Attachment 1 - SOW.pdf

Repair of Laboratory Containing Mold

Statement of Work (SOW)

Objective and Requirement:

The USDA is seeking for a qualified contractor to perform mold remediation in one of the research labs infested with black mold. The labs are in the north wing of the main building, rooms 0133 and 0137.

The work can be phased into four major parts –

1. Assessment,

2. Cleanup & removal of mold,

3. Disposal of items including infrastructure components that could not be clean or disinfected,

4. Placing of the same kind that have been removed.

Location of the Project:

Department of USDA

800 Buchanan Street, Albany, CA 94710

Description of Services.

The Contractor is recommended to visit the facility for field investigation and is responsible for comprehensive assessment of the site existing condition. Records of all visits to the facility shall be kept by the contractor and will be provided to the COR upon request.

The inspection and assessment and mitigation must be performed with a portable enclosed cubicle and engineering controls to limit the spread of dust.

The Contractor is required to completely remove and remediate existing mold in the rooms including but not limited to, underneath floors, ceiling tiles, subfloors, dark corners, inside wall cavities, HVAC systems and ventilation ducts, under sinks, along any steam lines, incubators, cabinets, non-porous materials, like metal, tile, sinks, and countertops.

When possible and cost effective, efforts should be made to remove mold by cleaning. If it is not possible to remove the mold, a complete replacement of the existing components of infrastructure is required including the ceiling tiles, piping insulation, flooring, new mechanical equipment installations, piping, and related impacts to walls, ceilings, floors, etc.

If the contractor site assessment determines that the there is a presence of lead paint and/or asbestos and other potentially hazardous or regulated substances will be disturbed during the project activities, it is the contractor responsibility perform abatement of such substances in which requires a Professional Industrial Hygienist (PIH) involvement.

The contractor shall be responsible for cleaning and removing all waste and equipment from the work area daily and upon completion of work. The site shall be kept clean and free of debris at all times. Proper disposal of the replaced material is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the work, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

Existing Conditions

The condition described hereafter is based on very preliminary visual inspection. The exact extent of mold growth could not be determined, since it may be in the exhaust system, duct work, in the corner below tiles behind paint, etc. The information provided in the document is based on simple visual inspection.

A few months ago, an existing steam line passing thru two of the research labs had some leakage.

As a result, the two research labs are currently sustaining extensive infestation of what appears to be black mold. Since then, the labs have been evacuated but the labs’ equipment remains in the rooms. Currently, the steam leak is of no concern since the leakage has already been repaired.

Approximate size of the rooms combined is 1000 SF. The rooms have typical research lab cabinets and equipment. Fume hoods as well as several incubators are also present. Insulated steam pipes as well HVAC ducts are also in the room. The flooring system is composed of monolith linoleum.

Several Exhaust pipes sticking out of the ceiling tile vertically were also noted. These pipes are no more in use and inactive. Presence of black mold may be present in the HVAC duct, cabinets, below floor tiles above ceiling tiles and in the piping installation. The labs are several decades old, presence of asbestos is expected throughout the area although the project need to encounter asbestos within its scope remains unknown.

Surface testing done on 8/4/2020 indicated the presence of Stachybotrys species mold on the ceiling tiles. Additional air and surface testing needs to be done to confirm the types of mold present.

The lab spaces already have negative pressure relative to the hallway, zero recirculated air and approximately eight air changes per hour.

Coordination:

During the performance of this contract, the contractor will maintain close liaison with the COR.

If there is any unexpected risk identified during the contract, the Contractor shall coordinate with the COR immediately and submit a RFI, if warranted. The risk will be mitigated thru a Contract

Modification.

The Project site is an active research facility and has full occupancy The Contractor shall not interfere or hinder the daily operations of the facility while performing services. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the

Government. If contractor anticipates any such interruption, he must coordinate with the COR in advance. All requests for outages must be submitted in writing to and approved by the COR.

Identification, Check-in, Parking, and Smoking Regulations:

The Contractor’s Service Personnel shall wear visible identification at all times while on USDA premises. Contractor’s Service Personnel shall be required to sign in once on campus at the Main

Building. Contractor’s Service Personnel shall always report to COR once on campus and before the start of any work. The Contractor’s Service Personnel shall park vehicles in appropriate designated parking areas. Smoking is prohibited on the properties. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

Government Assistance:

Government staffs are available to assist the Contractor in accessing/opening electrical equipment.

The Government will furnish a reasonable amount of electricity and water. If available, the

Government will provide As-Built Drawings. As-built drawings may not be 100% accurate and will need verification by the Contractor.

Qualification:

Contractor staffs shall possess the general knowledge, skills and be fully experienced in all aspects of works required to complete this project successfully. Contractor shall present all required certification upon submittal of their proposal to the COR. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Example: Wearing of distinctive clothing such as uniform, badges, patches, etc.

Recommended Supplies and Tools:

The Contractor shall provide all necessary resources (materials, labor, supervision, tools, test equipment, etc.,) necessary to perform services; and shall provide all the necessary materials and labor and properly dispose of all material being replaced

It is contractor responsibility to select the types of supplies and tools. The recommended supplies and tools are noted below:

o Fungicide, o Sheets of heavy plastic and tape to seal off your work area, o Heavy plastic bags for removing moldy materials, o N-95 face mask, o Gloves and other protective clothing, Spray bottle of water, o Scrub brush or rag for cleaning moldy surfaces.

o Disposable paint brushes and a product for encapsulating mold, o Vacuum with a HEPA filter, (Use of industrial dehumidifiers, HEPA air cleaners, and blowers as needed in workspace.)

o Need of whatever tools and materials are necessary for removing and replacing moldy materials that cannot be cleaned, such as new drywall or new carpeting and the tools to install it.

Pre-mitigation Phase:

A Pre-mitigation meeting (Kick Off) meeting shall be held. The purpose of the meeting is to

Resolve of pending issues, clarification of any questionable items, outlining the Government expectation from the contractor, introduction of key personnel, roles and responsibilities, Submission of Pre-con documents. The pre-mitigation submittals shall include:

• Contract Quality Plan (CQC)

• Resume of the Contractor Key personnel

• Environmental Assessment Requirement.

• Mold Abetment Plan

• Environmental/Infection Control Plan

• Safety and Safety Hazardous Plan.

• Schedule

• Phasing Plan – Assessment/inspection/ cleanup and removal of infrastructure components/replacement of the components.

• Permits

• License/Certificates of the personnel

Abatement Quality Control Plan:

The plan shall include the quantity and location of mold-to be removed and CAD drawings shown containment locations.

The materials for constructing the containments shall be outlined as well as methods of mold removal and disposal requirements, engineering controls during abatement.

The plan will also provide appropriate guidance related to the mold compliance and disposal of mold-contaminated demolition debris, and other regulated or hazardous materials identified in the project impacted areas.

The plan shall provide guidance regarding the management of all hazardous and regulated waste generated and disposal during any phase of the project.

The plan must clarify that the contractor’s competent person is responsible to report any and all mishaps directly and immediately to the USDA Safety Service. Mishaps include but are not limited to injuries, near miss incidents, chemical spills, fugitive emissions and any other serious hazard condition.

The contractor is required to maintain contingency plans, equipment, and properly trained staff to be able to respond to a hazardous materials incident based on the type of work and materials that are associated with this project. In the event of an incident USDA reserves the right to assess the hazard condition and contractors’ capabilities to respond. Should the USDA determine that additional resources are required; USDA reserve the right to contract with any other vendor to remediate the hazard condition. Any and all costs associated with remediation of a hazard condition created by the contractor or any of their sub-contractors will be the sole responsibility of the prime contractor.

Progress Schedule:

The contractor shall prepare a Bar Chart Schedule for the project to indicate mitigation milestones and confirm the estimated mitigation duration. Duration shall be in calendar days.

During the Pre-mitigation meeting, the contractor will provide the COR a schedule showing the major milestones for performance of the project.

Written Reports:

A written report will be generated to summarize work activities and detail the findings of inspection.

The mold inspection report will include quantities and locations of molds, diagrams, photographs of each homogenous area and any damaged materials as documentation of present conditions, sample log and results, as well as the completed laboratory analysis.

One (1) hard copy and one electronic copy of the final report shall be provided, with electronic copy in PDF format. All data tables must be provided in Microsoft Excel format. All sample locations must be identified on a print and marked in the field.

Compliance:

The contractor must perform all operations in a prudent, conscientious, safe, and professional manner. At a minimum, contractor's personnel and equipment shall comply with applicable

Federal, state, and local laws, safety regulations and procedures, and contractor will ensure that its agents, employees, and subcontractors perform in a safe manner. Handling and personnel protective equipment shall be provided by the contractor and must be appropriate to ensure safe handling of contaminated material. The contractor agrees that his personnel and equipment are subject to safety inspections by ARS personnel and state authorities while on ARS property.

It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. All work shall meet all pertinent Unified Facilities Guide

Specifications (UFGS) and ARS 242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs. ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

The contractor will determine all mitigation and operating permits required and be responsible for obtaining the permit(s).

The assessment and inspection portion of the services shall be completed by Professional Industrial

Hygienist (PIH) personnel.

Contractor is responsible to dispose All hazardous and non-hazardous materials generated in accordance with current Federal, State, and local guidelines.

https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/

The Contractor shall ensure that employees, and visitors will not be adversely affected by abatement work, and that abatement work proceeds in accordance with the plan, that the abated areas or abated buildings have been successfully decontaminated.

Health Safety Requirement:

• The contractor is to submit Infection Prevention/Control plans, safety plan, and safety hazard analysis to the COR prior to start any work.

• Sealing off the area with sheets of heavy plastic and duct tape using 6 mil. polyethylene sheeting.

• Setting Up Air Pressure in The Work Area: The lab spaces already have negative pressure relative to the hallway, zero recirculated air and approximately eight air changes per hour.”

• Using a vacuum with a HEPA filter while cutting into moldy drywall or similar materials to help prevent mold spores from being dispersed during the process.

• Sealing them in heavy plastic trash bags before carrying them through the house for disposal.

• Wearing Protective Gear beginning mold remediation, including an N-95 face mask, gloves, hair and shoe covers, and clothing you will either dispose of or launder in hot water as soon as the work done

Invoices and Payment.

The Contractor’s payment of services rendered under this contract shall be made in arrears and upon completion of each service on monthly bases. Invoices shall reference the Contract Number and Purchase Order Number, provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices (as applicable), extended totals and any other data relevant for payment purposes. The Government shall not authorize payment until such time that all documentation is submitted, accepted and validated by the COR.

Failure to provide a correctly prepared request for payment shall be a basis for return of the request without payment. Payment will be withheld until a proper request is received.

Project Completion and Contract Close Out:

The requirements and procedures for contract closeout are established by the Federal Acquisition

Regulation (FAR) 4.804-5. All pending claims, disputes resolved, no pending invoices, budget balance is zero, capitalization.

Warranty:

Submit data concerning the standard one-year warranty for workmanship, including the warranty periods, and warranty contacts with names, addresses and telephone numbers.

The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the

Contracting Officer prior to final acceptance of the facility.