Attachment 1 - Statement of Work Building 7 Suite 3 Floor Repair.doc

Statement of Work (SOW) Project: Building 7 Suite 3 Floor Repair

1.0 GENERAL INFORMATION

1.1 Background: The USDA, NCAH at 1920 Dayton Avenue, Ames, IA has animal rooms in building 7, suite 3 that need an epoxy floor coating. The bare broom finished concrete floors in Suite 3, rooms 3109, 3109A, 3109B, 3111, 3111A, 3111B, 3113, 3113A, 3113B, 3115, 3115A, and 3115B for large and medium animals have never had a coating installed; the best understanding is the concrete was sealed at the end of the Construction Project in 1995. In 2020, other rooms in suite 3 had an epoxy floor coating that has successfully met the needs of the researchers.

1.2 Scope of Work: This project is to prepare the concrete and install a 100% epoxy solids floor coating with a 50 mesh broadcasted quartz traction surface, 4” integral cove base, and two coats of UV/chemical resistant clear urethane sealer topcoat that forms an impermeable seal.

1.3 Offer Requirements: The contractor shall submit an offer with the scope as defined in section 1.2 and detailed throughout the remainder of the documentation provided. Only one animal room is guaranteed to be available at a time. Animals may need to be moved between spaces, the room cleaned, and gating removed by campus staff prior to release of the room. As such, the contractor should plan for at least 5 business days to complete these activities. Once the room is released, the contractor will have 5 days to complete the work within the room.

BASE BID – Perform flooring work in Rooms 3109, 3109A, and 3109B ADD ALTERNATE #1 – Perform flooring work in Rooms 3111, 3111A, and 3111B ADD ALTERNATE #2 – Perform flooring work in Room 3113, 3113A, and 3113B ADD ALTERNATE #3 – Perform flooring work in Room 3115, 3115A, and 3115B

1.4 Work requirements are detailed in the statement of work, attached drawings and specifications.

1.5 Note: It is imperative to note that every effort has been made to depict this work in the attachments; however, the content included is approximated. Interested parties are strongly encouraged to visit the site of the proposed work and review the existing conditions there relating to construction and labor, and to be fully informed as to the facilities involved, and the difficulties and restrictions that may affect the performance of the Contract. Failure to visit the site will not disqualify those submitting a proposal. However, change order requests for items that could have been reasonably ascertainable from a site visit (and included in a proposal) will be reviewed by the CO and evaluated accordingly.

1.6 Technical Requirements/Tasks:

1.6.1 The USDA shall be responsible for removing the existing gates and waterers, and for subsequently decontaminating the room prior to the contractor starting their work.

1.6.2 The USDA will not be responsible for any further floor preparation. Once the floor is decontaminated by the USDA, the contractor will be responsible for floor preparation for the flooring installation as per installation recommendations by the manufacturer.

1.6.3 The contactor is allowed to stage in the corridor outside the anti-room and animal intake room for equipment and to mix product to be applied to the floor but must coordinate with the Contracting Officer’s Representative.

1.6.3.1 The area in the corridor shall be covered and protected to prevent damage to the existing floor, walls and other surfaces.

1.6.3.2 The contractor may not block the entire hallway or access to other rooms as research activities will continue in other parts of the suite.

The contractor is responsible for providing the material and labor to perform the following work:

1.6.4 Coordinate with the USDA and maintain an accurate schedule to allow the USDA to plan the completion of their preparatory work.

1.6.5 Mechanically prepare the existing broom finish bare concrete surface per manufacturer requirements and ensure that the floor is ready for the epoxy floor coatings in accordance with the manufacturer specifications and details.

1.6.5.1 The contractor shall shot-blast surfaces with an apparatus that abrades the concrete surface, contains the dispensed shot within the apparatus, and recirculates the shot by vacuum pickup or diamond grind with a dust free system.

1.6.5.2 The contractor shall use a capture system that has adequate HEPA filtration when mechanically preparing the floor surface.

1.6.5.3 Prefill surface irregularities holes and cracks as necessary prior to applying floor coatings.

1.6.5.4 Contractor shall remove and replace any caulking that has separated, cracked and is no longer sealing properly.

1.6.5.5 Contractor shall apply primer in accordance with manufacturer recommendations.

1.6.5.6 Upon completion of all preparation activities, the floor shall conform to the manufacturer's specifications and details.

1.6.6 As per the specifications, the contractor is responsible for completing a bond test that is witnessed by the COR or other authorized representative using the product to verify mix and adhesion to the existing floor prior to proceeding with the final installation. Installation may not occur before the bond test performance period is completed.

1.6.6.1 The product shall be: Rock Tred SL system (Color = dark grey) with 50 mesh quartz traction coat sealed with two coats of UV resistant Urethane topcoat.

1.6.7 The contractor shall install the epoxy coating as per the manufacturer’s recommendations.

1.6.7.1 Broadcast to rejection the 50 mesh quart traction material on the uncured surface. Ensure material is broadcast at the appropriate time during the cure such that it does not sink.

1.6.7.2 Floor shall be seamless and sealed along the edges of the walls with a 4” integral cove base.

1.6.7.3 Floors shall be seamless and sealed along the floor mounts for gate posts and floor drains. The USDA must be able to reinsert the gate posts and the floor drains shall function at or better than their current operations.

1.6.7.4 The floor thickness shall not exceed 1/8” of an inch at the gate post and wall attachment locations to ensure the gates can be reinstalled.

1.6.7.5 The floor coating shall not impede the door movement at any point along the door’s swing radius.

1.6.7.6 A trench drain runs along the back wall of the room. Epoxy mortar shall be trowelled in place and sloped toward the existing drains along the entire length of the drain trough to ensure proper coverage and adhesion.

1.6.8 Protect the surrounding equipment from dust, debris and damage during the duration of the project. Damage incurred during the course of the project shall be repaired at no expense to the owner.

1.6.9 Use dust control measures to capture dust with HEPA filtered vacuum capture system and use necessary measures to protect all surrounding structures and components for the duration of the work.

1.6.10 Clean all areas after completion of work with a HEPA filtered vacuum system and wipe down areas as needed to leave the space and equipment in a clean condition.

1.6.11 Clean up the work site daily, remove all debris from the site and recycle or dispose of debris in a responsible manner. Facilities staff must be able to access the space to perform maintenance work in rooms not included for a new floor coating throughout the duration of the project.

1.7 General Requirements

1.7.1 The work will take place inside Building 7 Suite 3. This suite is in a containment building. Contractors will be required to change into NCAH provided clothing and shoes. Materials must be brought in through secured airlock. Contractor must be escorted at all times when in the building.

1.7.2 The contractor shall coordinate all work with the Contracting Officer’s Representative

1.7.3 The Contractor shall furnish all labor, materials, equipment, supplies, transportation, supervision, safety equipment*, and incidentals for all elements of the work to provide a complete and properly functioning installation in accordance with this Statement of Work.

* Note: Contractor is solely responsible for safety measures and conformance to applicable requirements in accordance with FAR clauses referenced in Solicitation package

1.7.4 The scope of the project shall be performed in a neat, workmanlike manner and shall be sequenced for efficient workflow and to minimize interruption to the daily activities and ongoing research at the facility to the greatest extent possible.

1.7.5 Contractor shall provide all means and methods to protect the facility and its installations from all project activities, including protecting the facility from environmental elements as the improvements are completed.

1.7.6 The Contractor shall submit a safety plan to the USDA no less than 10 days prior to the commencement of work.

1.7.7 The Contractor shall submit a quality control plan no less than 10 days prior to the commencement of work.

1.7.8 The Contractor shall site verify all dimensions and shall carefully examine the entire site and building and shall make all necessary investigations to become thoroughly aware of the existing conditions and all difficulties involved in the completion of the work in accordance with the contract documents prior to the submission of bid.

1.7.9 All work must be performed by qualified personnel.

1.7.10 Prior to commencing work, the general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b) (2) will maintain a presence at the work site whenever the general or subcontractors are present.

1.7.11 Anything mentioned in the Scope of Work and not shown on the drawings or shown on the drawings and not mentioned in the Scope of Work, shall be of like effect as if shown or mentioned in both.

1.7.12 The finished product and all components shall provide a complete operational and functional system per this Scope of Work and the manufacturer’s specifications.

1.7.13 Waste Disposal:

1.7.13.1 Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of project waste diverted to recycle. Documentation should be submitted at project closeout.

1.7.13.2 Contractor shall submit documentation on the amount of project waste diverted to recycle as part of project closeout. Contractor shall submit the type and amount of waste that was diverted to recycle, present information in a clear, typewritten format.

1.7.13.3 If no project waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical.

1.8 Special Provisions

1.8.1 Do not disturb portions of the site beyond areas in which the work is approved. If land is disturbed due to staging or other reasons, the contractor is required to return the condition back to pre-construction condition or better at no cost to the government.

1.8.2 Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.8.3 Keep driveways, entrances, walkways, and doorways serving premises clear and available to the Government, employees, visitors, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1.8.4 Any damage resulting from the contractor’s operation shall be brought to the attention of the Contracting Officer's Representative immediately.

1.8.5 Finished surfaces of existing facilities that are affected, marred, scratched, or damaged by the contractor shall be refinished to match original condition.

1.8.5.1 Patching material shall be of the same type, style, and thickness, and shall be finished to match existing adjacent surface construction in color and texture.

1.8.5.2 Patching material, paint color, paint material and paint application methods shall be approved in advance by the Contracting Officer’s Representative.

1.8.6 No building structural members shall be cut or altered without prior approval of the Contracting Officer's Representative.

1.8.7 The contractor shall take all necessary and reasonable measures to keep the work site clean of trash and debris. Work areas shall be cleaned immediately as work in that area is completed, and before moving to a new work area. Place all trash and debris in OSHA approved containers, remove, and dispose of trash off site daily.

1.8.8 The contractor shall move all materials and equipment, including ladders and scaffolding from the site at the completion of each day's operation unless otherwise approved by the Contracting Officer's Representative.

1.8.9 The contractor shall provide proper safety equipment to workmen and ensure a safe environment for employees and the public at all times. The contractor shall work to ensure free, unobstructed, and safe access to and about the work area.

1.8.10 The Contractor shall ensure that any materials that are delivered by FedEx, UPS, etc. are delivered to the jobsite and NOT to the USDA warehouse dock at Building 24 or to the north warehouse, Building 11. The USDA and/or the COR will not be responsible for receiving any materials for the project. USDA reserves the right to refuse any unscheduled deliveries that arrive at either warehouse or at the main gate.

1.8.11 The contractor shall provide technical specifications and product information along with the cost proposal.

1.8.12 An award will not be completed until the product has been determined to be acceptable.

1.9 Product Specifications

The floor coating shall be: Rock Tred SL system, (Color = Dark grey) with a 50 mesh quartz sealed with two coats of UV resistant Urethane.

2.0 INTENT OF CONTRACT DRAWINGS

2.1 Government provided drawings, henceforth referred to as “Contract Drawings”, do not attempt to show complete details that may affect the repairs. Government provided diagrams of proposed systems are for reference only and do not necessarily show physical arrangement of all equipment and/or maximum number of devices. Minimum system requirements are shown.

2.2 Drawings are shown diagrammatically only. The drawings do not necessarily show all structural components or all modifications to the structure.

3.0 WORK RESTRICTIONS & CONDITIONS

3.1 Site Security Access

A. This project construction site is located in the limited access zone.

B. Access to the construction site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor’s/subcontractor’s employees shall sign-in and out at the main entrance gate and always wear a contractor/visitor identification badge while on the site. The ID badges will be turned in at the end of each workday.

C. A minimum of 5 days of advanced registration is required for all personnel entering the site that are foreign nationals and 3 days for all other workers.

D. All personnel must have a real I.D. (gold star on state issued driver’s license) to enter the site.

E. Contractor vehicles will be allowed escorted access to the Building 7 Suite 3 airlock to load and unload necessary tools and material for the repairs; contractor employee’s personal vehicles shall be parked in the facility parking lots as directed by the COR. Appropriate vehicle badges shall be displayed at all times while the contractor is on site.

F. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative.

G. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

H. The Contractor shall adhere to all Site, ARS, APHIS and USDA security policies and procedures including, but not limited to, Code of Federal Regulations Requirements, Standard Operating Procedures, Security Directives, Security Procedures, General Orders, Post Orders and any applicable Government Policies and Procedures.

I. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

J. No pets or animals are allowed inside the Security Gate, even if left in a vehicle.

K. No firearms or weapons are allowed on site.

L. Failure to comply with access requirements shall be adequate grounds for the removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

M. Additional entry requirements may be added prior to the commencement of the project. The COR will advise of any updates during the project kickoff meeting.

3.2 Work Hours

Regular work hours for the site are 7:00am to 3:30pm, Monday through Friday, excluding Government holidays. Work outside regular work hours Will only be allowed if necessary to complete a step in the floor coating process and must be coordinated with the Contracting Officer’s Representative at least 5 days in advance.

3.3 Project Timeline

Contractor shall be given 180 days from the “Notice to Proceed” to complete the project.

4.0 SUBMITTAL & SHOP DRAWINGS PROCEDURES

4.1 Submittal Register

At the beginning of the project, the Contractor shall provide a Submittal Register identifying all the items called out in the Specifications for submittal to the COR for approval. The Contractor shall update and maintain the Submittal Register to show the status of all required submittals.

Submittal register shall include:

Caulk

Integral cove base

Quartz traction material – 50 mesh Primer

Epoxy – Dark grey Urethane sealer - Clear

4.2 Submittal Requirements

Format: There are no formal submittal transmittals or format for this project other than the requirement that the documents shall be submitted as PDF files, scanned, or created in documents that can be easily read when printed on 11x17 sheets. Exceptions for larger sheet sizes will be considered by the Contracting Officer’s Representative. Failure of the Contractor to provide legible submittals will be adequate grounds for rejection.

Identification: Submittals shall be labeled and marked for this project. The identification shall include Contractor/sub-contractor’s name, date of submittal, description of item, specification section, and details on product data that are marked clearly for this project.

4.3 Submittal Procedures

All submittals will be posted in PDF by the Contractor and sent to the USDA for review. This same submittal process will be used for RFIs, Change Bulletins, etc.

4.4 Approved Submittals

The approval/acceptance of submittals is not to be construed as a complete check. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist.

5.0 RECORD DRAWINGS

5.1 Redline Drawings

During the construction period the Contractor shall keep an updated “redline” or “conformed” copy of the project drawings on the jobsite. The redline set shall include notes on changes, RFI responses, and other field notes. At the end of the project the Contractor shall electronically scan the redline drawings at full-size and in color and provide an electronic copy in PDF to the Owner along with the close-out documentation.

6.0 TEMPORARY FACILITIES

6.1 Utilities

The Contractor will be responsible for providing their own electrical power and fuel for the project if the two existing 20 Amp, 110V circuits for electrical power are not sufficient to operate Contractor Equipment. USDA will provide water for the Contractor from a garden hose connection in the Building 7 corridor near the rooms receiving the epoxy coating as needed at no cost to the Contractor. The Contractor shall be responsible for making and removing any temporary utility connections.

6.2 Telephones

The Contractor shall equip all his foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service for the project.

6.3 Construction Trailer

Will not be allowed for the Project.

6.4 Toilet Facilities

The Contractor shall be allowed to use toilet facilities inside the Building 7 - Suite 3 change room where the work is being completed.

7.0 COORDINATION

7.1 The contractor shall coordinate all work with the Contracting Officer's Representative.

7.2 The contractor shall submit an installation schedule for review and approval by the Contracting Officer's Representative within ten (10) days of task order award.

7.3 The contractor shall be solely responsible for coordinating work with all subcontractors and ensuring that all items of joint use in conjunction with installations are completed.

7.4 Contractor shall provide company Safety policy for review and approval by Contracting Officer’s Representative within 10 days of task order award.

8.0 GOVERNMENT FURNISHED

8.1 The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor.

8.2 The Contractor shall be responsible for making and removing any temporary utility connections. Because directional airflow must be maintained in the building, no extension cords may be run outside of the suite.

8.3 Each room has two 20 Amp, 120V single phase power circuits.

9.0 WARRANTY DOCUMENTATION

9.1 Warranty List: Provide a 3-year warranty summary sheet in spreadsheet format with all the warranties listed by section, description, supplier, warranty contact, start date, end date. The warranty shall start at the completion of the project.

9.2 Warranty Copies: Provide the COR one signed & dated copy of all warranties for products and equipment installed on the project. An electronic (scanned) copy of the Warranty Binder in a PDF file shall be submitted with the final close-out documentation.

10.0 DELIVERABLES / SCHEDULE

END OF SECTION