Attachment 1 Statement of Work.docx

Agricultural Research Service

U.S. DEPARTMENT OF AGRICULTURE

Solicitation Number and Project Title Page 2 of 2

STATEMENT OF WORK

HVAC INSTALLATION

USDA BUILDING 15

USDA BUILDING 3

Southeast Watershed Research Unit 103 Bermuda Dr.

Tifton, Georgia 31793

Asset ID(s):

660200B015 660200B003

1. PROJECT INTRODUCTION

1.1. PROJECT TITLE

USDA-ARS Building 3 & 15 HVAC Replacement

2. PROJECT BACKGROUND AND PURPOSE

The USDA, Agricultural Research Service (ARS), Southeast Watershed Research Unit’s mission is to develop the scientific understanding and associated technologies of watershed systems essential to maintaining/enhancing the environmental and natural resource base upon which a viable, sustainable, and productive agricultural economy depends.

USDA Buildings 3 & 15 have had multiple mini-split HVAC units installed over multiple years in an attempt to solve heating and cooling challenges over the life of the building. This has resulted in disjointed systems that are difficult to maintain. The purpose of this project is to remove the disjointed systems and install cohesive systems that are capable of meeting the heating and cooling needs of the spaces.

3. SCOPE AND OBJECTIVES

3.1. DESCRIPTION OF WORK

The Contractor must furnish all personne1l, equipment, tools, materials, supervision, and quality control necessary to remove the mini-split systems installed and replace with a multi-zone system that can heat/cool the identified spaces.

The Contractor must:

BUILDING 15

· Remove current mini-split/conventional systems in rooms 1, 2, 4, 6, & storage room.

· Install central heating and air conditioning system with supply / return ducting as necessary for system operation.

BUILDING 3

· Remove and replace current systems installed in rooms 1, 2, & 5.

· Install central heating and air conditioning system in rooms 1, 2, & 5.

BOTH BUILDINGS

· Cover/seal no longer needed penetrations in the building exterior.

· Disconnect/cap/secure any electrical / plumbing connections no longer needed

· Install appropriate drip pan / drainage piping / etc to ensure proper system operation.

· Programmable thermostats shall be provided to control zone temperatures -basic programming should include heat/cool set points and daily scheduling capability

· Provide system operational training if applicable.

· Provide all quotes as turn-key completed work.

3.2. The Contractor will verify all dimensions and site conditions prior to beginning work. No Government equipment will be available for use by the Contractor. The Contractor must provide their own restroom facility.

3.3. LOCATION OF WORK

The project is for two buildings located at 103 Bermuda Dr., Tifton, Georgia 31793

3.4. PRE-BID SITE VISIT

Interested vendors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The purpose of a site visit is to observe conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents detail definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

4. PROJECT SCHEDULE

4.1. The completion of this project shall not exceed 90 days from the date of the Notice to Proceed (NTP). A request for time extension must be submitted to the Contracting Specialist/Officer in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

4.2. The Contractor must prepare an overall project schedule including milestone dates for all phases of work and completion date; submit to the COR for approval. This schedule is due fourteen (14) days after contract award. The Contractor must track all work progress to ensure that the project is completed according to the schedule. Include work week schedule with daily starting and stopping time.

4.3. The Contractor must coordinate and confirm the dates for all work with the COR. If necessary, any request for a time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration and provide an updated schedule for completion. No extension of the period of performance may be given without the written authority of the CO.

4.4. Project work hours are 8:00 am to 5:00 pm, local time, Monday through Friday; federal holidays excluded. The contractor is not required to provide services on recognized Federal holidays established by Federal law (5 U.S.C. 6103). Any changes to work schedule must be submitted to CO for written approval prior to any schedule change.

5. GENERAL REQUIREEMENTS

5.1. PERMITS

No known permits required.

5.2. SAFETY

The Contractor must submit a Site Safety Specific Plan/Accident Prevention Plan (Plan) in industry recognizable format to the COR within seven (7) days of contract award. The Plan must include phone numbers and maps to local physician offices and the nearest hospital. The Government will review and approve the Plan before issuance of the NTP.

5.3. QUALITY CONTROL

Provide quality control to ensure that all components of project work meet the requirements of the contract specifications. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR. Quality control is the exclusive responsibility of the Contractor.

5.4. PROTECTION OF WORK AND PROPERTY/SAFETY REQUIREMENTS

5.4.1. The Contractor must protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property must be repaired at the Contractor’s expense to pre-damaged condition to the satisfaction of the COR.

5.4.2. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor must furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

5.4.3. Provide continuous noise and dust abatement as required to prevent disturbance and nuisance to the public and workers and to the occupants of adjacent premises and surrounding areas. Dampen or cover areas affected by demolition operations as necessary to prevent dust nuisance.

5.4.4. The contract documents may not represent all surface conditions at the site and adjoining areas. The known surface conditions are as indicated and must be compared with actual conditions before commencement of work and the cost must be included in the Contractor’s quote.

5.4.5. The Government will not furnish any labor or equipment to unload or move materials or supplies.

6. UTILIZATION OF BIOBASED PRODUCTS

The Contractor must utilize products and material based from bio-based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the Government. All supplies and materials must be of a type and quality that conform to the applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov.

7. HAZARDOUS MATERIAL

The SEWRU Generators are not suspected to contain asbestos containing materials. Existing conditions are reflected correctly to the best of USDA’s knowledge. The USDA makes no representation, warranty, or guaranty that the conditions indicated either are representative of those conditions existing throughout the area, or that unforeseen developments may not occur, or that materials other than, or proportions different from those indicated may not exist. The Contractor must include costs for hazardous materials assessment in the quote. If hazardous materials are found to be present, it must be reported to the CO & COR for further action.

8. DISPOSAL OF REMOVED MATERIALS AND DEBRIS

8.1. The Contractor must dispose of removed, materials, waste, trash, and debris in a safe, acceptable manner, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction.

8.2. Burying of trash and debris on the site is prohibited. Burning of trash and debris at the site is prohibited.

8.3. Remove trash and debris from the site at frequent intervals so that its presence will not delay the progress of the work or cause hazardous conditions for workers and the public.

8.4. Removed materials, trash, and debris must become the property of the Contractor and must be removed from the project site and be disposed of in a legal manner. Location of disposal site and length of haul are the Contractor's responsibility.

8.5. The contractor should make every effort to recycle as much of the construction debris as possible.

8.6. Any waste materials encountered during the demolition that are found to contain lead, asbestos, polychlorinated biphenyls (PCB), fluorescent lamps, or any hazardous substances are to be handled and removed in accordance with local, state, and federal laws and requirements concerning hazardous waste as well as any specific hazardous waste requirements stated in different sections.

8.7. Comply with hauling and disposal regulations of authorities having jurisdiction, per federal, state, and local requirements.

9. TEMPORARY FACILITIES

There are no temporary facilities available to the contractor for this project.

10. CLEANUP

The work area must be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor must remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

11. SUBMITTALS

Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project must be submitted to the EPM, COR, and Contracting Specialist. Electronic submittals are acceptable, otherwise three (3) written submittals are required.

11.1. Project Schedule within fourteen (14) calendar days of award (see Section 3.2).

11.2. Plan within seven (7) days of award (see Section 4.2).

11.3. Any additional material, including shop drawings and specifications, used on this project.

12. INSPECTION AND ACCEPTANCE

A government representative will inspect and approve the work performed on this project. The Contractor must schedule inspection a minimum of three (3) days in advance, in writing, to the COR and CO.

13. FINAL PAYMENT/CONTRACT CLOSEOUT

The following documents are required prior to final payment (other documents may also be required): Release of Liens, Release of Claims, Employee Payroll\Timesheets, and Invoice.

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