Attachment 1 - Statement of Work.pdf

Scope of Work

Breakroom Appliance Replacement and Upgrade

Locations:

TSA Headquarters, 6595 Springfield Center Drive, Springfield, VA 22150

TSA Freedom Center, 13555 EDS Drive, Herndon, VA 20171

TSA Headquarters is located at 6595 Springfield Center Drive, and the Freedom Center is a separate TSA facility at 13555 EDS Drive in Herndon.

1. Purpose

The purpose of this Scope of Work (SOW) is to procure, deliver, remove, install, test, and place into service replacement breakroom appliances at TSA Headquarters and the TSA Freedom

Center. The existing appliances are more than five years old and have experienced increased downtime due to limited availability of replacement parts, extended repair lead times, and equipment failures that disrupt normal employee breakroom operations. The replacement effort will improve equipment reliability, reduce out-of-service periods, support employee access to basic breakroom amenities, and establish standardized, maintainable equipment across both locations.

2. Scope of Services

The contractor shall furnish all labor, supervision, equipment, materials, transportation, delivery coordination, installation services, testing, documentation, and disposal required to replace the existing equipment identified in this SOW.

The contractor shall coordinate all work with the TSA Contracting Officer’s Representative

(COR), Facility Manager, and designated site representatives. Work shall be scheduled to minimize disruption to facility operations, employees, visitors, and mission-critical activities.

The contractor shall provide replacement equipment that is new, unused, commercial-grade, energy-efficient where applicable, and equal to or better than the existing equipment’s capacity, functionality, and performance. Designated appliances will be placed at both locations and with the vendor prior to delivery.

Delivery Date: 120 days from date of award.

Freedom Center:

Freedom Center Quantity

Microwaves 8

Refrigerators 9

Coffee Makers 6

TSA HQ:

• All other appliances are scheduled to be delivered to TSA HQ.

3. Equipment to Be Replaced

The contractor shall replace the following equipment. Quantities shown are total anticipated quantities; final distribution between the two sites shall be confirmed by TSA before delivery.

Equipment Existing Model/Description

Quantity Minimum Replacement Requirements

Bottle less water coolers

Clover D1-B countertop hot and cold bottle less water cooler

18 New countertop or comparable bottle less hot-and-cold water cooler;

filtration capability;

compatible with existing potable-water connection or include all required connection components. Power requirements- NEMA 5-15plug

Single-serve coffee brewers

Keurig OfficePro Premier K1550

26 New commercial office-grade single-serve coffee brewer with water reservoir compatible with standard K-Cup-style coffee pods or approved equivalent Power

Commercial microwave ovens

Panasonic NE-1054F, stainless steel commercial microwave, 120V, 1000W

18 Stainless-steel microwave oven;

Power

Refrigerators 21.3 cubic-inch refrigerators

9 New refrigerator with equivalent or greater usable capacity;

adjustable shelves;

interior light where available; automatic defrost preferred;

Energy Star rated when available

HQ CAFÉ and Coffee Shop Equipment

Undercounter refrigerator

True TUC-27C-HC undercounter refrigerator

1 New commercial undercounter refrigerator with comparable storage capacity, stainless-steel exterior, self-contained refrigeration system, and front-breathing configuration where required Power

Turbo Chef Countertop Microwave

TurboChef microwave/high-speed oven I5

1 New commercial undercounter refrigerator, stainless-steel exterior, self-contained refrigeration system, Power Requirements 208/240

Reach In Freezer Commercial Continental Reach in Freezer DL1F-SS

1 (Refrigerant Type R404A) , Power requirements (NEMA 5-15 plug

4. Contractor Requirements

The contractor shall:

1. Conduct a site survey at both facilities before procurement and installation.

2. Verify appliance dimensions, countertop clearances, door swing, delivery routes, elevator access, loading-dock requirements, and staging locations.

3. Verify electrical voltage, amperage, outlet configuration, circuit capacity, GFCI protection where applicable, and required disconnects.

4. Verify potable-water supply, shutoff valves, drain requirements, filtration requirements, and tubing compatibility for bottle less water coolers and coffee brewers.

5. Provide all required hoses, tubing, fittings, adapters, water filters, power cords, brackets, trim pieces, and installation accessories.

6. Coordinate delivery dates, security access, vehicle screening, loading dock access, parking, and escort requirements with TSA.

7. Protect building finishes, corridors, elevators, doors, walls, floors, and furnishings during delivery and installation.

8. Remove existing appliances from their installed locations.

9. Disconnect existing appliances safely and in accordance with manufacturer instructions and applicable codes.

10. Properly transport and dispose of, recycle, or transfer removed equipment in accordance with federal, state, and local requirements, unless TSA directs otherwise.

11. Install replacement equipment in the designated locations.

12. Ensure all appliances are level, secure, fully operational, and free of damage upon completion.

13. Provide initial water filters and any required consumables necessary for startup of the bottle less water coolers and brewers.

14. Clean the work area and remove all packing materials, pallets, debris, and waste from the site daily.

15. Installation and Testing

• Following installation, the contractor shall test each appliance in the presence of the TSA

Facility Manager or designated representative.

Testing shall include, at a minimum:

• Bottle less water cooler hot-water and cold-water functionality, filtration operation, water flow, leak inspection, and sanitation verification.

• Coffee brewer startup, water heating, brewing cycle, reservoir or water-line operation, and leak inspection.

• Microwave operation, heating performance, keypad or control functionality, door operation, and power connection.

• Refrigerator temperature operation, compressor function, door seals, interior lighting, shelving, leveling, and verification that the equipment achieves and maintains the manufacturer’s recommended temperature range.

• TurboChef or high-speed oven control operation, heating cycle, ventilation or clearance compliance, and confirmation of manufacturer-required electrical service.

• Undercounter refrigerator temperature operation, door seal integrity, compressor operation, shelving, leveling, condensate management, and clearances.

Any equipment that fails testing, is damaged, leaks, does not fit the assigned location, or does not meet the specified operational requirements, shall be corrected or replaced by the contractor at no additional cost to TSA.

6. Submittals and Deliverables

The contractor shall provide the following:

• Product cut sheets, specifications, dimensions, utility requirements, and warranty information for all proposed replacement equipment.

• A site-survey report identifying existing conditions, required utility modifications, installation constraints, and final equipment placement.

• A delivery and installation schedule for each facility.

• Manufacturer operation and maintenance manuals.

• Manufacturer warranty documentation.

A list of installed equipment by location, including manufacturer, model number, serial number, warranty start date, and installation date.

Documentation confirming proper disposal, recycling, or transfer of removed equipment, if requested by TSA.

Final acceptance checklist signed by the contractor and TSA’s designated representative.

7. Warranty

All replacement appliances shall include the manufacturer’s standard commercial warranty. The contractor shall provide a minimum one-year warranty on workmanship, installation, connections, fittings, and materials furnished under this SOW.

The contractor shall coordinate warranty-service requests during the warranty period and shall respond to installation-related failures or deficiencies within two business days of notification, unless a more urgent response is required by TSA.

8. Performance Standards

The contractor shall ensure that all work is completed in a professional manner and in compliance with:

• Manufacturer installation instructions.

• Applicable federal, state, and local safety requirements.

• Applicable electrical, plumbing, sanitation, and building-code requirements.

• TSA facility security, access-control, safety, and operational requirements.

• Requirements for maintaining clean, orderly, and safe work areas throughout performance.

• Work shall be performed during normal business hours unless otherwise approved in writing by TSA. Any work that may disrupt building occupants, utility services, water service, electrical power, or mission operations shall be coordinated and approved in advance.

9. Acceptance Criteria

The project will be considered complete when:

• All approved replacement equipment has been delivered and installed at the designated locations.

• Existing equipment has been removed and properly disposed of or transferred as directed by TSA.

• All appliances have passed operational testing.

• No water leaks, electrical deficiencies, damaged finishes, or unresolved installation issues remain.

• Required manuals, warranties, inventory records, and closeout documentation have been submitted.

• TSA’s designated representative has completed final inspection and accepted the work.