Attachment 1_Statement of Work 12639526Q0047.docx

12639526Q0047

Project Background: The United States Department of Agriculture (USDA), Animal Plant Health Inspection Services (APHIS), Plant Protection and Quarantine (PPQ), Field Operations (FO) has a requirement for pest control service to mitigate rats and mice, roaches, ants and silverfish at Moore Air Base (MAB) in Edinburg Texas. One of the critical missions of MAB is storing products such as Maseca, Sugar, Wheat Germ, Yeast to name just a few. The extent of damage to the product and building costs the Government millions of dollars to re-supply and repair. These products have huge attractions to mice and cause a lot of damage and contamination to the product used to make diet to feed the flies. Due to the sensitivity of nature, the contractor selected for this project shall be required to respond immediately in various cases.

Contract Type:

This is a 5 year Firm-Fixed Price service contract with a Base Year followed by four (4) possible 12-month Option Years.

The payment provided for in the contract shall constitute full compensation for providing supplies, labor, supervision, equipment, incidental materials, quality control, environmental protection, meeting safety standards, and performing all work under the contract in a complete and acceptable manner. Except as otherwise specified in this contract, all costs associated with incidental work shall be included in the Pricing Schedule item with which that incidental work is most closely associated. Compensation for all work shown, specified, or essential to completion of the project shall be included in the total price. The payment provided in the contract includes compensation for all risk, loss, damage, and expense arising out of the nature of the work or its prosecution, subject to the conditions of the contract.

Payment will be made based on the actual quantities received and accepted by the Government. The Government is not obligated to pay the Contractor for any amount more than the quantities specified in the Pricing Schedule.

Project Specifications: Contractor shall provide monthly services which include all materials, supplies and labor necessary to control and mitigate the pests listed.

The services must meet the following specific requirements to ensure the needs of the facility are met. No oral statement of any person other than the contracting officer/specialist shall in any manner or degree modify or otherwise affect the terms of this contract.

Scope of Services:

Regular Monthly Pest Control Services Contractor shall provide monthly services which includes all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform pest management services necessary to control and mitigate the pests listed below. Control actions (applying treatments and setting mouse traps) will reduce risk associated with employee injury or illness and damage to stored product and the facilities. All trash and debris brought on site by contractor employees shall be removed from the site daily. They job site shall be left in a clean and neat manner.

Service will include monthly inspection of the building listed below for:

· Identification of pests, damage and potential pest infestations

· Determination of extent of pest problems

· Evaluation of treatment effectiveness

Pests: Rats, Mice, Ants, Roaches, Silverfish, and all other like pests Optional Services on as needed bases upon request include:

· Removal of bee hives

· Removal of Carpenter and Leave Cutter Ant Mounds

· Extermination of Stored Product Pests

· Other Nuisance Crawling Pests and Rodents

Contractor shall report to the Contracting Officer’s Representative (COR) any evidence of pests or conditions conductive to pest infestation within one working day of the time such conditions is first discovered. Written reports detailing infestations and damage will be provided to the COR within five (5) working days of the time such condition is first discovered.

Contractor shall maintain records of all actions taken and these records shall be available for inspection by the Government upon request. Contractor is to turn over all records to the Government at the end of this contract.

A total of twenty-one (21) buildings has been identified in need of indoor and/or outdoor pest control services. These areas shall be confirmed during the Field Investigations visit with the Facility Manager. (square footage is inside and outside perimeter of building). All but three of the buildings are within a one mile radius and within walking distance of the nearest buildings. These areas shall be confirmed during each visit to the Facility Manager.

Bldg. 6407 - Facility Maintenance Services. (5,702 square feet)

NWSW production facility Bldg. 6101 – NWS Dispersal Facility and Offices (4,800 square feet / plus Addition 2,400 square feet) Bldg. 6102 – NWS Wash Area (2,520 square feet / Canopy 2,250 sf / Cooler #1 900 sf / Cooler #2 900 sf ) T201 Mex-Fly Lunch Trailer (2,500 square feet)

Termite Treatment /Inspection

Contractor shall provide termite treatment/inspection services for a minimum of every six (6) months for the duration of the contract. Additional treatments can be requested by the COR or recommended by the contractor and approved by the applicable program staff. These additional treatments will be funded on an as needed basis. Service pricing shall include all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform termite treatment services to buildings 6403, 6407, 6408, 641, 6412, 6417 and 6017.

Services to be provided will require response by a professional contractor firm that is licensed and regulated by Texas Department of Agriculture and having a qualified person on site to perform the necessary work.

The Contractor shall ensure that all solutions/products shall be used in strict conformance with the product's Environmental Protection Agency (EPA) and state requirements. All manufacturers' instructions and recommendations for the use of the solutions shall be strictly followed. In addition, the contractor shall comply with all federal, state, or local laws and regulations concerning the use, storage, and disposal of hazardous materials.

Contractor will provide Material Safety Data Sheets (MSDS) as specified in this contract and keep the sheets current for any product that is used in this contract.

The Contractor shall warranty the work and provide re-treatments when deemed necessary to control an active re-infestation within reason at no additional cost, when notified by the Contracting Officer’s Representative (COR). If any infestation of covered pests emerges between regularly scheduled treatment, the Contractor shall return and retreat the targeted pest to control an active re-infestation at no additional cost.

Contractors must comply with applicable codes, environmental regulations in the State of Texas and local ordinances.

All work shall be performed in accordance with all applicable State and Local codes and standards.

All work to be performed by EPA certified technicians and executed in a professional workman like manner.

All equipment and material installed on this project shall be new and unused unless otherwise noted.

All work to be performed during normal business hours, Monday through Friday, unless otherwise noted.

Safety and Security Identification Requirements

a) Contractors shall comply with the personal identity verification (PIV) policies and procedures established by the Department for Contractors.

b) The procedures to be followed by contractors and contractor employees are specified in the Departmental Regulation and Departmental Manual (DM) 4620-002. Copies can be downloaded from the website at https://www.usda.gov/directives/dm-4620-002

c) In accordance with the USDA policy and directives, a Background Investigation (Bl) of the contractor personnel will be required prior to starting work under this contract as well as maintaining it throughout the duration of the contract. The contractor shall, through their own internal background investigation protocol and pre-employment investigation, ensure that each contractor employee submitted for a federal background investigation is reasonably expected to receive a favorable adjudication of their respective investigation.

d) The USDA will pay for the required federal background investigation. The government shall have and exercise full and complete control over granting, denying, withholding, or termination the background investigation clearance for employees.

e) All contractor personnel that will have access to the USDA facility will be required to have a Tier 1- Low Risk Bl with no less than favorably adjudicated results. Once approved and working at the facility, the contractor personnel shall not be removed or diverted from the site without prior notification to the Contracting Officer, Contracting Officer Representative or the agency designated point of contact.

f) The contractor shall not employ persons for work on this contract if such employee is considered by the USDA to be a potential threat to health, safety, general well-being or operational mission of USDA and its employees and property. If the USDA finds a prospective employee to be unsuitable for his or her assigned duties, the contractor will be advised immediately that such employee cannot continue to work or be assigned to work under the contract.

g) The Contracting Officer Representative {COR) or other agency designated point of contact will assist the contractor, where practical, with the background investigation process and the associated paperwork.

h) The Contractor shall provide to the USDA Personal Identity Verification Sponsor and the Personnel Security Specialist the information required to initiate the background investigation, including information on previous Office of Personnel Management background investigations or clearances conducted by the contractor. The Contractor shall ensure that prime and subcontractor employees requiring background investigations complete and submit the proper paperwork and forms. You can obtain further guidance from the Personnel Security Specialist who oversees the investigation process for contractors:

USDA, APHIS, MRPBS, HRD

Attn: Personnel Security Specialist - Contractors 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401-2329 Phone: (612) 336-3294

i) For further information and reference on the USDA personnel security requirements and forms you can reference: https://www.aphis.usda.gov/aphis/ourfocus/businessservices/HRD/Personnel_Security

Conduct on Federal Property

1. Contractor employees shall be escorted by a facility escort officer while on grounds. The facility escort officer shall ensure that contractor employees receive a brief overview of emergency procedures to first-time visitors and when there any major changes in procedure. Facility escort officer shall also provide timely instructions to contractor employees during an emergency. If a facility escort officer is not present at any point during the contractor's time on site, contractor shall immediately contact the COR for direction. If the COR cannot be reached, contractor shall contact the other POCs and/or facility security for directions.

2. Contractor employees shall surrender his/her/their government-issued identification to gain entry to the facility and obtain a visitor badge during each service visit. Visitor badges must be displayed per facility regulations and returned to the issuing authority before leaving the facility grounds after service has been completed.

3. Contractor is advised that the facility grounds are under security camera surveillance at all times and employees are subject to all facility regulations concerning Closed Circuit Television while on grounds.

4. Contractor employees are prohibited from taking any photos or video recordings while on grounds, per facility regulations, unless authorized by facility escort officer or security officer.

5. Contractor employees shall comply with all facility and Federal Property regulations and policies, including:

a) Rules and Regulations Governing Conduct on Federal Property:

b) Title 41 CFR Part 102-74, subpart Cat https://www.ecfr.gov/current/title-41/subtitle-C/chapter-102/subchapter-C/part-102-74

c) United States Code, Title 18, Section 930, Possession of Firearms and Dangerous Weapons in Federal Facilities at http://www4.law.cornell.edu/uscode/18/930.html.

d) Moore Air Base Facility Security and Safety Requirements Regulations:

In addition to this Statement of Work (SOW), Moore Air Base is a restricted facility.

· Work Hours are Monday through Friday from 7:00 AM to 3:30 PM. All work outside of the mentioned days and hours shall be approved by the Facilities Maintenance manager in writing, prior to entering the facility. This includes work during Federal holidays.

· Some of this work will be required working after 3:30 pm, the Contractor is to provide a schedule for those days to coordinate with the Maintenance Mechanic Supervisor.

· All Contractors shall have a valid picture identification such as a driver’s license or a State identification card.

· All vehicles shall have proper insurance and registration for entering the facility.

· All Contractors working at the facility shall remain in the project site under the supervision of a qualified job site superintendent. Anyone found outside of the determined construction area will be removed from the facility and not allowed to return.

· All Contractors shall provide temporary and portable restroom facilities for their employees if the project has a duration of over three working days.

e) The government reserves the right to add additional laws and requirements as required by the USDA Office of General Counsel for Security Guards to conduct Inspections / Searches of vehicles, personnel and their belonging.

Place of Performance Services to be performed at the following location:

USDA APHIS PPQ FO

22675 N. Moorefield Road Edinburg, TX 78541

The contractor shall coordinate service dates with the POC’s listed below.

Project Contacts:

APHIS PPQ Facilities Manager Gabriel Lopez

USDA APHIS PPQ FO – FMS

Moore Air Base 22675 North Moore Field Building 6407 Edinburg, TX 78541 Tel. No.: (956) 205-7608 Cell No.: (956) 207-9594 Fax No.: (956) 580-7325 Email: Gabriel.Lopez@usda.gov

APHIS PPQ Supervisory Maintenance Mechanic Javier Caltzontzint

USDA APHIS PPQ FO – FMS

22675 North Moore Field Building 6415 Edinburg, TX 78541 Tel. No.: (956) 205-7734 Cell No.: (956) 330-1145 Fax No.: (956) 580-7325 Email: Javier.caltzontzint@usda.gov