Attachment_1-_Statement_of_Work.docx

Bureau of Land Management (BLM) National Historic Trails Interpretive Center 1501 N. Poplar Street Casper Wyoming 82601 Hot Water and Chiller Pump Replacement with Motors and VFDS

1.0 SUMMARY

1.01 Description of Work: Provide management, supervision, labor, supplies, materials, equipment, and tools required to perform removal, disposal, and replacement of four Armstrong Model 3X2X8 43030 pumps with 3hp three phase motors. Replace the existing two (2) Variable Frequency Drives (VFD) on the two (2) boiler pumps, remove and dispose of two (2) soft starts on the two (2) chilled water pumps, and install two (2) new VFD’s on the two (2) chilled water pumps and remove and replace the existing one (1) VFD on the air handling unit (AHU). Integrate the new pump / motor combination and the VFD’s into Johnson Controls Building Solutions, LLC (JCBS) proprietary software system (Metasys). Contractor to utilize the graphic controls interface of Metasys to verify all control and reports points have been verified and no warnings or alarms shall be present within the complete HVAC system. Complete testing and balance (TAB) for the hot water, chilled water system, and air handling system to verify the new pumps and VFD’s are performing to specifications and the mechanical design for the facility. TAB is limited to the equipment affected, if other issues are found during the limited TAB the issues are to be documented and reported to the Government. The TAB is to be performed by a certified third-party testing company.

1.02 Location of Work: National Historic Trails Interpretive Center (NHTIC), 1501 N. Poplar Street, Casper Wyoming 82601.

1.03 Contractor Qualifications: General contractors and specialty contractors shall posses a current journeymen plumbing and electrical license in any state that can be transferred and registered in the state of Wyoming.

1.04 Hours of Operation: Working hours for the Contractor shall be between 9:00 a.m. to 5:00 p.m. excluding weekends and federal holidays. The building will be occupied with employees and public Tuesday through Saturday. The facility is closed to the public on Mondays. The facility will be closed to the public for maintenance on January 25, 2027, through January 30, 2027, for the replacement of the building’s heating and cooling pumps as well as other maintenance items outside this contract. Disruptions of electrical services to the facility shall be kept to a minimum. The Contractor shall coordinate with NHTIC staff to ensure that electrical work will not interfere with NHTIC operations, unless approved by the Government. Parking vehicles shall be limited to existing parking areas and within approved staging areas as agreed upon by NHTIC staff and the Contractor.

1.05 Codes and Standards: Complete work in compliance with the most recent of the latest editions of the following:

NFPA 70 – National Electrical Code (2026 edition) IMC – International Mechanical Code (2024 edition) IPC- International Plumbing Code (2024 edition)

2.00 DEFINITIONS

2.01 Conduct of Work: All persons employed by the Contractor shall either be experienced and certified in this type of work or shall work directly with and under an experienced and certified person.

3.00 SPECIFIC TASKS

3.01 Pump and VFD replacement.

3.01.1 Product: Quantity 4 - Armstrong Model 3X2X8 43030 pumps with 3hp 3 phase motors. Ensure motors are rated for inverter duty. If the exact direct replacement pump is no longer available, then submit an equal pump and motor combination for Government approval.

3.01.2 Product: Quantity 5 - Variable Frequency Drives- the are 4 VFD’s that require operation with 3hp 3 phase motors, and one VFD that requires operation with a 40 hp 3 phase motor. VFD’S shall be sized for full load amps and not hp.

3.01.3 Execution: The Contractor shall furnish all supervision, administration, materials, labor, and equipment required to remove, dispose of, and replace the existing hot water pumps and motors (2) and chiller water pumps and motors (2) with their respective VFD’s . The current chilled water pumps do not have VFD’s installed. The newly installed chilled water pumps are to be installed with VFD’s, replacing the existing flexible connectors and soft goods on each pump. Remove and replace the existing VFD on the AHU. All pumps, motors, and VFD’s are to be integrated into the existing Metasys Building Automation System. The building automation system is proprietary to Johnson Controls Building Solutions, LLC (JCBS) proprietary software system (Metasys). All programming and control system integration into the existing control system shall be performed by certified Jonson Controls Building Solutions, LLC certified technicians. Complete the testing and balance (TAB). TAB is limited to the equipment affected, if other issues are found during the limited TAB the issues are to be documented and reported to the Government. The TAB is to be performed by a certified third-party testing company. Prepare TAB report for Government review.

3.01.4 Start-up: Perform all leak detection per International Plumbing code (IPC), testing and balance (TAB) and verification of the HVAC control system (Metasys) can control the pumps in presence of the Government. The Contractor is to fulfil all the required start-up procedures of the new pumps and VFD’s per manufacture’s recommendations.

4.0 SUBMITTALS:

4.01 Equipment: Contractor to verify materials prior to ordering and submittal of product materials.

4.01.6 Video training in the programing and operation of all installed VFD’s.

4.01.7 Video training of all required maintenance of all installed equipment.

4.01.8 Contractor submittal tracking sheet.

4.03 Schedule:

General: This section includes preparation and submittal of Construction Schedules. Submit Construction Schedules electronically utilizing email to the Government.

Procedures:

Within ten calendar days after date of Notice to Proceed, submit a detailed Construction Schedule including milestones, interdependence, and critical points, setting forth requirements for complete execution of the work. Provide schedules in electronic format. Include a written summary narrative to explain in detail the basis of approach to work.

With each Progress Payment Request, submit an Updated Construction Schedule reflecting work progress to the end of the Progress Payment Request period. On each Updated Construction Schedule indicate:

1. Actual start dates for work items started during the report period.

2. The percent complete on activities that have actual start dates.

3. Actual completion dates for work items completed during report period.

4. Estimated remaining duration for work items are in progress.

5. Estimated start dates for work items scheduled to start during month following the report period.

6. Changes in duration of work items.

Clearly indicate sequence of construction activities, grouped by base and optional items.

1. For each base and contract awarded optional item show, the start and completion of work items, their major components, interim milestones, and interdependencies.

2. Identify and show activities for procurement, delivery, and installation of equipment and materials.

3. Identify interdependence of procurement and construction activities.

4. Identify dates for testing and inspections.

Prepare construction Schedule to complete the Work within the contract time requirement.

Reviews: The government will review and return the initial Construction Schedule submittal and subsequent schedules with comments. If revisions are noted or required, make revisions based upon comments and resubmit the Schedule.

4.02 Licenses: Current electrical, plumbing and mechanical licenses within state of Wyoming.

4.03 Fire & Safety Plan: It is the responsibility of the Contractor to submit a Safety Plan and a Fire Plan to the Government prior to or at the Pre-Work Conference. No welding or soldering within the facility without prior notification to the Government. The plans shall address the material handling requirements, electrical safety and working around low hanging objects. Contract to establish a fire watch one hour after all operations stop for the day. Fire and safter plans shall meet the requirements of OSHA 1910.

4.04 Requirements: Allow at least ten (10) working days for submittal review. Review time commences upon receipt by the Government. If submitted after 1:00pm time shall commence on the following working day. Deliver the original and two (2) hard copies of each submittal to the Government or submit one electronic submittal in PDF format sent to the Government via E-mail. Operation and Maintenance manuals are to be submitted for initial review in Electronic PDF format, after approved a quantity of two hard copy manuals are to be submitted in a tabulated 3-ring binder with a final electronic copy in searchable PDF format.

4.05 Identification of Submittals (Transmittal Cover Sheet): Identify each submittal by showing at least the following information:

4.05.1 Name and address of submitter, plus name and telephone number of the individual to contact for further information.

4.05.2 Name of project as it appears in this Statement of Work

4.05.3 Indication of whether submittal is original or is a re-submittal.

4.05.4 Submittals are to be numbered sequentially and controlled by the contractor.

5.0 SUPPORTING INFORMATION:

5.01 Period of Performance: 210 day period of performance from the date of the Notice to Proceed (NTP).

5.02 Contractor-Furnished Materials:

5.02.1 Furnish all labor, equipment, supervision, transportation, operating supplies, materials, and incidentals necessary to complete the work.

5.02.2 Delivery Storage and Handling: Provide safe handling and delivery of the products being used for this job so that products are not damaged upon arrival to the work site. After each workday, it is the responsibility of the Contractor to properly store respective materials that can be deteriorated from weather exposure and to clean all work areas.

5.02.3 Submit to the Government a daily diary listing all personnel, meeting minutes, training, and trades on site including a detail description of work performed. Electronic submittal is acceptable.

5.03 Key Personnel: Identify and submit to the Government, by name and title, the key management and technical personnel who will work under this contract. All individuals shall sign in and out each time at the front desk or specified onsite location.

5.04 Disposal of Debris: Dispose all waste materials off-site. Perform disposal of materials in a legal manner. All material removed becomes the property of the contractor. Payment of fees required is the Contractor's responsibility.

5.05 Quality Assurance:

5.05.1 Codes and Standards: Comply with Federal, State, and local codes and standards, following the most stringent, applicable to each type of work and as listed in the individual sections of this Statement of Work.

5.05.2 Qualifications: All workers shall be experienced in performing work that specializes in HVAC work similar to that required for the project.

5.06 Pre-Work Conference:

5.06.1 A Pre-Work meeting will be held prior to the start of work. The Contractor will be notified in advance of the meeting time, date, and place. The purpose will be to review required work, materials, payroll and payments, and administrative provisions of the Contract. The Pre-Work meeting can be scheduled to occur via a web application such as Zoom, TEAMS, or other application. If the pre-construction meeting is held via Zoom or TEAMS for administrative reasons, another onsite meeting will be required before work starts.

5.06.2 The Contractor, all subcontractors, and any persons responsible for coordination of the Work shall be present at the meetings.

5.06.3 The Contractor shall be prepared to summarize and explain procedures planned for completion of Work and present any submittals requested in this Statement of Work. The Contractor shall always have a company representative on site while work is being performed and all communication with the Government and sub-contractors will be directed and coordinated with this individual.

5.07 Post-Work Job Conditions:

5.07.1 Ensure that, prior to leaving the project, the worksite is in pristine condition.

5.07.2 Remedy the conditions if the Government does not find the post-work site conditions acceptable.

6.00 EVALUATION OF PROPOSAL

6.00 EVALUATION OF PROPOSAL

6.01 Contractors’ proposals will be evaluated from the following elements.

6.01.1 Past Performance and Experience – maximum one page. Provide at least three similar projects completed within the past five years.

6.01.2 Key Personnel with listed experience – maximum one page.

Quality Manager Sub-contractor qualifications.

Project Manager – Permeant employee of the contractor (must be onsite during all work).

3. Price / Cost Realism – maximum one page.

4. Contractors shall provide a CPM project schedule identifying, at a minimum, milestones and major activities—NTP, submittals, materials ordering, equipment lead times, delivery, mobilization, installation, subcontractor tasks, Sub-contractors schedules shall be incorporated into the CPM schedule, inspections, and closeout—and clearly show expected lead times and how procurement will be managed to avoid delays.

7.00 MEASUREMENT AND PAYMENT

7.01 Base Item No.1 – Lump Sum

Payment: The contract Lump Sum price includes mobilization, demobilization, materials, equipment, labor, and incidentals to perform pump, motor, and VFD removal, disposal, and replacement in accordance with this scope of work.

8.00 ATTACHMENTS

Attachment 1- Drawings (2 pages)