Attachment 1 - Scope of Work (SOW).pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

3.1 Technical Requirements / Tasks for Repairs and Emergency Repairs ...................... Error! Bookmark not defined.

3.2 All Repairs Requirements ..................................................................................... Error! Bookmark not defined.

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

11.0 Technical Representative Information

Attachment

Project USDA AFRS 100,000 Gallon Water Tower Storage Repair & Maintenance

General Information

1.0 Scope of Work

Contractors shall provide all labor, tools, and equipment necessary to perform comprehensive repairs and maintenance on the 100,000-gallon Water Storage Tank located at the USDA ARS AFRS facility, 2217 Wiltshire Road, Kearneysville, WV 25430. The required work corresponds to deficiencies and recommendations identified during the most recent five-year safety inspection conducted by an external inspection firm in March 2026. A detailed list of the repair and maintenance tasks to be completed is included within this Statement of Work.

The purpose of this Scope of Work is to establish a comprehensive repair and maintenance program that ensures compliance with OSHA, State and Federal Requirements that were identified in the previous safety inspection.

Objectives include:

• Bringing the Water Storage Tank back to safety standards.

• Allowing maintenance staff and contractors to have a safe environment to work in.

• Documenting all repairs and maintenance tasks have been accomplished.

2.0 Background

This contract establishes the first formal preventive maintenance service agreement to address safety inspection findings for the 100,000-gallon Water Storage Tank at the USDA Appalachian Fruit Research Station (AFRS) since the early 2010s. Until now, the Storage Tank has been maintained solely on an as-needed basis.

Contractor Requirements

3.0 Technical Requirements / Tasks

Detailed Preventive Maintenance Tasks The Contractor shall perform, at minimum, the tasks below. Where manufacturer recommendations exceed these tasks, Contractor shall follow the most stringent guidance.

1.1 OSHA Required Repairs

• Install a hinged cover over the opening on the first platform.

• Re-install the cable-type safety device in the clips on the stem access ladder.

• Install a hinged cover over the opening in the second platform.

• Modify the existing primary interior access ladder rungs to be anti-skid.

• Install a compliant 42" high handrail system around the circumference of the tank roof, complete with intermediate rail and toe board.

1.2 Critical Repairs

• Perform a dry interior cleanout of sediment.

1.3 Non-Critical Repairs

• Install a flapper valve on the existing overflow pipe elbow.

• Install a cross style anti-vortex assembly on the suction pipe.

1.4 Preventative Maintenance Repairs

• Clean the area around the anchor bolts, tighten the anchor nuts to specifications, then tack weld on the circumference of the nut-to-base plate connections and bolt-to-nut connections.

• Replace the rusting nuts on the cleanout hatch.

• Pressure wash the tank interior dry area with TSP detergent injection (minimum 3,500 psi at 3.0 gpm) then remove all loose rust and scale with wire brushes and hand scrapers in accordance with SSPC#2 (hand tool cleaning), spot prime and apply one (1) finish coat of acrylic paint.

• Pressure wash the tank exterior with biodegradable detergent injection (minimum 3,500 psi at 3.0 gpm)

• Install a passive cathodic protection system.

• Pressure wash the tank interior wet area with biodegradable detergent injection (minimum 3,500 psi at 3.0 gpm), then re-evaluate the tank interior wet area at next inspection cycle.

1.5 Cleaning & Housekeeping

• Measures shall be taken to minimize over spray of cleaning the water storage tank. I.E. waiting for calm weather.

• After cleaning the inside wet storage area, the vendor shall restore the water system to the correct potable water requirements set by the state of West Viriginia.

• All SDS shall be provided for materials used.

• All debris shall be disposed of by the vendor at an offsite disposal location.

4.0 Government Furnished

• Access to the government facility will be at the main building located at 2217 Wiltshire Road, Kearneysville, WV 25443. Entrance will be made through the Service Road.

• The contractor will have access to the Water Storage Tank.

• Access to equipment under this contract may not be approved on all federal holidays.

5.0 Deliverables / Schedule

Deliverables PM Checklist & Report (per unit) within 5 business days of service, including:

• Date/time, technician names, serials/asset tags, model numbers.

• Measurements (pre/post calibration), setpoints, offsets, photos of critical components.

• Corrective actions taken; parts replaced; recommendations.

• Calibration Certificates (NIST-traceable) for temperature, RH, CO₂, and light meters used.

• Deficiency List with prioritized actions (Immediate/30-day/90-day).

• Updated Asset List and Parts List (OEM or equivalent) with lead-times.

• Annual Summary Report aggregating trends, failures, and improvement recommendations.

This report should explain how the problems were resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

Schedule

Period of Performance Shall be the following:

Accomplish all repairs and maintenance tasks with 90 days after award.

• Contractor shall submit a Repair and Maintenance schedule within 10 business days of award, coordinating with facility operations to avoid potable water extended downtimes.

• Work on walk-ins shall be scheduled during off-peak periods or with temporary relocation plans when necessary.

• Any unit requiring extended downtime shall be identified at least 5 business days in advance, with mitigation plan (e.g., Fire Suppression System and Potable Water for the Facilities).

• WORK SCHEDULE The Contractor must perform repairs and preventative maintenance during normal hours of operation from 6:30 am to 4:00 pm, Monday through Friday) with the exception of official federal holidays (New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas).

6.0 Travel

• Travel to and from the site shall be at the vendor’s expense.

7.0 Contractor’s Key Personnel

• Technicians shall be trained and experienced in cleaning water storage tanks, climbing/descending 150ft towers, and making necessary repairs.

• At least one technician assigned shall hold

8.0 Security Requirements

• Appropriate attire and identification shall be worn at all times by contractor employees. Work clothing shall be suitable for the task to be performed. Contractor identification that clearly identifies the Contractor employees name shall be worn and be visible at all times.

• All Contractor personnel accomplishing work under this contract shall register their arrival and departure times in the Location Visitor’s Log.

9.0 Data Rights

All data, documentation, service records, reports, and any other information generated, collected, or produced under this contract are the property of the United States Government and shall be fully owned by the U.S. Department of Agriculture (USDA). The Contractor shall have no claim of ownership, control, or proprietary rights over any data created as part of the repairs and preventive maintenance, inspection, repair, or testing activities performed on government structures or equipment. All materials must be delivered to USDA upon request, without restriction, and may be used, reproduced, or shared by the Government for any lawful purpose. The Contractor shall not withhold, restrict access to, or distribute any government data without prior written authorization from the USDA.

10.0 Section 508 – Electronic and Information Technology Standards Not applicable

11.0 Technical Representative Information

Technical Representative

The person named is designated as the Technical POC:

Jeremy Glassford

USDA, ARS, NEA, AFRS

2217 Wiltshire Road Kearneysville, WV 25430 Telephone: 681-258-0181 The Technical POC is responsible for: (1) monitoring the Contractor's technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Scope of Work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) resolving technical problems encountered during performance.

For guidance from the Technical POC to the Contractor to be valid, it must (1) be consistent with the description of the work set forth in this contract; (2) not constitute new assignment of work or change the expressed terms, conditions, or specifications incorporated into this contract; (3) does not constitute a basis for an extension to the period of performance or contract delivery schedule; (4) does not constitute a basis for any increase in the total contract value.

THE CONTRACTING OFFICER IS RESPONSIBLE AND HAS THE SOLE AUTHORITY FOR DIRECTING AND/OR NEGOTIATING ANY CHANGES IN THE TERMS, CONDITIONS, OR AMOUNTS CITED IN THE CONTRACT. INCREASES IN THE SCOPE OF

WORK SHALL BE APPROVED BY THE CONTRACTING OFFICER.

Attachments Wage Determination Rate Drawings