Attachment 1 - SOW Gutter System Cleaning Services.pdf

STATEMENT OF WORK

FOR

GUTTER SYSTEM CLEANING SERVICES

At Hurlburt Field, FL 14 November 2023

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor necessary to ensure that all gutter system be cleared of all debris at Hurlburt Field, FL. The contractor shall accomplish all service tasks to meet the requirements of this Statement of Work (SOW).

1.1. Basic Services. The contractor shall accomplish all gutter system cleaning tasks to meet the requirements of this SOW. The minimum cleaning frequencies are established in this document. The contractor shall safely clean gutter systems listed in Appendix A “Exhibit 1” in accordance with (IAW) “Exhibit 2” and comply with Occupational Safety and Health Administration (OSHA). After the contract award, the contractor and the Authorized Government Representative (AGR) shall review the current inspection, and testing status of all gutter systems included in this contract. The contractor shall submit a planned work schedule to the government representative for approval no later than fourteen (14) calendar days after award of contract per each option period. The contractor shall submit a documented report to the AGR on all roof, and gutter system's inspection or testing, noting discrepancies, system impairments and recommendations, within five (5) calendar days after inspection.

1.1.2. Review and Test. Review the current inspection and tests records of all gutter systems in this SOW and develop a planned work schedule.

1.1.3 Perform Cleaning. The contractor shall perform scheduled cleaning on gutter systems as outlined in this SOW and IAW OSHA regulations .

1.1.4 Perform Work. The contractor shall perform all work in strict accordance with applicable safety standards and codes in order to eliminate the possibility of damage to roof components, equipment and building structures.

1.1.5 Certification. The contractor shall hold a current General Contractor’s license for a minimum of one (1) employee performing services in accordance with this SOW.

1.1.6 Submit Reports. Submit a report for each individual Building cleaned monthly (no later than 5 duty days after end of the month). Reports shall be the attached checklist at a minimal, modifications can be done by adding not removing information.

1.2 Description of Service Cleaning. Cleaning shall comprise of the following:

1.2.1. Inspect. Visually inspect gutter system before start cleaning to prevent damages. Annotate on monthly reports any issues discovered during services.

1.2.2. Gutter. Cleaning shall comprise the complete removal and disposal of all debris, dirt, and other foreign matter to bare metal.

1.2.3. Downspouts. Cleaning shall comprise of the complete removal and disposal of all debris, dirt, and other foreign matter to bare metal from the gutter to the ground.

1.2.4. Safety. Contractor shall perform all work in strict accordance with applicable codes and safety standards in order to eliminate the possibility of damage to installed gutter system, equipment and building structure. Any damage to the gutter system, equipment, or building structure by the contractor shall be repaired promptly at the contractor's expense.

2. SERVICE DELIVERY SUMMARY

Performance Objective SOW Para Performance Threshold Perform Inspections and cleaning on Gutter System.

Systems are inspected as specified. Gutter system drains properly and efficiently. Gutters and downspouts are clean. Accurate reports submitted timely.

1.1 - 1.1.5,

1.2 - 1.2.3.

No more than 3 customer complaint per month.

Submit Reports.

No later than 5 business days after the end of the month.

1.1.6. No more than 1 customer

complaint per month.

3. GENERAL INFORMATION

3.1 Contractor Personnel.

3.1.1 Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

3.1.2 Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. The contractor shall provide each employee with an identification badge that shall include the employee's name, employee's photograph, and contractor's name. Identification shall be available prior to employment and shall be worn or attached to the outer garment at all times.

3.1.3 Contractor/Employee Base Pass and Identification, Special Clearances, and Vehicle Passes.

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

The Contractor shall be required to complete the following forms (to be provided at the pre-performance conference) in order for employees to gain access to the installation:

• Contractor Employee Listing

• Hurlburt Field Contractor Access Badge Affidavit (CAB)

• Department of Homeland Security Form 1-9 (DHS 1-9)

3.1.4 The Contractor Employee List. This form shall list every employee requiring access.

Every time employees change, it shall be updated to reflect additions and/or deletions. Identify those individuals who require escort authority by including the word “escort” next to their names. Limit the number of individuals designated as escorts to a reasonable number (i.e. one or two). For work locations please use building numbers or areas (i.e. Bldg 90618 or Red Horse, AMMO Area, etc.).

Once completed, email the list to the Contracting Officer in EXCEL or WORD format. The Contracting Officer will then prepare and attach a cover letter, and forward the Employee List to the Visitor Control Center.

Upon notification that the Employee List has been forwarded to the Visitor Control Center, the other two forms (DHS I-9 & CAB) shall be completed and hand carried to the Visitor Control Center by the employee. If everything is in order, they will receive a contractor badge. If an employee will be driving on Hurlburt Field they are required to provide a valid driver's license, vehicle registration, and proof of insurance. NOTE: The section of the Visitor Control Center administrating this function is closed after 1400 (2:00 p.m.), therefore, employees must arrive prior to this time in order for their documentation to be processed.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable.

Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of final payment.

3.2 Physical Security. The contractor shall safeguard all government property. At the close of each work period, facilities shall be secured (when applicable).

3.3.1 Scheduling Timelines. The cleaning schedule will be provided at time of award. After award of this contract, the first scheduled cleaning shall be performed no later than the 25th day of the first month. If any schedule date falls on a federal holiday, base down day, or any unforeseen event such as natural disasters or national emergency, servicing shall be accomplished immediately on the next calendar day. Any proposed changes to the schedule for any reason, the contractor shall immediately notify the contracting officer or government representative in writing, stating the cause of the delay.

There will be mission situations that require the contractor to work other than normal hours. Some of these situations are military exercises, contingency operations, or weather emergencies. When the contractor's access to a work area conflicts with an Air Force mission requirement, the contractor shall schedule the work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours.

3.3.2. Federal Holidays. The following is a list of federal holidays observed by this installation:

New Year's Day, January 1 or the Friday preceding or Monday following Martin Luther King's Birthday, 3rd Monday in January President's Day, 3rd Monday in February Memorial Day, last Monday in May Juneteenth, June 19 or the Friday preceding or Monday following Independence Day, July 4 or the Friday preceding or Monday following Labor Day, first Monday in September Columbus Day, 2nd Monday in October Veterans Day, November 11 or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, December 25 or the Friday preceding or Monday following

3.3 Conservation of Utilities. The contractor shall make sure employees practice energy conservation to include all government furnished utilities.

ATTACHMENT: APPENDIX A and Checklist

APPENDIX A

*** TECHNICAL EXHIBIT 1 ***

Building Building Name Gutter Cleaning

Linear Feet

90002 TECH TNG CLASSROOM Annual 335 90005 TECH TNG LAB/SHP Semi

Annual 850 90008 VEH OPS PKNG SHED Annual 42 90010 BLUE FLAG STOR Annual 50 90015 727TCS STORAGE Annual 150 90020 TECH TNG LAB/SHP Annual 1200 90021 TECH TNG LAB/SHP Annual 30 90028 SHP, AVIONICS Annual 650 90052 ADMIN OFC, NON-AF Annual 130 90055 BE STOR CV FCLTY Annual 100 90056 DISASTER PREP Annual 130 90057 OPS, SP Semi

Annual 150 90058 NAVAIR/EW POD Annual 85 90060 HQ GROUP Semi

Annual 200 90061 HQ GROUP Semi

Annual 40 90063 ELCT RSCH TST Semi

Annual 130 90064 TECH TNG CLASSROOM Annual 130 90065 HQ GROUP Semi

Annual 215 90066 HQ GROUP Semi

Annual 265 90067 HQ GROUP Semi

Annual 146 90068 LIB, TECH PROF Semi

Annual 220 90069 HQ GROUP Semi

Annual 192 90070 SHP A/SE STOR FCLT Semi

Annual 145 90073 OPS, AFSS Annual 10 90084 BE STOR CV FCLTY Annual 102 90106 VEH MAINT SHP Annual 96

90108 REFUELING VEHICLE

MAINTENANCE FACILITY Annual 170 90137 HQ MAJOR COMD Annual 37 90206 HQ GROUP Annual 425 90207 SQ OPS Annual 410

90213 HQ GROUP Semi Annual 475

90215 COMM FCLTY Annual 225 90220 EDUCATION CEN Annual 480

90221 AIRMAN LEADERSHIP SCHOOL -

NAMED IN HONOR OF A1C JOHN C.

VINCENT

Semi Annual 600

90231 BOWL CEN Annual 72 90232 GYMNASIUM Annual 490 90304 YOUTH CEN Annual 720 90306 CHILD DEV CENTER Annual 600 90322 HQ GROUP Annual 470 90326 DH, AMN(DET) - THE REEF Annual 390 90327 BE STOR CV FCLTY Annual 245 90338 HQ GROUP Annual 175 90339 HQ GROUP Annual 715 90352 DORM AM PP/PCS-STD Annual 700 90353 CHILD CARE CEN Annual 800 90357 CHILD CARE CEN Annual 145 90358 DORM AM PP/PCS-STD Annual 980 90359 HQ GROUP Annual 215 90367 DORM AM PP/PCS-STD Annual 1200 90368 DORM AM PP/PCS-STD Annual 1100 90369 DORM AM PP/PCS-STD Annual 1100 90372 TLF(NON-APPR) Annual 365 90373 TRN LODGE SPT BLDG Annual 135 90374 TLF(NON-APPR) Annual 365 90375 TLF(NON-APPR) Annual 365 90377 VOQ (O1-O10) Annual 70 90378 VOQ (O1-O10) Annual 70 90380 HQ MAJOR COMD Annual 100 90390 SHED SUP EQUIP BSE Annual 60 90502 VAQ DORM Semi

Annual 1124

90503 USAF SPECIAL PS SCHOOL -

NAMED IN HONOR OF MG JOHN R.

ALISON

Annual

90507 VOQ (O1-O10) Semi Annual 450

90509 HQ GROUP Annual 519 90525 CAT MAINT BLDG Annual 140 90581 SHP JET ENG I/MNT Annual 580 90603 SP OPERATIONS Annual 481 90606 SP OPERATIONS Annual 180 90618 OPS, SP Annual 100 90619 TACP STORAGE FACILITY Annual 95 90624 COMM FCLTY Annual 600 90625 OPS, SP Annual 315

90630 SHED SUP & EQUIP BSE Annual 80 90635 OXYGEN GEN PLT Annual 90 90640 SHP WPN RLSE SYS Annual 100 90642 HQ MAJOR CMD Annual 210 90727 SQ OPS Annual 500 90743 SHP SURV EQUIP Annual 545 90755 HQ GROUP Annual 600 90758 HQ GROUP Annual 490 90759 PHOTO LAB, RECON Annual 440 90760 OPS, AFSS Annual 360 90761 AERIAL DLVR FCLTY Annual 585 90801 SQ OPS Annual 540 90802 OPS, SP Annual 460 90810 MAINT DOCK, FL SYS Annual 440 90833 ASMT FACILITY Semi

Annual 315 90905 VISIT CTL CENTER Annual 20

90917 JOINT OPERATIONAL PLANNING

FACILITY

Semi

Annual 1490 90918 OPEN MESS, CONSOL Semi

Annual 1450 91007 DH, AMN(DET) Annual 365 91009 DORM AM PP/PCS-STD Annual 900 91024 SURF WEA OBS FCLTY Annual 370 91027 HQ GROUP Annual 290 91031 OPS, SP Annual 300 91032 OPS, SP Annual 285 91037 OPS, SP Annual 485 91039 SQ OPS Annual 185 91053 DORMITORY Annual 505 91055 DORMITORY Annual 505 91056 DORMITORY Annual 505

91058 1SOG SOF SKILLS TRAINING

FACILITY

Semi

Annual 185 91059 OPS, SP Semi

Annual 185 91103 BE STOR CV FCLTY Annual 240 91112 BSE ENGR ADMIN Quarterly 190 91140 BE PAV GRND FCLTY Quarterly 220 91155 RED HORSE OPS FACILITY Annual 145 91258 WHSE SUP EQUIP BSE Annual 775 91259 20 SOS OPS BLDG. Annual 520 91266 HG MAINT Annual 85

*** TECHNICAL EXHIBIT 2 ***

Checklist

Building# ________________ Date: _________________

Action X

Walk around exterior of building checking exterior walls and overhangs for moisture, cracks and signs of movement and/or leaks.

Inspect gutters and downspouts checking for debris and vegetation growth, loose/missing fasteners, displaced or loose joints, corrosion, joints sealed and not leaking, and not clogged or damaged so as to impede flow

As encountered - remove debris, tighten/replace loose/missing fasteners, clear clogged drainage and re-secure gutters or drain screens. Make note of required corrective maintenance action such as fasteners, tree trimming, sealant replacement.

Annotate on monthly report any deficiencies

FINDINGS