Attachment 1 - SOW NMCSD UPS.pdf

STATEMENT OF WORK

Naval Medical Center San Diego

Uninterruptible Power Supply

Data Center Refresh

1. Introduction

This Statement of Work (SOW) is issued in accordance with FAR Part 12 for the acquisition of commercial items. The contractor shall provide Design-Build services for the purpose of providing a complete and fully functional retrofitting of the existing Naval Medical Center San Diego (NMCSD) Information Management Department (IMD) server room with new Uninterruptable Power Supplies (UPS) and Performance Optimized Datacenters (PODs. All work described in the scope of work below describes renovations required for an upgrade while leaving the existing server room in an operational state. The contractor shall supply all items, services, and delivery functions necessary to meet the performance requirements described herein, in accordance with standard commercial practices.

Scope of work includes but is not limited to:

All design work for construction drawing development for Electrical, Mechanical and Structural.

Phased installation and configuration of two new Uninterruptable Power Supplies (UPS) to replace the existing UPS’s.

Two new Performance Optimized Data Centers (PODs) with integral; server racks, power distribution units, remote power panels, cooling system and environmental conditions monitoring.

Replacement of the existing flooring system.

Replacement of the existing ceiling system.

Replacement of the existing computer room air conditioning units and cooling towers with new units that integrate into the PODs.

Electrical work for powering of all new equipment. Clean up of existing power and telecom conditions under the raised floor and above ceiling. New telecom and power wiring as needed for movement of networking hardware to new POD’s and for existing equipment not relocated to PODs.

Fire protection work as needed for new ceiling and flooring systems.

2. Description of Supplies

The contractor shall provide commercially available items meeting the following requirements:

ITEM DESCRIPTION UNIT QUANTITY

0001 Uninterruptable Power Supplies (UPS) Redundant 125kW (N+1) Scalable to 250kW

EA 2

0002 Performance Optimized Data Center (POD) EA 2

0003 Redundant Standalone Power Distribution Unit (PDU) for systems not relocated to PODs.

EA 2

0004 Raised Flooring JOB 1

0005 T-Bar Ceiling JOB 1

0006 Seismic Bracing JOB 1

0007 Mechanical Installation JOB 1

0008 Electrical Installation JOB 1

0009 Option Item - Hazardous Material Abatement SF 6,750

1001 Option Period 1 One-year Full-Service Maintenance Agreement for all installed components.

JOB 1

2001 Option Period 2 One-year Full-Service Maintenance Agreement for all installed components.

JOB 1

3001 Option Period 3 One-year Full-Service Maintenance Agreement for all installed components.

JOB 1

4001 Option Period 4 One-year Full-Service Maintenance Agreement for all installed components.

JOB 1

• Item Name: 0001 – Uninterruptable Power Supplies (UPS) Redundant 125kW (N+1) Scalable to 250kW

• Quantity: 2

• Specifications:

- Contractor shall design and install new electrical distribution to new UPSs based on currently available power of 400A at 480V. Provide all new electrical distribution to new UPSs from adjacent electrical room existing distribution equipment. Provide new circuit breakers.

- Provide 45-minute UPS runtime for initial UPSs kW rating.

- Provide redundant (N+1) UPSs and PDUs configuration.

- Provide UPSs pre-configured and scalable up to 250kW with 45-minute runtime.

- Provide UPSs output circuit breakers, PDUs, and cabling to support future 250kW output capability.

- UPSs shall have Emergency Power off By-pass capability.

- (2ea) 100% rated 3 Pole Breakers for UPSs/ Maintenance Bypass (MBP) input

- Provide all necessary power inter connection wiring (WHIPS) between UPSs, PDUs, and rack

PDUs

- All Connectors, Couplings, Conduit, fittings, boxes, wire, Cord Caps, Hardware, and miscellaneous materials needed for a complete and usable installation.

- Install two new breakers in Customer Specified Panel sized for initial UPSs design load.

- Install suitably sized feeds from breakers to UPSs for future upgrade ability to 250kW

- Install 250amp feeds from each UPSs to POD PDUs for full power redundancy

- Install required electrical distribution for all POD cooling requirements

- Install all suitable sized whips to power all POD Rack PDUs for full power redundancy

- Provide Phased de-installation of (3ea) 80kW UPSs, Battery Cabinets, PDUs, and all associated components, cabling, conduits, wiring, supports and remove from facility. Provide all necessary temporary power and distribution to ensure all facilities designated equipment remains operational during each phase UPS’s de-installation work.

- Provide Data Center Infrastructure Management (DCIM) platform accessible via Web interface and Transmission Control Protocol/Internet Protocol (TCP/IP).

• Item Name: 0002 – Performance Optimized Data Center (POD)

• Specifications:

- Two (2) – PODs

- 17 - server cabinets per POD.

- 34 – Rack Mounted PDUs per POD in configuration to support power based on current hardware power requirements config/plug type).

- Four (4) – 150kW PDUs (480/208-120V). Two PDU per POD located at the end of each row.

Configure PDU’s with UPSs so that if one UPS goes down all equipment will still be powered up by the other UPS /PDU in POD (assuming equipment has dual redundant power sources).

- POD Hot Aisle Containment system with integral cooling units and lighting.

- Equipment Rack/POD Seismic Bracing.

• Item Name: 0003 – Redundant Standalone Power Distribution Unit

• Specifications:

- Redundant standalone PDUs are required for existing equipment not relocated to PODs.

- Two (2) – 150kW PDUs (480/208-120V). Located near the end of the UPS row.

- Electrical whips from PDUs to existing equipment located outside of PODs.

• Item Name: 0004 – Raised Flooring

• Quantity: 1

- See Design and Construction for complete details

• Item Name: 0005 – T-Bar Ceiling

• Item Name: 0006 – Seismic Bracing

• Item Name: 0007 – Mechanical Installation

• Item Name: 0008 – Electrical Installation

• Item Name: 0009 – Option Item - Hazardous Material Abatement

• Quantity: 6,750 SF

• Item Name: 1001 – Option Year 1

• Specifications:

- Option Year 1

- One-year Full-Service Maintenance Agreement for all installed components.

• Item Name: 2001 – Option Year 2

• Specifications:

- Option Year 2

• Item Name: 3001 – Option Year 3

• Specifications:

- Option Year 3

• Item Name: 3001 – Option Year 4

• Specifications:

- Option Year 4

The items must conform to the specifications provided by the industry standard and include any manufacturer’s literature or documentation that verifies conformance.

Include any performance-based requirements where applicable, ensuring that the product meets or exceeds the standard commercial quality.

Where applicable, proposals should include commercially available alternatives that offer equivalent performance.

3. Design and Construction

Design

Division 01A – Architectural and Engineering

All architectural and engineering work necessary to complete the project described in this document, including:

Customer meetings.

Required survey and testing work.

Construction Documents to include architectural, structural, mechanical and electrical engineering as required to receive plan approvals.

Shop drawings and submittal review is assumed to be by Naval Medical Center San Diego Facilities Management Department (FMD).

Any redesign work required by review and approval by FMD.

Design process to include 4 submittals, Concept Design Workshop narrative, 65% drawing set, Pre-final drawing set, and Final drawing set.

Provide design files in pdf and native file format.

Pre-construction meetings.

Shop drawings and submittal review.

Necessary construction progress inspections, including punch-list and occupancy inspections.

As-built drawings and specifications showing applicable changes made during construction.

Design work shall follow all applicable Unified Facility Criteria (UFC’s), and codes referenced within these UFC’s.

This project will use a phased approach and must be coordinated with IMD and FMD to ensure any downtime is approved. There is a yet to be determined quantity of server racks that must remain operational for the duration of construction. Coordinate with IMD to determine which equipment.

Contractor is to develop a phasing plan so the needs of IMD are met, and they remain operational for the duration of construction.

Construction

Division 01 – General Requirements

Provide all required shop drawings and submittals and keep a copy of all approved shop drawings and submittal at the jobsite. Turn over applicable approved files as well as appropriate operation and maintenance manuals to the owner upon completion of the project.

Maintain a full-time job superintendent.

Conduct weekly job progress meetings, which include job-site safety discussions. On a weekly basis provide two copies of the following: Job status report and action plan; job progress and safety meeting report, updated job schedule, job site progress photos and other pertinent correspondence.

Standard working hours are from 7:30 a.m. to 4:30 pm Monday through Friday excluding Federal Holidays and the day after Thanksgiving. Contractor requested deviations to this schedule will be considered if it in the best interest of the government as determined by the Contracting Officer. If the contractor desires different working hours other than 7:30 a.m. to 4:30 p.m., Monday through Friday, they must submit to the Contracting Officer a work schedule at least five working days prior. The schedule shall note the activities planned, the planned hours of work, and the reason for the additional hours so that the construction inspectors can plan their work schedule.

Generation of any Noise or Vibration considered by Facilities Management to be “of nuisance” to be coordinated and scheduled to occur during “off-hour” opportunities.

High-Efficiency Particulate Air (HEPA) Filters and infection control procedures as required by FMD’s Work Permit Program / Infection Control department.

The entire job site shall be thoroughly cleaned upon completion of the work, prior to turnover to the customer.

The contractor will be required to gain access to the site via Defense Biometric Identification System (DBIDS), registration for DBIDS is available at https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/.

o Procedure includes present a letter or official award documents from the contracting officer that provides the purpose for access.

o Present valid identification, such as passport of Real ID Act-compliant state driver’s license.

o Provide completed SECNAV FORM 5512/1 to the base Visitor Control Center representative to obtain a background check. This form is available for download at https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/.

o Upon successful completion of the background check, the government will complete the DBIDS enrollment process, which includes Contractor employee photo, fingerprints, base restriction and several other assessments.

o Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS credential and will be allowed to proceed to worksite.

Comply with NMCSD Work Permit Program in its entirety. Included in this is a 30-day notification and submittal procedure for any utility outages.

Work will be completed in a phased approach to not have any disruption of information technology services provided by IMD unless scheduled and coordinated with a 30-day notification with IMD.

Comply with the Davis-Bacon Act for prevailing wage work.

Crane work and rigging as required to locate all new roof-top mechanical equipment.

Provide temporary cooling as required for replacement of existing server room cooling system.

Scissor lift, forklift, and miscellaneous rental equipment as needed to perform the scope of work.

Contractor shall provide professional services for all installations, training, documentation and knowledge handoff of installed equipment and components.

Contractor shall provide 1-year Warranty Covering all labor and material for all installed equipment, components, and workmanship.

Contractor shall provide 1-year Manufacture Recommended Preventative Maintenance services for all installed equipment and components including but not limited to PODs, UPSs, PDUs, and cooling system components.

Division 02 – Existing Conditions

The mastic holding the existing raised floor stanchions to the slab is suspected to contain asbestos.

Assume that this will all need to be abated.

The Contractor shall identify any areas that will be penetrated or disturbed for successful completion of the project and test for hazardous materials like lead and asbestos. The contractor shall provide a unit price for the remediation of material found to contain this hazardous material.

Include code compliant temporary partitions to secure areas, control dust and protect adjacent areas and equipment as required.

Contractor shall identify all existing underfloor power and telecommunication wiring. Remove unused power and telecommunication wiring. Any remaining power and telecommunication wiring to be re-used by the facilities shall be organized in separate cable tray systems and labeled end-to-end.

Include the demolition, appropriate removal and disposal of applicable existing floors, ceilings, finishes, foundations, roofing, structure, equipment and utilities as required to accommodate the new work.

Complete isolation of area of improvements as required providing for a negative pressure construction environment. Comply with NMCSD Work Permit Program.

Contractor shall relocate office furniture, cubicles, office equipment, IT equipment as needed for the completion of scope of work.

Division 03 – Concrete

Scrape and Clean subfloor cement slab.

Minor patch and repair of existing floor surfaces as required for installation of new raised floor supports.

Removal of existing equipment and anchorage.

Division 04 – Masonry – N/A

Division 05 – Metals

Structural and seismic anchorage of UPS’s, POD’s, Computer Room Air Condition Unit (CRACU), Rooftop Mechanical Equipment, Raised floor supports.

Division 06 – Wood, Plastics and Composites – N/A

Division 07 – Thermal and Moisture Protection

All penetrations through the new or existing exterior walls and roof shall be flashed, counter-flashed, caulked and otherwise sealed as is consistent with local standards.

Thermal insulation and shielding of new exterior and interior chilled water pipes as required by the design.

Patch and repair of roof membrane at rooftop mechanical equipment that is dedicated to the server room equipment.

Division 08 – Openings – N/A

Division 09 – Finishes

Demolished and dispose of existing raised flooring in phases to meet facility requirements.

Provide approximately 8,000 sq ft. of new raised flooring system properly secured to the slab, new ramp, stairs and adjacent office space and electrical room flooring is to be replaced.

Provide new flooring system grounding system.

Provide anti-static flooring.

Provide and install all required structural supports and seismic bracing for all new and existing equipment.

Multiphase raised flooring shall support 350lbs per square foot.

Brush Grommet cable cut outs for new racks and equipment.

Multiphase Cut In of Utility Equipment.

New Heavy Duty Ramp with hand rail.

New Heavy Duty Step Well, Guard Rail and Hand Rail.

New Wall Base.

New Rack Receipt, Depalletize, Move In and Assemble Racks & Cooling system making up Two

POD locations, and UPS, PDU, Rack Seismic frames. Replace suspended ceiling within project space, including main server room and adjacent offices.

Phased replacement of existing suspended ceiling grid, tiles, light fixtures, and lighting controls throughout project space. Increase height of suspended ceiling as required to meet project design requirement for Heating Ventilation and Air Conditioning (HVAC), PODS, cable management and power distribution. Raise existing wet and dry fire protection heads, conduits, boxes, etc.

which interfere with, or required to be above new increased ceiling height.

Multiphase Demo and Removal of Existing Ceiling Grid and Tiles.

Multiphase Install United States of America (USA) Made New Clean Room VL Vinyl Ceiling

Tiles and HD Grid.

Seismic Installation of T-Bar Grid with Special Inspection of Concrete Anchors Included.

Multiphase Cut In of Overhead Equipment.

Division 10 – Specialties

Provide equipment power lift at west server room. Lift to provide vertical lifting means to elevate equipment from adjacent corridor floor level to server room raised floor level.

Division 11 – Equipment

Provide and install wheelchair type equipment lift at west server room double doors. Lift to provide powered vertical lifting means to elevate equipment and supplies from adjacent corridor lower floor level to server room raised floor level. Provide all new electrical power for lift.

Division 12 – Furnishings – N/A

Division 13 – Special Construction

See below for PODs in Electrical section.

Division 14 – Conveying Equipment - N/A

Division 21– Fire Suppression

Remove, relocate and adjust under floor and above ceiling dry/wet fire protection system components as required during floor and ceiling replacements.

Contractor shall be minimum NICET Level III certified. Contractor shall have experience designing, procuring, and installing FM-200 clean agent fire extinguishing systems and air sampling-type smoke detection systems.

Division 22 – Plumbing

Re-route condensate piping as needed for new mechanical equipment.

Re-route make up water for hydronic system as required by mechanical design.

Division 23 – Mechanical

Contractor shall design and provide a cooling systems to support 2 PODs and the remainder of Server Room with adequate temperature, humidity, controls and monitoring per UFC requirements.

Remove existing cooling systems including but not limited to five CRACU’s, three cooling towers, two condenser water pumps and associated piping appurtenances and replace with new as required by mechanical designer of record.

New mechanical design may include like for like replacement or a new system consisting of chillers, CRACU’s and integrated HVAC equipment inside of the PODS. Mechanical Engineer of Record (MEOR) to do a life cycle cost analysis when making equipment selections.

Provide any temporary cooling as required to maintain temperature and humidity of existing server room and equipment that must remain operational for duration of construction.

Provide all new direct digital controls and integrate to the existing hospital building automation system (Metasys) design to follow the hospitals control standard Balboa Utility Monitoring Control Systems (BUMCS) Engineering Requirements Manual (ERM).

Replace existing ceiling mounted diffusers, registers and grilles for the installation of the new T- Bar ceiling, reconfigure ducting as required.

Division 26- Electrical

Provide all material and labor required for new power distribution installation for new UPSs, PDUs, HVAC equipment, controls, and all associated new and existing server room equipment.

Install new LED 2x4 ft. and 2x2 ft. suspended ceiling lighting fixtures in main server room, adjacent offices, ramp area, and suspended fixtures in electrical room based on new photometric study.

Provide new lighting controls.

Provide all temporary power equipment and distribution during project to ensure all facility designated equipment remains operational during construction.

UPS

Contractor shall design and install new electrical distribution to new UPSs based on currently available power of 400A at 480V. Provide all new electrical distribution to new UPSs from adjacent electrical room existing distribution equipment. Provide new circuit breakers.

Provide 45-minute UPS runtime for initial UPSs kW rating.

Provide redundant (N+1) UPSs and PDUs configuration.

Provide UPSs pre-configured and scalable up to 250kW with 45-minute runtime.

Provide UPSs output circuit breakers, PDUs, and cabling to support future 250kW output capability.

UPSs shall have Emergency Power off By-pass capability.

(2ea) 100% rated 3 Pole Breakers for UPSs/ Maintenance Bypass (MBP) input Provide all necessary power inter connection wiring (WHIPS) between UPSs, PDUs, and rack

PDUs All Connectors, Couplings, Conduit, fittings, boxes, wire, Cord Caps, Hardware, and miscellaneous materials needed for a complete and usable installation.

Install two new breakers in Customer Specified Panel sized for initial UPSs design load.

Install suitably sized feeds from breakers to UPSs for future upgrade ability to 250kW Install 250amp feeds from each UPSs to POD PDUs for full power redundancy Install required electrical distribution for all POD cooling requirements Install all suitable sized whips to power all POD Rack PDUs for full power redundancy Provide Phased de-installation of (3ea) 80kW UPSs, Battery Cabinets, PDUs, and all associated components, cabling, conduits, wiring, supports and remove from facility. Provide all necessary temporary power and distribution to ensure all facilities designated equipment remains operational during each phase UPS’s de-installation work.

Provide Data Center Infrastructure Management (DCIM) platform accessible via Web interface and Transmission Control Protocol/Internet Protocol (TCP/IP), PODS

Two (2) - Performance Optimized Data Center (POD) 17 - server cabinets per POD.

34 – Rack Mounted PDUs per POD in configuration to support power based on current hardware power requirements config/plug type).

Four (4) – 150kW PDUs (480/208-120V). Two PDU per POD located at the end of each row.

Configure PDU’s with UPSs so that if one UPS goes down all equipment will still be powered up by the other UPS /PDU in POD (assuming equipment has dual redundant power sources).

POD Hot Aisle Containment system with integral cooling units and lighting.

Equipment Rack/POD Seismic Bracing

PDUs

Redundant standalone PDUs are required for existing equipment not relocated to PODs.

Vendor survey required to determine requirements.

Division 27 – Communications

Contractor shall identify all existing underfloor power and telecommunication wiring. Remove unused power and telecommunication wiring. Any remaining power and telecommunication wiring to be re-used by the facilities shall be organized in separate underfloor or overhead cable tray systems and labeled end-to-end.

New telecom and power wiring as needed for movement of networking hardware to new PODs and for existing equipment not relocated to PODs.

Fire protection work as needed for new ceiling and flooring systems.

Cable tray system design and installation must be in full compliance with TIA-569-A.

Contractor shall comply with Telecommunications Industry Association and Electronic Industries

Alliance. TIA/EIA-606-A – Labeling Compliance.

Contractor shall provide lockable equipment racks and cabinets.

Contractor shall comply with all applicable industry and government standards.

Division 28 – Electronic Safety and Security – N/A

Division 31 – Earthwork – N/A

Division 32 – Exterior Improvement – N/A

Division 33 – Utilities – N/A

4. Delivery Requirements

Delivery Location:

Naval Medical Center San Diego

34800 Bob Wilson Drive

San Diego, CA 92134

Building 2 Ground Floor Room 10KP1

Delivery Schedule: TBD

Items must be delivered as required, according to determined project plan schedule. Vendor shall produce proposed project plan schedule for approval.

Partial shipments may be accepted if approved in writing by the Government.

Packaging & Marking:

Items should be packaged according to commercial standards to protect against damage during transit.

All shipments must be clearly marked with the contract number and item description.

5. Quality Assurance & Inspection

Conformance:

All items shall be new, commercially acceptable, and conform to the performance specifications provided.

Inspection & Acceptance:

The Government reserves the right to inspect all deliveries at the point of receipt. Non-conforming items will be rejected and may be subject to replacement or repair at no additional cost.

Warranties:

Contractor shall provide 1-year Warranty Covering all labor and material for all installed equipment, components, and workmanship.

6. Invoicing and Payment

Submission POC:

Invoices must reference the contract number and be submitted in accordance with the terms of the contract.

Payment:

Payments will be processed upon Government acceptance of the delivered items per the payment provisions of the contract.

7. Points of Contact

Government POC:

Name: Rizalito Barrera Jr.

Email: rizalito.a.barrera.civ@health.mil Phone: 619-532-5797

Name: Carl Olson Email: carl.e.olson24.civ@health.mil Phone: (619) 532-5126