Attachment_1_SOW_140P8324Q0090.pdf

RFQ 140P8324Q0090 Multiple Deliveries of Certified Weed-Free Hay

Statement of Work Olympic National Park

Statement of Work Multiple Deliveries of Certified Weed-Free Hay

Olympic National Park

DESCRIPTION. Supply and deliver certified weed-free hay which must be clean and free of noxious weeds and seeds, mold, dirt and litter. The certified weed-free hay must be baled in appropriate colored twine or tagged as regulated by the state of origin that meets the North American Weed Free Forage certification program standards. Acceptable hay mixtures/blends are 100% Orchard grass, or Timothy or Orchard grass/Alfalfa, or Timothy/Alfalfa mix, as long as it’s at least 60% Orchard grass or Timothy and no more than 40% Alfalfa. 70% Orchard grass or Timothy and 30% Alfalfa is preferred. It can be Orchard grass/Alfalfa or Timothy/Alfalfa mixed in the bale or a mixture of Orchard grass or Timothy bales and Alfalfa bales. The type of hay will not change for the duration of the contract. Bales will not exceed 110 pounds each.

Compressed bales will not be accepted.

PERIOD OF PERFORMANCE. The base requirement is to make multiple deliveries in the first year of the contract and potentially award three option periods are as follows:

Base Period: 9/16/24 – 9/15/25; first delivery approximately late March 2025 Option Period 1: 9/16/25 – 9/15/26; first delivery approximately September 2025 Option Period 2: 9/16/26 – 9/15/27; first delivery approximately September 2026 Option Period 3: 9/16/27 – 11/1/27; first delivery approximately September 2027

DELIVERY LOCATION. The delivery location is Olympic National Park's Elwha stock facility, Olympic Hot Springs Road, Port Angeles, Washington, 98363. Physical location is approximately 11 miles west of Port Angeles. Take US Highway 101, then turn left onto Olympic Hot Springs Road. The Elwha facility and mule paddock is to your immediate left once you enter Olympic National Park.

DELIVERY REQUIREMENTS. Vendor will make multiple deliveries, arranged in advance with OLYM trail crew staff. Vendor will deliver and drop off either a dry van or box trailer. The hay will be stored inside the dry van or box trailer, and OLYM trail crew staff will pull bales as needed for feeding the mules. The dry van or box trailer shall not have leaks. Vendor will be responsible for expense and delivering a replacement dry van or box trailer if leak is found during rains and transferring hay into replacement unit. The intent is for the hay to remain dry at all times during storage at the corral area. On average, the mules go through approximately 10 to 15 tons of hay per month, between April and late October/early November. At the end of October/early November as coordinated with trails staff each year, vendor may want to pick up the dry van or box trailer and haul out of the park. This is not a requirement, however, there is some risk of leaving it in place year-round because, if the Elwha River shifts course as it has done the past few years, there is a possibility of the river causing flooding in the field where the dry van or box trailer is dropped off. It is up to Vendor to decide whether or not to leave the dry

RFQ 140P8324Q0090 Multiple Deliveries of Certified Weed-Free Hay

Statement of Work Olympic National Park van or box trailer in-place year-round, and at vendor’s own risk should the river cause flooding in the field.

PRICE SCHEDULE. The unit of measure shall be in tons. Contractor shall not change the unit of measure during performance of the contract. The unit price shall include all elements necessary to deliver and drop off hay via vendor-supplied dry van or box trailer, delivered and dropped off at the Elwha corral area.

The government anticipates ordering between 50 tons and a maximum of 60 tons of certified weed-free hay between September 16, 2024, through September 15, 2025, with the first delivery late March 2025 at the awarded firm fixed unit price.

During Option Periods One (1) and Two (2), the government anticipates ordering between a minimum of 75 tons and a maximum of 85 tons of certified weed-free hay. Option Period Three

(3) will be between a minimum of 10 tons and a maximum of 20 tons. Government will pay for actual quantities ordered and delivered.