Attachment 1 Statement of Work Penning and Gating.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

ABSL-3Ag and ABSL-4Ag Penning and Gating Modifications

National Bio and Agro-Defense Facility (NBAF) USDA-ARS, Manhattan, KS

SOW ABSL-3Ag and ABSL-4Ag Penning Modifications September 19, 2025

Contents Project General Information

1.0 Scope of Work

2.0 Background

3.0 Contractor Requirements

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment

Project ABSL-3Ag and ABSL-4Ag Penning and Gating Modifications

General Information

1.0 Scope of Work

Modifying existing penning and gating of the NBAF ABSL-3ag and ABLS-4ag areas and incidental related work.

The objective of this contract is to support mission accomplishments by improving animal movement throughout the facility and putting in place additional safety measures for the animal care staff.

2.0 Background

The National Bio and Agro-Defense Facility (NBAF) is seeking a company with knowledge and expertise providing construction services. NBAF is designed to contain BSL-2 through BSL-4 research studies. Contractors associated with providing construction services in the facility should fully understand the construction types and methods associated with these facilities. The area where work is planned is on the first floor and covers approximately 66,000 SF of the 574,000 SF main building. The facility will be occupied during this work. The NBAF campus address is 1980 Denison Ave., Manhattan, KS.

3.0 Contractor Requirements

3.1 Work Restrictions & Conditions

3.1.1 Site Security Access: Access to the site is controlled by a security fence and a contractor check-in/check-out system. A current Real ID compliant, government issued photo identification is required for entry. All subcontractor and prime contractor personnel working on site must pass a Fitness suitability. Contractor/subcontractor vehicles will be checked at the main entrance gate. Badge issuance will occur once fitness determination and internal processes have been completed. The contractor identification badge must always be worn while on the site. See section 8 for additional security information.

3.1.2 All contractor employees, including subcontractor employees, providing services for the NBAF shall read, acknowledge, and follow all applicable NBAF policies, SOPs, and guidelines.

3.1.3 Limited contractor vehicles will be allowed access adjacent to the work; contractor employees’ personal vehicles shall be parked in the facilities main parking lot unless approved otherwise.

3.1.4 Work shall be confined to the areas where the work is specified. Unless accompanied by a USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facility spaces not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

3.1.5 Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

3.1.6 Work Hours: Regular work hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding Government holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. Work outside regular hours, including weekends and holidays, requires prior security approval. Requests shall be submitted through the COR at least five (5) calendar days in advance and include dates, hours, location, and purpose. The COR will coordinate access with site security.

3.2 General Requirements / Tasks

3.2.1 The Contractor shall furnish a detailed cost proposal, including all prime and sub pricing showing labor cost, material cost, OH and Profit and estimated duration to provide the construction services as specified in the scope of work. Proposal must be in whole dollars, no cents. Otherwise, bids will be rounded to the nearest dollar.

3.2.2 In addition to the detailed cost proposal, to be considered technically acceptable, the Contractor shall submit two (2) case studies of examples of past projects that are similar in scope to this project, including contract information for reference.

3.2.3 The Contractor is responsible for visiting the site prior to bid submission to observe existing conditions. No additional compensation will be provided for conditions reasonably observable during such inspection. Contractors who have previously visited the site for similar work are not required to revisit unless they choose to do so.

3.2.4 The Contractor’s work meet ARS 242.1M P&P titled “ARS Facilities Design Standards” found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf and shall adhere to all applicable federal, state, and local code requirements as well as current industry standards, (i.e.: UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of award, or as determined by the authority having jurisdiction.

3.2.5 The Contractor shall work with Facility personnel to ensure project is accomplished in a timely manner.

3.2.6 The Contractor shall protect the work, the site, and all existing property and structures within the limits of the serviced equipment or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged conditions to the satisfaction of the COR.

3.3 Pre-Construction/Repair Requirements / Tasks

3.3.1 In addition to the requirements in specification section 01 33 00, submittals shall be annotated/highlighted to show products’ conformance with SOW requirements. If multiple items are listed on a cut sheet, the specific items being submitted for use shall be annotated/highlighted for clarity.

3.3.2 Refer to the specifications for the construction schedule, Site Specific Safety Plan/Accident Prevention Plan, and Environmental Protection requirements. Minimum PPE, worn at all times, is a hard hat, safety vest, long pants, and safety shoes/boots.

3.3.3 Provide a project specific Quality Control Plan defining how the contractor will meet the requirements as specified in specification section 01 00 21.

3.4 Construction/Repair Requirements / Tasks

3.4.1 Provide all construction management services, plant, labor, materials, tools, equipment, transportation, and supervision for the delegated design, fabrication, and installation of modifications to existing animal penning and gating in conformance with the attached drawings and specifications.

3.4.2 Schedule, administer, and provide agendas for coordination meetings. Provide meeting minutes for each meeting.

https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf

3.4.3 Building will be occupied while service is ongoing. Contractor shall schedule work with location to allow location to meet current research needs.

3.4.4 The Contractor shall protect the work, the site, and all existing property and structures within the limits of the serviced equipment or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged conditions to the satisfaction of the COR.

3.4.5 Submit to the CO/COR documentation of hazardous materials/waste disposed or recycled. Refer to specification 01 57 50, 2.5.1 for additional information.

3.4.6 Work areas shall be free of construction debris at the end of each workday.

3.4.7 Prior to submitting final payment, the following documents shall be submitted:

a. General contractor’s warranty on work.

b. All subcontractor and manufacturer warranties.

c. Redline As-builts

d. O&M manuals

e. Release of claims

f. Tax completion certificate

g. Final employee payrolls marked FINAL

4.0 Government Furnished

4.1 The Government shall be afforded 14 calendar days review periods for submittals requiring approval and 7 calendar days for information only submittals.

4.2 Refer to specification section 01 00 11, 1.3, 6.

5.0 Deliverables / Schedule

The Contract duration for this project is 365 calendar days from Notice to Proceed issued by Contracting Officer.

Key Deliverables

Item No.

Deliverable / Item Title

Description Frequency Reference Delivery Format Due By

1 Emergency Contact List

Emergency contact info for persons working onsite

Pre- Construction and monthly

Ref. SOW, Section 3.3.4

PDF to COR Prior to Construction/Repair starting & with each invoice

2 Submittals Construction submittals on the submittal register

Per specifications

Specifications As specified in the specifications

As specified in the specifications

6.0 Travel

If the cost-loaded schedule includes a mobilization activity, a demobilization activity cost loaded to the same amount as the mobilization activity shall be included.

7.0 Contractor’s Key Personnel

Key personnel on this project is a superintendent with five years of commercial construction experience.

8.0 Security Requirements

8.1 Fitness and Access Authorization: All contractor personnel requiring access, not in a visitor status, at National Bio and Agro-Defense Facility (NBAF), NBAF leased spaces, or access to NBAF digital systems, must successfully complete a Tier 2 background investigation, as defined by the Federal Investigative Standards. Physical site or digital access will not be granted until the investigation is adjudicated and approved by the USDA Personnel Security Office. The contractor shall ensure all personnel requiring routine site and any digital access meet suitability requirements prior to assignment at NBAF. The Prime Contractor is required to provide onsite escorts of contractor employees or any representative of, or agent of the contractor entering this facility. Contractor personnel will be provided with a two (2) week window to provide all documentation requested by USDA to complete their fitness determination.

Contractor employees must be US citizens. If contractor personnel do not pass fitness determination checks, they will not be allowed to perform work on this contract.

Contractor personnel shall comply with all personal identity verification requirements as directed by USDA. Each person accessing NBAF, or NBAF leased spaces, whether escorted or unescorted, will be required to provide personal details (i.e. full name, date of birth, social security number, driver’s license number). Contractor personnel must have a REAL ID compliant identification before site access is permitted. An unexpired, active federal employee or military PIV/CAC card is also an acceptable form of identification.

8.2 Site-Specific Training Requirements: Prior to receiving access at NBAF in a capacity other than a visitor or authorization to access digital systems, contractor personnel shall complete a minimum of two (2) hours of site-specific training provided by USDA personnel. This training includes but is not limited to facility protocols, biosafety procedures, digital media control policies, and operational security. Additional or refresher training may be required based on mission needs, changes in facility operations, or updates to USDA or NBAF policy. Additional training may also be required if contractor personnel must enter any biocontainment space.

Contractors unable to access USDA training systems will be provided with alternative formats for training delivery and documentation.

Visitor training is also required for contractor personnel that will be in visitor status. This training is approximately 15 minutes in length and requires an acknowledgement form to be signed after viewing. Examples of potential visitors: Contractors performing site visits, external meeting attendees, mail, package, delivery persons, waste pickup, nitrogen deliveries, etc.

8.3 Digital Media Control, Permitting, and Storage Requirements: Contractor personnel are prohibited from using personal devices (e.g., smartphones, tablets, cameras) for any photography or videography on NBAF property. All digital media must be captured using Government-Furnished Equipment (GFE) and only with prior written authorization.

Contractors must obtain a Photography/Videography Permit through their Contracting Officer’s Representative (COR) after completing all training requirements.

Media collection in Federal Select Agent Program (FSAP)-registered spaces additionally requires prior approval from the Responsible Official (RO) for each event. Any media intended for external release, or taken off NBAF property or system, must be reviewed and approved by both the NBAF Security and Communications Units.

Contractors must provide a secure, COR-approved method of storing digital media collected during contract performance. All media must be treated as Controlled Unclassified Information (CUI) where applicable.

Upon completion of contract, contractors must sanitize or destroy all digital media collected, with written verification submitted to the COR.

8.4 Compliance and Enforcement: Failure to comply with the provisions of this section may result in suspension or revocation of access privileges, removal of contractor personnel from NBAF, contract remedies as determined by the Contracting Officer, and referral to USDA Security and Counterintelligence for further action.

Contractors are expected to uphold NBAF’s High-Reliability Organization (HRO) standards, including strict adherence to SOPs, immediate reporting of incidents, and maintaining situational awareness.

Contractors will follow Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property while on NBAF, or NBAF leased spaces.

Additional security requirements may be imposed by NBAF Security through general updates or when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

All personnel entering the NBAF main campus are subject to personnel and vehicle inspections.

Contractor personnel should expect up to 30 minutes of processing time every time they enter NBAF property. Any contraband, as defined in Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property, found during processing may result in immediate personnel, and vehicle removal from the facility and removal from the contract.

9.0 Data Rights

Not Applicable

10.0 Section 508 – Electronic and Information Technology Standards Not Applicable

Attachment Attachment A – Drawings Attachment B – Specifications