ATTACHMENT 1 - STATEMENT OF WORK.docx

United States Department of Agriculture (USDA) Agricultural Research Service (ARS)

STATEMENT OF WORK

WRRC Uninterrupted Power Supply Modifications

USDA-ARS

Western Regional Research Center 800 Buchanan Street.

Albany, CA 94710 August 4, 2025

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

0. Project Number: TBD

0. Project Title: Western Regional Research Center (WRRC) Uninterrupted Power Supply Modifications

0. Project Location:

USDA-ARS

Western Regional Research Service 800 Buchanan Street Albany, CA 94710

2.0 PROJECT CONTACT PERSONS:

0. CONTRACTING OFFICER (CO):

Joshua Keadle

USDA-ARS

0. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Phone: (510)-559-5735 Email: stuart.shull@usda.gov

0. ADMINISTRATIVE OFFICER (AO acting):

Richard Partain

USDA-ARS

Pullman, WA 92507 Phone: (509) 335-7766 Email: richard.partain@usda.gov

0. LOCATION MONITOR:

Phone: (510) 559-5868 Email: paul.walker@usda.gov

0. AREA SAFETY AND HEALTH MANAGER (ASHM)

TBD

USDA-ARS

Email:

0. REAL PROPERTY MANAGEMENT:

N/A

0. ENGINEERING PROJECT MANAGER (EPM)

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

1. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a cost proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

4.0 PROJECT REQUIREMENTS:

The contractor shall provide all management, supervision, labor, equipment, and tools to correct electrical code, operational, and configuration issues with the Eaton 73E uninterrupted power supply (UPS) located in the WRRC attic space.

1. The Contractor’s work shall adhere to the criteria stated within these project requirements. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, and health and safety codes, in effect at the time of contract award.

1. All work must meet all pertinent Unified Facilities Guide Specifications (UFGS) and ARS 242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs. ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

1. This project falls under the DAVIS BACON Wage Act.

1. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for people experienced in performing this type of work.

4.1 Background & Site Description:

The project site is in the attic of the main building of the Western Regional Research Service located at 800 Buchanan Street, Albany, CA, 94710. The Facility houses the Food Safety Inspection Service (FSIS) Western Laboratory, which conducts testing of food critical to the safety of the nation’s food supply. The UPS provides emergency power to both ARS and FSIS equipment in the event of a power outage. In its current state, it does not function properly and fails to reinstate normal power when the outage concludes. When this happens during overnight hours or weekends, and personnel are not immediately available to manually switch to normal power, the batteries drain, and critical equipment shuts down. This is particularly problematic for FSIS, as critical food safety related test data fails to be transmitted. Further, the current UPS configuration violates electrical code and does not make the most efficient use of available backup power.

4.2 Bid Schedule:

A quotation for the following items:

Attic Eaton 73E UPS reconfiguration to correct electrical code and operational issues that exist

4.3 Description of Work:

Currently the UPS systems all connect to the same distribution panels through additional isolated mechanical lugs as a parallel system. The UPS systems are configured as three individual UPS systems. With the current programing, the UPS systems should be connected to individual load distribution panels and not the same connections points. This current configuration may cause a back feed of one or both UPS systems resulting in a catastrophic failure or a load dump. The UPS disconnect switches feeding the UPS systems are 100 Amp and have multiple conductors in one lug. The breaker lugs are not designed for multiple connections. This is a violation of code and must be corrected to prevent an over current condition on the existing breaker lugs. Due to existing building infrastructure restrictions and power limitations, all three Eaton 93E 40kVA UPS systems will need to be reconfigured to 20kVA in a parallel redundant system. Eaton will need to be contracted to reprogram the UPS systems with proprietary software at the time of the restart up. The vendor will provide the services for all electrical rework and the required panels. This will provide a total of 60kVA of backup power to provide to the USDA existing loads.

Eaton 40 KVA UPS N 1 configuration

· An Eaton 40 kVA UPS in an N+1 configuration indicates a power protection setup with built-in redundancy to ensure uninterrupted power to critical equipment.

· N: Represents the minimum number of UPS modules needed to support the full load.

· N+1: Means that in addition to the necessary "N" modules, there's one extra UPS module available as a backup.

· Essentially, an Eaton 40 kVA UPS in an N+1 configuration means:

· It has enough UPS capacity (e.g., 40 kVA) to power the connected equipment (the "N" part).

· It includes an extra UPS module for redundancy (the "+1" part).

· Benefits of an N+1 Configuration:

· Increased Reliability: If one of the primary UPS modules fails or requires maintenance, the extra module automatically takes over, ensuring continuous power to the critical load.

· Minimized Downtime: This redundancy significantly reduces the risk of power interruptions and downtime.

· Facilitates Maintenance: You can perform maintenance or repairs on one module while the other modules continue supporting the load.

· In summary, an Eaton 40 kVA UPS with an N+1 configuration offers a reliable and resilient power solution by providing a backup UPS module, ensuring uninterrupted power to your critical equipment.

4.4 Government Furnished Equipment\Services

1. None

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition: Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disturbances that might jeopardize on-going operations and research. Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all any materials removed that will not be retained. The contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycling, the contractor shall submit a letter stating so and why diversion was not practical.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative (COR) for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

1. Contractor shall furnish a Site-Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) 10 days after contract award. SSSP / APP shall be approved by the Government before construction work commences.

1. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

1. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

1. Contractor is responsible for verifying location of any underground utility and is responsible for any damage caused to such utilities.

5.7 Temporary Facilities:

1. Temporary utilities (water and electricity) may be provided to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

1. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR 21 working days prior to the need.

5.8 Materials and Equipment:

1. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

1. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

1. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.9 Cleanup: The construction site shall be kept clean and free of debris at all times. Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.10 Warranty:

1. Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

1. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

1. General contractor’s minimum one (1) year warranty on work.

1. Operation and Maintenance Data

1. Release of liens.

1. Final Invoice

6.0 PROJECT SCHEDULE: The Contract time for this project is 120 calendar days from Notice to Proceed.

7.0 Attachments:

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