Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK

Furniture Install Building 445 Rooms 135, 135B, & 137C

5th Civil Engineer Squadron, Engineering Flight

Minot AFB ND 58704

03 September 2026

1 Introduction and Overview

2 Scope of Work

3 Requirement Specific Information

4 General Information

5 Government Point of Contact

Appendix 1: Furniture Ordering Table

Appendix 2: Site Map……………………………………………………………………………..8

1 Introduction and Overview

1.1 This requirement is for the procurement and installation of new office furniture in building 445, rooms 135, 135B, & 137C; including office cubicles, chairs, and other parts that pertain to the installation of the cubicles. The goal is to procure and install all required items ready for use by the 5th Civil Engineer Squadron (5 CES), Engineering Flight, 5th Bomb Wing, Minot Air Force Base (AFB).

1.2 This project was split up into two parts. 1.) construction phase, completed by a separate contractor, which was completed in January 2026. 2.) Office furniture contractor that will procure and install the equipment. This contract shall only cover the acquisition and installation of the cubicles, desks, and other office aspects.

2 Scope of Work

2.1 Period of performance for this requirement is 100 days.

2.2 The Contractor must supply the Furniture listed in Appendix 1: Furniture Ordering Table.

2.3 The Contractor must provide all personnel, equipment, tools, materials, transportation, and supervision in support of the Furniture installation at the office. The Government will only supply those items named in the “Government Provided Facilities, Equipment, and Materials” section.

3 Requirement Specific Information

3.1 The Contractor must supply unused furniture meeting the standards and criteria of this requirement. The Government will reject any items that are not new from the factory. This includes products marked “like new”, “in new condition”, or similar.

3.2 The Contractor must follow all proper local, state, and federal or national codes. All products and equipment must be UL Solutions standards (UL) or equal when applicable.

All codes and standards must be the latest edition of applicable local, state, and federal or national codes at the time of award.

3.3 Contractor is responsible for ensuring all safety and PPE requirements are met for the tasks being performed in accordance with applicable state and federal regulations.

3.4 Contractor Requirements: The contractor shall procure the following characteristics (materials submittals required):

3.4.1 Eight (8) cubicles split into 2 separate groups of 4, each in a square formation. Sizing shall be in accordance with attached Drawings

3.4.2 Provide electrical whip connection to be terminated at nearest electrical source.

3.4.3 Top feed electrical & communication cabling cubicle power pole as indicated in the drawings.

3.4.4 Five (5) free standing desks w/ steel front overhead, tackboards and task light.

3.4.5 Fourteen (14) executive office chairs. No extended headrest. Memory Foam or enhanced cushion seating. Adjustable (height and recline). Rolling. Lumbar adjustments.

3.4.6 The government requires color submittals for all materials.

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3.5 Utilize the drawings attached as a guide and provide all necessary components to be installed and ready for use by the government. The communications used to support the desks and cubicles will be installed after installation of cubicles and desks. The contractor shall run the communication feeds as required for each workspace. (Cubicles only). The electrical shall be terminated at the base feed and the power pole. The Electrical Shop from 5 CES shall make the final connection. The government will be responsible for coordinating with the shops to make the final connections.

3.6 Contractor is to provide a 1-year (12 month) warranty on workmanship and provide any applicable manufactures warranties for furniture and materials provided. (submittal required)

3.7 Provide a schedule outlining timelines for submittals, materials deliveries, work being performed, and closeout. (submittal required)

3.8 Site Conditions

3.8.1 The offices do not have loading docks or ramps.

3.8.2 The office space will be unoccupied and empty prior to work beginning. Adjacent office spaces will be occupied.

3.9 Government’s Point of Contact (POC)

3.9.1 The Contractor must contact the POC at least 5 days prior to the estimated delivery date to schedule delivery and installation and to receive directions to the office.

3.9.2 The Government Point of Contact is the on-site coordinator and will:

3.9.2.1 Coordinate delivery

3.9.2.2 Provide the Contractor with access and escort support,

3.9.2.3 Identify the order of installation,

3.9.2.4 Identify unloading and parking areas,

3.9.2.5 Act as a liaison between the Contractor and the office occupants,

3.9.2.6 Validate delivery, installation, and removal, and

3.9.2.7 Report any abnormalities, exceptions, or deviations to the Contracting Officer.

3.10 The Contractor must deliver and install new furniture and remove and dispose of all packing materials.

3.10.1 See Appendix 1 for breakdown on furniture delivery location.

3.11 The Contractor must dispose of packing materials at an off-base location and according to local, state, and federal laws.

4 General Information

4.1 Contractor Personnel:

4.1.1 Contractor personnel must present a professional appearance pertaining to the duties performed. Contractor personnel must be easily recognizable while performing contract work on Minot AFB. The Contractor may do this through the wearing of identification badges, nametags, distinctive clothing, overcoats, or hats bearing the company name or logo, or other methods.

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4.1.2 The Government may restrict base access to anyone identified as a potential threat to health, safety, security, general well-being, or operational mission of the installation and its population.

4.2 Hours of Operation:

4.2.1 Work Hours:

4.2.1.1 Normal work hours are 7:30 a.m. to 4:30 p.m. CT, Monday through Friday excluding Federal Holidays. If the Contractor would like to work outside normal work hours, the Contractor must request approval at least three business days in advance. The Contractor must make all requests to the Government in writing. The Government will make the final determination and will let the Contractor know of the decision. The Government reserves the right to deny work outside normal hours. The Contractor must carry out any change to work hours at Contractor request at no added cost to the Government.

4.2.2 Federal Holidays:

4.2.2.1 The Government recognizes all Federal Holidays. The Contractor must not perform delivery or installation services on Federal Holidays. See https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for specific dates and more information.

4.2.2.2 Current Federal Holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day.

4.3 Government Provided Facilities, Equipment, and Materials

4.3.1 The Government will provide the Contractor with the standard utilities available at the site. These utilities include electricity and water. Compressed air is not available.

4.3.2 The government will provide a lay down area in close proximity to the work area, see Appendix 2.

4.4 Site Maintenance:

4.4.1 The Contractor must keep a safe and clean work site during this requirement. This includes:

4.4.1.1 Placing all trash and waste in a suitable container while waiting for disposal

4.4.1.2 Properly disposing of all trash and waste per local laws and regulations.

4.4.1.3 Safely storing all materials, tools, and equipment not in use.

4.4.1.4 Properly collecting any waste scattered by natural or man-made events unless the waste moves into an area which the Contractor may not enter.

4.4.1.5 Performing a final cleanup of any remaining material, tools, equipment, and waste to return the work site to its original state.

4.4.2 The Government may charge the Contractor for the cost of any cleanup completed by the Government, due to failure or neglect on Contractor’s part. To do this, the Government may establish a debt against the contract for the cost of the cleanup.

4.5 Base Closure:

4.5.1 The Government may stop or delay work at Minot AFB due to weather, exercises, or mission necessities. This requirement is not mission essential. The Contractor will not continue work during weather emergencies. The Contractor must listen to local radio, television, or other alerting systems to learn the condition of the base. When applicable the Government will let the Contractor know of the delay.

4.5.1.1 Note: US-83 between the town of Minot and Minot AFB is prone to road closures during inclement weather.

4.5.2 Work scheduled but not be carried out because of base closure due to weather, exercises, or mission needs must begin as soon as possible after the base reopens, unless otherwise directed by the Contracting Officer.

4.5.3 If weather, exercises, or mission necessities delay Contractor work, the Contractor must let the Contracting Officer know of the consequence of the delay as soon as possible.

4.6 Tobacco Use:

4.6.1 The Government prohibits tobacco use on its installations except in designated tobacco areas. Tobacco use includes cigarettes, cigars, electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that you chew, dip, or sniff. Following contract award, the Government will identify the designated tobacco areas to the Contractor.

4.7 Damage to Government Property:

4.7.1 The Contractor must let the Contracting Officer know any time the Contractor damages government property. The Contractor must report the damage, the cause if known, and a proposal for repair. The Contractor must repair the damaged items to their previous condition or replace any damaged property at the Contractor’s expense. The Government may charge the Contractor for the cost of any repairs completed by the Government due to failure or neglect on the Contractor’s part. To do this, the Government may establish a debt against the contract for the cost of the repairs.

4.8 Base Access:

4.8.1 When requesting access to Minot AFB, the Contractor must have a valid state or government picture identification card. Individuals presenting identification cards that are not compliant with the REAL ID Act will require more documentation to gain base access. This documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that has a photograph, or identification cards issued by federal, state, or local government agencies that include a photo and biographic information. The Contractor can find more information, including a full list of REAL ID Act compliant states at https://www.dhs.gov/current-status-states-territories.

4.9 Weapons, Firearms, and Ammunition:

4.9.1 The Government prohibits personnel from having weapons, firearms, or ammunition on themselves or within their Contractor-owned or privately owned vehicle while on Minot

AFB.

4.10 Motor Vehicles:

4.11 Vehicle registration: The Contractor may need to register Contractor vehicles, either permanently or temporarily, with the State of North Dakota Motor Vehicle Department, per applicable State Law. See www.dot.nd.gov, https://www.dot.nd.gov/sites/www/files/documents/Motor%20Vehicle%20Services/registr ation-manual.pdf, and https://apps.nd.gov/dot/mv/mvrenewal/tempRegWelcome.htm for more information.

4.12 Traffic Laws: The Contractor must follow all base traffic regulations. The Contractor must not use hand-held cellular telephones or other portable electronics while driving on Minot AFB properties.

5 Government Point of Contact

5.1 While the term “Government” applies to the Government as a whole, only the Contract Administrator and the Contracting Officer may officially direct the Contractor. The Government Point of Contact functions as the on-site coordinator and may only carry out the functions found in this statement of work. The Government Point of Contact cannot authorize changes to the contract or the requirement. Only a warranted Contracting Officer may bind the Government to any changes to the contract. The Contractor must notify the Contracting Officer if they believe the Government Point of Contact has requested a change to the terms of the contract.

5.2 Government Points of Contact: Dylan Peckham (Dylan.peckham.1@us.af.mil, (701) 723- 4529) or Michael Von Schenk (michael.von_schenk@us.af.mil (701) 723-4894)

Appendix 1: Furniture Ordering Table.

Area Quantity Type Description Colors 135 2 Desks Free standing desks (6’x 5’‐6”) with a half-height privacy screen (Approx 12-18” tall). Include lockable drawers, hanging folder drawers, dividers, pencil drawer, power bars, and dual monitor arm mounts at each station.

-Framing and legs:

Warm Grey

-Desktop: Sterling Ash

-Trim: Black

-Upholstered Panels: Grey

-Upholstered Privacy screens:

Cobalt Blue

135 2 Executive Office Chairs

No extended headrest. Memory Foam or enhanced cushion seating. Adjustable (height and recline). Rolling. Lumbar adjustments

Frames: Graphite

Cushions: Black

135B 3 Desks Free standing desks (6’x 5’‐6”) w/ steel front overhead, tackboards and task light. Include lockable drawers, hanging folder drawers, dividers, pencil drawer, power bars, and dual monitor arm mounts at each station.

-Framing and legs:

Warm Grey

-Desktop: Sterling Ash

-Trim: Black

-Upholstered Panels: Grey

-Upholstered Privacy screens:

Cobalt Blue

135B 3 Executive Office Chairs

No extended headrest. Memory Foam or enhanced cushion seating. Adjustable (height and recline). Rolling. Lumbar adjustments

Frames: Graphite

Cushions: Black

137C 8 Cubicles Split into 2 separate groups of 4, each in a square formation. Sizing shall be approx.. 8’ x 6’ x 84” (54” fabric panels w/ 18-24” glass panels at the top.). A smaller size

-Framing and legs:

Warm Grey

-Desktop: Sterling Ash cubicle will not be permitted. 6” Raceway trailing the bottom edge of the cubes. Include steel front overhead, tackboards and task light, lockable drawers, two “under the desk” mobile storage units for folders/pencils/etc. and one standing storage for coats/gear/etc, pencil drawer, power bars, dual monitor arms and electrical sit stand desk 27x72”. The full 8’x6’ desk shall wrap around within the cubicle.

-Trim: Black

-Upholstered Panels: Grey

-Upholstered Accent Panels:

Cobalt Blue

-Glass: Frosted

137C 9 Executive Office Chairs

No extended headrest. Memory Foam or enhanced cushion seating. Adjustable (height and recline). Rolling. Lumbar adjustments

Frames: Graphite

Cushions: Black

Appendix 2: Site Map