Attachment 1 - Specification.pdf

TABLE OF CONTENTS

SECTION 1.0

GENERAL

1.1 PURPOSE

1.2 BACKGROUND

1.3 OWNERSHIP / GOVERNMENT

1.4 SCOPE OF WORK

1.5 DRAWING REFERENCE

1.6 GLOSSARY OF TERMS

SECTION 2.0

STANDARDS FOR DESIGN / INSTALLATION

2.1 DESIGN AND DOCUMENTATION STANDARDS

2.1.1 Design Standards

2.1.2 Documentation Standards

2.1.3 Ownership

2.1.4 Deviation from Product

2.2 CONFORMANCE TO DESIGN CRITERIA

2.2.1 Value Engineering

2.2.2 Workmanship and Quality

2.2.3 Fabrication

2.3 TAX EXEMPTION

2.4 DESIGN SUBMISSION REQUIREMENTS

SECTION 3.0

DELIVERY AND INSTALLATION

3.1 DELIVERY

3.2 INSTALLATION STANDARDS

3.3 ON SITE REQUIREMENTS

3.3.1 Safety

3.3.2 Base Security

SECTION 4.0

SYSTEM ACCEPTANCE AND APPROVAL

4.1 ACCEPTANCE TESTING

4.2 STRESS TESTING

4.3 OPERATIONS TRANSITION

SECTION 5.0

SERVER / HOST

5.1 LMP HOST INTEGRATION

5.1.1 Terminology Used

5.1.2 Overview / Introduction

5.1.3 LMP / ASRS Current Interfaces

5.1.4 PI Middleware

5.1.5 Interface Details

5.1.6 LMP Interface Communications and Messaging

5.1.7 Outbound Messaging

5.1.8 Inbound Messaging

5.1.9 Future Operational Functionality

5.2 LMP TEST PROTOCOL

5.2.1 Unit Testing

5.2.2 System Testing

5.2.3 Documentation

W25G1V-21-R-0011 Attachment 1 - Specifications

5.3 IT REQUIREMENTS

5.3.1 Overall

5.3.2 Hardware

5.3.3 Peripherals

5.3.4 DOD Cybersecurity Requirements

5.3.5 Miscellaneous

SECTION 6.0

DETAILED EQUIPMENT SPECIFICATIONS

6.1 DESCRIPTION OF OPERATIONS

6.1.1 General Receiving & Put-away

6.1.2 UL Receiving

6.1.3 ML Receiving

6.1.4 Cross Dock Receiving

6.1.5 AGV Put-away – Unit Load

6.1.6 Turret Truck Put-away – Unit Load

6.1.7 UL Pallet Retrieval

6.1.8 Unit Load Picking

6.1.9 Maintenance Override – UL Conveyor Stands

6.1.10 AGV Put-away – Mini Load

6.1.11 Mini Load Put-away

6.1.12 Mini Load Pick

6.1.13 AGV Pallet Pickup to Shops

6.2 OVERALL SYSTEM DESIGN

6.2.1 Product to be Handled

6.2.2 Throughput / Design Criteria – Unit Load

6.2.3 Throughput / Design Criteria – Mini Load

6.2.4 Key Design Elements

6.3 AGV SYSTEM

6.3.1 Description

6.3.2 General Requirements

6.3.3 Mechanical

6.3.4 Electrical / Controls

6.3.5 Safety

6.4 MINI-LOAD REPLACEMENT

6.4.1 Description

6.4.2 General Requirements

6.4.3 Mechanical

6.4.4 Electrical / Controls

6.4.5 Safety

6.4.6 End Aisle Work Station

6.4.6 Dashboard Monitors

6.5 UNIT LOAD – PICK AND DROP (PND) STANDS

6.5.1 Description

6.5.2 General Requirements

6.5.3 Mechanical

6.5.4 Electrical / Controls

6.5.5 Safety

6.6 UNIT LOAD – MAN UP TURRET TRUCK

6.6.1 Description

6.6.2 General Requirements

6.6.3 Equipment Requirements – Turret Truck

6.6.4 Specification Data Sheets – Turret Truck (sample)

6.7 UNIT LOAD – STORAGE RACK

6.7.1 Description

6.7.2 General Requirements

6.7.3 Equipment Requirements

6.7.4 Specification Data Sheet

6.8 SUPPORT EQUIPMENT

6.8.1 Unit Load Lift Tables

SECTION 7.0

WCS / SOFTWARE FUNCTIONALITY

7.1 SYSTEM FUNCTIONALITY OVERVIEW

7.2 EQUIPMENT INTEGRATION

7.3 DETAILED SYSTEM FUNCTIONALITY

7.3.1 Functional Matrix

7.3.2 System Reporting

SECTION 8.0 IMPLEMENTATION & TRAINING

8.1 IMPLEMENTAION ROADMAP

8.2 TRAINING REQUIREMENTS

8.2.1 General Training Parameters

8.2.2 Training Requirements

SECTION 9.0

SERVICE

9.1 SUPPORT REQUIREMENTS

SECTION 10.0

PHYSICAL AREA IMPROVEMENTS

10.1 FLOOR FLATNESS

SECTION 11.0 BID CONFORMANCE

11.1 CONFORMANCE REQUIREMENTS

11.1.1 Site Inspection

11.2 CONTRACTOR BID SCOPE CONFIRMATION CHECKLIST

11.3 CONFORMANCE REQUIREMENTS

APPENDICES APPENDICES:

A. DESIGN SUBMISSION REQUIREMENTS MANUAL

B. TYAD CADD STANDARDS MANUAL

C. STANDARD NEPA SPECIFICATIONS FOR PROJECTS

D. ENVIRONMENTAL CONCERNS FOR CONTRACTORS

E. ELECTRICAL DESIGN CONSTRUCTION STANDARDS

F. CONTRACTOR SAFETY STANDARDS

G. BUILDING COMMUNICATION STANDARD

H. NETCOM TECHNICAL AUTHORITY (TA) FOR IMPLEMENTATION OF ARMY END-

USER COMPUTING ENVIRONMENT

I. ADVANCED CYBER INDUSTRIAL CONTROL SYSTEM TACTICS, TECHNIQUES, AND

PROCEDURES (ACI TTP) FOR DEPARTMENT OF DEFENSE (DOD) INDUSTRIAL

CONTROL SYSTEMS (ICS)

J. CURRENT SYSTEM PROCESS MAP

K. DRAWING REFERENCE – EQUIPMENT, ELEVATIONS, CURRENT CONDITIONS

L. FLOOR FLATNESS SURVEY & SOW

M. DoDIN APL REPORT – Dated 24-Sep-2020

N. ASRS PALLET MOD LETTER

1. GENERAL

1.1. PURPOSE

Tobyhanna Army Depot (TYAD) intends to repair, replace and upgrade its Automated Storage and Retrieval System (ASRS), Automated Guided Vehicles (AGV) system and supportive

Warehouse Management and Control Systems (WMS & WCS) located in Tobyhanna, PA 18466.

1.1.1. This Army base facility contains inventory and parts used for repair of parts, assembly and prototype missions for the United States Army, Department of Defense, government agencies and allied forces worldwide.

1.1.2. The current ASRS system and AGVs are antiquated, with several parts dating back to the mid-1980’s. The AGV system has not been reliable and can not get parts, so the system was taken off line earlier this year and is no longer responsible for delivering parts and pallets.

1.1.3. The purpose of this document is to define the requirement for replacing current systems including existing WMS and WCS systems, integrating software into the current mainframe, replacement of mini-load cranes, and execution of improved material handling systems through the replacement of Automated Guided Vehicle (AGV) systems and integrating with Tobyhanna’s LMP system.

1.1.4. This specification intends to detail the technical installation and depot requirements in order to successfully transition in place from the current systems to the new systems.

1.1.5. The existing system will still need to operate, maintain, and serve its mission throughout the entire execution of this project.

1.2. BACKGROUND

1.2.1. TYAD is a communications electronics maintenance supply depot in support of the United

States Army, and other branches of the Department of Defense. Support is provided worldwide on equipment ranging from radios to satellite communications systems. TYAD covers an area of approximately 1,300 acres, located in northern Pennsylvania.

1.2.2. TYAD provides for the receipt, storage issue and life cycle maintenance of army-based electronic equipment. Mission functions are in support of the army, other military services, government agencies and allies.

1.2.3. TYAD handles maintenance, fabrication and manufacturing support of electronics, repair and prototype systems. Consequently, there are a tremendous number of SKUs with a great variety of sizes.

1.2.4. In the 1980’s, TYAD awarded a contract for a new automated storage and retrieval system.

This system known as ASRS (Automated Storage Retrieval System), was implemented over the course of the following few years and involved a structure / rack supported facility handling both unit load and mini-load systems. The mini-load system was a crane-based operation using a series of conveyors to load and unload trays. The pallet support is a unit load system with approximately 4,550 pallets. This system also operated with inbound and outbound vehicles using an AGV system, also original to the 1980s installation.

1.2.5. Since that time, an updated Warehouse Control System (WCS) was layered into this. The current system, supplied by George Cook and Associates (GCA) has been in place since the early 2000’s.

1.2.6. The dated systems and equipment have gone through a series of evaluations of new and replacement equipment and systems to best serve it’s needs since the original installation.

This specification indicates the intent to move forward to replace select system components technology, systems and hardware currently within the ASRS system. Section

1.4 will become more descriptive as an overview of the proposed scope.

1.3. OWNERSHIP /GOVERNMENT (for delivery information – see Section 3)

The equipment within this specification will be purchased and operated by:

Company: Tobyhanna Army Depot

Address: 11 Hap Arnold Boulevard

Tobyhanna, PA 18466

Phone: (570) 615-7000

Additional information on this location and procurement details can be found in the following sections of this specification document.

1.4. SCOPE OF WORK

1.4.1. The following equipment, materials, software and installation is required to be provided by the Contractor. The following is intended to be an overview and is meant to guide the understanding of the project.

• Replace five (5) mini-load cranes with new cranes, rail, hardware and software controls. Replacement for the 6th mini-load crane aisle shall be a priced optional quantity.

• Repair any existing mini-load trays such that six (6) aisles can be successfully used.

Replace 400 existing damaged trays to be replaced or used as spares.

• Replace current AGV system with new AGV systems that meet system throughput and functionality requirements.

• Replace unit-load stands with new unit-load conveyance / pallet handling systems.

• Install new mini-load work stations, either end of aisle or remote.

• Install new unit-load pick work stations (pick from pallets from Unit Load system).

• Implement new Warehouse Control System (WCS) to manage conveyor operations, AGV path, material identification, demand request, inventory visibility and control future integrated equipment.

• Replace George Cook and Associates WMS with new WMS system with functionality to improve cycle counting, order management and inventory management functions.

• Integrate software with current LMP host system.

• Provide all support equipment including work stations, servers, message boards, work station PCs, scanners and any other control devices required.

• Make repairs to floor within the mini load and unit load aisles, as necessary, to ensure that replacement cranes and turret trucks operate properly. Information has been provided in the Appendix to understand the scope of the repairs.

• Replace epoxy flooring within the ASRS core area (prefer Stonehard or equivalent).

• Replace three (3) current turret trucks with (4) new turret trucks, each with Lithium

Ion batteries and Opportunity chargers.

• Provide all labor for successful removal and recycling of existing non-use equipment and implementation, specifically crane rails & electrical raceway/bars, automated guided vehicles, weigh and size AGV station, turret trucks, battery charger racks and charging stations.

• Provide and intensively manage overall transition plans to assure up time and effective continued support to Mission Cost Centers.

• Provide all project management and implementation support prior to and during the implementation.

• Provide all permitting for the project.

• Provide all supporting installation including fire watch and security details as needed.

• Any fire suppression system work is not anticipated.

1.4.2. This specification will attempt to identify each of these components in detail along with the overall transition plan.

1.5. DRAWING REFERENCE

The Contractor shall refer to the following for equipment requirements for this project.

Drawings are included in the appendix and can be provided electronically upon request.

Drawing Number Description Origin

DD01-01D Equipment Detailed Design – ASRS & Phasing Plan Boston Industrial

EL01-01B Elevation Plans Boston Industrial

CC01-01B Current Conditions, ASRS Boston Industrial

A-1 Floor Flatness Survey Michael Baker

1.5.1. Drawings do not show all details of the work intended and are only to illustrate the characteristics and general extent of the work to be performed.

1.5.2. The Contractor shall be responsible for checking and verifying all dimensions prior to providing bidding and installation, especially as it relates to current conditions.

1.6. GLOSSARY OF TERMS/ACRONYMs

The Contractor shall refer to the following glossary of terms below to best understand the references made within this specification and the subsequent referred appendices. Several of these may be spelled out more specifically in this document, and others may have been omitted as they are not critical to the knowledge required to fully understand the requirements put forth.

Most of the acronyms listed below are industry standard terms and can be referenced through an internet search if more specific information is needed.

Acronym Meaning

ACC-APG Army Contracting Command – Aberdeen Proving Ground

ACI TTP Advanced Cyber Industrial Control System Tactics, Techniques and Procedures

ACK Acknowledgement Message

AGMA American Gear Manufacturers Association

AGV Automated Guided Vehicle

AISC American Institute of Steel Construction

AMR Automated Mobile Robot

ANSI American National Standards Institute

APL Approved Product List

ASRA Automated Storage Retrieval System

ASTM American Society of Testing Materials

ASW American Society of Welding

AT Anti-Terrorism

ATCTS Army Training Certification Tracking System

BOCA Building Officials and Code Administrators International, Inc.

BOM Bill of Material

CAC Common Access Card

CADD Computer-Aided Drafting and Design

CEMA Conveyor Equipment Manufacturers Association

CPU Central Processing Unit

DISA Defense Information System Agency

DoD Department of Defense

EIA Electronic Industries Association

EOT End of Transmission

ERP Enterprise Resource Platform

FIFO First in First Out Inventory

FPCON Force Protection Condition

FY Fiscal Year

GCA George Cook Associates (current WMS solution)

HMI Human Machine Interface

HP Horse Power

HQDA Headquarters Department of Army

IBC-2018 International Building Code 2018

ICA Industrial Control Authority

ICS Industrial Control System

ID Identification

IDoc Intermediate Document

IEEE Institute of Electrical and Electronics Engineers

IS Information System

IT Information Technology iWatch See Something, Say Something

LMP Logistics Modernization Program

MHI Material Handling Institute

ML Mini-Load system

MSDS Material Safety Data Sheet

NACI National Agency Check with Inquiries

NCIC-III National Crime Information Center Interstate Identification Index

NEC National Electric Code

NEMA National Electrical Manufacturers Association

NETCOM Network Enterprise Technology Command

NFPA 101 National Fire Production Association 101

NIIN National Item Identification Number

NSN National Stock Number

OPSEC Operations Security

OSHA Occupational Safety and Health Act of 1970

PC Personal Computer

PDU Power Distribution Unit

PI Pick Lists

PLC Programmable Logic Controller

PM Project Manager

PND Pick-up and Drop Station

PO Production Order

POC Point of Contact

QC Quality Control

RAM Random-Access Memory

RAMP Random Anti-Terrorist Measure Program

RECV Receive

RFP Request for Proposal

RMF Risk Management Framework

SAP SAP mainframe software system

SAP CAMS SAP Complex Assembly Manufacturing

SAP ECC SAP ERP Central Component

SAP EWM SAP Extended Warehouse Management

SAP SCM SAP Supply Chain Management

SAP WM SAP Warehouse Management

SKU Stock Keeping Unit

SOW Statement of Work

STIG Security Technical Implementation Guide

TA Technical Authority

TDP Technical Data Package

TO Transfer Order

TSDB Terrorist Screening Database

TYAD Tobyhanna Army Depot

TYAD ACC-APG Tobyhanna Army Depot Contracting

UL Unit Load system

UL Underwriters Laboratories

VPN Virtual Private Network

WBS Work Breakdown Structure

WCS Warehouse Control System

WM Warehouse Management

WMS Warehouse Management System

2. STANDARDS FOR DESIGN / INSTALLATION

2.1. DESIGN AND DOCUMENTATION STANDARDS

2.1.1. Design Standards

The standards used for design shall include, but are not limited to, the latest versions of industry codes listed below. This list is intended to identify common codes that will apply to this project. It is not intended to identify all codes and standards. The

Contractor is responsible for providing equipment and systems to meet all appropriate industry codes.

Code Description

BOCA Building Officials and Code Administrators International, Inc.

IBC-2018 International Building Code 2018 Edition

CEMA Conveyor Equipment Manufacturers Association

OSHA Occupational Safety and health Act of 1970 (OSHA)

NFPA 101 NFPA 101- 2018 Edition

NEC National Electric Code – NEC (2017 Edition)

NPA - 70 National Electrical Code

ANSI MH16.1 2012 Seismic Zone Requirements

ANSI American National Standards Institute, with specific reference to Design, Testing and Utilization of Industrial Steel Storage Racks

UL 508 Underwriters Laboratories, Industrial Control Equipment

ASRS All applicable codes from ASRS standards

NEMA National Electrical Manufacturers Association Standards

EIA Electronic Industries Association

IIIE Institute of Electrical and Electronics Engineers

IEEE STD 142-1991 Grounding of Industrial and Commercial Power Systems

AGMA American Gear Manufacturers Association

ATME American Society of Testing and Materials (ASTM)

AISC American Institute of Steel Construction

ASW American Society of Welding CFR Code of Federal Regulations

• The above specifications in effect on Date of Invitation for Quotes / Request for

Proposal form a part of this purchase description. The Contractor shall perform the work stated in this purchase description while complying with the above statutes, regulations and standards.

• In the case of conflicting requirements, the more stringent standard shall apply.

• Refer to Appendix C, D, E, & F for additional and more defined standards that apply to the project Standard NEPA Specifications, Environmental Concerns for Contractors, Electrical Design Construction Standards and Contractor Safety Standards while working at TYAD.

2.1.2. Documentation Standards

All documentation must be submitted, after Contract Award, in English per the list below:

X Item Specifics

Drawings

X Installation Drawings 2 Sets – D Size Minimum

Assembly Drawings Submitted to Scale; Required after Contract Award

Component Drawings To be reviewed with Government prior to order –must include sections, dimensions, relevant notes, materials list and scale; not required to submit for bidding

X AutoCAD or .dxf Format Drawings 2 hard copies of all to Government + Digital copy – D Size Minimum

X Wiring / Control Panel Drawings

Permitting

X Permit for Installation

X Cost of Permit

X Drawings with Seismic Calculations Must be approved and stamped by a licensed Professional Engineer; Contractor to identify if required by industry and local codes

Installation Affidavit

System Documentation (Letter Size Minimum)

X Spare Parts List 2 Sets, plus PDF

X Operator’s Manual 2 Sets, plus PDF

X Safety Manual 2 Sets, plus PDF

X Maintenance Manual 2 Sets, plus PDF

X Bill of Materials 2 Sets, plus PDF

MSDS Sheets 2 Sets, plus PDF

X Safety Plan 2 Sets, plus PDF

Environmental Protection Plan 2 Sets, plus PDF

X Equipment Warranty 2 Sets, plus PDF

X PM Schedule 2 Sets, plus PDF

Risk Management Plan 2 Sets, plus PDF

X Contact List Contractor Contact List, Emergency Info

• Refer to Appendix B for additional and more defined standards that apply to development of CAD drawings for equipment and physical modifications to TYAD.

• Refer to Appendix A: Design Submission Requirements manual for addition details in developing proper design submittals to TYAD.

2.1.3. Ownership

The ASRS is a custom design system and is to be designed for use by TYAD by the supplier. Components installed as part of the ASRS rebuild may be designed by others in which case ownership of design data for those components or items remains with the

Contractor.

2.1.4. Deviation from Product

Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice.

Additionally, any changes in standard drawings, designs, schematics, etc. must be provided to TYAD.

2.2. COMFORANCE TO DESIGN CRITERIA

2.2.1. Value Engineering

This specification defines the equipment required and provides the parameters for purchase and installation of listed equipment. Contractors are encouraged to submit improvements that do no compromise the intended use of the system, especially where equipment / processes can be simplified.

• Any and all value engineering suggestions or ideas shall be presented and reviewed with the Government at least one week prior to proposal due date in order to be considered.

• If improvements are recommended, Contractor shall submit a bid based strictly on this specification and the layout cited, as well as an optional price for the recommended modifications.

• Any modifications, enhancements, or cost savings options to the solutions provided that still maintain the integrity of the solution, will be perceived as options and shall be presented as such during the submittal. An example of this may be a different type of fork truck battery; this shall be presented as an option but will not require a separate value engineering solution and submission.

2.2.2. Workmanship and Quality

Workmanship and governing codes shall apply when a specification is not clearly stated.

• All equipment and work performed shall be free of defects and performed in a professional manner.

• All cutting and welding marks shall be ground smooth to allow all exposed parts to be cleaned thoroughly by wipe down.

• All electrical parts shall be enclosed or covered.

• All exposed parts must be capable of withstanding routine cleaning.

• Contractor will be responsible for correcting any regulatory deficiencies without any additional cost or expense by the Government.

• Contractor will be held liable for reimbursing the Government for any fines levied either against them or the Government as a result of non-compliance with any local fire, safety, seismic and other regulations and requirements, or project delays.

2.2.3. Fabrication

The Government has the right to inspect the Contractor’s factory or origin of equipment supply during the manufacturing of the components to be used on this project. The

Government will be provided the opportunity to review all stages of the manufacturing process and the Contractor’s Quality Assurance procedures and documents. The

Government has the right to request visits to the Contractor’s operation to perform factory acceptance tests, quality checks and progress reviews, especially if compensation is based on percentage of completion.

2.3. Tax Exemption

In accordance with the supremacy clause of the United States Constitution, Federal Acquisition

Regulations and Pennsylvania State Law, Tobyhanna Army Depot, as an instrumentality of the

United States Government, is generally immune from taxation by State and local jurisdictions.

In lieu of an exemption certificate, and as provided for in paragraph 1.b. of Pennsylvania Sales and Use Tax Regulation Number 200, it is suggested that you retain a copy of the Contract and this notice as documentary evidence that Tobyhanna Army Depot is immune from State and local taxation. If your state is other than Pennsylvania and requires certification other than this form, or should you have questions concerning the parameters of immunity from taxation, contact the person identified as the contract administrator in the contract.

2.4 Design Submission Requirements

• The timeframe for each submittal is established before the issuance of the individual delivery order or implementation of a system component or sub-component.

• Contractor should refer to Appendix A for detailed submission requirements.

• Contractor should submit design proposals based on, but not limited to, the following sub-systems or design components (reference Section 8.1 for guidance on implementation):

- Unit Load Capacity Increase.

- Unit Load Pallet Stand Conversion.

- Unit Load Pallet Pick Area Conversion.

- Mini Load Conversion.

- AGV/AMR on-line.

- Pallet Pick Lifts.

- WMS Upgrade.

• Contractor may combine relevant design components into each design review submittal.

• Contractor must submit a design submission schedule to the government for review and approval, detailing, but not limited to, major milestones and design components.

• Contractor must notify the government in writing at least seven days prior to the issuance of any design proposal.

2.4.1 Government Review

• Reference the government review timeline below:

System Design Component

Government Review (Calendar Days)

Conceptual Design Proposal Subsequent Design Proposals

Unit Load Capacity Increase 14 14

Unit Load Pallet Stand Conversion

30 14

Unit Load Pallet Pick Area Conversion

30 14

Mini Load Conversion 30 14

AGV/AMR on-line 14 14

Pallet Pick Lifts 14 14

WMS Upgrade 30 30

• The Government may extend its review time when reasonable and necessary without penalty or claim. The Government review will be primarily for the purpose of determining if the design is in conformance with the scope.

• It is not the intent of the government to check the contractor’s design work in detail. The contractor shall be responsible for incorporating each review comment or providing written rationale for exclusion at each submission.

• The Government review and approval of any portion of the design proposal or final design does not relieve the Contractor from responsibility for errors or omissions with respect thereto.

3. DELIVERY AND INSTALLATION

3.1. DELIVERY

This section intends on providing overview summary information to Contractors. Additional information on Delivery requirements and conformance documentation is contained in the

Master SOW and shall be read carefully by submitting Contractors in order to understand strict regulations in delivering and moving product to and throughout TYAD.

Delivery of all products shall be made to:

Company: Tobyhanna Army Depot

Address: 11 Hap Arnold Boulevard

Tobyhanna, PA 18466

Phone: 570(615) 7000

Scope Comments

A. Government Responsibility:

Designated staging area Will be provided

Dock height door for unloading of product One door available

Drive-in door One door available

B. Contractor Responsibility:

Freight delivery for new equipment to site FOB Destination

Unloading of equipment at Government’s facility

Providing a fork truck to unload and move equipment / installation

Written notification of delivery prior to arrival 1 week

Cost of repairs / replacements for any materials damaged

C. Specific Delivery Instructions:

Hours M-F 7:30 am – 4:00 pm

Special Instructions

3.2. INSTALLATION STANDARDS

3.2.1.1. This section intends on providing overview summary information to Contractors.

Additional information on Installation requirements and conformance documentation is contained in the Master SOW and shall be read carefully by submitting Contractors in order to understand strict regulations in installing equipment at TYAD

The Contractor is Responsible for: Comments

Labor Type Union ☒ Non-Union ☐

Power and air for installation purposes Temporary power and air, if required, to be provided by Contractor.

Providing a dumpster for trash removal Dumpster, if required, to be provided by Contractor. Price of dumpster and trash removal to be provided in quote.

Providing a fork truck to unload and move equipment / installation

Propane fork trucks are prohibited

Providing Safety procedures / plan in compliance with Government Requirements

Providing personal protection equipment (PPE) for all crew members

Providing a list of installer crew names, crew size, working hours and overtime provisions

Provide an installation schedule. Schedule could be phased if it improves delivery time and / or implementation of equipment.

Phased ☒ Single ☐ Phased by area, reference project schedule for installation timing.

Participating in project management / coordination meetings

Installation will be on off shifts and weekends only Contractor to adhere to install schedule. Adjustments may be made to meet schedule as required.

Building Construction Retrofit

Operating Environment Operational temperature will be fixed between 68F – 75F. Humidity will be controlled at less than 85%.

Storage Environment Prior to Installation 0F to 120F

Heights:

Ceiling Clear Height

Height Below Sprinkler

Varies, reference equipment plan drawings.

Varies, reference equipment plan drawings.

Electrical / Data Supply:

Main Power Supply

Power Termination Point

Lan / Data Supply

Power will be provided through the main panel breaker box located adjacent to ASRS, Contractor is responsible any additional distribution, disconnects, etc.

Contractors shall make final connections and provide all internal equipment wiring.

Government to provide data jacks.

Contractor to provide patch cords

Compressed Air Supply:

Compressed Air

Air Termination Point

Temporary air can be provided during installation.

Building air will be provided, Contractor to make final connections.

Quality and Safety:

PPE Including: Hard Hats, Safety Glasses, HI-Viz Vest, Long

Pants, Steel Toe protection if working with heavy equipment

All must be approved and worn.

Must be provided.

Barricades and Warning Signs Around Work Area

Fire Watchperson / Stand-by Fire Extinguisher

Smoking

Must always be present.

When required

Forbidden on-site except in designated areas.

3.2.1.2. All removed metal components shall be transported to a local recycling facility.

Facility will need to be approved by a TYAD representative.

3.2.1.3. Type and tonnage of recycled materials will need to be certified by a TYAD project representative.

3.2.1.4. Contractors will need to assure that all packaging materials, installation debris and daily work is cleaned up and placed into trash receptacles. All trash shall be transported to the dock areas using Contractor supplied vehicles. All trash removal shall be the responsibility of the Contractor. All trash and debris shall be removed at the end of each work day and work area(s) set to a neat/orderly state.

3.2.1.5. It is TYAD intent to minimize as best as possible installation interference with other Contractors within the ASRS area including non-related facility upgrades and improvements; strict coordination with TYAD and other Contractors will be required to ensure on time and successful installation.

3.2.1.6. If Contractors bring Non-union specialty labor on-site to perform work, they must prove that labor is compensated at prevailing wages.

3.3. ON SITE REQUIREMENTS

3.3.1. Safety

3.3.1.1. Contractors shall refer to Appendix F: Contractor Safety Standards for detailed information that will govern the delivery, removal and installation safety protocol for this project.

3.3.1.2. Prevention and Protection

The Contractor shall comply with all fire prevention measures prescribed in the installation Fire Regulations. Proper approval, or burn permits, must be obtained for use of open flame devices, such as torches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment to be used on TYAD. The Contractor shall be liable for any fire loss to the Government properly attributable to negligence on the part of the Contractor, including failure to comply with fire prevention measure described by the terms of this purchase description.

3.3.1.3. Industry and Regulations

The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

3.3.1.4. Material Exclusions

The equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

3.3.1.5. Safety Regulation Compliance

The Contractor shall comply with standard OSHA and Tobyhanna Army Depot safety standards, including conforming to confined space work requirements when applicable.

3.3.1.6. Safety Lockouts

Each point of first connection shall be designed and constructed to allow the utility to be completely isolated from the equipment. This isolation shall be insured by application of a standard key locking padlock. The device(s) shall only be lockable in the de-energized (OFF) condition.

3.3.1.7. Loss of Pressure

Hydraulic and pneumatic circuits shall be designed such that loss of pressure, or pressure surges, shall not cause a hazard. Means shall be provided to prevent operation of the equipment with insufficient pressure, if such operation could cause a hazard.

3.3.1.8. Trapped Energy

Means shall be provided for the controlled release of stored energy. This energy may be in the form of, but not limited to, air and hydraulic pressure accumulators, capacitors, springs, counter balances and flywheels. When appropriate, a label shall be affixed to the stored energy source to identify the hazard.

3.3.1.9. Working Range

Hydraulic and pneumatic components shall be selected, which cannot be adjusted outside the safe working range of the circuit and/or equipment.

3.3.1.10. Brakes

Braking systems shall be designed to “fail-on”. This means, energy supplied to the brake shall be used to disengage the brake. Loss of energy shall therefore cause the brake to activate.

3.3.1.11. Emergency Stops

The system will incorporate a clearly identified, red, mushroomed, control button with a yellow backing plate at every operator work station. Upon momentary operation, any emergency stop button shall de-energize all machine motions and override all other controls without creating additional hazards. All motion stopped shall be restarted by the deliberate action of the operator (requiring manual reset).

No other red mushroomed buttons shall be allowed on the equipment. It is preferred that there are no other red buttons of any type. Reference Section 6.0 – Detailed

Equipment Specifications for equipment level emergency stop requirements.

3.3.1.12. Control Guards

Controls shall be guarded against accidental operation.

3.3.1.13. Operator Reach

Controls shall be within reach and located such that the operator, when in the normal operating position, is not required to reach past moving parts, which may cause injury.

3.3.1.14. Audible Noise

The equipment noise level during normal operation shall not exceed 85-dbs, “A” scale. Tests shall be conducted around the entire equipment 60-in to 65-in above the floor within 3-ft of any major sound source. Metal removal equipment shall comply with the standard noise requirement while making a midrange horsepower cut on rigidly clamped mild steel. The Contractor shall furnish shields, baffles, enclosures, or other devices necessary to bring the equipment into conformance. Any such device shall not interfere with the proper operation of the equipment and shall be designed to preserve the visibility necessary for safe operation of the system.

3.3.2. Base Security

3.3.2.1. The Tobyhanna Army Depot is an Army installation subject to Department of

Defense safeguards, various precautions and plant protection measures. All of the requirements will be necessary of Contractors visiting Tobyhanna Army Depot to satisfy requirements of this purchase description.

3.3.2.2. Additional requirements will be placed on Contractors requiring access to the

Army Network, or Common Access Card (CAC), as specifically detailed below.

3.3.2.3. At all times during the execution of this work, Contractor personnel will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage.

3.3.2.4. The Contractor shall comply with all security requirements of the Tobyhanna Army

Depot. Tobyhanna Army Depot Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the facility.

3.3.2.5. Access and General Protection/Security Policy and Procedures: The Contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All Contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-

9) as directed by Department of Defense (DoD), Headquarters Department of the

Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in Contractor installation access, security matters, or security process.

Access to Tobyhanna Army Depot: Contractor and all subcontractor employees performing work at Tobyhanna Army Depot shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification

Index (NCIC-III) and Terrorist Screening Database (TSDB) and any applicable installation, facility access screening and local security policies and procedures. The

COR shall provide guidance to complete the Access Control Records Check Request

Form though the Tobyhanna Army Depot Directorate of Emergency Services.

Random Anti-Terrorist Measure Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the Tobyhanna

Army Depot Police Department. The RAMP is discussed in the Tobyhanna Army

Depot Anti-Terrorism Training.

During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON

Level is reduced to Bravo, or lower. FPCON levels are described in Anti-Terrorism

Level I Training.

Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. Tobyhanna Army Depot electronic keys and access passes are accountable items, shad shall be returned within 24-hours of no longer being needed. Items will be returned to the COR, or paced in a drop box at a

Tobyhanna Army Depot access point.

3.3.2.6. Common Access Card (CAC) and information Systems / Network by Contractor

Workers

CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be used a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2)

Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of

6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

3.3.3. Security Training: The Contractor shall complete the following training:

3.3.3.1. Anti-Terrorism, Level I: All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the Tobyhanna Army Depot AT Level I Awareness Training and assure that the training is complete. The Contractor shall sign a memorandum of record for each Contractor employees and subcontractor employee to the

Tobyhanna Army Depot Operations Center prior to issuing any electronic keys, or access pass being authorized. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil/ for CAC holders. Non-CAC-holders may go to:

https://jkodirect.jten.mil/atlas2/page/login/login.jsf

3.3.3.2. iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training

3.3.3.3. Operations Security (OPSEC) Training

Per AR 530-1 Operations Security, the Contractor employees must complete Level I

OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website: http://cdse.edu/catalog/elearning/GS130.html (Duration:

45 minutes).

3.3.3.4. Army Training Certification Tracking System (ATCTS) registration for Contractor employees.

All Contractor employees with access to government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DoD Cybersecurity Awareness prior to access to the IS and then annually thereafter.

3.3.3.5. Cybersecurity/Information Technology Training

All Contractor employees and associated sub-Contractor employees must complete the DoD Cybersecurity awareness training before issuance of network access and annually thereafter. All Contractor employees working Cybersecurity/IT functions must comply with DoD and Army training requirements in DoD 8140.01, DoD

8570.01-M (Ch4) and AR 25-2 within six months of appointment to Cybersecurity/IT functions.

https://jkodirect.jten.mil/ https://jkodirect.jten.mil/atlas2/page/login/login.jsf http://cdse.edu/catalog/elearning/GS130.html

Cybersecurity/information technology certification.

Per DoD 8570.01-M (Ch4), DFARS 252.239.7001 and AR 25-2, the Contractor employees supporting Cybersecurity/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M (Ch4) must be completed upon contract award.

4. SYSTEM ACCEPTANCE AND APPROVAL

4.1. ACCEPTANCE TESTING

4.1.1. Contractor to develop a detailed System Acceptance Test plan. The test plan shall be submitted to the Government for review / comment and acceptance at least six (6) weeks prior to the start of the test.

4.1.2. The plan shall cover test procedures and criteria for successfully demonstrating the reliability and performance of each system module, e.g. conveyor routing, WCS interface and database reconciliation. Emphasis shall be placed on simulating the fully stressed system and measurement of system response time and system reliability. In addition, conduct the test in presence of the Government.

4.1.3. The test shall be run until it meets all requirements of the test plan.

4.1.4. Test plan shall establish dates for submittal of test procedures for each phase of testing.

4.1.5. A functional demonstration shall be included in the test plan which will validate the correct installation and operation of each individual equipment sub-system.

4.1.6. The test plan shall include a demonstration of system integration, throughput and performance through the movement of materials throughout the system. Unless otherwise arranged, the system operational test will have a minimum duration of eight (8) hours.

4.1.7. Test plan shall include go / no-go criteria for approval to progress to next phase of testing, burn-in and transition to operations.

4.1.8. Test plan shall cover all subjects included in this specification.

4.1.9. Test plan shall be executed after mechanical testing, software debug and punch list are completed.

4.1.10. The System Acceptance Test plan shall cover the following four (4) key steps:

1) An inspection of all mechanical, electrical and control equipment for correct dimensions and tolerances, proper quality standards and workmanship and for proper installation in accordance with the specifications. This inspection step shall be performed at the completion of initial equipment installation.

2) A reliability and performance test on each major component of the system, e.g.

conveyor stands, SRMs, AGVs, etc. The purpose of this test shall be to verify that each individual component operates reliably and is capable of performing its intended function while operating alone. This reliability test shall last a minimum of eight (8) hours and shall be conducted following the inspection described in the preceding paragraph.

3) A software demonstration of the WCS and WMS computer system. This test shall simulate field conditions and shall successfully demonstrate that all software modules are available, that they are properly interacted, and that the system is capable of functioning as designed.

4) Upon completion of the three test steps above, a final demonstration test shall be conducted to verify that the system meets performance criteria as specified and that it is capable of integrated operation without product damage. This final test step shall last a minimum of eight (8) hours and shall be conducted using live loads under real operating conditions. The Government will provide all loads and manpower to operate the workstations and the systems operations. Testing resulting in failure conditions in any step will require additional testing.

4.2. STRESS TESTING

4.2.1. Contractor shall provide a rigorous and detailed stress testing protocol for consideration within the submission, including the amount of time intended to stress test prior to turning over independent modules of the system.

4.2.2. All equipment will be properly stress tested prior to acceptance of any single component of the system, modules and total system.

4.2.3. Sign-off of particular components of the system will be achieved throughout the installation. (i.e. Mini-load aisles will be signed off as they come on line in a phased and aisle by aisle program).

4.2.4. Formal sign-off and approvals will only be made by a TYAD representative once the stress test results and punch list items have been successfully completed.

4.2.5. A punch list shall be maintained during stress-testing / burn-in that will be reviewed by the project team for approval allowing project to proceed from stress-testing / burn-in to

Transition to Operations.

4.3. OPERATIONS TRANSITION

4.3.1. Documentation of Testing / Transition

• Formal acceptance documents shall be prepared by the Contractor and signed by TYAD personnel upon approval of the system.

• Hard copies of System and assembly drawings shall be provided in standard scaled print size.

• Hard copies of manuals and training materials shall be bound and labeled.

• Electronic copies of all training materials shall be provided.

4.3.2. Refer to Section 8.1 Implementation and Training for additional details in proper start-up and turn-over of the system to TYAD.

4.3.3. Contractor shall provide three (2) complete hard copy sets, and one (1) electronic copy of all Technical Data Package (TDP) documentation to TYAD within ten (10) working days after equipment acceptance.

4.3.4. Any Manuals and/or documentation must be provided before on-site technical training so that TYAD personnel can utilize the books/manuals/schematics/etc. during the training.

4.3.5. Technical Data Package (TDP) shall include:

• As built drawings

• As built indented BOM

• Operator Use and Safety Training Session support documentation

• Maintenance Manuals and Training Materials

• Operating Training Manuals

• Schedule of routine preventive maintenance and inspection

• List of maintenance equipment and training required

• Equipment warrantees

• List and sufficient details about all consumable materials

• Recommended Spare Parts List

4.3.6. Contractor shall compile an indented Bill of Material (BOM) in MS Excel (current version) format listing items to the replaceable component level. Contractor shall provide a sample

BOM for approval showing information under the following column headings:

• Item or Tag Number

• Drawing or Part Number

• Quantity

• Unit of Measure

• Part Description

• Next Higher Assembly

5. SERVER / HOST

5.1. LMP HOST INTEGRATION

5.1.1. Terminology Used

Acquisition Source Code

The Acquisition Code is used as inventory-matching data when finding inventory to fill orders.

Condition Code A code used to identify the condition of the inventory (available, scrap, incomplete, repairable, etc.) used as inventory-matching data when finding inventory to fill orders.

Host Refers to the Host computer; also referred to as LMP

LMP U.S. Army’s Logistics Modernization Program system that is grown out of an SAP based platform

NSN National Stock Number. A part number with a length of up to 15 characters.

NIIN National Item Identification Number. A part number with a length of up to 40 characters.

Production Order Number (PO)

An optional 16-character “number” supplied by LMP that accompanies some orders.

SAP CAMS SAP Complex Assembly Manufacturing

SAP ECC SAP ERP Central Component

SAP EWM SAP Extended Warehouse Management

SAP SCM SAP Supply Chain Management

SAP WM SAP Warehouse Management

Transfer Order Number (TO)

A 14-character unique number generated by LMP that accompanies all expected receipt and order transactions. It is used to link the transactions sent by LMP with the responses that are eventually sent to LMP

Work Breakdown Structure (WBS)

An identifier that defines ownership of material; used as matching data when finding inventory to fill orders.

WMS New system designed to replace the current ASRS traditional WCS and WMS system

5.1.2. Overview / Introduction

5.1.2.1. TYAD’s host system, an SAP ERP system branded LMP (Logistics Modernization

Program), is a common host platform serving all United States Army Depots. The

LMP system maintains part information, inventory, and quantity information for items stored in the TYAD pallet and case storage system (called ASRS). The LMP is not responsible for understanding the individual storage locations.

5.1.2.2. LMP records all inventory activities including receipts, inventory adjustments, and requests for parts through Pick lists. Layered on top of the internal LMP system is a customer-supplied middleware called PI. In this document, LMP and PI will be considered a single entity, and is referred to as “LMP”.

5.1.2.3. The internal ASRS system is responsible for performing the on-site Warehouse

Control and Management System functions. This includes, but is not limited to, identifying part location, transaction processing, put-away confirmation, picking confirmation and execution. It is responsible for reporting back to LMP on these activities.

5.1.2.4. The proposed system (referred to as ASRS or WMS in this specification) will need to replace the current ASRS system seamlessly in the timeline identified.

5.1.2.5. The proposed ASRS system will need to replicate, validate and test all the interface, communications and functional requirements performed in the current

ASRS system. Data from ASRS is required to be exchanged with the LMP host.

5.1.2.6. Test and training protocols are identified in this document and need to be adhered to by the selected ASRS Contractor.

5.1.2.7. The information contained in this section is for interface understanding. The selected ASRS Contractor will need to validate this information and assure to TYAD that they can meet the Host interface requirements without…