsible for the security of the materials, supplies and tools owned by the contractor.

1P.10 Site Visit. The contractor shall take steps necessary to ascertain the nature of the work and satisfy themselves to the conditions that can affect the work. No subsequent extras will be allowed due to any claim of lack of knowledge for conditions that can be determined by examining the site. Site visits can be arranged by contacting the Facility Manager (Michael Schafer 406-679-0131), at least 24 hours prior to the planned visit.

1P.11 Compliance with Local Codes and Other Codes. The contractor shall comply with local and other codes of standard trade practices adopted by these contract documents. Where the requirements of the specifications and drawings exceed those of the local and adapted codes, the contractor shall comply with the requirements of the specifications and drawings.

1P.12 Fire Protection. The contractor shall have an equivalent of two 20 lb. Class A, B and D fire extinguishers in the work area through the progress of the job.

1P.13 Cleaning. The contractor shall keep the working area in a clean and proper condition. All rubbish and waste resulting from the execution of the work shall be removed at the end of each day or as directed by the COR. Immediately after unpacking, all packing materials shall be removed from the building and the premises. Upon completion of work and before final inspection, the contractor shall remove his/her working tools, equipment, debris, rubbish, and unused materials from the building site. Disposal of rubbish and debris will be offsite and at no additional cost to the BIA or as directed by the COR.

1P.14 Non-interference with Existing Facility Operations. The access to the residence shall be always kept unobstructed. If any interference with the existing residence operation or access seems to be unavoidable, the contractor shall advise the contracting officer through the COR twenty-four hours before such interference. BIA reserves the right to stop work at any time if the operation of this residence is jeopardized by the contractor’s work.

1P.15 Other Contracts. The Government may undertake other contracts for additional work at or near the site of the work under this contract. The contractor shall fully cooperate with other contractors and with the Government employees and shall adapt scheduling and performing the work under this contract to accommodate the other work. The contractor shall not commit or permit any act that will interfere with performance of work by any other contractor or by Government employees.

1P.16 Contractor’s Liability. Damage to the existing residence or equipment caused by the contractor shall be immediately reported to the BIA COR without delay. The contractor shall be responsible for repairing or having repaired all damaged areas of the residence or equipment directly caused by contractor related work. All repairs shall be accomplished, without delay, at the contractor’s expense to the satisfaction of the COR.

1P.17 Permits. The contractor shall be responsible for obtaining all city, county, etc. permits, if required, to complete the project, at no additional cost to the Government.

1P.18 Material. All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. References in the specifications to material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The contractor may, at his option, use any equipment, material, article, or process that, in the judgment of the COR, is equal to that named in the specifications, unless otherwise specifically provided in this contract.

1P.19 Workmanship. The contract shall be accomplished by workers experienced in each trade in accordance with the highest standards of the various trades involved. The BIA COR must approve all details to assure the professional and complete project, whether stated in the specifications or not. The COR may require, in writing, that the contractor will remove from the work site any employee the COR deems incompetent, careless, or otherwise objectionable.

1P.20 Superintendence by the Contractor. At all times during the performance of this contract and until the work is completed and accepted, the contractor shall directly superintend the work on site or assign and have on site a competent superintendent who is satisfactory to the COR and has the authority to act for the contractor.

1P.21 Warranties. The contractor shall guarantee that all work performed under this contract to be free from defects in all materials and workmanship for a period of 12 months from the date of final acceptance by the Government.

1P.22 Material Warranties. Contractor shall provide manufacturer’s warranty on materials and the process for submitting a deficiency claim.

1P.23 Responsibilities. If within the warranty period, such parts or work performed under this contract is found to be defective in materials or workmanship, that portion of work shall be replaced by the contractor immediately without any additional cost to the Government.

SECTION 1Q – SUBMITTALS

1Q.1 Introduction. Each product required for use in the contract drawings and specifications must meet the actual minimum needs of the Government as demonstrated in the salient characteristics for that product. If a brand name product is used in the drawings or specifications, it should be regarded as a “known acceptable source.” The product used can be identical or equal to the brand name product or known acceptable source in meeting the salient characteristics, but it need not exceed the actual minimum requirements. Any brand name product or known acceptable source mentioned will, however, not be required for use to comply with the specification or drawing unless those documents make it clear that the brand name product is required, and substitution is prohibited.

1Q.2 Requirements. Each product that a Contractor wishes to use that is not a known acceptable source must be approved before use, by the Contracting Officer or his/her designee. To gain approval, the Contractor must submit documents and/or samples that will demonstrate the product clearly will meet the Governments minimum needs and demonstrates appropriate salient characteristics. All submittals must be in writing. The Contracting Officer shall have the right to require submittals from the Contractor where the Contractor makes an unsolicited change proposal.

1Q.3 Submittal Review. When submitting before the Notice to Proceed date, the Contractor shall send the submittal package directly to the Contracting Officer. When submitting after contract work has begun, the Contractor shall give submittal packages to the COR, who will forward them promptly to the Contracting Officer. In either case, the submittal will return directly from the Contracting Officer to the contractor, with the Contracting Officer’s approval, approval with comments, or disapproval.

1Q.4 Submittal Time Frame. To provide adequate time for document transmission and submittal review, the BIA reserves the right to take [ten days] to complete a review, transmission date to transmission date.

1Q.5 Submittals. The contractor shall submit all the following:

1. Detailed Work Plan

2. Emergency Response Plan

3. Safety Program

4. Respiratory Protection Program

5. Certificate of training, accreditation, qualification

6. List of Employees

7. Proof of Insurance

8. MSDS for all chemical products

9. Respirator fit test records for employees scheduled for this project.

10. Medical surveillance records

11. Negative Air HEPA filtration equipment specification sheets

12. Copies of all notifications to federal, state, or local regulatory agencies

1Q.6 Work Plan. The contractor shall prepare a detailed work plan for renovations. This work plan shall cover all the procedures that the contractor will use to complete the project. This document shall be provided to the BIA before renovation work begins and must include a specification of:

1. The rooms or area designation where work will be performed.

2. Quantities of materials to be removed.

3. Listing of equipment proposed for repairs.

4. Personal protective equipment use.

5. Any other standard operating procedures required by law.

All required submittals shall be provided to the Contracting Officer at the following address:

Bureau of Indian Affairs

SECTION 1R –SPECIAL INSTRUCTIONS

1R.1 Contractor Mobilization Requirements. The contractor shall provide all the services, equipment, supplies, materials, and labor required to complete renovations. The contractor must comply with the following:

1. All work shall be done under the direct supervision of a professional with experience and training in household renovations to include electrical, plumbing, roof work, etc.

2. All work shall be conducted by trained individuals following the requirements of Section 1P.3.

3. The contractor shall coordinate and prepare a schedule to be approved by the COR for conducting renovations at the site.

4. The contractor shall hold a pre-work briefing with the COR. The briefing will include a description of work to be done. The contractor will schedule and coordinate the meeting through the Facility Manager.

1R.2 Worker Safety. All workers will ensure they are equipped with proper PPE. This includes use of safety straps while on the roof, safety goggles, steel toe safety boots, gloves, and hearing protection while working near air compressors or generators. Work zone will be marked and identified to all parties to include Contractor, BIA representatives, COR, and Tenants. Power Company will be contacted prior to start, with permission to conduct roof repairs.

1R.3 Worker Training. Workers shall be familiar with all relevant federal, state, and local standards.

1R.4 Work Plan. The contractor shall prepare a detailed work plan for repairs as described in Section 1O.6

1R.5 Waste Disposal. The contractor is responsible for proper packaging, temporary storage, transport, and disposal of all waste generated as the result of this project. Contractor is responsible for recording and submitting a document on type and weight of all materials disposed of.

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