Attachment 1_ Statement of Work.docx

Statement of Work U.S. Department of Agriculture Agricultural Marketing Service Cotton and Tobacco Program Corpus Christi Classing Office Renovations and Office Modifications

I. BACKGROUND:

Agricultural Marketing Service (AMS), Cotton and Tobacco Program (CTP), Grading Division (GD), supports the orderly and efficient marketing of U.S. cotton, domestically and internationally, by providing unbiased classification, standardization, market news and oversight of the research and promotion programs.

To improve workspace utilization, security, and operational efficiency, AMS requires renovation of selected areas within the Corpus Christi Classing Office, including conversion of storage space into offices, reception area upgrades, flooring improvements, and limited electrical/telecom additions consistent with USDA standards and applicable codes.

II. LOCATION:

3545 Twin River Blvd Corpus Christi, TX 78410

III. SCOPE OF WORK:

The Contractor shall furnish all labor, materials, equipment, supervision, permits, and incidentals necessary to perform the renovations described herein. All work shall comply with applicable federal, state, and local building codes and standards, including electrical and life safety requirements. The Contractor shall coordinate work with the Contracting Officer’s Representative (COR) and obtain USDA approval for finish selections and device locations where specified.

A. Front Office – Storage Area Conversion to Office

1. Walls & Paint

· Repair any wall damage.

· Repaint entire room; color shall match the existing office area immediately outside this room. (USDA to approve manufacturer/finish).

2. Flooring

· Recarpet the room. Carpet shall match the carpet used in the Front Office. If exact match is unavailable, the Contractor shall submit samples for USDA approval that closely match the existing carpeted areas.

3. Door Modification (Existing Door)

· Remove the existing entry door from the opening.

· Prepare the door and cut a 24" x 72" opening.

· Install one (1) 24" x 72" full-view vision lite kit with tempered safety glass into the door.

· Reinstall the door in the original frame; adjust to ensure proper swing and closure.

4. Electrical

· Install a minimum of four (4) 125V, 20‑Amp duplex wall receptacles—one (1) on each wall—unless already existing.

· Exact locations to be field-verified and approved by USDA prior to rough‑in.

5. Telecommunications

· Install two (2) telephone/internet receptacles.

· Exact locations to be field-verified and approved by USDA prior to rough‑in.

B. Front Office – Reception Area

1. Casework

· Remove the existing reception counter.

· Fabricate and install a new reception counter constructed of solid wood framing and panels.

· Countertop: Formica (high-pressure laminate).

· Foyer-facing front: Formica.

· All other exposed wood surfaces: stain to match existing building décor.

· Submit Formica samples (color/pattern) and stain samples for USDA approval prior to ordering/installation.

2. Flooring

· Recarpet the area (see Carpet Standards in Section III).

3. Partitions

· Extend reception area wall to square off the administrative area.

· Include one (1) door with glass window from the administrative area to the reception/employee pass‑through.

C. Hallways and Break Room – Flooring

1. Remove and properly dispose of existing tile flooring.

2. Prepare, smooth, and polish the underlying concrete slab to a uniform finish suitable for commercial traffic.

D. General Office – Sliding Door Install one (1) acoustic sliding door between the General Office and the newly created Assistant Area Director (AD) office (see Door Standards in Section III).

E. General Storage Room – Conversion to Assistant AD Office

1. Removal & Prep

· Remove and dispose of all existing shelving.

· Repair any wall damage.

2. Paint

· Repaint entire room; color shall match the office area immediately outside this room (USDA to approve manufacturer/finish).

3. Flooring

· Recarpet the room. Carpet shall match carpet used in the administrative area. If exact match is unavailable, submit samples for USDA approval that closely match existing areas.

4. Door Modification (Existing Door)

· Remove the existing entry door from the opening.

· Prepare the door and cut a 24" x 72" opening.

· Install one (1) 24" x 72" full-view vision lite kit with tempered safety glass into the door.

· Reinstall the door in the original frame; adjust to ensure proper swing and closure.

5. Electrical

· Install a minimum of four (4) 125V, 20‑Amp duplex wall receptacles—one (1) on each wall—unless already existing.

· Exact locations to be field-verified and approved by USDA prior to rough‑in.

6. Telecommunications

· Install two (2) telephone/internet receptacles.

· Exact locations to be field-verified and approved by USDA prior to rough‑in.

IV. TECHNICAL STANDARDS & GENERAL PROVISIONS:

A. General Construction

1. All interior wall construction shall be consistent with the existing building and conform to applicable State and local building codes.

2. Materials shall be robust, with water‑resistant surfaces that are easy to clean.

3. Finishes shall be smooth, impermeable to liquids, and resistant to commonly used cleaning chemicals/disinfectants.

B. Carpet Standards

• Low‑pile; shall not exceed ½ inch in thickness.

• Carpet tile only (no broadloom).

• “Peel and Stick” adhesive backing.

• Post‑consumer recovered materials: Minimum 20% by weight; Target 30%+ by weight.

· Low odor.

• Colorfast (fade‑resistant).

· Commercial grade; suitable for heavy traffic.

• 15‑year manufacturer warranty.

• Recyclable at end of life.

· Stain‑resistant.

Carpet Installation Requirements:

• HEPA vacuuming prior to removal of old carpet.

• Provide ventilation during and after carpet installation.

• Disinfect floor substrate prior to placement of new carpet tile.

· HEPA vacuuming after installation and after replacement of furnishings (use low‑odor, environmentally friendly cleaners).

C. Door Standards

1. Existing doors shall be reused where only a vision window needs to be added (24" x 72" full‑view tempered safety glass).

2. Newly added standard swing doors: minimum clear width 36" (3 ft) and minimum 80" (6 ft 8 in).

3. Acoustic sliding door:

· Anchored on tracks at both top and bottom.

· Shall meet an office‑appropriate acoustic rating of Noise Isolation Class (NIC) 40.

D. Electrical & Telecom

1. Electrical work shall conform to the National Electrical Code (NEC) and local codes.

2. Device locations (receptacles and telecom) shall be coordinated and approved by USDA prior to installation.

3. Telecom faceplates and cabling shall be coordinated with USDA IT (USDA will specify cable type; Contractor to provide jacks/conduit and install per direction).

E. Submittals (Prior to Procurement/Installation)

1. Product data sheets: carpet tile, adhesives, doors/vision lite kits (glass safety ratings), acoustic sliding door system, casework materials (Formica and wood), stain products.

2. Finish samples: Formica selections, stain colors, carpet tile samples (color/texture).

3. Shop drawings: reception counter (plan, elevation, section), partition modifications, door cutout details, sliding door track anchorage.

4. Safety data sheets (SDS) for all adhesives, coatings, and cleaners used.

F. Site Protection & Clean‑Up

1. Protect adjacent areas from dust, debris, and damage; provide containment where needed.

2. Remove all demolition debris and waste from the site in accordance with local regulations.

3. Restore areas impacted by work to equal or better condition.

G. Warranties

1. Provide manufacturer warranties per standards (carpet tile: 15‑year).

2. Provide Contractor workmanship warranty (minimum one year) covering installation defects.

V. PERIOD OF PERFORMANCE:

The Contractor shall complete all work within **60 calendar days** from the Government’s Notice to Proceed (NTP), unless otherwise authorized by the Contracting Officer. Work shall be scheduled to minimize disruption to office operations. Any after‑hours work shall be coordinated with the COR.

VI. CONTRACTOR NOTIFICATION OF WHEN SERVICES ARE REQUIRED:

The Contractor will be notified by the Contracting Officer or COR of the authorized start date (NTP). The Contractor shall submit a proposed schedule within five (5) business days of NTP and coordinate phasing with USDA to maintain safe access and operations. Any changes to schedule require prior COR approval.

VII. CONTRACTOR'S LIABILITY:

The Contractor shall assume full responsibility for all damages or injury to persons or property arising from performance of the work. The Contractor shall take reasonable steps to prevent injury or damage and shall not commit or permit any act that interferes with government operations. No use of alcoholic beverages, illegal drugs, or weapons is permitted on government property. Violations may result in termination.

VIII. LICENSES AND INSURANCE:

The Contractor shall be properly licensed and insured and comply with all applicable ordinances. Prior to commencement, provide the Contracting Officer with current insurance certificate and a statement from the insurer agreeing to notify the Government of any changes in coverage during the contract period.

IX. INVOICES:

Submit itemized invoices monthly to the Contracting Officer. Invoices shall clearly identify completed work segments (e.g., area-by-area progress), major materials installed, and any approved changes. Include contract number.

X. PAYMENT TERMS:

Payment will be made in accordance with FAR 52.232-27 Prompt Payment for Construction Contracts, i.e., within 14 days of receipt of proper invoice and Government acceptance of work performed for the billing period.

XI. IMPORTANT NOTICE:

The Contractor shall accept technical direction only from the COR and contractual direction only from the Contracting Officer acting within delegated authority. No deviations from the SOW are permitted without written modification approved by the Contracting Officer. Offerors shall account for potential unknowns in their pricing and schedule.