Attachment_1 Statement of Work- FE.pdf

STATEMENT OF WORK FOR MAINTENANCE

AND SERVICING OF FIRE EXTINGUISHERS

Description of Services. The contractor shall provide all tools, supplies, equipment and labor necessary to maintain, service, and provide annual life cycle replacement of 50- and 125/150-pound wheeled fire extinguishers located at Fort Rucker, Alabama.

Maintenance and Repair Services. The contractor shall perform the required 6- and 12-year hydrostatic testing at a shop owned/operated by the contractor. All annual inspections will be conducted on location at the six base fields located at Fort Rucker, Alabama. Annual inspections will be conducted within the first 90 days of the beginning of the Period of Performance (POD). The contractor shall coordinate the removal of all extinguishers before removing any extinguishers from Government property.

1. Corrective Maintenance. Corrective maintenance returns a fire extinguisher to full operating capacity as described below. All work shall be in accordance with NFPA10 requirements. All parts utilized must meet original equipment specifications. The replacement of safety disc assembly, pressure gauge, valve stems, and replacement of wheels and/or hose/nozzle assembly will be determined at the time of inspection and will be coordinated with the government representative prior to replacement.

1.2.1. Fire Extinguisher Recharge. Fire extinguishers shall be recharged as indicated in the inspection list provided to the contractor. The replacement of the extinguisher agent also includes the agent expellant for certain types of extinguishers.

1.2.2. Labeling. The contractor shall replace fire extinguisher product inspection stickers/plates/decals and other required information labeling if the originals are damaged or missing. Labeling shall be in accordance with the manufacturer’s specifications.

1.2.3. Hydrostatic Testing. The contractor shall hydrostatically test extinguishers as specified in the manufacturer’s recommendations. The contractor shall attach a sticker/plate identifying pertinent information on all extinguishers that pass the test. Extinguishers that fail the hydrostatic test shall be identified and returned to the Government.

1.2.4. Annual Inspection. The contractor shall perform the annual inspection as specified in the manufacturer’s recommendation. The contractor shall attach a sticker/plate identifying the pertinent information on all extinguishers that have passed the annual inspection. Extinguishers that fail the annual test shall be identified and returned to the Government

1.2.5. Annual Life Cycle Replacement. The contractor shall provide life cycle replacement of fire extinguishers required on base fields. The number of annual replacements will be determined by the number of extinguishers that fail annual inspection criteria. Replacement extinguishers include the 50 and 125/150-pound wheeled extinguishers on the base field flightlines.

Manufacturer brands are not specified but extinguishers must meet all NFPA10 requirements.

1.3 Reports. The contractor shall submit a complete report of all maintenance and servicing accomplished upon completion of the annual inspection and when fire extinguishers are returned to the government after completion of hydrostatic testing. The reports shall be submitted to the Government representative responsible for this contract. The reports shall include a record of conditions found, repairs, recharging, and all replacement parts used. All records, documents and associated papers provided by the Government or generated during the period of this contract become government property and will be returned to the government upon contract termination or completion. During the contract period, all records, documents, and associated papers will be available for Government review.

1.4 Environmental Protection. The contractor shall ensure that the purchase, use, handling, storage, and disposal of all toxics, hazardous and special materials and wastes are in accordance with current federal, state and local environmental protection regulations.

2. Government Furnished Property, Services and Security. The contractor shall be responsible for safeguarding all Government property for contractor use. If the need should arise, the contractor shall be escorted to gain access to fire extinguishers.

3. Special Qualifications/Training. The Government will not provide training/certification for related tasks stated herein. The contractor shall be solely responsible for training any other personnel necessary to execute this purchase order. The contractor is responsible for obtaining certification and ensuring that all certificates are maintained for the duration of this contract. If certification requirements change, the contractor shall be required to update certification within 90 days of the change. Inspections will be conducted as needed.

4. Identification of Employees:

4.1 Common Access Card (CAC) Requirement: For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014‐05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely; (2) remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non‐DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

4.2 For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative)

4.3 Contractor-provided ID badge: The Contractor shall be responsible for furnishing to each employee, and for requiring each employee to display or possess, appropriate identification.

The Contractor shall provide each employee an identification (ID) badge on contract start date or on employment start date. The ID badge shall be made of nonmetallic material to prevent electrical shock. The ID badge shall be easily readable and include the employee's name, contractor's name, functional area of assignment, security clearance if applicable, and color photograph. The Contractor shall furnish an identification badge to each employee performing work as part of this contract. Identification badges shall be worn by contractor personnel at all times. The identification badges include as a minimum the following information:

a. Employee’s Name

b. Employee’s Picture

c. Contractor’s Name

d. Contractor’s Telephone Number

e. Owner’s or Superintendent’s Signature

4.4 Display of ID Badges: Contractor personnel shall wear the ID badge at all times unless it presents a safety hazard. ID badges will be worn when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

5. Vehicle Identification: Contractor vehicles shall have signage indicating the company’s name.

6. Security and Safety

The Standards that apply to contractor operations on U. S. Military Bases are those specified for the operation in question by the Federal Occupational Safety and Health Administration (OSHA), the Environmental Protection Agency (EPA) and other Federal Regulatory bodies. The contractor does not have the legal or contractual authority to operate outside of the standards specified by regulatory agencies even if the Facility Operators have waivers approved for military and contract personnel approved by local commanders – even if the companies or other contract personnel recognize such waivers.

6.1 All contractor employees, including subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/

6.2 National Defense Emergencies: In the event of a National Defense Emergency affecting Fort Rucker, the Fort Rucker POC will immediately notify the contract POC. At that contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to National Defense Emergency conditions are no longer in effect. Fort Rucker will coordinate with the contractor and adjust the milestone schedule accordingly.

Security: It is the responsibility of the contractor to obtain entrance clearances for all contractor personnel working on DoD installations and facilities. The installation/facilities will honor all reasonable requests for entrance clearances of essential contractor staff members working at installations, conditioned only upon presentation of proper credentials and in conformance with the installation security regulations. The contractor will ensure that all access is conducted in a manner so as to minimize interference with military operations at the installation/facility.

6.3 Favorable National Agency Check with Inquiry (NACI): Fort Rucker requires all contractor personnel working at a DOD facility to have a current favorable National Agency Check with Inquiry (NACI), in accordance with AR 380-67; at a minimum a Background Investigation shall be initiated in Joint Personnel Adjudication System (JPAS). Contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures.

6.4 Access and General Protection/Security Policy and Procedures: This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor’s workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.5 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 60 calendar days after the contract award. The contractor shall comply with all applicable Department of Defense (DOD) security regulations and procedures during the performance of this task order. The contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and Government personnel work products that are obtained or generated in the performance of this task order. All contract employees must adhere to the Fort Novosel guidelines for Security, Force Protection, Information Disclosure, and Conduct.

6.6 OPSEC Training: For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

7. Travel

Travel and funding of travel for Contractor personnel or any representative of the contractor shall be the contractor's responsibility.

8. Contractor Manpower Reporting Application: The Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://www.ecmra.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract Number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor, if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information); (11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

9. Performance Requirements The Contractor shall coordinate with the Contracting Officer’s Representative (COR) and agency Points of Contact (POCs) to conduct a comprehensive inspection of all designated fire extinguishers.

Timeline Inspection must be initiated and completed within fifteen (15) calendar days of contract start.

Inventory Total of 256 government-owned extinguishers.

Verification Ensure each unit is fully charged, operational, and properly pressurized.

Physical Condition

Check for corrosion, physical damage, leakage, or missing safety components.

Mounting & Access

Confirm units are properly mounted, unobstructed, and feature legible instructional labels.

Compliance Tags Verify that inspection tags are present, current, and properly marked.

Deliverables and Reporting (DEL X-1 & DEL X-2): The Contractor shall provide documented evidence of inspection and subsequent maintenance actions according to the following schedule:

Deliverable Title Deadline Required Content

DEL X-1 Inspection Report

5 days post-inspection

Total inspected; count of serviceable (245) vs.

failed (11) units; deficiency summary; photographs of failed units; proposed replacement timeline.

DEL X-2 Replacement Report

Upon completion of install

Serial numbers (removed/new); unit types; exact locations; and any relevant COR-requested data.

Replacement and Operational Locations:

Services shall be performed at the following locations:

• Cairns Army Airfield

• Lowe Army Airfield

• Hanchey Army Heliport

• Shell Army Heliport

• Knox Army Heliport

• Old Commissary