Attachment 1 - Statement of Work.pdf
PDF 5 MB Posted
- Attached to
- WRSU - Cibecue Tree Trimming
- Solicitation number
- IHS1529682
About this file
This is a Scope of Work (SOW) for tree trimming services at the Cibecue Clinic in Cibecue, Arizona, to be performed by February 2026. The Whiteriver Indian Health Service Hospital is contracting for comprehensive tree maintenance work including trimming six trees (10'-14' diameter, four stories high), trimming one tree (14"-25" diameter near power line, two stories high), trimming six additional trees (14"-25" diameter, one story high), and completely removing and grinding down one 32" diameter tree within the clinic's fence line. All tree trimmings and debris must be removed from the work area and disposed of by the contractor. The contractor is responsible for coordinating with Whiteriver Service Unit Facility Management regarding removal and reinstallation of chain link fencing if required to accommodate the work, and must cordon off work areas to protect patients, staff, and pedestrians.
Work must be performed on Fridays from 8:00 AM to 12:00 PM and Saturdays and Sundays from 8:00 AM to 5:00 PM, with any deviations requiring 48 hours advance written authorization from the Contracting Officer Representative. The contract period is one year from the date of award with four optional years. Contractors must demonstrate a minimum of five years' experience performing similar services and provide documentation supporting qualifications, capacity to complete work within 10 days of award, and past performance on at least two similar contracts with government or private sector clients. The Contracting Officer Representative is Shawn Gant (Shawn.Gant@ihs.gov, 928-221-6700), with secondary point of contact Shandon Altaha. Invoicing will be processed by Whiteriver Hospital Finance Department upon work completion with payment through IPP.gov, with invoices requiring contract number, service description, dates of service, work order number, and itemized charges.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SOW Clarification.docx | DOCX document | |
| Attachment 2 - Price Schedule_updated20260803.xlsx | XLSX spreadsheet | |
| QnA.docx | DOCX document | |
| Solicitation Clauses and Provisions.pdf | ||
| Solicitation Clauses and Provisions.pdf | ||
| Attachment 3 - Wage Determination(s).pdf | ||
| Attachment 2 - Price Schedule.xlsx | XLSX spreadsheet | |
| Synopsis.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SCOPE OF WORK
TREE TRIMMING SERVICES
CIBECUE CLINIC
CIBECUE, AZ
FEBURARY 2026
Introduction
The Whiteriver Indian Health Service Hospital requires a contracted project for the tree trimming services. The scope of work detailed below outlines the required project outcomes. The Contractor shall be responsible for all necessary work to achieve required outcomes including labor, equipment, tools, personal protective equipment (PPE), policy adherence, incidental design/planning, travel, per diem, tribal fees, and other related expenses required to complete the project.
Location of Cibecue Clinic:
The Cibecue clinic is located in the town of Cibecue, AZ located at West Cromwell Road, 2 W Third St, Cibecue, AZ 85911. See Appendix A for details.
Cibecue Clinic:
West Cromwell Road, 2 W Third St, Cibecue, AZ 85911
DELIVERABLES
1. The contractor shall:
a. Trim six (6) trees, approximately 10’-14’ diameter trees, and four stories high throughout the property adjacent to the Cibecue Clinic. Tree branches and limbs shall be cut to not fall and damage the clinic roof, chain link fencing, and other items within the fence line of the Cibecue Clinic. Tree Trimmings shall be removed from the work area and disposed of.
b. Trim one (1), approximately 14”-25” diameter tree near the power line, and two stories high. Tree trimmings shall be removed from the work area.
c. Trim six (6) trees, approximately 14”-25” diameters, and one story high throughout the property adjacent to the Cibecue Clinic. Tree Branches and limbs shall be cut to not fall and damage the clinic roof, chain link fencing, HVAC units, electrical boxes, and other items within the Cibecue clinic property.
d. Cut down and remove offsite one (1) approximately 32” tree within the property line and fence line of the Cibecue Clinic. The stump shall be ground down. Debris needs to be removed.
e. Work areas shall be cleaned and tree trimmings removed. Then disposed of tree trimmings and branches cut during the trimming service.
f. The contractor will be responsible for removing the chain link fence and re-installing the chain link fence to accomdate the work if needed. Coordination with Whiteriver Service Unit Facility Management will be required if the chain link fence needs to be removed and replaced.
g. Tree trimmings and debris shall be removed from the work area. Then disposed of by the contractor.
h. See Appendix B for details.
2. The contractor shall cordon off work areas to ensure patients, staff, and pedestrians do to enter the area of work.
WORK HOURS
Site work shall be performed and schedule on between Fridays, 8:00 AM – 12:00 AM , from 8:00 AM-5:00 PM on Saturdays and Sundays of a calendar year within the period of performance of the contract.
Clinic operation hours are 8:00 am to 5:00 pm, Monday through Thursday excluding Federal Holidays.
Clinic operation hours are between 1:00 PM to 5:00 PM, Friday excluding Federal Holidays.
Any deviation from these hours must be requested by the contractor 48 hours or more before the work period commences and authorized in writing by the Contracting Officer Representative (COR). This requirement is due to the need for security of patients, government personnel and property.
PERIOD OF PERFORMANCE
One year from date of award with four option years. Start and end dates are determined at the award of the contract.
QUOTE TECHICAL EVALUATION
Quotes shall be evaluated based on three categories: Qualifications, Capacity, and Past Performance. Contractors shall provide documentation with their quote to support and justify the three categories of evaluation.
Solicitation Evaluation Category Solicitation Evaluation Factor Qualifications Professional qualifications necessary for satisfactory performance of required services stated in the Statement of Work.
Contractor shall have a minimum of 5 years of experience performing the work required under this contract.
Capacity Capacity to accomplish the delivery of the supplies and services within 10 days of the award.
Past Performance Past performance on at least two or more similar or same scope of contracts with government agencies and private industry in terms of delivery of supplies and services similar to the items or like-items in Section C Deliverables.
PERFORMANCE REQUIREMENTS:
Task ID SOW Ref. Indicator Standard
Acceptable Quality Level
Method of Surveillance Incentive
Competent Staff used services.
1 B, C, D
Maintain safe and clean work area during deliveries.
Contractor shall demonstrate safety, knowledge, and ability to perform the delivery tasks.
100% a.
Exercise of Option Period and past performance.
Communication of delivery of services to the site.
2 B, C, D
Phone Call, Communication via phone, text, or email to COR and/or POC of delivery
Contractor shall notify onsite personnel of arriving at site for delivery of services by email, phone, or text.
95% a. & b.
Exercise of Option Period and past performance.
Respond to services requested per the statement of work in a timely manner.
3 B, C, D
Responsive to statement of work.
Communicates response to work per the statement of work within 48 hours for execution.
95% a. & b.
Exercise of Option Period and past performance.
Submit accurate and timely billing.
4 B, C, D
Completion and submission of complete invoice.
Per contract requirements. 95% a. & b.
Exercise of Option Period and past performance.
Method of Surveillance:
(a.) Point of Contact observation of onsite and field observation of delivery of services.
(b.) Review of documentation and evidences of work task completion by paperwork and/or electronic data submission
WHITERIVER HOSPTIAL POINTS OF CONTACT:
Contracting Officer Representative (COR):
Shawn Gant Shawn.Gant@ihs.gov 928-221-6700
WRSU Point of Contact (POC):
Shawn Gant Shawn.Gant@ihs.gov 928-221-6700
Shandon Altaha 928-338-4911 Shandon.Altaha@ihs.gov
Contracting Officer:
To Be Determine at the award of the contract.
INOVICING AND RECEIVING:
Submission and receiving of invoices will be determined by contract clauses upon the award of the contract. Invoices shall be submitted upon completion of all work and paid in IPP.gov.
Invoices shall be prepared with the following information clearly identified on the invoice:
1. Invoice Date and Number.
2. Contract Number.
3. Charges for service or products identified rate or as reimbursable expense. Rates shall be assigned numbers by COR following contract award.
4. Brief description of products or services rendered.
5. Charges should follow be structured to include Quantity, Unit of Issue, Unit Price, and Total Amount as applicable.
6. Dates of Service or Shipment.
7. Work order number to which charges are invoiced.
Contractor invoices will be paid and processed by the Whiteriver Hospital Finance Department after equipment is received by the Whiteriver Hospital for the Cibecue Clinic work. Questions about invoice processing can be directed to PHX_WRSUUFMSTeam@ihs.gov or the Contracting Officer Representative.
mailto:PHX_WRSUUFMSTeam@ihs.gov
APPENDIX A
SITE LOCATION MAPS
GOVERNMENT SITE LOCATION MAP 2
Cibecue Health Center Site Latitude: 34.0513944 Longitude: -110.4851417
600 ft
N
N Image © 2025 Airbus
Image © 2025 Airbus
Image © 2025 Airbus
APPENDIX B
PICTURES OF TREE AREAS
Cibecue Clinic Overhead West Cromwell Road, 2 W Third St, Cibecue, AZ 85911
200 ft
N
N Image © 2026 Airbus
Image © 2026 Airbus
Image © 2026 Airbus
Sgant Cloud+
Sgant Cloud+
TREES WITH OVERHEAD BRANCHES TO BE CUT
Sgant Cloud+
Sgant Cloud+
TREES TO BE TRIMMED AT FENCELINE
Sgant Cloud+
Sgant Cloud+
TRIM TREE AWAIT FROM POWER LINE
Sgant Cloud+
Sgant Cloud+
REMOVE TREE AND GRIND STUMP.
WITHIN CHAIN LINK FENCE LINE.
Sgant Text Box
WEST CROMWELL ROAD
Sgant Cloud+
Sgant Cloud+
OVERHEAD TREES BRANCHES TO BE CUT.
Sgant Line
Sgant Callout
CHAINLINK FENCE LINE
Sgant Cloud+
Sgant Cloud+
OVERHEAD BRANCHES TO BE TRIMMED TO FENCE LINE
Sgant Text Box
THIRD STREET
Sgant Line
Sgant Callout
CHAINLINK FENCE LINE
Sgant Cloud+
Sgant Cloud+
REMOVE TREE AND GRIND STUMP WITHIN FENCE LINE
Sgant Line
Sgant Callout
CHAINLINK FENCE LINE
FENCE LINE TO BE AWARE OF
TRIM TREE BRANCHES AWAY FROM POWER LINE
Trim Tree Branches hanging over the roof of the Cibecue Clinic.
Trim Trees Hanging over Cibecue Clinic.
TREE TO BE REMOVED AND STUMP GROUNDED
Sgant
FENCE LINE
| SCOPE OF WORK |
| CIBECUE CLINIC |
| CIBECUE, AZ |
File details come from the government source that posted it. Updated .