Attachment 1 - STATEMENT OF WORK.pdf

High Pressure Nitrogen and Equipment

Spec #: HP Nitrogen Gas 1-2026 Rev: 4 Page 1 of 9

STATEMENT OF WORK

1. SCOPE

1.1. Title: This specification reflects those characteristics which are essential to the minimum needs of the government for the procurement of consumable gas and rental equipment to provide High Pressure Nitrogen for Portsmouth Naval Shipyard processes.

1.2. Location of Work: Portsmouth Naval Shipyard, Kittery, Maine.

2. REFERENCES

2.1. The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.2. Code of Federal Regulations

2.1.2.1. A-A-59155 Commercial item description Nitrogen, high purity, special purpose

2.1.3. Federal Standards

2.1.3.1. FED-STD-313D - Material Safety Data, Transportation Data, And

Disposal Data for Hazardous Materials Furnished to Government Activities

2.1.3.2. UIPI 0505-908 LEVEL II AND III CLEANLINESS FOR PIPING

SYSTEMS/EQUIPMENT

2.1.3.3. 29 CFR 1910 - Occupational Safety and Health Standards

2.1.4. Nongovernment

2.1.4.1. American National Standards Institute INC, (ANSI)

2.1.4.2. ANSI/AMT B11.19 – Performance Criteria for Safeguarding

2.1.4.3. ANSI MH 10.8.2 – Data Application Identifier Standard

2.1.4.4. National Fire Protection Association (NFPA)

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence.

Nothing in this specification, however, should supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. High Pressure Nitrogen Gas Tube Trailer

3.1.1. Qty 2, trailer mounted Nitrogen Gas Tube DOT rated trailer able to be delivered, and left for use

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• Upon depleting the trailer to the minimum usable pressure, the expected trailer replacement will be 24-48 hours after notification with an expedited delivery option not to exceed 24 hours.

3.1.2. The Contractor shall be required to replace the trailer within 24-48 hours after notification from PNSY.

3.1.3. Pressure vessel testing certifications, on all tube trailers, shall be up to date, valid and not expiring within time frame the tube trailer in use at Portsmouth Naval Shipyard.

3.1.4. Each trailer shall have the capability of supplying High-Pressure Nitrogen from 2100 psig to 3000 psig and have a minimum volume of 40,000 scf. At least 1-trailer having a minimum capacity of 100,000ft3 must be available to accommodate larger jobs.

3.1.4.1. High Pressure Tubes

3.1.4.1.1. The Contractor shall meet all performance requirements for pressure and volume detailed in 3.1.4. The standard sizes and previously acceptable are systems using a 20-foot by six-inch nominal tube sizes.

The Contractor shall be responsible for proposing and providing a final tube configuration and sizes that satisfies all specified performance requirements.

3.1.4.1.2. The Contractor shall deliver a trailer-mounted pressure vessel system that meets the minimum pressure and volume requirements as specified in 3.1.4. The Contractor’s proposed design solution shall determine the final quantity (10 to 99) of tubes necessary to meet these performance requirements.

3.1.4.1.3. The High-Pressure Nitrogen Gas Tube Trailers shall be capable of being detached and left onsite at PNSY for later pickup.

3.1.5. The Contractor shall provide a quantity of pressure vessel tubes that meet the minimum pressure requirements detailed in section 3.1.4. The pressure vessel tubes shall be horizontally mounted and secured to a Department of Transportation (DOT) certified trailer.

3.1.5.1.1. The Contractor shall equip each trailer with a CGA 1340 fitting to support a minimum gas flow rate of 150 Standard Cubic Feet per Minute (scfm). No later than one-week prior to delivery, the contractor shall submit documentation to TPOC and COR for the selected transition fitting. Documentation describing aspects of Transition Fitting is acceptable in lieu of physical delivery

3.1.6. The Contractor shall provide startup training to PNSY.

3.2. Conditions of Performance

3.2.1.1. The following operational conditions shall apply under this specification

3.2.1.2. Nitrogen Gas Requirements

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3.2.1.2.1. The Contractor shall supply nitrogen that meets the following requirements. Conformance shall be verified via testing conducted by the Contractor or an independent laboratory accredited to ISO/IEC 17025.

3.2.1.2.1.1. Purity: The nitrogen shall meet or exceed the requirements of

3.2.1.2.1.1.1. A-A-59155, Grade A or B or

3.2.1.2.1.1.2. MIL-PRF-27401, Type I, Grade B or C, or

3.2.1.2.1.1.3. CGA G-10.1, Grade L or M

3.2.1.2.1.2. Filtration: The nitrogen shall be filtered to a level of 10 micrometers (nominal) or finer.

3.2.1.2.1.3. Certification of Deliverable: The Contractor shall provide a Laboratory Statement of Conformance with each delivery. (CDRL A001)

3.2.1.3. Cleanliness of supplied equipment

3.2.1.3.1. All equipment shall meet all the cleanliness requirements of Level

II cleanliness as specified in reference 2.1.3.2.

3.2.1.3.2. Equipment delivered shall have certified cleanliness documentation when delivered.

3.2.1.3.3. Cleanliness plugs and caps shall be installed with seals prior to delivery.

3.3. Personnel Safety and Health Requirements

3.3.1. All machine parts, components, mechanisms, and assemblies furnished on the unit shall comply with all specific requirements of “OSHA Safety and Health Standard (29CFR1910), General Industry”, ANSI/AMT B11.19, ANSI/AMT B11.22, and ANSI/AMT B11.23, and ANSI/AMT B20.1 that are applicable to the equipment itself.

3.3.2. Covers, platforms, guardrails, belt guards, and safety devices shall be provided for all parts of the equipment that present a safety hazard. The safety devices shall not interfere with the operation or maintenance of the equipment. The safety devices shall be removable to facilitate inspection, maintenance, and repair of the part.

3.3.3. Additional safety and health requirements shall be as specified in other paragraphs of this specification.

3.4. System Safety, Compliance, and Environmental Requirements

3.4.1. General Safety and Electrical Compliance: The Contractor shall deliver, install, and certify that all equipment meets the following safety and compliance standards:

3.4.1.1. OSHA Certfication: All equipment shall be acceptable as defined in 29

CFR 1910.399. To meet this requirement, all electrical equipment shall be listed and labeled by a Nationally Recognized Testing Laboratory (NRTL) accredited by OSHA.

3.4.1.2. Installation Standard: The equipment shall be installed in accordance with the latest versions of the NFPA 70, National Electrical Code (NEC).

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3.4.1.3. Machine Guarding: All machinery and equipment shall meet the guarding requirements of 29 CFR 1910.212.

3.4.2. Hazardous Material Prohibitions: The final delivered equipment shall be free of the following hazardous materials. This prohibition supersedes any other hazardous material allowances.

3.4.2.1. Prohibited Materials:

3.4.2.1.1. Asbestos

3.4.2.1.2. Cadmium

3.4.2.1.3. Lead (in concentrations greater than or equal to 0.06% by weight)

3.4.2.1.4. Lithium (in user-serviceable components or as a primary power source unless explicitly approved)

3.4.2.1.5. Mercury and mercury-containing compounds

3.4.2.1.6. Methylene Chloride

3.4.2.1.7. Polychlorinated Biphenyls (PCBs)

3.4.2.1.8. Radioactive materials or instruments capable of producing ionizing radiation.

3.4.2.2. Additional Restrictions: The equipment shall not contain other hazardous materials as defined in Federal Standard No. 313, unless their use is integral to the system’s function and has been approved by the Government.

3.4.3. Environmental Compliance: The equipment shall be designed, constructed, and delivered to comply with all applicable federal, state, and local environmental statutes in effect at the point of installation concerning emissions and waste generation during operation, servicing, and final disposal.

3.4.4. Compliance Certification: Prior to the start of Government’s use, the Contractor shall deliver a Manufacturer’s Certificate of Compliance. This certificate shall be a signed document attesting that the delivered and installed equipment meets all requirements specified in SOW paragraphs 3.4.1., 3.4.2., and 3.4.3. (CDRL A002)

3.4.5. Maintenance

3.4.5.1. The contractor shall supply and deliver all materials required to operate unit upon delivery.

3.4.5.2. The Contractor shall provide all maintenance, repair, and replacement services necessary to ensure the equipment remains fully operational.

3.4.5.3. The Contractor shall be responsible for all costs associated with repair or replacement, unless the Government determines the failure was caused by operator misuse, negligence, or willful damage.

3.4.5.4. The Contractor shall coordinate all maintenance with the Contracting Officer’s Representative (COR).

3.4.5.5. The equipment will be operating around-the-clock under a rigorous deployment performance schedule. The Contractor shall meet the following

Rev: 4 Page 5 of 9 mandatory response timelines (shown in table below), which commence upon initial notification from the Government to the Contractor’s designated point of contact (see paragraph 4.1.1.2.).

Performance Metric Requirement Maximum Time from Initial Notification

Technician Response A qualified and fully equipped technician shall arrive at the Government Location. 24 Hours

Equipment Repair The original defective unit shall be repaired to a fully operational condition. 48 Hours

Equipment Replacement

If the original unit cannot be repaired within the 48-hour window, a replacement unit of equal or greater capability shall be delivered, installed, and made operational.

72 Hours

4. RESPONSIBILITITES

4.1. Operator / Maintenance Manuals

4.1.1. The Contractor shall provide any manuals, data sheets, and unique tools, if necessary, to allow shipyard personnel to safely use the equipment.

4.1.1.1. Operating instructions and valve identification schematic to be provided on unit delivered

4.1.1.2. Equipment Data Sheet (EDS)

4.2. Contractor Points of Contact

4.2.1.1. The Contractor shall provide a designated point of contact for scheduling maintenance. The contact information shall include POC name(s), email address(es), and phone number(s).

4.2.1.1.1. The Contractor’s provided Points of contact shall also include designation of the POCs to call in an emergency repair, regardless of the time or type of day.

5. DELIVERY / RETURN

5.1. Delivery

5.1.1. The supplies shall be prepared for shipment in accordance with the provisions identified herein. Yellow packaging, packing, preservation and marking, in any form or manner, regardless of the method of preparation specified, is prohibited.

5.1.2. The Contractor shall provide a delivery notification to the Contracting Officer’s Representative.

5.1.2.1. Notification shall be provided no less than 72 hours prior to the scheduled delivery.

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5.1.2.2. The notification shall include the scheduled arrival date, approximate time, and any special handling requirements.

5.1.2.3. Failure to provide proper notification may result in delivery delays. The Contractor shall be solely responsible for all costs and expenses arriving from such delays or from the inability of the receiving activity to off-load the equipment.

5.1.3. Delivery Schedule and Location: All deliveries shall be made to Portsmouth Naval Shipyard, Kittery, ME. PNSY will accept deliveries according to the following schedule:

5.1.3.1. Days: Monday through Friday

5.1.3.2. Hours: 0730-1500 Local Time

5.1.3.3. No deliveries will be accepted on weekends or Federal Holidays.

5.1.4. Upon receiving proper notification as required in SOW paragraph 5.1.2, the Government will provide forklift services and a certified operator to off-load the Contractor’s equipment from the transport vehicle. This support is available only during the delivery hours specified in SOW paragraph 5.1.3.

5.1.5. Documentation with Shipyard copies shall accompany each delivery.

5.2. Inspection Criteria

5.2.1. The contractor is responsible for the performance of all inspection requirements as specified herein. The contractor may utilize his own facility or any other commercial facility acceptable to the Government. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to ensure supplies and services conform to the prescribed requirements.

5.2.2. The equipment shall be supplied FOB Destination (Portsmouth Naval Shipyard).

Upon receipt, the equipment shall be inspected for shipping damage, verification of quantities, mechanical and electrical integrity, and the requirements of section 3.

Within fifteen (15) days of delivery, the equipment will be connected to the appropriate utilities and operated to sufficiently demonstrate conformance to the requirements of the specification. Any discrepancies on any item of equipment supplied shall be promptly corrected by the manufacturer at no cost to the government.

5.3. Final Acceptance

5.4. Upon satisfactory completion of inspection and test of the equipment, the authorized

Government Representative (Portsmouth Naval Shipyard, Code 420 Contract Office Representative) will sign and forward the acceptance document(s) to Code 410 Contract Specialist for completion. Unloading equipment from Vendor’s transport does not signify acceptance.

5.5. Return

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5.5.1. The Government will disconnect the equipment and provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport.

5.6. Period of performance

5.6.1. 12 months with three (3) option periods.

5.7. Response to Request

5.8. As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. The Contractor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements as required.

6. Security Requirements

6.1. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL.

Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard.

For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

6.2. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID in order for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

6.3. Personnel must provide two forms of ID. One of which must prove U.S. citizenship in order to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents: a valid driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

6.4. Badge Criteria:

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6.4.1. Green badges will be issued to contractors who are verified U.S. citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSY.

6.4.2. These badges provide unescorted access to the CIA, excluding Nuclear Work Area’s (NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and Other Sensitive Areas (OSA)

6.4.3. The Standard Access Control Badge (SACB) is U.S. Government property and it must be protected and returned to Pass & ID office or Code 1120 Security Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

6.4.4. The SACB will be displayed at the chest level area of the outer clothing with the picture side visible at all times.

6.4.5. No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

6.5. Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are prohibited inside the CIA. Laptops without cameras must be registered with the Security Office before entering the CIA.

6.6. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

6.7. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

6.7.1. Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Station (CVIS) located at the main gate.

6.7.2. Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized. Lettering must be minimum of 2 inch font and displayed in a manner that is clearly visible.

6.7.3. Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

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6.8. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria.

CIA passes will have an expiration date, time and initials of the issuing officer. From the time of issue the contractor vehicle must enter the CIA within 7-minutes from the time issued. Any contractor attempting to access the CIA after the 7-minute time window will be denied entry and directed back to CVIS for re-inspection.