Attachment 1 Statement of Work revision.docx

12639525(0003

1.0 STATEMENT OF WORK

JANITORIAL SERVICE Kentucky Area Office and Regional Laboratory USDA APHIS VS Kentucky 105 Corporate Drive, Suite E, F, G, and H Frankfort, KY 40601 502-848-2040 Kentucky Area Office and Kentucky Regional Laboratory 9,500 square feet

1.1 Hours of Service

Monday through Friday, excluding holidays, between the hours of 7:30 a.m. to 4:30 p.m.

Services shall be performed during office hours with the least amount of disruption to personnel working. Saturday work is authorized for the annual cleaning of ALL floors only. Laboratory space is divided between an administrative section and working laboratory section which requires authorized access.

1.2 Daily Requirements (1st and 2nd Floors of area Office Space and Administrative section of Laboratory):

· Collect trash from all receptacles and deposit in the nearest outside trash collection container.

· Liners shall be replaced in receptacles free of dirt, residue, soil, and odor.

· Clean and disinfect restrooms and shower areas, including all fixtures such as toilet bowls, urinals, sinks, faucets, showers, floor drains, and dispensers. Refill dispensers with product supplied by the government agency. The fixtures shall be free of scale, dirt, stains, streaks, residues, rust, scum, debris, and odors. Sweep floors.

· Break room cleaning shall include sink, faucet and accessible counter top areas. The fixtures shall be free of scale, dirt, stains, streaks, residues, rust, scum, debris, and odors. Sweep floors.

· Sweep entrances, lobbies, corridors, stairs, and spot-sweep offices. Clean and polish drinking fountains.

1.3 ONCE WEEKLY (1st and 2nd Floors of Area Office Space and Administrative section of Laboratory):

Spot clean all washable surfaces (walls, doors, elevator, and floors). These surfaces are to be free of visible soil, debris, streaks, stains, and dust. All windows, mirrors, and interior/exterior sides of glass inserts in doors shall be free of visible streaks or soil. Spot clean all carpeted floor surfaces.

Damp mop all resilient floors in secondary corridors, entrance and lobbies. Damp mop hard and resilient floors in office space. Wet areas shall be marked to alert others of slippery surfaces.

All non-carpeted surfaces shall be free of dirt, debris, and soil.

Vacuum all carpeted areas to remove all dirt, debris, and soil from all accessible areas such as corners, carpet edges along walls and furniture, and under furniture such as tables, chairs, and desks.

Wash inside and out or steam clean, trash cans used for collection of food remnants from the break room.

1.4 EVERY TWO MONTHS (1st and 2nd Floors of Office Space and Administrative section of Laboratory):

Damp wipe restroom wastepaper receptacles, stall partitions walls, doors, windowsills and door frames ensuring the surfaces are free of dust, soil, stains, and streaks.

1.5 ONCE A QUARTER (working laboratory section)

Mop and wax resilient flooring in the working laboratory section.

1.6 TWICE A YEAR (1st and 2nd Floors of Office Space and Administrative section of Laboratory):

Clean interior and exterior building windows in the front of the building leaving no streaks, dirt, smudges, water and other foreign matter.

1.7 ANNUALLY (1st and 2nd Floors of Office Space and ALL Laboratory sections)

Shampoo all carpeted flooring, such as office space, conference rooms, training room, etc. Strip and wax all resilient flooring.

Clean inside and outside of all light fixtures, such as emergency exit lights, lighted signs, fans and blades, canopy lights, and wall mounted lights ensuring the fixtures are free of streaks, bugs, dirt, dust, grease, and other foreign matter.

Dust, vacuum and damp wipe vertical blinds ensuring the window coverings are free of dust, soil, stains, and streaks.

1.8 Contractor Requirements:

The Contractor shall provide all personnel, equipment, and tools to perform janitorial services as defined in this Statement of Work. All Contractor employees shall be provided a security badge which shall be worn at all times while at the facility.

1.9 Chemical Supplies:

The contractor will follow applicable safety requirements and OSHA requirements for the storage and use of hazardous substances on KY AREA OFFICE and LABORATORY property.

The Contractor shall be provided space for storing equipment, cleaning supplies, and products to refill dispensers.

The Contractor is responsible for providing all cleaning solvents/products.

The Government will supply all trash liners, paper towels, toilet paper and hand soap.

1.10 Government Roles and Responsibilities:

CONTRACTING OFFICER {CO) RESPONSIBILITY

a. If the CO does not retain the COR responsibilities for a contract the CO shall issue, in writing, the "Delegation of COR" memo to the individual that will serve as the COR on the contract(s). The "Delegation of COR" memo will authorize the individual to serve as the COR for a specific contract and will outline the roles and responsibilities of the COR which include: monitoring the contractor's performance; contract surveillance; performing inspections to ensure compliance with the contract terms, conditions, and specifications; and performing acceptance.

b. Issue the "Delegation of COR" memo only to those individuals with an active Federal Acquisition Certification-CCR (FAC-COR) in the Federal Acquisition Institute Training Application System (FAITAS) at the appropriate level.

c. Alternate COR: Issue a "Delegation of Alternate COR" memo to an individual to serve as an alternate COR.

(1) The primary COR will provide to the Contracting Officer the responsibilities that the contracting officer will delegate to an alternate COR.

(2) The alternate COR must comply with the experience and/or training of the appropriate level of the FAC-COR requirements. Depending on the specific task(s) performed an Alternate COR may only need the FAC-COR Level I certification.

(3) An Alternative Delegation may be issued to an individual to serve as an alternate COR in the absence of the primary COR or to serve as an alternate for very a specific task (e.g., on-site performance monitoring, inspection/acceptance) to support the responsibilities of the primary COR.

The Contracting Officer's Representative responsible for overseeing this contract is

Billie Lenear Program Assistant USDA APHIS Veterinary Services 105 Corporate Drive, Suite H Frankfort, KY 40601 Ph: 502-848-2050 Fax: 502-848-2041 billie.j.lenear@usda.gov

1.11 GREEN CLEANING

The USDA is mandated by legislation and executive order to purchase products that are good for the environment. Below are minimum requirements for paper products, industrial wipes, and trash liners that must be used by Contractors in a USDA service contract. The successful Contractor will be required to meet or exceed the below listed mandatory environmental-prefer ability criteria. The offered products must meet requirements as stated below:

a. Disposable paper products: The disposable paper products must contain at least 100% recovered materials and 30% post-consumer product and manufactured without the additional use of elemental chlorine or chlorine compounds.

b. Plastic trash bags: Plastic trash bags and other liners with a minimum of 30% post-consumer recycled content.

c. General purpose industrial wipes: The general purpose industrial wipes must contain at least 100% recovered materials and 40% post-consumer content.

d. Cleaning Fluids: Cleaning products shall have highest percentage of bio based products practicable. The cleaning fluids must be in accordance with Colorado Code of Regulations low VOC cleaning products OR Green Seal Standard GS-37 approved.

For general information on the BioPreferred program, contact BioPreferred@dm.usda.gov For specific information on product category designations, the web-based BioPreferred catalog, or the "USDA Certified Biobased" label, contact:

USDABiolnfo@iastate.edu Phone: 1-877-251-6522 BioPreferred'" http://www.biopreferred.gov/ The BioPreferred program's Postal Service Mailing address is:

USDA's BioPreferred program Reporters Building 300 Seventh Street, SW Suite 361 Washington, DC 20024

IMPORTANT NOTICE: The contractor must not accept any instructions issued by any person other than the USDA Technical Point-of-Contact or the USDA Contracting Officer.

A.9 CONTRACTOR'S LIABILITY:

The contractor must assume full responsibility for all damages or injury to persons or property that may occur in connection with performance of the work. The Contractor must take reasonable steps to prevent injury or damage to persons or property in the performance of this contract. The Contractor must not commit or permit any act which will interfere with the performance of the duties of the government staff on-site. The Government will not be responsible in any way for damage or loss of parts or equipment to the Contractors-furnished supplies.

There must be no use of alcoholic beverages, illegal drugs, or illegal substances by any persons performing maintenance or repairs under the terms of this contract.

Weapons must not be carried on government property or during performance of the contract. Violation of these prohibitions must result in termination of the contract.

Workers Compensation Insurance. The Contractor must provide evidence of Worker’s Compensation Insurance or a letter from the State Department of Industrial Relations exempting the Contractor from the requirement.

A.10 SUSPENSION OF WORK:

(a) Definitions— Essential employees may be essential for conducting regular operations, and may even be required to report to work during hazardous weather conditions, but they are not necessarily excepted when those regular operations cease under a funding lapse. Excepted employees must be performing specific functions allowed by law and defined in Government-leased property, and supporting, providing services to, or otherwise enabling others to perform excepted functions.

(b) In the event services are not provided or required by the Government because the building(s) is/are closed due to inclement weather (not including essential personnel), under construction, unanticipated holidays declared by the President (see note), failure of the Congress to appropriate funds (not including excepted personnel or services) etc., reductions will be computed as follows:

(1) The reduction rate in dollars per day will be equal to the per month contract price for the building(s), divided by the number of working days per month.

(2) The reduction rate in dollars per day multiplied by the number of days services were not provided or required. In the event services are provided for portions of day(s), appropriate adjustments will be made by the CO to assure the Contractor is compensated for services provided.

Note: Deductions will not be assessed for service requirements on those days in which services are not required by the Government because the building(s) is/are closed IF contractor employees are paid for such day(s) off in accordance with the applicable wage determination and/or collective bargaining agreement. In the event services are not provided or required by the Government because the building(s) is/are closed due to inclement weather, under construction, failure of the Congress to appropriate funds, etc., reductions will be computed as follows:

A. The reduction rate in dollars per day will be equal to the per month contract price for the building(s), divided by the number of working days per month.

B. The reduction rate in dollars per day multiplied by the number of days services were not provided or required. In the event services are provided for portions of days, appropriate adjustments will be made by the CO to assure the Contractor is compensated for services provided.

A.11 OTHER CONSIDERATIONS:

Free parking is provided at this location for Contractor employees. All contractors working at the facility must remain in the designated work area. Anyone found outside of the designated work area will be removed from the facility and not allowed to return.

A.12 QUALIFICATIONS OF JANITORIAL STAFF:

Supervisory Employees:

A supervisor is a person designated in writing by the Contractor who has authority to act for the contractor on a daily basis. The contractor must designate an alternate supervisor to act in the absence of the designated supervisor. This alternate will have the same responsibilities and authorities. Janitorial personnel may be used as an alternate supervisor for a period not to exceed five (5) consecutive working days.

The USDA Technical Point-of-Contact must approve any proposed supervisor and alternate, to include the janitorial staff before the person(s) undertake any duties or responsibilities related to this contract.

Janitorial Employees:

The Contractor’s janitorial employees must be capable employees, trained and qualified in janitorial services.

Licenses, permits, bonding and/or certification:

The contractor and subcontractors and ALL contractor and subcontractor personnel engaged in the activities specified by this contract are be required to have certificates of training, licenses, certifications, permits, and bonding as required by the state, county, city, and other local jurisdictions, all entities of the Federal Government and/or as specified in this contract for each activity they will be directly engaged in or supervise.

Uniforms:

All contractor employees, including supervisors, must present a clean and neat appearance and wear distinctive uniform clothing for ready identification. The contractor must ensure that every employee is in uniform prior to performing work under the terms of this contract.

A.13 EMPLOYEE CONDUCT:

The Contractor must:

A. Ensure that his employees are knowledgeable about, and comply with, the rules and regulations governing conduct on property, which are posted at the building(s) covered by this contract.

B. Maintain standards of competency, conduct, appearance, and integrity in their employees which are satisfactory to the USDA.

C. Take appropriate disciplinary action with respect to his employees.

D. Ensure that his employees do not enter Government offices or use Government telephones, except as any of these actions may be authorized by the USDA.

E. Relieve an employee of all duties and responsibilities related to this contract if either the CO or the USDA Technical Point-of-Contact deem that person to be:

(1) Unqualified or unfit to perform his/her assigned duties.

(2) Careless or incompetent.

(3) Unsuitable or otherwise objectionable, or whose continuing employment on the work is contrary to the public interest or inconsistent with requirements for national security.

A.14 SAFETY AND SECURITY REQUIREMENTS:

A. Contractors must comply with the personal identity verification (PIV) policies and procedures established by the AGAR Advisory No. 81, Revision 03 dated July 19, 2010 – Common Identification Standard for Contractors. https://www.dm.usda.gov/procurement/policy/advisories.htm In addition, procedures to be followed by contractors and contractor employees are specified in the Departmental Regulation and Departmental Manual (DM) 4620-002. Copies can be downloaded from the website at http://hspd12.usda.gov B. In accordance with the USDA policy and directives, a Background Investigation of the janitorial personnel is required prior to starting work under this contract as well as maintaining it throughout the duration of the contract. The contractor must, through their own internal background investigation protocol and pre-employment investigation, ensure that each contractor employee submitted for a federal background investigation is reasonably expected to receive a favorable adjudication of their respective investigation.

C. The USDA will pay for the required federal background investigation. The government must have and exercise full and complete control over granting, denying, withholding, or termination the background investigation clearance for employees.

D. All contractor personnel that will have access to the USDA facility will be required to have, a Tier 1, Low Risk – Non-Sensitive background investigation with no less than favorably adjudicated results. Once approved and working at the facility, the contractor personnel must not be removed or diverted from the site without prior notification to the Contracting Officer, Contracting Officer Representative or the agency designated point of contact.

E. The contractor must not employ persons for work on this contract if such employee is considered by the USDA to be a potential threat to health, safety, general well-being or operational mission of USDA and its employees and property. If the USDA finds a prospective employee to be unsuitable for his or her assigned duties, the contractor will be Attachment A – Sample Language Page 2 of 2 2/18/2020 advised immediately that such employee cannot continue to work or be assigned to work under the contract.

F. The Contracting Officer Representative or other agency designated point of contact will assist the contractor, where practical, with the background investigation process and the associated paperwork.

G. The Contractor must provide to the USDA Personal Identity Verification Sponsor and the Personnel Security Specialist the information required to initiate the background investigation, including information on previous Office of Personnel Management background investigations or clearances conducted by the contractor. The Contractor must ensure that prime and subcontractor employees requiring background investigations complete and submit the proper paperwork and forms. You can obtain further guidance from the Personnel Security Specialist who oversees the investigation process for contractors:

USDA, APHIS, MRPBS, HRD

Attn: Personnel Security Section – Kelly Ashford (kelly.ashford@usda.gov) 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401-2329 (612-336-3351) H. For further information and reference on the USDA personnel security requirements please see the document entitled AGAR Advisory 81 entitled “Common Identification Standard for Contractors” at https://www.dm.usda.gov/procurement/policy/docs/Proc%20Adv%20081%20C.pdf