Attachment 1 Statement of Work.docx

12639525(0003

1.0 STATEMENT OF WORK

JANITORIAL SERVICE Kentucky Area Office and Regional Laboratory USDA APHIS VS Kentucky 105 Corporate Drive, Suite E, F, G, and H Frankfort, KY 40601 502-848-2040 Kentucky Area Office and Kentucky Regional Laboratory 9,500 square feet

1.1 Hours of Service

Monday through Friday, excluding holidays, between the hours of 7:30 a.m. to 4:30 p.m.

Services shall be performed during office hours with the least amount of disruption to personnel working. Saturday work is authorized for the annual cleaning of ALL floors only. Laboratory space is divided between an administrative section and working laboratory section which requires authorized access.

1.2 Daily Requirements (1st and 2nd Floors of area Office Space and Administrative section of Laboratory):

· Collect trash from all receptacles and deposit in the nearest outside trash collection container.

· Liners shall be replaced in receptacles free of dirt, residue, soil, and odor.

· Clean and disinfect restrooms and shower areas, including all fixtures such as toilet bowls, urinals, sinks, faucets, showers, floor drains, and dispensers. Refill dispensers with product supplied by the government agency. The fixtures shall be free of scale, dirt, stains, streaks, residues, rust, scum, debris, and odors. Sweep floors.

· Break room cleaning shall include sink, faucet and accessible counter top areas. The fixtures shall be free of scale, dirt, stains, streaks, residues, rust, scum, debris, and odors. Sweep floors.

· Sweep entrances, lobbies, corridors, stairs, and spot-sweep offices. Clean and polish drinking fountains.

1.3 ONCE WEEKLY (1st and 2nd Floors of Area Office Space and Administrative section of Laboratory):

Spot clean all washable surfaces (walls, doors, elevator, and floors). These surfaces are to be free of visible soil, debris, streaks, stains, and dust. All windows, mirrors, and interior/exterior sides of glass inserts in doors shall be free of visible streaks or soil. Spot clean all carpeted floor surfaces.

Damp mop all resilient floors in secondary corridors, entrance and lobbies. Damp mop hard and resilient floors in office space. Wet areas shall be marked to alert others of slippery surfaces.

All non-carpeted surfaces shall be free of dirt, debris, and soil.

Vacuum all carpeted areas to remove all dirt, debris, and soil from all accessible areas such as corners, carpet edges along walls and furniture, and under furniture such as tables, chairs, and desks.

Wash inside and out or steam clean, trash cans used for collection of food remnants from the break room.

1.4 EVERY TWO MONTHS (1st and 2nd Floors of Office Space and Administrative section of Laboratory):

Damp wipe restroom wastepaper receptacles, stall partitions walls, doors, windowsills and door frames ensuring the surfaces are free of dust, soil, stains, and streaks.

1.5 ONCE A QUARTER (working laboratory section)

Mop and wax resilient flooring in the working laboratory section.

1.6 TWICE A YEAR (1st and 2nd Floors of Office Space and Administrative section of Laboratory):

Clean interior and exterior building windows in the front of the building leaving no streaks, dirt, smudges, water and other foreign matter.

1.7 ANNUALLY (1st and 2nd Floors of Office Space and ALL Laboratory sections)

Shampoo all carpeted flooring, such as office space, conference rooms, training room, etc. Strip and wax all resilient flooring.

Clean inside and outside of all light fixtures, such as emergency exit lights, lighted signs, fans and blades, canopy lights, and wall mounted lights ensuring the fixtures are free of streaks, bugs, dirt, dust, grease, and other foreign matter.

Dust, vacuum and damp wipe vertical blinds ensuring the window coverings are free of dust, soil, stains, and streaks.

1.8 Contractor Requirements:

The Contractor shall provide all personnel, equipment, and tools to perform janitorial services as defined in this Statement of Work. All Contractor employees shall be provided a security badge which shall be worn at all times while at the facility.

1.9 Chemical Supplies:

The contractor will follow applicable safety requirements and OSHA requirements for the storage and use of hazardous substances on KY AREA OFFICE and LABORATORY property.

The Contractor shall be provided space for storing equipment, cleaning supplies, and products to refill dispensers.

The Contractor is responsible for providing all cleaning solvents/products.

The Government will supply all trash liners, paper towels, toilet paper and hand soap.

1.10 Government Roles and Responsibilities:

CONTRACTING OFFICER {CO) RESPONSIBILITY

a. If the CO does not retain the COR responsibilities for a contract the CO shall issue, in writing, the "Delegation of COR" memo to the individual that will serve as the COR on the contract(s). The "Delegation of COR" memo will authorize the individual to serve as the COR for a specific contract and will outline the roles and responsibilities of the COR which include: monitoring the contractor's performance; contract surveillance; performing inspections to ensure compliance with the contract terms, conditions, and specifications; and performing acceptance.

b. Issue the "Delegation of COR" memo only to those individuals with an active Federal Acquisition Certification-CCR (FAC-COR) in the Federal Acquisition Institute Training Application System (FAITAS) at the appropriate level.

c. Alternate COR: Issue a "Delegation of Alternate COR" memo to an individual to serve as an alternate COR.

(1) The primary COR will provide to the Contracting Officer the responsibilities that the contracting officer will delegate to an alternate COR.

(2) The alternate COR must comply with the experience and/or training of the appropriate level of the FAC-COR requirements. Depending on the specific task(s) performed an Alternate COR may only need the FAC-COR Level I certification.

(3) An Alternative Delegation may be issued to an individual to serve as an alternate COR in the absence of the primary COR or to serve as an alternate for very a specific task (e.g., on-site performance monitoring, inspection/acceptance) to support the responsibilities of the primary COR.

The Contracting Officer's Representative responsible for overseeing this contract is

Billie Lenear Program Assistant USDA APHIS Veterinary Services 105 Corporate Drive, Suite H Frankfort, KY 40601 Ph: 502-848-2050 Fax: 502-848-2041 billie.j.lenear@usda.gov

1.11 GREEN CLEANING

The USDA is mandated by legislation and executive order to purchase products that are good for the environment. Below are minimum requirements for paper products, industrial wipes, and trash liners that must be used by Contractors in a USDA service contract. The successful Contractor will be required to meet or exceed the below listed mandatory environmental-prefer ability criteria. The offered products must meet requirements as stated below:

a. Disposable paper products: The disposable paper products must contain at least 100% recovered materials and 30% post-consumer product and manufactured without the additional use of elemental chlorine or chlorine compounds.

b. Plastic trash bags: Plastic trash bags and other liners with a minimum of 30% post-consumer recycled content.

c. General purpose industrial wipes: The general purpose industrial wipes must contain at least 100% recovered materials and 40% post-consumer content.

d. Cleaning Fluids: Cleaning products shall have highest percentage of bio based products practicable. The cleaning fluids must be in accordance with Colorado Code of Regulations low VOC cleaning products OR Green Seal Standard GS-37 approved.

For general information on the BioPreferred program, contact BioPreferred@dm.usda.gov For specific information on product category designations, the web-based BioPreferred catalog, or the "USDA Certified Biobased" label, contact:

USDABiolnfo@iastate.edu Phone: 1-877-251-6522 BioPreferred'" http://www.biopreferred.gov/ The BioPreferred program's Postal Service Mailing address is:

USDA's BioPreferred program Reporters Building 300 Seventh Street, SW Suite 361 Washington, DC 20024