Attachment 1 - Statement Of Work.pdf

Statement of Work (SOW) for Official Postal Center

Purchase of Pitney Bowes Meter Machine and Installation

25 August 2026

BACKGROUND

The Official Postal Center must upgrade the current mailing equipment to be IMI compliant per USPS regulations. A new meter machine is required to perform Official Postal duties.

1. PROJECT LOCATION

Work for this contract must be performed at 581 Waldron Street, Building 243, Bay G. Work at the site must be accomplished between the hours of 8:00a.m. and 4:00 p.m., Monday through Friday.

2. SCOPE

2.1. General

This Statement of Work encompasses the detailed requirements for the removal and installation of USPS IMI compliant Sendpro MC3000 meter machine.

2.1.1 Specifications

This procurement must be supplied by an authorized Pitney Bowes distributor.

2.2. Description of Work

The contractor must disassemble, disconnect, remove and dispose (off-base) of the existing meter machine. The contractor will be responsible to offload, uncrate new meter machine and accessories, and install and setup new meter machine and accessories.

3. INSTALLATION REQUIREMENTS

Contractor must supply all parts, labor, and equipment necessary to install the new meter machine.

The machine must be installed in the same location as the current one. The Contractor must effectively collaborate with Official Postal Center by providing information about the location, design, dimensions, and all aspects of the project throughout the install process.

4. COMMISSIONING

A walk-through will take place once the machine and accessories have been installed and set up with the Official Postal Manager. The contractor must demonstrate functionality and compliance acceptable to all safety standards. All deficiencies must be rectified by the Contractor at no extra charge to the Government in a later specified amount of time if/when any defects are noted.

5. JOB CONDITIONS

5.1. Delivery/Storage/Handling

The contractor will be responsible for coordinating delivery, removal, and installation of the machine and accessories with Government listed point of contract.

5.2. Cleanup

The Contractor must remove all debris resulting from their work from the premises at the site and dispose of properly daily. Also, a final cleanup must be conducted when the work is complete and prior to final inspection.

5.3. Power

Electrical power required for the project work will be made available to the Contractor at no cost. The Contractor, at their expense, must provide all temporary connections, fittings, etc., from the source to the point of use.

6. GENERAL

6.1. Pre-Work Site Meeting

A site visit or teleconference must be made by the Contractor's key personnel who will be performing the on-site work to discuss disposal areas for any removed materials, procedures for working around the operating facility, etc. The Contractor must comply with the latest OSHA regulations Title 29 Code of Federal Regulations (CFR) regarding safety in the work area.

The Contractor must also comply with applicable Federal and State laws and regulations concerning human health and environmental protection, including those pertaining to air and water pollution, and the disposal of solid and hazardous wastes, substances, and materials.

The Contractor must consult the latest referenced OSHA, Environmental Protection Agency (EPA), State, and local documents for pertinent regulations. In the event of an emergency or drill the contractor employees must follow diagrammed exit procedures which are posted in numerous locations in the area.

6.2. Contractor Personnel

All labor must be in strict conformance with rules, regulations, and recommendations of OSHA, National Electric Code (NEC), municipal and State codes, National Building Code, or any other authorities having local jurisdiction pertaining to the work. An effort must also be made to use the objectionable product outside of peak operational hours.

6.3. Vendor Responsibilities

Vendor technicians will maintain control of all vendor tools and equipment at the jobsite. At no time will the government be responsible for lost, damaged, or missing tools, equipment, or parts that are property of the vendor on the jobsite. Any debris or trash created by the vendor on the jobsite will be disposed of by the vendor. Contractor personnel are only to be in their assigned areas and are not allowed in other areas without section supervision approval and/or escort.

6.4. Vendor Checkout

After completing the work that is outlined in this SOW, the vendor must check out with the Official Postal Manager (OPM). OPM will inspect all work performed and will ensure work has been accomplished IAW this SOW and meets requirements necessary for the government.

6.4.1. Any dust, dirt, and debris on the ground that is caused by the contract will be swept up and cleaned before the contract leaves and will be disposed of. The areas will be checked by the OPM and contractor will not be released until area is clean.

6.4.2. Any work accomplished that is not according to this SOW or items that require rework due to workmanship or neglect will be corrected at no additional cost to the Government at the discretion of the Contracting Officer.