Attachment 1 - Scope of work.pdf

Embassy of the United States of America 2 avenue Gabriel, 75008 Paris

SCOPE OF WORK - 19FR6325Q0034 – Backflow deficiencies' prevention in 9 buildings located in Paris, Boulogne and Neuilly-sur-Seine, France:

Embassy Compound, Boulogne compound, Neuilly compound, CMR, OECD / UNESCO building, OECD CMR, US UNESCO CMR, GMC & DCMR. July 9, 2025

I – Context

The U.S. Embassy Paris has a requirement for the backflow preventers to be purchased/installed/tested at nine locations: the Embassy Chancery Buildings A and B, Boulogne, Neuilly Residence, CMR, OECD-UNESCO Raphael

Building, Weber, Leopold II, GMC, and DCMR in accordance with the Trip report (France, Paris US Embassy, April

15-19-2024 /Backflow Prevention Assembly Inspection and Maintenance) excluding the air gap requirements.

To this end, the Embassy requests quotations from an experienced contractor in the plumbing field and backflow preventers that are needed to be purchased/installed/tested at the listed properties to complete the necessary work associated with this proposed scope of work and the report.

II – Intent

Requirements in this Scope of Work (SOW) serve as direction to the Contractor for the backflow preventers to be purchased/installed/tested at nine locations listed. The Contractor shall perform all services in accordance with trade professional standards of skill, care and diligence adhered to by reputable, first-class technical firms and shall conform to generally accept professional practices.

III – Experience

The contractor shall submit French Qualibat qualifications or justify experience for listed properties and/or a list of a minimum of 5 works and references attesting to their experience in work of a similar nature to that required and in the processes performed. The contractor shall have a minimum of 5 years’ experience in plumbing and in work related to backflow preventers.

V – Scope of work

- The basis of this scope of work is the following:

Trip report - France, Paris US Embassy, April 15-19-2024 /Backflow Prevention Assembly Inspection and

Maintenance – excluding the air gap requirements [Attachment 5]

The contractor is recommended to seek clarifications regarding this statement of work and the Trip report. The contractor can write the queries to the Contracting Office after the walkthrough.

- Embassy contracting office will consult with COR (Contracting Officer’s Representative) and respond to all the queries in writing before the due date of the submission of quotes.

- The contractor shall ensure that, prior to commencing, all precautions are taken to create a safe working area, including the installation of temporary construction barricades or safety cones.

SCOPE OF WORK - 19FR6325Q0034 – Backflow deficiencies' prevention in 9 buildings located in Paris, Boulogne and Neuilly-sur-Seine, France:

Embassy Compound, Boulogne compound, Neuilly

- Prior to the start of any work, the contractor shall produce an execution schedule, advise Post on what preparations will need to be made for the project, and what actions Post should take or make available to the contractors.

- The contractor shall purchase and install/replace Reduced Pressure Backflow Preventers or Equal approved by the Environmental Protection Department “D.D.A.S.S. - Direction Départementale de l’Action Sanitaire et

Sociale” or the “S.R.I.P.S. – Services des Recherches et d’Ingénieurie en Protection Sanitaires (Paris) 198 bis, rue

La Fayette 75010 Paris” - of the installation address.

- Data sheets of backflow preventers to be purchased/installed/tested shall be included.

- Backflow preventers shall be installed/replaced in accordance with the manufacturer’s written installation instructions.

- Backflow preventers shall be installed/replaced such that they are easily accessible for testing, maintenance and repair.

- Upon installation, all backflow assemblies shall be tested and certified to be operating by a licensed backflow prevention assembly tester. A test report must be completed by the recognized backflow prevention assembly tester for each assembly tested. The Paris Commission on Environmental Protection Department (DDASS)

Backflow Prevention Assembly Test and Maintenance Report form must be used for each assembly tested. The signed and dated original must be submitted to the DDASS for record keeping purposes.

- All piping and backflow preventers installed shall be leak free upon completion of project and approved by the

Environmental Protection Specialist.

- All parts used are to be new and free of any defects.

- The contractor shall plan to have the backflow preventers installed and each one tested within 90 calendar days after the award of the contract.

- All working areas must be cleaned at the end of each workday. The contractor shall remove and dispose of any debris with associated installation.

Deliverables:

All piping and backflow preventers installed shall be proved leak free upon completion of project.

The Paris Commission on Environmental Protection Department (DDASS) Backflow Prevention Assembly Test and Maintenance Report for each backflow preventer submitted to the DDASS for record keeping purposes.

NOTE:

Any damage caused by the Contractor is to be made good at the Contractor’s expense.

VI - Warranties

SCOPE OF WORK - 19FR6325Q0034 – Backflow deficiencies' prevention in 9 buildings located in Paris, Boulogne and Neuilly-sur-Seine, France:

Embassy Compound, Boulogne compound, Neuilly

Contractor’s warranty: Furnish a written warranty agreeing to repair / replace defective installation and workmanship causing leakage of water, deterioration of materials and other failures of the installed system, and related work on this project, to perform as required within the warranty period. The warranty period is 2 years after date of the written final acceptance.

VI – Contractor Provision

The Contractor shall supply everything necessary for the execution and completion of the work including but not limited to: backflow-preventer unit itself, necessary piping and fittings, sealing compounds, plumbing tools materials, mechanical equipment, safety equipment, personal protective equipment, waste skips or bins, specialist equipment and labor.

Specific materials will vary depending on the type of backflow preventer and the location of installation.

Contractor is required to produce detailed information about each proposed backflow preventer to be installed per location or alternative option solution in the case the installation would be impossible due to constraints or availability of the product in Europe, or local Codes, or normative provisions by using the Excel spreadsheet attached.

Contractor is required to provide written proof of liability insurance before commencement of work.

VII – Health and Safety Standards

The contractor shall submit with his proposal a comprehensive PP SPS – Plan particulier de sécurité et de protection de la santé / Safety and health protection plan or statement in conformance with the latest version of the Health, Safety and Welfare at Work Act. This should be clearly thought out and of sufficient detail to indicate that the contractor is well versed in running safe and professional operation and has adopted a culture of safety as part of doing business.

The Contractor shall comply with all OSHA standards as they apply to the performance of the work. The Contractor shall observe/implement all requirements of the National Electric Code, all applicable rules and regulations of the National Fire Protection Association covering handling of flammable mixtures or material which constitute a fire hazard or requirements of the state or locality relating to health and safety, whichever is more stringent.

Prior to the initiation of site work, the Contractor shall submit to the SHEM inspector and the COR, a health and safety plan which addresses applicable OSHA requirements for all work to be performed during the course of this project. The Contractor shall follow procedures outlined in the health and safety plan during all phases of the project to protect the health and safety of all persons and property in the vicinity of the project site. The Contractor shall maintain a copy of the health and safety plan on-site during all phases of the project and shall ensure that all on-site personnel have reviewed and are familiar with the plan. All safety equipment referenced in the health and safety plan shall be on-site and calibrated (if applicable) before any activities begin.

VIII – Project Description

SCOPE OF WORK - 19FR6325Q0034 – Backflow deficiencies' prevention in 9 buildings located in Paris, Boulogne and Neuilly-sur-Seine, France:

Embassy Compound, Boulogne compound, Neuilly

The contractor shall submit a resource-loaded work schedule clearly showing the proposed order of work and the resources and time associated with such.

IX – Working Hours

The contractor shall include in his bid for the disruptive work to be executed exclusively on the weekends and on the French and American Holiday. Normal working hours at site are 9h00-12h00 and 13h00-17h00. Any necessary work to be carried outside these normal hours must be required in writing and approved by the COR.

The Embassy will be occupied during the work and the contractor shall take whatever measures necessary not to disturb normal operations.

X – Security Requirements

Access to the sites:

- Embassy compound (Buildings A and B)

- Boulogne compound

- Neuilly compound

- Chief of Mission’s Residence (CMR)

- OECD/UNESCO

- OECD Ambassador’s Residence

- US UNESCO Ambassador’s Residence

- GMC (George Marshall Centeraka Hotel Talleyrand)

- Deputy Chief of Mission’s Residence (DCMR)

The addresses of these buildings will be provided to the awardee.

All Contractor’s employees who work on site shall first submit identification information to the COR in order to be placed on the approved Visitors Roster. Details to include full name, date of birth, place of birth and vehicle make, model and registration number. Also include a list of tools and equipment.

XI – Site Preparation and Cleaning Up

The Contractor shall at all times keep the work area free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government. Unsightly materials and debris including rags, garbage, and equipment should be removed as required.

GENERAL

All work shall comply with the local building regulations and in accordance with the jurisdictions listed at the end of this document.

SCOPE OF WORK - 19FR6325Q0034 – Backflow deficiencies' prevention in 9 buildings located in Paris, Boulogne and Neuilly-sur-Seine, France:

Embassy Compound, Boulogne compound, Neuilly

The Contractor shall be responsible to verify all dimensions and check out the site conditions prior to ordering any materials or proceeding with any of the work.

Any costs associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

Any variations shall be priced and approved in writing by the COR before proceeding with the work.

The contractor will rectify any damage to all areas on completion of the work.

The contractor shall be responsible for providing the necessary tools and materials required to complete the project. These should be clearly identified in the bid, safety plan, and schedule. All materials and equipment incorporated into the project shall be new, unless noted otherwise. The Contractor shall transport and safeguard all materials and equipment required for the project.

The Contractor shall be responsible for all required equipment and personnel to manage, administer, and supervise the project. All work shall be carried out in a professional workmanlike manner.

Site must be maintained in a safe condition at all times and the work area will remain cordoned off and secure after every workday shift.

All waste material is to be taken from site and properly disposed of by the contractor at the end of each workday.

The site shall remain tidy at all times and shall be cleaned up on completion of work each day.

All / any removed and/or surplus materials shall be correctly disposed of by the contractor away from U.S.

Government property.

The contractor shall provide and install suitable protection to all access routes to and from the job-site.

All Documentation regarding warranties, insurances, and instructional literature are to be handed to the Contracting Officer’s Representative (COR).

The following is a list of the U.S. national holidays and the legally observed local holidays for calendar year

2025. Please keep for reference.

DATE DAY OF THE

WEEK

HOLIDAY TYPE

Jan. 1 Wednesday New Year’s Day American/French

Jan. 20 Monday Martin Luther King Jr’s Birthday American

Feb. 17 Monday Presidents Day American

April 21 Monday Easter Monday French

SCOPE OF WORK - 19FR6325Q0034 – Backflow deficiencies' prevention in 9 buildings located in Paris, Boulogne and Neuilly-sur-Seine, France:

Embassy Compound, Boulogne compound, Neuilly

May 1 Thursday Labor Day French

May 8 Thursday Victory Day (WWII) French

May 26 Monday Memorial Day American

May 29 Thursday Ascension Day French

June 9 Monday Whit Monday French

June 19 Thursday Juneteenth American

July 4 Friday Independence Day American

July 14 Monday French National Day French

Aug. 15 Friday Assumption Day French

Sept. 1 Monday Labor Day American

Oct. 13 Monday Columbus Day American

Nov. 1 Saturday All Saints’ Day French

Nov. 11 Tuesday Veterans Day (WWI) American/French

Nov. 27 Thursday Thanksgiving American

Dec. 25 Thursday Christmas American/French

All work shall be performed in accordance with:

1. The safety requirements of the EM-385-1-1:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

SCOPE OF WORK - 19FR6325Q0034 – Backflow deficiencies' prevention in 9 buildings located in Paris, Boulogne and Neuilly-sur-Seine, France:

Embassy Compound, Boulogne compound, Neuilly

2. The safety requirements within the Occupational Safety and Health Standards:

https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_num ber=1910.

3. Local French and European occupational safety and health requirements, laws and regulations.

4. When there is a difference with the minimum requirements the more stringent requirement shall be followed.

5. The work shall be carried out following the profession’s standard practices as they are usually implemented in France for interventions in buildings listed.

Thus, Contractor should have the “qualifications QUALIBAT” in order to comply with the technical specifications.

6. Local French and European occupational technical and safety requirement laws and regulations on

Backflow preventers:

- Code de la santé publique (articles R1321-1 à R1321-66 et annexes) relatif aux eaux destinées à la consommation humaine modifié par décret n°2007-49 du 11/01/2007 (articles R1321-1 à R1321-61 et annexes) relatif aux eaux destinées à la consommation humaine.

- Norme Française NF EN 12729 du 20 avril 2003 relative aux disconnecteurs à zone de pression réduite contrôlable de type BA et NF 43018 relative aux appareillages de contrôle sur site des ensembles de protection sanitaire des réseaux d’eau potable.

- Norme Européenne homologuée norme Française NF EN 1717 de mars 2001 relative à la protection contre la pollution de l’eau potable dans les réseaux intérieurs et exigences générales des dispositifs de protection contre la pollution par retour.

- Règlement Sanitaire Départemental article 16-3.

- Circulaire DGS/PGE/1D n°593 du 10 avril 1987 relative au guide technique n°1 concernant la protection sanitaire des réseaux de distribution d’eau destinée à la consommation humaine.

Note: References to specific brand names, in the Scope Of Work, establish a standard of quality and performance, but equivalent products may be proposed if they meet or exceed these standards. Offerors must provide evidence, such as technical specifications or certifications, to demonstrate that proposed alternatives meet all required characteristics. The COR will evaluate and approve equivalent products based on their compliance with salient specifications and suitability for the intended purpose. Offerors are responsible for ensuring compatibility with existing systems and adherence to applicable standards and regulations.

SCOPE OF WORK - 19FR6325Q0034 – Backflow deficiencies' prevention in 9 buildings located in Paris, Boulogne and Neuilly-sur-Seine, France:

Embassy Compound, Boulogne compound, Neuilly