Attachment 1 Statement of Work.pdf

STATEMENT OF WORK

Fuel Dispensing Equipment

1.0 Scope: The Contractor shall provide non-personal maintenance services on the Government-owned Fuel Dispensing Equipment and continuous statistical leak detection for above and below ground tank systems. Services shall include four (4) each preventative maintenance service calls per year. The second one, done in January shall be considered the annual inspection. The maintenance coverage shall be for a base year beginning with the award of this contract, plus four (4) one year options. The Contractor shall perform all services on-site at Anniston Army Depot, Anniston, Alabama, 36201-4199.

2.0 Contractor Service Personnel: The contractor shall adhere to any guidelines set forth by the Environmental Protection Agency (EPA), Alabama Department of Environmental Management (ADEM), Department of Defense (DOD), Department of the Army and Anniston Army Depot (ANAD). The contractor shall adhere to and apply those practices defined in any of these documents.

3.0 Summary of Service:

3.1 Preventative Maintenance (PM):

A. The contractor shall provide all materials, tools, equipment, and labor for routine preventive onsite maintenance of the below systems:

1. Building 504: 2 tanks and tank monitoring system.

2. Building 454: 2 tanks and 2 pump dispensers and sumps (with sensors) and tank monitoring system.

3. Building 401: 2 tanks with sumps and sensors with tank monitoring system.

4. Building 474: 6 tanks with sumps and sensors and tank monitoring system.

5. Other tanks at various locations: each tank will vary in size and all will have monitoring systems. (Approximately 36 tanks) These tanks and their locations are subject to be moved or removed based on changing mission requirements.

Building Type Tank #

a. 7 Diesel TK007

b. 19 Diesel/Heat TK019

c. 21 Diesel/Heat TK021

d. 27 Diesel/Heat TK070

e. 52 Diesel/Gen TK008

f. 54 Diesel/Heat TK009

g. 65 Diesel/Heat TK014

h. 87 Diesel/Heat TK015

i. 96 Diesel/Gen TK096

j. 97 Diesel/Gen TK097

k. 133 JP-8 None

l. 189 Diesel/Gen TK024

m. 194 Diesel/Gen TK023

n. 223 Diesel/Gen TK025

o. 364 Diesel/Gen TK026

p. 379 Diesel/Heat TK069

q. 380 Diesel/Heat TK063

r. 381 Diesel/Heat TK027

s. 410 Diesel/Dyno TK052

t. 410 JP-8 None

u. 410E Diesel/Dyno None

v. 414 Diesel/Heat TK075

w. 414 JP-8 TK081

x. 418 Diesel/Heat TK030

y. 445 Diesel/Gen TK032

z. 467 Diesel/Dyno TK033

aa. 501 Diesel/Heat TK066

bb. 503 Diesel/Heat None

cc. 504 Recycle JP-8 TK094

dd. 520 Diesel/Gen TK034

ee. 600 Diesel/heat TK035

ff. 647 Diesel/Heat TK036

gg. 650 Diesel/20,000 None

hh. 654 Diesel/Heat TK037

ii. 669 Diesel/Heat TK038

jj. 680 Diesel/Heat TK039

B. The contractor shall perform Preventive Maintenance Inspections annually. The annual inspection for each calendar year shall be conducted in January and will follow the schedule for the annual inspections shown below. The results of the annual inspections must be documented on the applicable ADEM forms. The contractor shall submit these results to the Anniston Army Depot Contracting Officer and Contracting Officer’s Representative (COR) within three (3) working days after inspections. The contractor shall include specific detail for any work that must be performed to ensure the systems are environmentally compliant and to keep the systems operational for the delivery of petroleum products.

Preventive Maintenance Inspections Task Annually

1. Check the pump dispensers for indication of any leaks.

2. Check all of tank monitoring system which include the sumps and sump sensors.

3. Check and test the high and low level alarm indicators.

4. Check the interstitial alarms whether it be a manual float type indicator or a wired in to alarm indicator.

5. Check piping and pump motors for any leakage or indication of leaks.

6. Change filters on the pump dispensers.

7. Calibrate the fuel level with the manual clock gauges or system monitors.

8. Perform all meter testing, calibrations and sump sensor testing.

9. Provide the appropriate ADEM inspection forms.

10. Containment manhole testing

11. Overfill testing

3.2 Emergency Repair:

A. In case of an alarm indicating an emergency environmental hazard, the contractor shall confirm that there is or is not a system malfunction, determine the cause of the alarm activation, and to repair the system. The contractor shall respond to an emergency environmental hazard, i.e., alarm situations, spills, etc., within eight (8) clock hours from the time of notification. The contractor shall complete repairs within twelve (12) clock hours after work begins. There are also other various tanks on depot that may require replacement and/or repair but don’t have monitoring systems that require testing or maintenance.

B. The contractor shall respond to non-environmental hazards within twelve (12) clock hours from the time of notification. The contractor shall complete non-environmental hazard repairs within twenty-four (24) hours of the initial notification.

C. The contractor shall perform Emergency Repair services on a Time and Materials Basis.

The contractor shall bill the Government for repair parts at prices that are consistent with the Contractor’s published prices.

1. Quote should include hourly rates for:

a. Normal Period of Support (NPS) as specified in section 6.0 of this document.

b. Support Outside Normal Period of Support (SONPS): On-call emergency maintenance support shall be made available to the Government outside the Normal Period of Support (NPS) (including Federal holidays and weekends) at a fixed hourly rate (or rates).

D. DOCUMENTATION OF EMERGENCY REPAIR SERVICES: Upon completion of each emergency repair service the contractor shall provide , within 7 business days, a written report detailing the corrective actions taken to repair the Equipment. The report shall include as minimum the following information:

1. Date and time of notification.

2. Date and time of arrival on-site.

3. Time spent for repair.

4. Description of malfunction(s) and maintenance/corrective actions performed.

5. List and description of parts replaced.

6. All replaced parts shall turned over to the COR for proper disposal.

4.0 Parts Replacement:

A. The contractor shall examine parts for stress, wear, and damage and replace when they cannot achieve their required function or when required measurements cannot be achieved due to wear or damage. All parts will be separately identified on invoice. The contractor shall bill the Government for repair parts at prices that are consistent with the Contractor’s published prices.

5.0 Warranty of Parts/Materials: Parts/materials replaced under this contract will be subject to the standard commercial warranty applied to those parts or materials.

6.0 Normal Period of Support (NPS): The normal period of on-site preventive maintenance and emergency repair services shall be from 7:00 AM – 4:30 PM Monday through Thursday and 7:00 AM – 3:30 PM every other Friday. No hours on Saturday, Sunday or Government observed holidays. The contractor shall make every effort to make all repairs during the NPS. Any circumstances that extend the maintenance services beyond the PPM or will result in additional costs to the Government shall be approved by the Contracting Officer or Contracting Officer’s Representative (COR) before the services are performed.

7.0 CONTRACTOR’S POINT OF CONTACT: The Contractor shall provide the Government the name and telephone number of a designated POC and shall make arrangements that will enable service personnel to receive notifications of service requests.

The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

8.0 Lockout/Tagout (LO/TO): When the contractor performs maintenance or repairs on the stated equipment, the contractor shall be trained to the standards of 29 CFR 1910.147, Control of Hazardous Energy (Lockout/Tagout). The contractor shall provide proof of training and the contractor's Control of Hazardous Energy plan for review by the Safety Office prior to any type of work on ANAD equipment. Contractor shall provide proof of this training within 2 weeks of award and must be on file before any work can be performed.

The contractor shall also have the correct lockout devices and tags to lockout the equipment and release any type of stored energy. All ANAD equipment has been assessed and assigned specific Lockout/Tagout procedures which must be followed.

9.0 Access and General Protection/Security Policy and Procedures:

A. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office.

The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

B. For contractors that do not require CAC, but require access to a DOD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

C. Contractor will acquire and need to return all issued U.S. Government Common Access Cards, installation badges, and/or access passes.