Attachment_1_-_SOW_HOH.pdf

HOPE ON THE HILL

Exhibit Production Specification

- Contract Documents

00 01 00 - 1 Table of Contents

DIVISION 00 – INTRODUCTION

SECTION 00 01 00 – TABLE OF CONTENTS

DIVISION 00 INTRODUCTION

SECTION 00 01 00 TABLE OF CONTENTS

SECTION 00 02 00 INTRODUCTION

DIVISION 01 GENERAL REQUIREMENTS

SECTION 01 11 00 SUMMARY OF WORK

SECTION 01 26 13 CONTRACTOR’S REQUEST FOR INFORMATION

SECTION 01 26 14 REQUEST FOR INFORMATION - FORM

SECTION 01 31 00 PROJECT MANAGEMENT AND COORDINATION

SECTION 01 32 26 FABRICATION PROGRESS DOCUMENTATION

SECTION 01 33 00 SUBMITTAL PROCEDURES

SECTION 01 35 10 SAFETY AND DATA SHEETS

SECTION 01 35 20 SAFETY AND HEALTH

SECTION 01 40 00 QUALITY REQUIREMENTS

SECTION 01 43 39 MOCKUPS REQUIREMENTS

SECTION 01 50 00 INSTALLATION OF FACILITIES AND TEMPORARY CONTROLS

SECTION 01 56 10 PROTECTION OF EXISTING INSTALLATIONS

SECTION 01 60 00 PRODUCT AND MATERIAL REQUIREMENTS

SECTION 01 60 50 SUBSTITUTION AND COMPARABLE PRODUCT - REQUEST

FORM SECTION 01 73 00 EXECUTION REQUIREMENTS

SECTION 01 73 29 CORING, CUTTING AND PATCHING

SECTION 01 74 19 INSTALLATION WASTE MANAGEMENT

SECTION 01 77 00 CLOSEOUT PROCEDURES

SECTION 01 78 23 OPERATION AND MAINTENANCE MANUALS

SECTION 01 78 39 PROJECT RECORD DOCUMENTS

AldrichPears Associates Contract Documents Hope on the Hill - Interpretive Fabrication and Installation

SECTION 00 01 00

TABLE OF CONTENTS

00 01 00 - 2 Table of Contents

DIVISION 02 GRAPHICS

SECTION 02 03 00 GRAPHIC FABRICATION

DIVISION 06 SPECIAL INSTALLATIONS

SECTION 06 05 SCULPTURES

DIVISION 07 MATERIALS AND FINISHES

SECTION 07 02 00 METALWORK

SECTION 07 06 00 FINISHES

SECTION 07 07 00 FINISH HARDWARE

SECTION 07 09 00 ADHESIVES

DIVISION 32 EXTERIOR IMPROVEMENTS

SECTION 32 14 13 PRECAST CONCRETE UNIT PAVERS

SECTION 32 30 00 CAST IN PLACE CONCRETE

SECTION 53 10 00 GEOTECHNICAL BASELINE CONDITIONS

APPENDIX A PHOTOS OF ADMIN XERISCAPE WITH ROCK EXCAVATION

SECTION 00 02 00

INTRODUCTION

INTRODUCTION:

The Exhibit Production Specification forms part of a set of documents that together form the Contract Documents. The Contract Documents consist of the Contract, Production Specifications, Design Drawings, as well as other miscellaneous documents that describe the work associated with the contract between the Government (Owner) and the Contractor hired to complete the work. The Exhibit Production Specifications (this document) therefore form part of the legal documents of the Contract and subsequently form a cornerstone of the project design intent and quality assurance. In most cases, the Exhibit Production Specifications will override the design drawings in the event of conflicting information.

Specifications typically fall into one of three categories: performance, prescriptive and proprietary. This Exhibit Production Specification is a performance specification — the purpose of which is to delineate the requirements specific to the desired materials, products, installation procedures and quality aspects involved with the execution of the work and fulfilment of the contract.

This specification outlines for the Contractor what the final installed product must be capable of doing. The specification does not instruct the Contractor how to meet the performance requirements - only as to how the exhibit or component must function after installation. Where specific finishes, materials and or equipment is required to meet design intent, the design drawings and or supporting schedules will stipulate those requirements.

Hope on the Hill - Interpretive Fabrication and Installation Introduction

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AldrichPears Associates

01 11 00 - 1

Contract Documents Summary of Work

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01 11 00 – SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. The work includes, but is not limited to, the furnishing of labor, materials and equipment to fabricate, ship and install complete and functioning interpretive signage and footings as described in the Contract Documents.

B. This section includes: Administrative and procedural requirements, including but not limited to:

1. Project information.

2. Work covered by Contract Documents.

3. Government-furnished.

4. Access to site.

5. Work restrictions.

6. Specification and drawing conventions.

7. Miscellaneous provisions.

8. Protected Species

1.2 RELATED DOCUMENTS

A. Requirements of Sections in Division 01 apply to the Work of all Sections in the Specification. Where a more specific requirement is provided within an individual section, that specific requirement takes precedence over the Division 01 general requirement for that individual section only.

1.3 PROJECT INFORMATION

A. Project: Hope on the Hill - Interpretive Signage

B. Project Location: Boulder City, NV

SECTION 01 11 00

SUMMARY OF WORK

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C. Government (Owner):

Bureau of Reclamation, Lower Colorado Region Regional Office 500 Fir Street Boulder City, NV 89005

Government’s Representative: (Contracting Officer) Larissa Bell Contracting Officer Office:

702-293-8528 Email: larissa_bell@ios.doi.gov

D. Bureau of Reclamation (BOR)

E. Contracting Officer’s Representative (CO/COR)

F. Project Manager (PM)

G. Contractor (Exhibit Contractor):

H. Design Authority (Exhibit Designer): AldrichPears Associates (APA), Vancouver BC, Canada

I. Architect (Site): Luchesi Galati Associates (LGA), Las Vegas NV

J. General Contractor (Building) - n/a

K. Base Bid: The bid shall include labor, material, equipment, services and transportation necessary for the fabrication and installation of the Project.

L. General: Contractor shall have limited use of Project site for installation operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

M. Use of Site:

1. Limits: Limit use of Project site to work in areas indicated. Do not disturb portions of the Project site beyond areas in which the Work is indicated.

mailto:larissa_bell@ios.doi.gov

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1.4 PARTIAL GOVERNMENT OCCUPANCY

A. Government Limited Occupancy of Completed Areas of Installation: Government reserves the right to occupy and to place and install equipment in completed areas of the site, before Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. CO/COR will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied before Government occupancy.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before Government occupancy.

3. Before partial Government occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, the Government will provide, operate, and maintain mechanical and electrical systems serving occupied portions of the site.

4. On occupancy, the Government will assume responsibility for maintenance and custodial service for occupied portions of the site.

1.5 WARRANTIES

A. General: The warranty period for all products and systems, including installer warranties, shall commence at Substantial Completion of the final phase of installation, regardless of whether the warrantied item was installed in an earlier phase.

1.6 GOVERNMENT FURNISHED

A. Government Furnished:

1. n/a

1.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on installation operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction. Coordinate any additional restrictions with CO/COR.

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B. Non Smoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes.

C. Do not build fires on Project Site.

D. Do not allow weapons on Project Site, except those carried by law enforcement officers or other uniformed security personnel who have been retained by the Government to provide security services.

E. Do not load or permit any part of the structure to be loaded with a weight that will endanger its safety. Questions of structural loading as part of installation means and methods shall be addressed by a licensed structural engineer engaged by Contractor, subject to the review by

CO/COR.

F. Access to Site:

1. Installation work may be done between 7 a.m. and 6 p.m. seven days a week

2. Contractor may request, through the CO/COR, for BOR to adjust open periods to Visitor traffic for deliveries/work that cannot be scheduled between 9:00pm and 5:00am.

The maximum delayed opening will be 7:30am and the earliest closure 6:30pm.

Requests shall be submitted a minimum of two weeks in advance of the requested special hours event.

3. Contractor is not permitted to obstruct any roadway between the hours of 5:00am and 9:00pm without prior authorization from the CO/COR. Contractor is responsible for traffic control and traffic in both directions must be allowed through closure within 5 minutes or less.

4. BOR will request BC's events calendar or Contractor can go to BC's website (www.bcnv.org) for more information.

a. Dates below are projected and Contractor will verify depending on when Fabrication and Installation are happening.

b. The following are additional work restrictions at the Administration Building area.

http://www.bcnv.org/

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5. Boulder City’s Beerfest on March 28. Contractor will be required to remove the staging area on Park Street (if utilized) no later than end of shift on March 26 to allow for vendor access beginning March 27. The contractor will be able to reestablish the full staging area on Park Street (if utilized) after removal of vendor staging areas. No contactor work can occur on March 29.

6. Boulder City’s Spring Jamboree is May 9-10 (these dates are projected). Contractor will be required to remove the staging area on Park Street (if utilized) no later than end of shift on May 8 to allow for vendor access beginning May 8. The contractor will be able to reestablish the full staging area on Park Street (if utilized) after removal of vendor staging areas. No contactor work can occur on May 9 or May

10. (These dates are projected)

7. Boulder City’s Damboree is July 4. Contractor will be required to remove the staging area on Park Street (if utilized) no later than the end of shift on July 2 to allow for vendor access beginning July 3. The contractor will be able to reestablish the full staging area on Park Street (if utilized) after removal of vendor staging areas. No contactor work can occur on July 4.

1.8 CODES AND REGULATIONS

A. It is the intent of the Government that the Contract Documents are in accordance with applicable laws, statutes, building codes and regulations. Contractor shall notify CO/COR immediately if Contractor observes that the Contract Documents are at variance with this intent in any respect.

Design Authority will make any necessary changes upon direction from CO/COR.

B. If the Contractor performs Work knowing it to be contrary to such laws, ordinances, rules and regulations, and without such notice to the CO/COR and Government, the Contractor shall assume full responsibility therefore and shall bear attributable costs.

C. Government will coordinate deviations or waivers from applicable codes with the appropriate Authority Having Jurisdiction.

1.9 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections.

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1. Section Identification: The Specifications use Section numbers and titles to help cross-referencing in the Contract Documents. Consult the table of contents at the beginning of the Specification to determine numbers and names of Sections in the Contract Documents.

2. Sections in Division 01 govern the execution of the Work of all Sections in the Specifications.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by the Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

1.10 CONTRACT PERIOD

A. Work shall be completed within the time period indicated or as agreed upon with the Government.

B. Contract period is scheduled for no more than 180 calendar days from contract award.

Milestone schedule shall be coordinated with the CO/COR.

1.11 PRODUCTS INSTALLATION PERIOD AND CONTRACTOR SCHEDULE

A. Mobilization to the Site will not be permitted until the following submittals (RSNs) have been provided by the Contractor and approved by the CO/COR:

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1. RSN I-1; Proposed Schedule of Work (Bar Chart and/or Timeline)

a. Include: Tasks; Start/Finish Dates for Tasks; Project Completion Date, RSN I- 3; Safety Program, including Site Specific Safety and Health Plan

2. RSN 01 14 10-1; Use of Site

B. Work Schedule

1. Contractor to determine work schedule required to accomplish work.

a. Note that Boulder City does not allow Installation work before 7:00 AM

2. If the Contractor plans to work extended hours or multiple shifts, note this in the schedule so that Government inspection can be planned.

3. If the Contractor works at night, adequate temporary lighting must be provided to ensure a safe working area.

a. If the Contractor elects to work on holidays or weekends or nights, a request must be made to Reclamation at least 72 hours in advance so that Government inspection can be planned.

1.12 ARCHITECTURAL BARRIERS ACT (ABA) ACCESSIBILITY STANDARDS

A. The ABA requires that facilities designed, built, altered, or leased with funds supplied by the United States Federal Government be accessible to the public.

B. The Contractor shall construct the work to ensure accessibility as required by law for individuals with disabilities in accordance with the Architectural Barriers Act of 1968 (82 Stat.

718), as amended (42 U.S.C. 4151 et seq.), and the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), including but not limited to Sections 504 and 508.

1.13 SUSTAINABILITY/ENVIRONMENTAL MANAGEMENT SYSTEM

(SEMS) CONTACTOR NOTIFICATION

A. The Bureau of Reclamation, Lower Colorado Region maintains a Sustainability/ Environmental Management System (SEMS) which aids in reducing environmental impacts of LCB operations by complying with applicable environmental laws, regulations, and directives.

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1. Monitoring operational activities to ensure workplace practices conform to the Reclamation Environmental Policy, Directives and Standards, laws and regulations, set objectives, and targets.

2. Communication to employees, contractors, and the public as appropriate.

3. Fostering business practices for continual improvement and prevention of pollution throughout LCB.

B. The objectives include:

1. Energy and Water Conservation by evaluating opportunities to reduce energy and water usage and intensity.

2. Green procurement of raw materials, products, parts, and services wherever possible notwithstanding performance, cost, and schedule.

3. Greenhouse Gas Reduction by reducing fuel usage, energy usage, commuting, paper usage, electronic stewardship, and solid waste reduction.

1.14 DEFINITIONS

A. When specifications use a word or term defined in the Federal Acquisition Regulations (FAR), definition of the word or term shall be in accordance with FAR sections in effect at the time the solicitation was issued.

1.15 ACRONYMS

A. The following acronyms apply to all divisions within this specification:

1. CO: Contracting Officer.

2. COR: Contracting Officer’s Representative

3. PM: Project Manager

1.16 PROTECTED SPECIES

A. Certain native species in the State of Nevada are protected plant or animal species under State law(s).

n/a

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B. In accordance with State law, the Government may arrange for removal of protected species, and the Contractor shall cooperate with those performing such removal. If these species are not removed, cooperate with and abide by protection plans developed by appropriate State entities to avoid damage to or disturbance of protected species.

PART 2 - PRODUCTS

2.1 LIST OF EXHIBITS

A. The following table lists the individual exhibits that form the basis of this contract.

1. Welcome and Orientation A1/A2 (Quantity: 2)

2. Story Panels

a. B1 - BOR Overview

b. B2 - Sustainable Landscaping

c. B3 - Local Water Use

d. B4(a) - Boulder City Story

e. B4(b) - City Plans

f. B5 - BOR Admin. Building

3. Special Stories

a. C1 - Hoover Dam (3 panels)

b. C2 - The Lawn’s Evolution (2 panels)

c. C3 - Map — Boulder City

4. Teasers / Warnings

a. D1 - Lawn Info. 1

b. D2 - Rubble Wall

c. D3 - Warning: Snakes and Scorpions (Quantity: 5)

d. D4 - Lawn Info 2

5. Plant IDs / Warnings E1–E13 (Quantity: 14)

PART 3 - EXECUTION - NOT USED

END OF SECTION

SECTION 01 26 13

CONTRACTOR’S REQUEST FOR INFORMATION

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Contractor’s Request for Information

A. Section includes: Administrative requirements for Request for Information.

1.2 DEFINITIONS

A. Request for Information: A document submitted by the Contractor requesting information or clarification of a portion of the Contract Documents that is required to properly perform the work, hereinafter referred to as an RFI.

1. Request shall clearly and concisely set forth the issue for which clarification or interpretation is sought and why a response is needed from the CO/COR. In the RFI form the Contractor shall set forth their own interpretation or understanding of the requirement along with reasons why they have reached such an understanding. The CO/COR will review all RFIs to determine whether the RFI is within the meaning of this term.

B. Proper RFIs:

1. A properly prepared Request for Information shall include a detailed written statement that indicates the specific drawing or specification section in need of clarification and the nature of the clarification requested.

a. Drawing(s) shall be identified by drawing number and location on the drawing sheet.

b. Specification shall be identified by section number, page and paragraph.

C. Frivolous RFIs:

1. Frivolous RFIs are RFIs that request information that is clearly shown on the Contract Documents.

2. Frivolous RFIs may be returned unanswered.

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1.3 RFI LOG

A. The Contractor shall prepare and maintain a log of RFIs. Upon request by the CO/COR, the Contractor shall furnish copies of the log showing outstanding RFIs. The Contractor shall note unanswered RFIs in the log.

B. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly:

1. Project name

2. Name and address of Contractor

3. Name and address of Design Authority

4. Name of CO/COR

5. RFI number including RFIs that were dropped and not submitted

6. RFI description

7. Date the RFI was submitted

8. Date CO/COR's response was received

9. Identification of related Minor Change in the Work, Installation Change Directive, and Proposal Request, as appropriate.

1.4 CONTRACTOR’S REQUEST FOR INFORMATION

A. Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified. Contractor shall not collect or hold RFI’s and send to CO/COR en masse.

1. If clarification of an item is required of a document known to have been prepared by a consultant to the CO/COR, the Contractor shall not direct the RFI directly to the consultant.

Each RFI shall be processed through the CO/COR.

B. RFIs shall be originated by the Contractor.

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1. RFIs from subcontractors or material suppliers shall be submitted through, reviewed by, and signed by the Contractor prior to submission to the CO/COR.

2. RFIs sent by a subcontractor or material supplier will not be accepted and will be returned unanswered.

C. Format:

1. RFI's shall be submitted on Document 01 26 14 included in this specification or similar form approved by CO/COR. An electronic version of Document 01 26 14 will be provided upon request.

2. Forms shall be completely filled in and shall be fully legible after transmission.

3. RFI’s shall be submitted in numerical order with no breaks in the consecutive numbering.

a. Subsequent RFI’s that request additional information or clarification from a previously submitted RFI shall be numbered with the original RFI number followed by “.1, .2, .3” so that related RFI’s can be identified. For example, if additional clarifications are required for RFI #96, the RFI shall be numbered “RFI #96.1, #96.2, #96.3 etc”.

4. Each page of attachments to RFI's shall bear the RFI number and shall be consecutively numbered in chronological order.

5. Submit RFI's via E-Mail in PDF format.

a. Email Address: To be provided at a pre-Installation meeting.

6. If the contractor has an urgent or critical RFI they should submit the RFI and inform the CO/COR via phone call or text message as appropriate. BOR will make every effort to return the RFI as soon as possible.

D. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

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3. Date.

4. Name of Contractor.

5. Name of Design Authority

6. Name of CO/COR

7. RFI number, numbered sequentially.

8. RFI subject.

9. Specification Section number and title and related paragraphs, as appropriate.

10. Drawing number and detail references, as appropriate.

11. Field dimensions and conditions, as appropriate.

12. Include Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

13. Contractor's signature.

14. Attachments: Include sketches, drawings, descriptions, measurements, photos, Product Data, Shop Drawings, and other information necessary to fully describe items

E. Contractor shall endeavor to keep the number of RFI's to a minimum. In the event that the process becomes unwieldy, in the opinion of the CO/COR, because of the number and frequency of RFI's submitted, the CO/COR may require the Contractor to abandon the process and submit future requests as either submittals, substitutions or requests for change.

F. Contractor shall endeavor to submit RFI’s to CO/COR in a timely and regular manner and avoid submitting large quantities of RFI’s on a single day.

G. Contractor shall carefully study the Contract Documents to assure that the requested information is not available therein. RFIs which request information available in the Contract Documents will be deemed “frivolous” as defined herein.

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H. In cases where RFIs are issued to request clarification of coordination issues, for example, pipe and duct routing, clearances, specific locations of work shown diagrammatically and similar items the Contractor shall fully lay out a suggested solution using drawings or sketches drawn to scale and submit same with the RFI. RFIs which fail to include a suggested solution will be returned unanswered with a requirement that the Contractor submit a complete request.

I. RFIs shall not be used for the following purposes and will be returned without action:

1. To request approval of submittals.

2. To request approval of substitutions.

3. To request changes which entail additional cost or credit. If a response to RFI may have a cost impact, indicate this possibility where indicated on the form.

4. To request methods of performing work different than those shown or specified.

5. To request coordination information already indicated in the Contract Documents.

6. Requests for adjustments in the Contract Time or the Contract Sum.

7. Requests for interpretation of CO/COR's actions on submittals.

8. Incomplete RFIs or RFIs with numerous errors shall be returned without action.

1.5 COR’S RESPONSE TO RFIs

A. The CO/COR is the only entity authorized to respond to RFI’s. An RFI response issued by any entity other than the CO/COR is invalid and any actions taken in response to an invalid RFI are unauthorized.

B. Contractor shall allow 10 working days for the CO/COR’s review and response time for RFIs, after receipt at CO/COR’s office, however, the CO/COR will endeavor to respond in less time. If additional time is required beyond the 10 working days allowed, the CO/COR shall notify the Contractor in writing.

1. RFI shall state requested date/time for response, however, this requested date/time for response is not a guarantee that the RFI will be answered by that date/time if that date/time is too expeditious.

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2. If review is required by multiple consultants, review and response period shall be 14 working days.

3. RFIs received after 1:00 p.m PT. will be considered as received the following working day.

C. CO/COR will respond to properly prepared RFIs on one of the following forms:

1. Directly upon the RFI Form

2. Notice of Clarification (NOC)

3. Request for Proposal form.

D. At the CO/COR’s discretion, Improper or frivolous RFIs may be returned with a notice that the information is already contained in the Installation Documents or it is not the responsibility of the CO/COR to provide.

E. The CO/COR may opt to retain RFIs for discussion during regularly scheduled project meetings for inclusion of responses in meeting minutes in lieu of responding in written form.

F. Responses from the CO/COR will not change any requirement of the Contract Documents. In the event the Contractor believes that a response to a RFI will cause a change to the requirements of the Contract Documents, the Contractor shall immediately give written notice to the CO/COR stating that the Contractor considers the response to be a Change Order. Failure to give written notice within 14 days shall waive the Contractor’s right to seek additional time or cost.

1. Answered RFIs shall not be construed as approval to perform extra work.

G. On receipt of CO/COR's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify CO/COR within 5 working days if the Contractor disagrees with the response.

PART 2 - PRODUCTS - NOT USED

SECTION 01 26 14

REQUEST FOR INFORMATION - FORM

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Request for Information - Form

Project: Hope on the Hill - Interpretive Signage R.F.I Number:

From:

To: Date:

A/E Project Number:

Government Project Number:

Specification Section: Paragraph: Drawing Reference: Detail

Request:

* Requested Date/Time for Response:

Potential cost change related to this RFI: yes no

Signed by:

Response:

SECTION 01 26 14

REQUEST FOR INFORMATION - FORM

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Request for Information - Form

Attachments

Response From: To: * Date Rec’d: * Date Ret’d:

Signed by:

Copies: Government Consultants File

* Contractor shall allow up to 10 working days review and response time for RFI'S. (See Section 01 26 13 – Contractor’s Request for Information).

END OF FORM

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

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Project Management and Coordination

A. Section includes: Administrative provisions for coordinating Installation operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Conservation.

3. Coordination Drawings.

4. Administrative and supervisory personnel.

5. Project meetings.

1.2 COORDINATION

A. Coordination: Coordinate Installation operations to ensure efficient and orderly installation of each part of the Work. Coordinate Installation operations that depend on each other for proper installation, connection, and operation.

1. Schedule Installation operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

B. Contractor shall prepare memoranda for distribution to each party involved, outlining any special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for CO/COR and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other Installation activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

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1. Preparation of Contractor's Fabrication and Installation Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

C. Conservation: Coordinate Installation activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

D. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

2. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to the Contracting Officer for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

3. Contracting Officer will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Contracting Officer makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings.

b. Contractor shall execute a data licensing agreement via a AAMO drawing release form to be provided by CO/COR.

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4. Submittal Format: PDF

1.3 SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A Subcontractors and Major Suppliers List or a similar form.

Include the following information in tabular form:

1. Name, address, and telephone number of entities performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Staff Names: Submit a list of principal staff assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities;

list addresses and telephone numbers, including emergency contact numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1. Submit list a minimum of 5 working days prior to mobilization to site.

2. Post copies of the list in the Project meeting room, in the temporary field office, and by each temporary telephone.

1.4 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Notification: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify CO/COR of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Contractor shall record significant discussions and agreements achieved.

Distribute the meeting minutes to everyone concerned, including CO/COR, within 3 working days of the meeting.

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4. Pre-fabrication Conference: Schedule and conduct a pre-fabrication conference before starting fabrication, at a time convenient to CO/COR, but no later than 10 working days after execution of the Agreement. Hold the conference at the Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments.

5. At a minimum attendees shall include:

a. CO/COR

a. Design Authority

b. Contractor and its superintendent

c. Major subcontractors; manufacturers; suppliers; and other concerned parties.

d. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

6. Agenda: Discuss items of significance that could affect progress, including, but not limited to, the following:

a. Responsibilities and personnel assignments.

b. Tentative fabrication and installation schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

h. Procedures for processing field decisions and modifications.

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i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

B. Pre-installation Conferences: Conduct a pre-installation conference at Project site to confirm exhibition areas are ready for the Contractor to take over. Meeting date and time shall be coordinated with CO/COR.

1. At a minimum attendees shall include:

b. Design Authority

c. General Contractor

2. Agenda: Review progress of other fabrication activities and preparations for the particular activity under consideration, including, but not limited to, requirements for the following:

a. Exhibit Area Substantial Completion Punch List.

b. Deliveries.

c. Possible conflicts.

d. Time schedules.

e. Temporary facilities and controls.

f. Space and access limitations.

g. Regulations of authorities having jurisdiction.

h. Protection of materials and personnel.

i. Coordination with other work.

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j. Protection of adjacent work.

3. Record significant conference discussions, agreements, and disagreements including required corrective measures and actions. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest possible date.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

C. Pre-Progress Meeting: If requested by CO/COR, conduct a pre-progress meeting prior to Progress Meeting.

1. Attendees: CO/COR, Design Authority, Contractor.

D. Progress Meetings: Conduct progress meetings at weekly intervals. Coordinate dates of meetings with preparation of payment requests.

1. Attendees:

b. Contractor

c. Design Authority

d. Each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

e. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of Project.

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a. Contractor's Fabrication and Installation Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to the Contractor's Fabrication and Installation Schedule.

Determine how fabrication behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review present and future needs of each entity present, including, but not limited to the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Field observations.

14) RFI’s

15) Status of proposal requests.

16) Status of pending changes and modifications.

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17) Quality and work standards.

18) Modifications.

19) Documentation of information for payment requests.

3. Minutes: Contractor will record and distribute meeting minutes.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report.

a. Schedule Updating: Revise Contractor's Fabrication and Installation Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

E. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to CO/COR.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: CO/COR, Contractor and its superintendent; major subcontractors; suppliers;

and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for preparing operations and maintenance data.

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e. Requirements for delivery of material samples, attic stock, and spare parts.

f. Requirements for demonstration and training.

g. Preparation of Contractor's punch list at final inspection.

h. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

i. Submittal procedures.

j. Coordination of separate contracts.

k. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meetings will record and distribute meeting minutes.

1.5 DELAYS AND REQUESTS FOR EXTENSION OF TIME – SEVERE WEATHER

A. The determination for an extension of the Contract Time related to severe weather will be made by the CO/COR.

B. Time Extensions for Unusually Severe Weather:

1. If unusually severe weather conditions are the basis for a request for an extension of the Contract Time, such request shall be documented by data substantiating that weather conditions were abnormal for the period of time and could not have been reasonably anticipated, and that weather conditions had an adverse effect on the critical activities of the scheduled Installation.

2. On days where adverse weather is encountered, the Contractor shall list all critical activities under progress and shall indicate the impact adverse weather had, if any, on the progress of such activities. This information must be presented at the end of the adverse weather day to the Contracting Officer or its authorized representative for its review and approval.

3. If Contractor is found eligible for an extension of the Contract Time, the Contracting Officer will issue a modification extending the time for Contract completion. The extension of time will be made on a calendar day basis.

C. Required Submittals:

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1. Provide time-impact analysis that illustrates impact during update period in which event occurred, that event has been mitigated to greatest possible extent, and that event still impacts overall completion of Project.

2. Include with request, two copies of submittal of impacted schedule, in electronic format, and photocopies of all relevant documents that support the claim.

3. Submit all required items within the following time periods:

a. 10 working days of event occurrence.

b. 10 working days of Contractor's knowledge of impact.

c. 14 working days of written request by the Contracting Officer.

d. Expiration of time periods without submittal shall constitute forfeiture of rights for these specific impacts.

PART 2 - PRODUCTS - NOT USED

PART 3 - PRODUCTS - NOT USED

SECTION 01 32 26 FABRICATION

PROGRESS DOCUMENTATION

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Fabrication Progress Documentation

A. Section includes: Administrative and procedural requirements for documenting the progress of fabrication during performance of the Work, including the following:

1. Contractor's Fabrication Schedule.

2. Monthly Progress Reports.

3. Fabrication photographs.

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the Installation project. Activities included in a Installation schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the schedule of values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum unless otherwise approved by CO/COR.

C. CPM: Critical path method, which is a method of planning and scheduling a Installation project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of the Project.

D. Critical Path: The longest continuous chain of activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Float: The measure of leeway in starting and completing an activity.

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1. Float time is not for the exclusive use or benefit of either Government or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

F. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

G. Major Area: A story of fabrication or a similar significant fabrication element.

A. Format for Submittals: Submit required submittals in the following format:

1. PDF electronic file.

B. Startup Network Diagram: Of size required to display the entire network for the entire Installation period. Show logic ties for activities.

C. Contractor's Fabrication Schedule: Initial schedule, of size required to display the entire schedule for the entire Installation period.

1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

2. Format: Primavera, MS Project, MS Excel or other formats approved by

CO/COR.

D. CPM Reports: Concurrent with CPM schedule, submit printed copies of each of the following computer-generated reports. Each activity identified in reports shall contain activity number, activity description, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float.

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1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

E. Fabrication Photographs: Submit photographs in PDF or JPEG format via email to COR within 7 working days of taking photographs.

F. Monthly Progress Reports: Submit PDF file to COR via email at monthly intervals.

G. Field Condition Reports: Submit PDF file to COR via email at weekly intervals.

H. Special Reports: Submit at time of unusual event.

1.4 QUALITY ASSURANCE

A. An experienced specialist in CPM scheduling and reporting, with capability of producing CPM reports and diagrams within 24 hours of CO/COR's request shall be designated by Contractor.

B. Prescheduling Conference: Conduct conference at Project site to comply with requirements in Section 01 31 00 - Project Management and Coordination. Review methods and procedures related to the preliminary Installation schedule and Contractor's Installation schedule, including, but not limited to, the following:

1. Review software limitations and content and format for reports.

2. Verify availability of qualified personnel needed to develop and update the schedule.

3. Review schedule for work of Government’s separate contracts.

4. Review submittal requirements and procedures.

5. Review time required for review of submittals and resubmittals.

6. Review time required for Project closeout and Government startup procedures.

7. Review and finalize list of Installation activities to be included in schedule.

8. Review procedures for updating schedule.

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1.5 COORDINATION

A. Coordinate Contractor's Fabrication Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each Installation activity in the network with other activities and schedule them in proper sequence.

B. Coordinate access to Project site with photographer and provide auxiliary services requested, including use of temporary facilities including temporary lighting (if required).

PART 2 - FABRICATION AND INSTALLATION SCHEDULE

2.1 FABRICATION AND INSTALLATION SCHEDULE

A. General: Submit Contractor's Fabrication and Installation Schedule within 10 working days of date established by the CO/COR. Base schedule on the Preliminary Fabrication and Installation Schedule and whatever updating and feedback was received since the start of Project. Submit an updated schedule with each application for payment.

B. Time Frame: Extend schedule from date established for the Award of Contract to date of Final Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

C. Activities: Indicated separate activities, broken down by trade or material, including the following information:

1. Procurement…