Attachment 1 - SOW Tents Tables Chairs and Table Linens.pdf
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- Solicitation number
- FA442726Q1009
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This is a Statement of Work (SOW) for event tent, table, and chair rental services supporting the 2026 Wings Over Solano Air Show at Travis AFB, California. The contractor shall provide, install, set up, tear down, and remove all specified equipment and materials on April 23, 2026, with removal completed by 2359 hours on April 26, 2026. Delivery and installation must occur between 0700 and 2000 hours on April 23. All work shall be performed on Travis AFB, CA 94535, on concrete surfaces at pre-designated locations within the Air Show Venue area. The contractor must provide all personnel, equipment, tools, materials, supervision, licenses, quality control, and services necessary to complete the contract while ensuring the safety and general wellbeing of Air Show attendees.
The required equipment includes eight tents of varying dimensions (ranging from 15'x15' to 40'x80') all in white with appropriate safety anchors; twenty cocktail tables; twenty each of cocktail table linens, 6-foot round linens, and thirty-inch by seventy-two-inch table linens in either all blue or all black (not mixed); and 774 white folding chairs. The contractor must provide all vehicles with current registration and insurance for transporting equipment and personnel. Contractor employees must present a neat appearance, speak and write English, and include an authorized representative present during operational hours. All contractor employees working in secured areas must obtain security badges and submit identifying information (social security number, birth date, full name) to the Contracting Officer for Security Forces processing. The contractor shall comply with all federal, military, state, and local laws and regulations, including OSHA safety requirements, fire codes, and environmental requirements. Any Government-furnished items must be returned in good condition or reimbursed at local market value; nonfunctional items may result in cost deductions from final billing.
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Text version
24 February 2026
STATEMENT OF WORK
TRAVIS AFB, CA
2026 WINGS OVER SOLANO AIR SHOW
TENTS, TABLES, AND CHAIRS RENTAL
1. SCOPE OF WORK: The contractor shall provide, install, set up, tear town, and remove the following: event tents, tables, chairs, and table linens on 23 April 2026.
Removal on 26 April 2026. The contractor shall provide these services in a manner that will ensure the safety and general wellbeing of Air Show attendees. The contractor shall provide all personnel, equipment, tools, materials, supervision, licenses, quality control, and other items and services necessary to complete this contract. Contractors shall comply with all federal, military and state and local laws and regulations.
2. HOURS OF OPERATION: All event tents, tables, chairs, and table linens will be delivered and installed at predetermined locations at Travis AFB on 23 April 2026 between the hours of 0700 and 2000. Following the event, the tents, tables, chairs, and tables linens will be removed no later than 2359hrs 26 April 2026. Any deviations from this schedule need to be coordinated and authorized by the Government.
3. LOCATION: All work on this contract shall be performed on Travis AFB, CA 94535.
4. DESCRIPTION OF WORK: In support of the 2026 Travis AFB Wings Over Solano Airshow, event tent rentals, chairs, tables and table linens (Linens must be uniform in color/shade and shall be ALL blue or ALL black, not to be mixed) will be delivered to/installed at pre-designated locations in the Air Show Venue area (concrete surface) on 23 April 2026 See attachment A. Locations of the tents, tables, chairs and table linens will be given at a later date. Tables and chairs must be uniform in the color/shade of white. Tents must be uniform in the color/shade of white. Following the Airshow event, all tents will be disassembled and removed by 2359hrs on 26 April 2026. The following equipment is requested for the event:
4.1. (One) Commanders Tent -- dimensions 40’x80’, 3 walls (one long side & both ends), with appropriate safety anchors.
4.2. (One) Main Venue Entry Tent – dimensions 40’x40’, 2 walls 2 sides, with appropriate safety anchors.
4.3. (One) STEM Tent -- dimensions 40’x60’, 2 walls (long sides) with appropriate safety anchors.
4.4. (One) Thunder Bird’s Friends & Family Tent -- dimensions 20’x40’ with appropriate safety anchors.
4.5. (One) EFMP Tent -- dimensions 20’x20’, 4 sides (one with access door, three with windows) with appropriate safety anchors.
4.6. (One) Performer Tent -- Dimensions 20’x20’, 3 sided with appropriate safety anchors.
4.7. (One) Recruiters Tent -- dimensions 20’x20’ with appropriate safety anchors.
4.8. (Two) 15’x15’ Tents with appropriate safety anchors (Media & Autographs).
4.9. (Twenty) Cocktail Tables. (dimensions TBD)
4.10. (Twenty) Cocktail Table Linens (Blue OR Black not mixed).
4.11. (Twenty) 6ft Round Linens (Blue OR Black not mixed).
4.12. (Twenty-Four) 30”x72” Table Linens (Blue OR Black not mixed).
4.13. (Seven Hundred Seventy-Four) White Folding Chairs.
Deviations from the required work shall be coordinated with the Contracting Officer.
5. EQUIPMENT: The contractor shall provide all equipment and supplies required to complete the work, except for items specifically identified as being Government furnished. Any Government items provided to the contractor will be identified and if they are not deemed as being expendable, they will be returned to the Government in good working or usable condition as issued. Expendable items provided to the contractor by the Government for any reason will be reimbursed to the Government by means of a deduction in the final billing using local market value. All units deemed nonfunctional during the Air Show, the Government reserves the right to deduct all costs associated with those units deemed nonfunctional during the 2026 Air Show.
7. VEHICLES: The contractor shall provide all vehicles necessary to complete this contract. The contractor shall transport all equipment, materials, supplies, and personnel to and from the job site to perform the required services. Vehicles must have current registration and insurance.
8. WORKING CONDITIONS: The contractor shall comply with all federal, state, and local laws pertaining to safety and fire codes.
9. CONTRACTOR EMPLOYEES: The contractor’s foreman or representative(s) shall present a neat appearance and shall have the capability of writing, speaking and understanding the English language. The contractor shall identify an employee who has the authority to act on all contractual matters. The employee shall be present and available during the aforementioned (Section 2 of this SOW) times. The Contractor shall not employ persons for work on this contract who are identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.
10. SPECIAL REQUIREMENTS: N/A
11. BASE SECURITY REQUIREMENTS. The Contractor’s employees, performing services within secured areas at Travis AFB, shall obtain a security badge. The Contractor must provide a list of employees, to include social security number, birth date, first, middle, and last name to the Contracting Officer, who will submit this information to the Security Forces and Pass/Registration for processing. Vehicle registration, proof of insurance, and a valid driver's license must be presented for all vehicles to be registered.
The Contractor shall make sure all employees have the required training, certifications and comply with all federal, state, and local environmental requirements and/or laws.
12. SAFETY. The Contractor shall conform to all safety regulations to include but not limited to: Occupational Safety and Health Administration (OSHA).
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