Attachment 1 SOW W911RX22Q0044.pdf

STATEMENT OF WORK (SOW)

FORT RILEY KANSAS BLDG 5002 ANTENNA TOWER REPAIR

MAY 2022

1. GENERAL SCOPE OF WORK

This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform corrective maintenance on the antenna tower located at Bldg 5002 at Fort Riley, Kansas as defined in this SOW, except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background. The Network Enterprise Center (NEC) at Fort Riley Kansas provides telecommunications support for the installation. Amongst the services provided by the NEC is Land Mobile Radio (LMR) communications support for first responders. LMR antennas are installed on towers in and around the installation. Due to exposure to the elements, the condition of these towers deteriorate over time. This can affect the overall safety and operational efficiency of the towers, and the antennae installed on the towers. An inspection of the tower located at Bldg 5002 (site coordinates N 39.09528 W 96.7975) was conducted on 7/14/2021.

The tower is a 415-foot high, guy wire tower. During this inspection, several deficiencies were discovered that require correction.

1.3 Objectives: Correct and repair the deficiencies on Bldg. 5002 antenna tower.

2. PROJECT SCOPE

2.1. Contractor shall provide non-personal services to perform maintenance and repair of Bldg.

5002 antenna tower. The contractor shall accomplish maintenance by providing all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform corrective maintenance.

2.1.1.1 The Contractor shall replace/repair the C Anchor bottom turnbuckle. The contractor shall ensure the turnbuckle is operating within specifications of the equipment.

2.1.1.2 The Contractor shall service B Anchor safety. The contractor shall service the Anchor safety to ensure it is in proper working order.

2.1.1.3 The Contractor shall perform grounding of three light controllers and both mid beacons.

The contractor shall ensure the service loop is properly ran.

2.1.1.4 The Contractor shall properly fix Mid Beacon service loop. The contractor shall ensure the service loop is properly ran.

2.1.1.5 The Contractor shall replace or add tape to the Hoisting grips. The contractor shall provide and apply tape at the bottom of the hoisting grips.

3. GENERAL CONDITIONS

3.1 The Contractor shall visit the work site to verify the site condition. If the Contractor discovers any errors or omissions in the SOW, the Contractor shall immediately call it to the attention of the Contracting Officer (KO) and the Contracting Officer Representative (COR)

3.2 Where the SOW describes portions of the work in general terms, but not in complete detail, it is understood that all work and materials will be of the highest standard using generally accepted industry practices.

3.3 The Contractor shall not interrupt the service function or disturb the support of any utilities without prior coordination with the KO. If any utilities are disturbed or damaged, the Contractor shall bear costs of repair and or replacement.

3.4 The Contractor shall be responsible for and repair any damage to the grounds and structures caused by the Contractor or his/her sub-contractors during the performance of his project.

3.5 The Contractor shall, prior to submitting an offer, provide a list (in writing) to the KO listing all exclusions, omissions, and any other work, that he/she considers not in the scope of work, that would prevent this from being a complete and ready to use product. If the Contractor does not provide a list of exclusions, or omissions, it is considered that all work is to be completed to provide a complete and ready to use product.

3.6 Disposal is at contractor’s expense. The contractor must comply with all local, state, and federal environmental laws, regulations, and policies prior to final approval of work completed.

3.7 The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. Contractor is responsible to coordinate with NEC to determine all applicable laws and regulations under the Army.

3.8 Waste and debris will be transported by a licensed and certified hauler in accordance with EPA, AQMD, and State Highway Patrol requirements.

3.9 Where any conflict occurs between the requirements of federal, state, and local laws, codes, ordinances, rules and regulations, the most stringent shall govern.

3.10 The Contractor shall, at all times, keep the premises free from accumulation of waste material and rubbish caused by his work, or his subcontractors. At the completion of work, the Contractor shall thoroughly clean the work site. All debris, rubbish, and waste material shall be removed from the property at the Contractor’s expense and disposed of in an official disposal site.

3.11 The Contractor shall make no changes or deviate from the approved design of this project without written permission from the KO. In the case where a change is required, the Contractor will notify the COR of the requirement and will not proceed with the change until the Contracting Officer issues a contract modification or a written Notice to Proceed.

3.12 The contractor is responsible for conducting business between the hours of 0730 - 1630 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

3.13 Place of Performance. The work performed under this contract will be performed at Fort Riley, Kansas Building 5002.

3.14.1 Quality Control Plan (QCP. The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is how the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

3.14.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit their QC Plan as part of the contractor’s proposal.

3.14.1.2 The Quality Control Plan shall address as a minimum:

3.14.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the way inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

3.14.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

3.14.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

3.14.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work, including inspection and testing.

3.14.2 Operations Security (OPSEC) SOP/Plan Requirements. Reserved.

3.14.3 Quality Assurance (QA). The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

3.14.4 Recognized Holidays. The contractor will not work on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

3.14.5 Type of Contract. This is Firm Fixed Price Contract for the one time repair service.

3.14.6 Access and General Protection Policy and Procedures.

3.14.6.1 FPCON. In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

3.14.6.1.1 HPCON. The contractor shall be responsible for adhering to the installation’s Health Protection Condition (HPCON) guidance regarding the COVID-19 precautionary measures.

3.14.6.2 Physical Security and Safety. The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. The Contractor shall perform in a manner that assures maximum safety and protection for their employees and all personnel while performing work for this contract. The Contractor shall exercise surveillance on a continuing basis and shall eliminate or otherwise control existing or potential safety hazards.

3.14.6.2.1 The Contractor shall participate in the Government’s safety program. Compliance with provisions pertaining to safety of site facilities and equipment is mandatory. The Contractor shall establish and implement a comprehensive Safety Program Plan for use by contractor and sub-contractor employees. This Plan shall incorporate appropriate elements of 29 CFR 1910 and 1926, AR 385-10, and applicable Occupational Safety and Health Administration (OSHA) regulatory guidance.

3.14.6.2.2 The Contractor shall comply with all federal, state, and local policies, directives, laws, and regulations. During the performance of tasks requiring protective equipment and clothing, contractor employees shall wear safety items required by OSHA and as specified in the applicable regulations. The Contractor shall be responsible for providing personal protective equipment, clothing, and training.

3.14.6.2.3 The Contractor shall ensure all employees receive the safety training required by all federal, state, and local laws and policies. The Contractor shall maintain the safety training records and make them available to the Contracting Officer Representative (COR) and Contracting Officer (KO) upon request.

3.14.6.2.4 In the event the COR identifies a safety violation in the performance of this contract, the COR with KO approval, may require the Contractor to cease operations associated with the performance. The Contractor shall correct any safety violations caused by a contractor employee at no additional cost to the Government.

3.14.6.3 Escorts. Reserved.

3.14.6.4 Personnel Security Clearance Requirements. Reserved.

3.14.6.5 Background Checks Reserved.

3.14.6.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures. Not required

3.14.6.6.1 Contractor Common Access Card (CAC) Eligible Requirements. Reserved.

3.14.6.6.1.1 Federal Installation/Facility Access. Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office.

3.14.6.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.14.6.7 Access to Government Information Systems. Reserved.

3.14.6.8 Key Control. Reserved.

3.14.6.9 Lock Combinations. Reserved.

3.14.7 Post Award Conference/Contract Periodic Progress Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

3.14.8 Contracting Officer Representative (COR). The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change the terms and conditions of the resulting order.

3.14.9 Key Personnel. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between

3.14.10 Special Qualifications or Certifications. Reserved

3.14.10.1 IA/IT Training Certification. Reserved.

3.14.11 Identification of Contractor Employees. Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees.

This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious.

Contractor personnel identification shall be easily identifiable through the display of badges, nametags, lanyards, etc.

3.14.12 Badging of Contractor Employees. Reserved.

3.14.13 Contractor Travel. The only travel required under this contract is local travel to the work site.

3.14.14 Other Direct Costs (ODC). Reserved.

3.14.15 Data Rights. Reserved.

3.14.16 Advertisement and Social Media. The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html ). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

3.14.17 Organizational Conflict of Interest (OCI). Reserved.

3.14.18 Phase-in/Phase-Out (PIPO) Period. A phase-in / phase-out period will not be utilized for this contract.

3.14.19 General Training Requirements.

http://www.defenseimagery.mil/products/DODimagery/commercialuse.html

3.14.19.1 Anti-Terrorism (AT) Level I Training. Reserved.

3.14.19.2 OPSEC Awareness. Reserved.

3.14.19.3 Information Assurance (IA) Training. Reserved.

3.14.19.4 Information Assurance (IA)/Information Technology (IT) Training. Reserved.

3.14.19.5 Threat Awareness Reporting Program (TARP Training). Reserved.

3.14.19.6 iWATCH Training. The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 days of employment under the contract. The Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

3.14.19.7 OPSEC Training. Reserved.

3.14.20 Property and Material.

3.14.20.1 Government Furnished Property (GFP). There will be no Government Furnished Property (GFP) under this contract.

3.14.20.2 Contractor Provided Equipment and Material.

3.14.21 Accounting for Contractor Support. Service Contract Reporting is not applicable to this contract.

4. DEFINITIONS & ACRONYMS

4.1. Definitions.

4.1.1. Contractor. The total contractor organization or a separate entity of it, such as an affiliate, division, or plant that performs its own purchasing.

4.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

4.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

4.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

4.1.5. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

4.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

4.1.7. Statement of Work (SOW). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

4.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

4.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

4.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

4.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

4.1.12. Shall. An imperative command: has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

4.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

4.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

4.1.15. Work Week. Monday through Friday, unless specified otherwise.

4.2 Acronyms.

AR Army Regulation CFR Code of Federal Regulations CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DOD Department of Defense

DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property IAW In Accordance With KO Contracting Officer NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures TE Technical Exhibit TSDB Terrorist Screening Data Base U.S.C. United States Code

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

5.1.1 DOD Commercial Use of Imagery Guidelines

5.1.2 AR 190-13, The Army Physical Security Program

5.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

5.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

5.1.7 AR 735-5, Policies and Procedures for Property Accountability

5.1.8 TIA-222-H Structural Standard for Antenna Supporting Structures, Antennas and Small Wind Turbine Support Structure

5.1.9 AR 385-10, The Army Safety Program

5.1.10 Occupational Safety and Health Administration (OSHA) regulatory guidance

6. PERIOD OF PERFORMANCE:

6.1 The period of performance shall not exceed 30 days after Contract Award.

7. ATTACHMENT/ TECHNICAL EXHIBIT LISTING

7.1 Attachments.

7.1.1 Attachment 1 – Performance Requirements Summary

7.2 Technical Exhibits.

7.2.1 Technical Exhibit A – BLDG. 5002 Tower Picture

ATTACHMENT 1 - PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. The contractor shall provide the Government written response why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

Methods of surveillance can change after contract award.

Performance Objective

Standard

Performance Threshold

Method of Surveillance

PRS # 1.

The Contractor shall replace/repair the C anchor Bottom turnbuckle. SOW Para 2.1.1.1

Ensure turnbuckle is in working condition

Turnbuckle works properly 100% inspection and Review the Contractor’s report

PRS # 2

The Contractor shall service B Anchor safety.

SOW Para 2.1.1.2

Ensure B anchor is serviceable

B anchor is serviceable 100% inspection and Review the Contractor’s report

PRS # 3

The Contractor shall ground 3 light controllers and both mid beacon. SOW Para 2.1.1.3

Ensure all lighting and controllers are properly grounded properly

Grounds are placed per piece of equipment.

100% inspection and Review the Contractor’s report

PRS # 4

The Contractor shall properly fix Mid Beacon service loop SOW Para 2.1.1.4

Properly fix the service loop on the mid beacon

Ensure the service loop is properly located

100% inspection and Review the Contractor’s report

PRS # 5

The Contractor shall replace or add tape to the Hoisting grips.

SOW Para 2.1.1.5

Apply tape to the bottom of the Hoisting grips as needed

Apply tape to the hoisting grips 100% inspection and Review the Contractor’s report

TECHNICAL EXHIBIT A