Attachment 1 - SOW_ Tree Trim-Removal_14 Feb 2025.pdf

RFQ: FA483025Q0014

Contract#: FA483025Qxxxx Title: Tree Trimming/Tree Removal

STATEMENT OF WORK

FOR TREE REMOVAL, TREE TRIMMING, STUMP GRINDING, SERVICES

HAULING AND BRUSH HOG SERVICES

14 Feb 2025

PART 1-GENERAL

1. Project Scope: Work consists of furnishing all labor, climbers, equipment/tools, materials/supplies, vehicles, mobile aerial platforms, and protective equipment required to perform the following actions within Moody Air Force Base and Grassy Pond recreational area.

Contractor shall provide service within 5 business days of notification from 23d Civil Engineer Squadron (CES) Contracting Officer Representative (COR) or Base Forester.

a. The contractor shall remove identified tree(s) and associated stump(s) to include all debris caused during removal. When removing trees, grinding of stumps is considered to be part of the same operation and shall be priced to include both tree removal and stump grinding.

Tree(s) will be identified as sapling up to 4" diameter, small over 4’’ diameter up to 12” diameter and medium over 12” up to 24” diameter, and large over 24” diameter.

b. The contractor shall trim/prune limbs from identified tree(s). Tree(s) will be identified as sapling up to 4" diameter, small over 4’’ up to 12” diameter and medium over 12” up to 24” diameter, and large over 24” diameter.

c. The contractor shall determine diameter of tree(s) by measuring around the circumference of the trunk using a logger’s tape at approximately 4' above ground level. If loggers tape is not available use regular measuring tape and divide measurement by pi ((π) or 3.14).

d. The contractor shall grind individually identified tree stump(s) not associated with tree removal to no less than six inches below surrounding surface by means of mechanical grinding. Holes created by grinding of stumps shall be filled with soil (available at CES soil storage area), lightly compacted by foot and raked to match surrounding soil surface. If stump to be ground is not associated with a tree removal, the diameter of the stump shall be determined by measuring around circumference of stump with logger’s tape. If logger’s tape is not available use regular measuring tape and divide measurement by pi ((π) or 3.14).

e. Contractor shall load, and transport natural debris as identified by the COR.

f. Contractor shall remove, transport and deposit all debris generated from tree removal operations, trimming operations, and natural debris piles identified by the COR to an off-base site.

g. Contractor shall use brush hog to remove small trees and vegetation in designated areas identified by the COR.

h. Any damage caused by contractor during tree cutting, tree trimming, grinding, hauling and brush hog operations shall be repaired at the contractor’s expense within 5 business days of notification and shall return the area to its original condition prior to service being provided.

1.1. Project Scheduling: The contractor will coordinate work schedule with either 23d CES COR or the Base Forester and approved by the Contracting Officer (CO). Tree Removal, tree trimming, stump grinding, hauling and brush hog work are based on an as needed basis throughout the year. Each of the services shall not extend beyond a normal, Monday through Friday 5-day work week unless circumstances such as mechanical problems or personnel emergencies should arise and are coordinated with COR/Base Forester. Weekend work may be authorized on an occasional or case by case basis, however the COR/Base Forester shall approve these deviations.

1.2. Emergency Services: Contractor shall be able to respond to emergency tree removal /trimming work within one (1) hour upon notification from 23D CES COR or Base Forester.

1.3. Qualifications: Contractor must be Licensed to operate in the State of Georgia.

1.3.1. Permits: Contractor must obtain a permit for tree removal if/as required when performing services on Moody AFB, GA or if performing at Grassy Pond Recreational Area. See COR for details.

1.3.2. ISA-Certified Arborist or Master Arborist: It is preferred that Contractor has an ISA- Certified Arborist or a Master Arborist on staff.

PART 2-PROJECT DETAILS

2. All the above work shall be accomplished in a timely manner and in a quality that meets with Air Force standards. COR or Base Forester personnel will monitor all work operations on a periodic basis and will report the status or progress of the job being performed to CE Quality Assurance supervisor.

2.1. Tree pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or pose a possibility of damage to a facility. In addition, the Contractor shall prune or trim trees that pose public safety hazards as identified by the government. Pruning shall include removal of dead limbs (potential safety hazard) and encompass the entire tree resulting in the tree maintaining an overall balanced appearance upon completion. Topping and de-horning are not permitted. Minimum clearances for trees are: 14 feet over streets; 12 feet over driveways; 10 feet over walk areas; 4 feet over buildings; and 6 feet from buildings. Trees in open areas shall be trimmed to a minimum of 10' above the ground to allow tractor mowing.

Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the Contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e., electric service drops, telephone, cable TV), light poles, signs or other obstructions shall be 4 feet.

(Note: Some cutting/trimming operations may be required in or around proximity of high voltage electrical lines and fence lines. All machinery and equipment must conform to 29 CFR 1910 as applicable.)

PART 3-SPECIAL INSTRUCTIONS

3. The contractor and COR or Base Forester personnel shall perform a concurrent inspection of the work site prior to work commencement. Exact location and specific duties shall be verified during this inspection.

3.1. After completion of each work operation, COR or Base Forester personnel shall inspect the contractor’s performance to assure services were accomplished to contract specifications and report any discrepancies to the contractor.

3.2. The contractor shall use established industry techniques and procedures and follow all applicable Federal/OSHA, State and Local standards.

3.2.1. The Contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest edition, unless otherwise directed by the CO.

3.2.1.1. ANSI A300 - Standard Practices for Tree Care Operations including referenced Code of Federal Regulations (Utility Pruning and Emergency Service Restoration)

3.2.1.2. ANSI A300 (Part 1) – Tree Pruning

3.2.1.3. ANSI Z133.1 – Safety Requirements for Tree Care Operations

PART 4-GENERAL INFORMATION

4.1. Pass and Identification. The Contractor shall ensure each contract employee obtains the required pass and identification items as applicable for Contractor personnel and non- Government owned vehicles. The Security Police Pass and Identification Office located at Moody's South Gate, Building 1030, shall issue these forms. The Contractor shall retrieve all identification media from employees who leave contract employment for any reason before the contract expires, e.g., termination, retirement, etc. These items will be returned to the Contracting Officer (CO) or the Contracting Officer Representative (COR) – Jerry Vander Zanden. The Contractor shall maintain a current listing of all their employees. The list shall include employee names and social security numbers. This list shall be provided to the Contracting Officer or the COR – Jerry Vanden Zanden and the 23d Security Forces Squadron at the contract start date. An updated listing shall be provided upon any change of employee.

4.2. Emergency Medical Service. Moody Air Force Base Emergency Medical Technicians (EMTs) will provide emergency medical services, if required, on a reimbursable basis. The Contractor is responsible to reimburse the Government

4.3. Driver’s License. The Contractor shall ensure that employees have current and valid qualifications, as listed in paragraph before starting work. Vehicle operators shall have a valid Georgia driver’s license.

4.4. Controlled Unclassified Information (CUI). The contractor shall comply with DoD Instruction 5200.48_Department of the Air Force Instruction 16-1403 Controlled Unclassified Information (CUI), and the CUI requirements in this contract. The CUI regulation cited in this paragraph sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required.

4.5. Base Closures. Work scheduled, but not accomplished because of base closure due to weather, exercise, or actual alert, will be accomplished as soon as possible after reopening the base.

4.6. Employment Restrictions. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.7. Security. Contractor Base Pass/Identification (D), Special Clearances and Vehicle Passes.

The Contractor shall comply with all base pass requirements, procedures and complete all necessary documents to coordinate personnel and vehicle passes with the CO. Passes are obtained following CO approval and signature, from Security Forces personnel in the Pass/ID section located in the visitor’s center at the main gate. The Contractor shall follow Security Forces directions and procedures for vehicle searches when entering or leaving the installation.

Contractor will ensure all Contractor/employee vehicles are insured. Also, see Para 4.1.

4.8. Traffic Laws. The Contractor and its employees shall comply with all federal, state, local and base traffic regulations. The use of cell phones without a true “hands-free” device, while operating any vehicle, low speed vehicle (golf cart, mower, tractor, etc.), or cycle is prohibited on all DoD installations. Violation shall result in denial/revocation of installation driving privileges.

4.9. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor- owned or privately-owned vehicle while on Moody AFB.

4.10. Reporting Requirements. Contractor personnel shall report to an appropriate military authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

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4.11. Morale Events. In accordance with ACCI 64-101, Contractor Visits and Management of Contractor Relations; “Since contractor personnel are not government employees, the government cannot grant contractor personnel the same duty time activities as government employees. The government may permit contractor personnel working on-site to attend social/morale and welfare events, when using time the government is not being charged for and when the government believes it would enhance performance. The contractor personnel must make arrangements with their contractor supervisor for appropriate leave or other status. under the contract.

4.12. Security Compliance. The Contractor shall comply with all DoD, Air Force, and Moody AFB security requirements regarding Contractor access and operations while on the installation.

4.13. Organizational Conflict of Interest (OCI). Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5.

4.13.1. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

4.14. Antiterrorism (AT) Level 1 Training for Contractors: DAFI 31-145-O published 14 November 2022 states 100% of contractors will complete AT Level I (Antiterrorism Awareness) within 30 days of requiring access, and annually thereafter (https://jko.jten.mil/courses/AT-level1/launch.html ) by all contractor personnel to whom commanders have granted access to their fenced installations or separate facilities. This is also a federal law under 48 CFR § 252.204-7004 that all contractors that work on federally funded projects will have this training.

5.1. APPENDICES. (SEE NEXT PAGE)

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https://jko.jten.mil/courses/AT-level1/launch.html https://jko.jten.mil/courses/AT-level1/launch.html

APPENDIX A

Price List - Contract Line Items (CLINs)

**The Contractor, COR, and the Contracting Officer will have a copy of the current year’s Signed Price List that contains pricing for each Contract Line Item (CLIN).

CLIN Work Description

CLIN 0001 Contractor shall remove identified tree(s) and associated stump(s) up to 4”, backfill, level and remove all associated debris caused during removal

CLIN 0002 Contractor shall remove identified tree(s) and associated stump(s) over 4” up to 12”, backfill, level and remove all associated debris caused during removal

CLIN 0003 Contractor shall remove identified tree(s) and associated stump(s) over 12” up to 24”, backfill, level and remove all associated debris caused during removal

CLIN 0004 Contractor shall remove identified tree(s) and associated stump(s) over 24”, backfill, level and remove all associated debris caused during removal

CLIN 0005 Contractor shall trim/prune limbs from identified tree(s) up to 4” and remove all associated debris caused during trimming/pruning.

CLIN 0006 Contractor shall trim/prune limbs from identified tree(s) over 4” up to 12” and remove all associated debris caused during trimming/pruning.

CLIN 0007 Contractor shall trim/prune limbs from identified tree(s) over 12” up to 24” and remove all associated debris caused during trimming/pruning.

CLIN 0008 Contractor shall trim/prune limbs from identified tree(s) over 24” and remove all associated debris caused during trimming/pruning.

CLIN 0009 Contractor shall grind individually identified tree stump(s) up to 4” to no less than six inches below surrounding surface by means of mechanical grinding

CLIN 0010 Contractor shall grind individually identified tree stump(s) over 4” up to 12’ to no less than six inches below surrounding surface by means of mechanical grinding

CLIN 0011 Contractor shall grind individually identified tree stump(s) over 12” up to 24” to no less than six inches below surrounding surface by means of mechanical grinding

CLIN 0012 Contractor shall grind individually identified tree stump(s) over 24” no less than six inches below surrounding surface by means of mechanical grinding

CLIN 0013 Contractor shall load, and transport natural debris piles as identified by the COR to an off-base location

CLIN 0014 Contractor shall use brush hog to remove small trees and vegetation in designated areas identified by the COR/Base Forester.