attachment-1-rfp-sos-2027-01.xlsx
XLSX spreadsheet 139 KB Posted
- Attached to
- Business Services System Replacement
- Solicitation number
- RFP SOS 2027-01
- Issued by
- Merrimack County, New Hampshire
About this file
Business Services System Replacement RFP Summary
This is a Request for Proposal (RFP) spreadsheet for the State of New Hampshire's Business Services System Replacement project. The document outlines the procurement process and key requirements for selecting a vendor to replace the state's existing business services system. The RFP solicits comprehensive solutions for system modernization and implementation. The proposal submission deadline is specified within the document timeline, with evaluation and award processes to follow standard state procurement procedures. The contract term and any renewal options are to be determined based on vendor proposals and state requirements during the evaluation phase.
The pricing structure, set-asides, incumbent vendor information, current system environment details, and funding sources are to be detailed in the full RFP documents. Additional specifications regarding technical requirements, implementation timeline, support and maintenance terms, and financial obligations will be outlined in the complete solicitation materials. Interested vendors should review all related attachments and exhibits to understand the full scope of work, evaluation criteria, and contractual obligations associated with this business services system replacement initiative.
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| addendum-1-rfp-sos-2027-01-q-a.pdf | ||
| rfp-sos-2027-01.pdf |
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Requirements
| Req # | Topic | State Requirement Description | Criticality | Vendor Response | Vendor Delivery Method | Vendor Comments | |
| B1 | General | All street addresses submitted during the filing process must be validated using a USPS address validation service. | P | ||||
| B2 | General | There must be a process to input filings that are not in a digital format (paper document but no data in digital format). The option should allow for a document to be scanned, and the data manually entered in. | M | ||||
| B3 | General | The solution must integrate with the planned payment processing system. | M | ||||
| B4 | General | Electronic filing must be made available across all programs with the ability to upload one or more pdf attachment(s). There needs to be an online avenue for submissions. | M | ||||
| B5 | General | Electronic Filers must be given the option to complete the digital form electronically with Automated Clearing House payments, or credit card payment. Regardless of delivery method, the data collected must be retained by the system and retrievable as an electronic record at the time of processing. Filer should be issued a coded receipt. These payment methods should be passed and processed in our financial system. | M | ||||
| B6 | General | All filings must generate a pdf that displays the program-specific data associated with the digital form. The pdf image must be associated with the record of the entity/individual that has remitted the filing. Based on the program’s filing requirements, any attachment(s) uploaded or created during the filing process may also need to be added to the created pdf. | M | ||||
| B7 | General | There must be a process across all programs that allows for the filing office to correct/edit all data fields and delete or replace pdf images. | M | ||||
| B8 | General | The solution must allow internal staff to create new forms or filing types when necessary, specifying filing costs and any finance billing codes required for the newly created filing. The staff may also associate response mailings which will trigger automatically upon the filing of the newly created type. | M | ||||
| B9 | General | The solution must allow internal staff to copy existing forms or filing types when necessary, for use as a template to create new filing types. With the ability to specify filing costs and any finance billing codes required for the newly created filing. The staff may also associate response mailings which will trigger automatically upon the filing of the newly created type. | M | ||||
| B10 | General | The filing forms created by the solution and all responses provided by the filer must be written in English. | M | ||||
| B11 | General | For all filings, staff members should have the ability to add context sensitive help and FAQ documents clearly visible to the user. The system should be delivered with wizards guiding the public in completing the documentation for the most common filing types which will autofill state documents. | M | ||||
| B12 | General | The system must be designed and architected in such a way that later integration with identity verification software will require minimal recoding and no major changes to existing workflows | M | ||||
| B13 | General | The system should have the ability to export all data by program into CSV files and other common file types. These will be sold as a product for distribution to interested parties on an ad hoc basis. The system also must allow purchase of all existing data and then paid subscription to weekly update files to a particular user. These should be available to subscribed customers after initial purchase without staff intervention. | M | ||||
| B14 | General | The solution shall support current versions of major, modern web browsers in use at the time of system delivery such as, but not limited to Google Chrome, Microsoft Edge, Apple Safari, and Mozilla Firefox. Vendor support must include ability to keep current with major browser enhancements. | M | ||||
| B15 | General | The solution shall allow keyboard shortcuts, tabbing, and other functions to enter information efficiently. | M | ||||
| B16 | General | The solution shall be scalable based on the demand of the programs. | M | ||||
| B17 | General | The solution shall support tracking staff productivity and accuracy with the ability to export reports to evaluate the quantity and quality of work done by staff if the appropriate user role was assigned. | M | ||||
| B18 | General | Staff Members should be able to search for customer accounts with partial information- For example, staff should be able to take a business entity and identify user accounts associate with that business entity. Staff members would be able to update user names and reset passwords for customers during routine calls, for example by emailing the user a link to the password/username subsystem. | |||||
| B19 | General | Users must be able to recover their account username or reset password via the external portal without discussion with staff. | |||||
| B20 | User Profile | The system should allow multiple levels of "Expedite" requests. We receive normal requests, same day, and 24 hour service level on both filings and search requests. The system should be able to capture these requests and pass them to the financial system for tiered pricing. | M | ||||
| B21 | Archival | The system must be able to print a log displaying all filing data and associated images within a selected timeframe, for distribution of physical records to the state archives division. | M | ||||
| B22 | General | The new solution must require each filer to establish a user profile using best practice standards for authentication. | M | ||||
| B23 | User Profile | Validity and ownership of any email address used in the creation of a profile must be verified. | M | ||||
| B24 | User Profile | The solution must allow for multiple profile types (i.e. individual, business owner, commercial agent, etc.). Users that have multiple profile types, for example acting as an agent on behalf of another entity and a business owner, would all be displayed under that user's root profile dashboard. | M | ||||
| B25 | User Profile | Filing permissions will vary based on user profile. All filers must authenticate prior to being able to submit a record/document. Authentication requirements will vary by user profile and/or filing program (i.e. business filings v UCC etc.). | M | ||||
| B26 | User Profile | Each associated profile must have a unique identifier that can be associated with any filings the user completes. Please note that some user profiles will need the ability to submit filings on behalf of multiple entities registered in the system. | M | ||||
| B27 | User Profile | The user profile data will be used as a means for verification and of validation of information between agencies through API’s. Please keep in mind the state would like to implement Single Sign On, and any solution should be able to accept user hand offs from other state agencies to their User Profile in this system. This system must integrate with single sign on once enabled at the state level to transition from this system to other state agencies system utilizing a state wide single sign on strategy | M | ||||
| B28 | User Profile | Existing filers must be integrated into the new profile module. | M | ||||
| B29 | User Profile | Universal data will be collected under the user profile such as: | |||||
| 1. | Name of business owner | ||||||
| 2. | Business owner’s address | ||||||
| 3. | Preferred contact email address | ||||||
| 4. | Preferred contact phone number | ||||||
| 5. | Business Name | ||||||
| 6. | Business address | ||||||
| 7. | Business NAICS code | M | |||||
| B30 | User Profile | Within user profiles, the ability to modify my account settings and change contact information and alert settings must be available | M | ||||
| B31 | User Profile | Within my user profile account settings, users should have the ability to set notifications to be issued by email or on demand report that will specify any business entities that are using my agent information in their filings. I may also ask for a report of all business entities that I am affiliated with and request a notification be sent via email when a change in affiliation is registered, for example, I will be able to specify that I should receive a notification when an agent resigns from a business entity I am affiliated with. | M | ||||
| B32 | User Profile | Integration with third party document electronic signature verification software on a voluntary basis should be part of the design as it will likely be required in some capacity post deployment. | P | ||||
| B33 | Staff Permissions | The solution must provide a means to set multiple permission levels to staff user IDs. Some users will only have the ability to view information, other users will have both view and update permissions. Some users will be limited to a particular program, and some users will have the ability to administer the permissions for all other users in an administrative function. Some users will also have the ability to create and edit filing types, and to retire old ones from current use. | M | ||||
| B34 | Staff Permissions | The solution must provide a means to override normal fees and suppress sending information to an integrated financial system when a user profile is designated by the administration as a member of state government. | M | ||||
| B35 | Search | The solution must provide search capabilities across all program types for both the public and internal staff | M | ||||
| B36 | Search | The search should display at a minimum, summary information, records history, and any associated PDF images. | M | ||||
| B37 | Search | All search functionality (with the exception of the UCC Search) should allow for Wildcard Search capability as well as fuzzy logic. | |||||
| M | |||||||
| B38 | Search | The Business Entity Search, at a minimum, must provide the following: | |||||
| • | Ability to search the Historic Corporate Catalog (data to be imported as part of the migration) | ||||||
| • | Ability to search the Null & Void Document Database (data to be imported as part of the migration) | ||||||
| • | Ability to search the Rejected Filings Viewer (data to be imported as part of the migration) | ||||||
| • | Ability to search by entity name. | ||||||
| • | Ability to search by individual name. | ||||||
| • | Ability to search by organization ID number. | ||||||
| • | Ability to search by filing number. | ||||||
| • | Ability to search by agent. | ||||||
| • | Ability to search by business Address. | ||||||
| • | Ability to search by city/town. | ||||||
| • | Ability to search by status (active and/or inactive). | ||||||
| • | Ability to search by purpose. | ||||||
| • | Ability to search by NAICS code. |
Ability to search by legacy work item number Ability to search by last 4 digit credit card number regarding linked transaction receipts Ability to search by check number regarding linked transactions Ability to search by receipt number Users should be able to specify multiple search parameters.
Business Entity Search should also present results inclusive of all business types (for example, trade names would appear with other results) The entity summary page must display specific information based on the entity type and registration requirements. View may vary by user profile.
| M | |||
| B39 | Search | The UCC Search, at a minimum, must provide the following: | |
| • | Ability to search active UCC filings. | ||
| • | Ability to search lapsed (expired) UCC filings. | ||
| • | Ability to search by individual name. | ||
| • | Ability to search by organization name. | ||
| • | Ability to search by filing number. | ||
| • | Ability to search using revised Article 9 search standards set by IACA. |
The summary page must display specific information based on the filing program’s statutory requirements. View may vary by user profile. External users, for example, will have limited search functionality available to them which must be available to manage in the admin interface by users with the appropriate permission level.
| M | |||
| B40 | Search | The Trademark Search, at a minimum, must provide the following: | |
| • | Ability to search by entity applicant name. | ||
| • | Ability to search by individual applicant name. | ||
| • | Ability to search by organization ID number. | ||
| • | Ability to search by filing number. | ||
| • | Ability to search by business address. | ||
| • | Ability to search by class. |
Ability to search by trademark name Ability to search by trademark description
The Trademark summary page must display specific information based on registration requirements. View may vary by user profile.
| M | |||
| B41 | Search | Writ and Service of Process Search functionality must include | |
| • | Ability to search by Defendant Name. | ||
| • | Ability to search by Plaintiff Name. | ||
| • | Ability to search by writ number. | ||
| • | Ability to search by case number. |
Writ and Service of Process summary page must display specific information based on registration requirements. View may vary by user profile (these are internal use only in most cases).
| M | |||
| B42 | Certifications | The system must generate a unique document filing number for each certificate. That number must appear on the associated PDF. | M |
| B43 | Certifications | At a minimum, the new solution must be able to: |
Accept an electronic request for:
| • | A program specific validation/status certificates (certificate generated as a pdf using tamper-evident technology). | |||
| • | A certified copy of a specifically identified document by filing number (certificate attached to an underlying document packaged as a single pdf using tamper- evident technology). | M | ||
| B44 | Certifications | For all orders placed online, the generated certificates/certified copies must be delivered electronically without staff intervention. | M | |
| B45 | Certifications | On demand processing and printing must be available to accommodate in-person requests. | M | |
| B46 | Certifications | Issued certificates must be able to be validated online. | M | |
| B47 | Certifications | Certification Searches must provide the following information | ||
| • | Ability to search by customer name. | |||
| • | Ability to search by entity ID number. | |||
| • | Ability to search by date of submission. | |||
| • | Ability to search by contact information. | |||
| • | Ability to edit orders and resend and/or reprint certificates. | |||
| Ability to search by entity and/or business name | M | |||
| B48 | Certifications | The solution must allow for the submission of certification requests for Business Entities such as: |
Certificates of Good Standing
Additionally, the system should issue certificates attesting to certain events, including certificates of fact such as:
Certificates of Name Change Certificates of Dissolution
| M | ||||
| B49 | Certifications | The system will be able to electronically fulfill certified copy orders for documents to be apostilled or authenticated for use outside the US | O | |
| B50 | Notifications | Notification of updates (additions, changes, etc.) should be sent to authenticated users who subscribe to receive these specific electronic notifications. This service should be available across all programs. | M | |
| B51 | Notifications | The solution must have the ability to send notices for filing renewals to email addresses as well as batched PDF documents for paper mailings. | M | |
| B52 | Notifications | A wizard should be available to schedule periodic mailings to customized business entities and/or specific types of user profiles. This should allow specifying for paper copy or email, or both | M | |
| B53 | Notifications | The filing office must be able to issue customizable notifications both on-demand and by scheduled date/time. This should allow specifying for paper copy or email, or both | M | |
| B54 | Notifications | The solution must have the ability to send notifications for filings that are rejected in the system. This should allow specifying for paper copy or email, or both | M | |
| B55 | Notifications | The solution must have the ability to send acknowledgements to impacted users and business entities by email or mail or both when a filing has experienced an event that has been marked as requiring customer notification in our administration system. | M | |
| B56 | Notifications | Filing types within the administrative interface maintained by staff should have the ability to specify by individual filing which literature is associated with automatic notification through the filing lifecycle, pre-drafted literature would be sent when a filing was moved to an accepted state for example. | M | |
| B57 | Notifications | Within the staff member administrative interface, the ability to designate automatic literature to be sent to users may be defined at the event level, for example, the "Reject Filing" event may have a generic email and letter associated with that event triggered when staff or automated process moves a filing into that state during its lifecycle | M | |
| B58 | Notifications | Staff members working in the administrative application when moving a filing from one state to another that would trigger automated literature, should have the ability to approve the automated literature without modification for distribution as well as have the ability to insert custom modifications to the pre-determined mailing prior to issuance. | M | |
| B59 | Business Entity Filings | The system must recognize all NH Business types and allow staff to set their properties based on user permission level. See Business Types Tab | M | |
| B60 | Business Entity Filings | Business Types should be managed by staff through an interface allowing creating new or retirement of no longer used values | M | |
| B61 | Business Entity Filings | Business types should allow designation into categories to allow management of substantial similar groups | M | |
| B62 | Business Entity Filings | Business types should allow designation into subtypes of Foreign and Domestic | M | |
| B63 | Business Entity Filings | Business types should allow designation as agent applicable | M | |
| B64 | Business Entity Filings | Business types should allow designation of a type as requiring an annual report | M | |
| B65 | Business Entity Filings | At a minimum, the new solution must allow for the submission of lifecycle filings for the entity types shown in the Business Types Table (See Business Types Sheet) | M | |
| B66 | Business Entity Filings | At a minimum, all lifecycle filings listed in the Valid Filing Types table must be supported (See Valid Filing Types Sheet) | M | |
| B67 | Business Entity Filings | A process for identifying potential conflicting names or prohibited names by the software must be developed where a new business name is being reserved, registered, or added to an entity record. Any results determined by this process that identify potential naming conflicts must be presented to staff upon review, and all names require staff approval before finalization. This identification function must also evaluate the name under review against names currently pending approval but not yet approved | P | |
| B68 | Business Entity Filings | If the appointment of a registered agent is required during the formation, registration, or change process of an entity’s registered agent, agents who have previously signaled that they would like to be notified of changes to the entities registration status via email, API, or written mailing will be notified. | M | |
| B69 | Business Entity Filings | All submitted filings must flow into a program-specific queue sub-divided by filing type for processing (approval, rejection, etc.) unless the filing office has determined the filing process should be completed without manual review. The system must allow for semiautomated communications with the filer if corrections to a filing are needed. | M | |
| B70 | Business Entity Filings | The system must generate a new unique nine-digit ID number, that cannot be duplicated, for each new entity formed. | M | |
| B71 | Business Entity Filings | The system must have a permissions-based queue for the management and processing of submitted filings. Supervisors would have more flexibility than junior staff to process transactions. | M | |
| B72 | Business Entity Filings | There must be a process to submit multiple or bulk filing transactions. | M | |
| B73 | Business Entity Filings | A unique filing number must be assigned automatically to each filing. That number must appear on the associated PDF together with the document’s file date and time. | M | |
| B74 | Business Entity Filings | Entities in the system, at a minimum, must be able to be classified with all of the states defined in the "Business Status" sheet attached. | ||
| M | ||||
| B75 | Business Entity Filings | Each classification will limit the number of life-cycle filings the entity can submit. The system must be able to automatically assign these classifications based on pre-determined rules set by Staff. Admins of the system must also be able to change the classifications manually when needed | ||
| M | ||||
| B76 | Business Entity Filings | The solution must have a permission-based portal (using Single Sign On and two factor authentication) where external users can submit filings and requests for all programs with associated documents and images. | ||
| M | ||||
| B77 | Business Entity Filings | The solution must have a permission-based portal (using Single Sign On and two factor authentication) where internal staff assigned roles such as user, manager, admin and super admin can manage submitted filings and requests for all programs. | M | |
| B78 | Business Entity Filings | The Permission based portal must allow the following functions: | ||
| • | Accept and reject Filings that do not meet requirements. | |||
| • | Issue revocation notices for Business Entities and trade name. Process must be automated without manual intervention, but allow intervention by staff. | |||
| • | Issue revocation certificates for Business Entities and trade names. Process must be automated without manual intervention, but allow intervention by staff. | |||
| • | Mass archive records. | |||
| • | Update/Edit submitted data for records. | |||
| • | Processing and moving of data based on acceptance, rejection, etc. | |||
| • | Create or modify new entity application types. Add, edit, remove users and permissions. | M | ||
| B79 | Business Entity Filings | The portal must separate work to be processed based on the specific programs. Visibility to certain programs should be configured at a staff level within the administrative application; some staff should be able to see one program while being prevented from access to other programs when they are logged into the application under their user id | M | |
| B80 | Business Entity Filings | The solution must allow for the creation of ad-hoc reports. | M | |
| B81 | Business Entity Filings | The solution must have a dashboard with the following minimum reports: | ||
| • | Filing count by program that can be filtered by daily or monthly totals. | |||
| • | Financial transactions across all program types. | |||
| • | Financial reconciliation report for all daily transactions- This should interface with our financial system to produce reconciliation reports on demand | |||
| • | New business formations by entity type. | |||
| • | Cancellations by entity type. | M | ||
| B82 | Business Entity Filings | The solution must allow some documents to be marked as requiring signature verification as part of their work flow prior to proceeding through the filing lifecycle (For example, signature verification is an optional step prior to marking a business in good order. This additional step may be done either through office visit or third party service integrated through API). | P | |
| B83 | Business Entity Filings | The solution must have an internal dashboard with the following capabilities: | ||
| • | Ability to search by organization name | |||
| • | Ability to search by identification number | |||
| • | Ability to search by status | |||
| • | Ability to search by filing number | |||
| • | Ability to search using revised Article 9 search criteria | |||
| • | Search results must include migrated data | |||
| • | Ability to search the Historic Corporate Catalog (data to be imported as part of the migration) | |||
| • | Ability to search the Null & Void Document Database (data to be imported as part of the migration) | |||
| • | Ability to search the Rejected Filings Viewer (data to be imported as part of the migration) | |||
| • | Ability to search by entity name. | |||
| • | Ability to search by individual name. | |||
| • | Ability to search by organization ID number | |||
| • | Ability to search by agent. | |||
| • | Ability to search by business Address | |||
| • | Ability to search by city/town | |||
| • | Ability to search by status (active and/or inactive) | |||
| • | Ability to search by purpose | |||
| • | Ability to search by NAICS code | M | ||
| B84 | Uniform Commercial Code Filings (UCC) | The solution must allow for the submission of UCC filings to record secured transactions between debtors and creditors. | M | |
| B85 | Uniform Commercial Code Filings (UCC) | The solution must meet the https://www.iaca.org/wpcontent/uploads/public/MARS-May-2018.pdf set by the International Association of Commercial Administrators (IACA) and support our current filing options listed on the "UCC filings" tab in this document. | M | |
| B86 | Uniform Commercial Code Filings (UCC) | The solution must be able to account for the different transaction types and varied lapse dates for UCC Filings. | ||
| Please see table "UCC Filing Types" for different UCC filing types and associated variables filing specific parameters. | M | |||
| B87 | Uniform Commercial Code Filings (UCC) | A process/report must be created to notify the filing office of financing statements that meet certain predetermined conditions (i.e.: identical name listed for both the debtor and secured party; names of public officials; state agency street addresses, etc.) | M | |
| B88 | Uniform Commercial Code Filings (UCC) | The system must generate a unique filing number for each filing. That number must appear on the associated PDF together with the document’s file date and time. | M | |
| B89 | Uniform Commercial Code Filings (UCC) | There must be a process to submit multiple or bulk filing transactions via XML in accord to the latest IACA XML guidelines | M | |
| B90 | Uniform Commercial Code Filings (UCC) | There must be a process for administrators to mark certain filing types as requiring manual review, regardless of submission method | P | |
| B91 | Uniform Commercial Code Filings (UCC) | All submitted filings must flow into a program-specific queue sub-divided by filing type for processing (approval, rejection, etc.) unless the filing office has determined the filing process should be completed without manual review. The system must allow for semiautomated communications with the filer if corrections to a filing are needed. | M | |
| B92 | Uniform Commercial Code Filings (UCC) | The system must have a permissions-based queue for management and processing of submitted filings. | P | |
| B93 | Uniform Commercial Code Filings (UCC) | When a record has met predetermined conditions set by the filing office, the system must automatically move the record from the active to inactive database view. (For example, if the current date is past the date set in the administrative interface for how long a filing should be kept as Active) | M | |
| B94 | Uniform Commercial Code Filings (UCC) | The solution must allow the filing office to create a Filing Officer Statement. These statements notify searchers of corrections made to the record by the filing office after the original record was indexed. | M | |
| B95 | Uniform Commercial Code Filings (UCC) | Records in the system, at a minimum, must be able to be classified in the following manner: | ||
| • | Active | |||
| • | Lapsed | |||
| Each classification will limit the number of filings that can be submitted. The system must be able to automatically assign these classifications based on pre-determined rules set by Admins. Admins of the system must also be able to change the classifications manually when needed. | M | |||
| B96 | Uniform Commercial Code Filings (UCC) | The proposed Uniform Commercial Code (UCC) filing system shall include the ability to electronically receive, process, and store tax lien filings submitted through Simplifile, or an equivalent eRecording and document submission network, as authorized by the State. Payments should be passed through to our finance system external to this solution; this solution must support receiving tax lien filling documentation and its retention. This requires the exposure of an API for real time communication to and from Simplifile (or a similar replacement system) with audit logging. | M | |
| B97 | Certifications | The solution must have a module for requesting Certified Information on existing active (or all) UCC records. The certification process must meet the filing operation standards set by IACA. | ||
| • | Must have an option for Certified Copies. | |||
| • | Must have an option for Certified Listings. | M | ||
| B98 | Tax Liens and Writs of attachment | The system should allow user friendly online non-certified searches for State and Federal tax liens as well as writs of attachment. Administrators should have the ability to set costs in the administrative interface for these non-certified search requests. The system will present a list of fillings that meet the search criteria requested and allow download of requested results in PDF format. Each page should have a watermark indicating the results are not certified by the Secretary of State's office. | M | |
| B99 | Service of Process Document | The solution must have functionality to accept Service of Process documents and pass a record of fees to our financial system. It must be able to scan in the process documents and record the date and hour of receipt. | M | |
| B100 | Service of Process Document | All writs will be issued a unique ID and enter a similar work lifecycle in queue as other documents accepted at the office. | M | |
| B101 | Service of Process Document | Service of Process Documents should be retained for the life of the system. | M | |
| B102 | Service of Process Document | The system must be able to list individual defendants and pass a total charge for the total of defendants to our financial system, currently we charge 10 dollars for each. | ||
| Each service of process document will be captured by writ type and also store Apostille information. Plaintiff data must also be retained as described in the document. | M | |||
| B103 | Service of Process Document | The solution must allow for both real "Natural Persons" to be described as plaintiff or defendant, as well as allowing marking a plaintiff or defendant as a business entity | M | |
| B104 | Service of Process Document | Staff should be able to waive associated fees, and generate certified records with State Seal. Each writ will have a unique ID and timestamps, as well as its filling number and page count. | M | |
| B105 | Service of Process Document | Staff should be able to search for registered writs previously received by the office and display the information to staff in the user interface or allow printing. All old writs must be migrated. Staff should be able to search with the following parameters: |
Plaintiff name Defendant name Writ ID Case Number
| M | ||
| B106 | Service of Process Document | Staff users must have the functionality to print out normal copies or certified copies after searching. Any fees associated with the selected materials must be passed to the financial system. Normal copies will have different pricing than certified copies. |
| M | |||
| B107 | New Hampshire Business Identify Credential | Provide an opt-in service for users to associate with their business entity that names and designates individuals as authenticated signers for an entity. Organizations that opt to use this functionality will only allow designees to file documents and make changes to the organizations records. The system will generate a Universally Unique Identifier (UUID) which could be passed to other systems via API as equivalent to a digital signature. | M |
| B108 | New Hampshire Business Identify Credential | Users who have a BIC should be able to review information about companies that are associated with the same BIC number(A business entity and associated sub divisions will only ever posses one BIC for each validated user- A BIC is user plus entity). BIC validated customers may freely make changes to data without normal validation requirements. Users who do not posses a BIC should be restricted from viewing company data or making updates except in writing with identity verification. | O |
| B109 | New Hampshire Business Identify Credential | Third parties may be credentialed to reference documents affilated with business entities to confirm authenticity of BIC holders and various properties of BIC participating entities (for example, status as a company in good standing or scanned images of original articles of incorporation)- BIC functionality should be understood as existing in a future state verifiable digital business ecosystem with multiple participating partners both government, private, and eductional | O |
Business Types
| BusinessTypeName |
| Building and Loan (Bank) |
| Correspondence |
| Agricultural COOP |
| Bank |
| Benefit Corporation |
| Consumer Cooperative |
| Federally Chartered |
| Foundation |
| Insurance Company |
| Limited Liability Company |
| Limited Liability Partnership |
| Limited Partnership |
| Marketing and Rural Electrification COOP Association |
| Non Profit COOP Association |
| Nonprofit Corporation |
| Professional Benefit Corporation |
| Professional Limited Liability Company |
| Professional Limited Liability Partnership |
| Professional Profit Corporation |
| Profit Corporation |
| Trust Company |
| Federally Chartered |
| Agricultural COOP |
| Bank |
| Business Trust |
| Consumer Cooperative |
| Foundation |
| Insurance Company |
| Limited Liability Company |
| Limited Liability Partnership |
| Limited Partnership |
| Marketing and Rural Electrification COOP Association |
| Non Profit COOP Association |
| Nonprofit Corporation |
| Partnership |
| Professional Limited Liability Company |
| Professional Limited Liability Partnership |
| Professional Profit Corporation |
| Profit Corporation |
| Registered Corporate Name |
| Trust Company |
| Guaranty Savings |
| Merchant Bank |
| Mutual Holding Company |
| Investment Trust |
| Non Registered |
| OTHER |
| State Chartered (Legislative) |
| Trade Name |
| Decentralized Autonomous Organization |
Valid Filing Types
| Description |
| Abandonment of Charter Surrender |
| Abandonment of Consolidation |
| Abandonment of Conversion |
| Abandonment of Domestication |
| Abandonment of Merger |
| Abandonment of Merger Foreign Nonprofit to Foreign Nonprofit |
| Admin Dissolution Package |
| Admin Dissolution/Suspension |
| Admin Late Dissolution Package |
| Admin Suspension Package |
| Administrative Dissolution Notice |
| Administrative Dissolution Reminder |
| Administrative Suspension Notice |
| Administrative Suspension Reminder |
| Agent Change/Resign |
| Amended Annual Report |
| Amendment |
| Annaul Fee - Late Fee - Domestic Limited Liability Partnership |
| Annaul Fee - Late Fee - NH INVESTMENT TRUST |
| Annual Fee |
| Annual Fee - Late Fee - Foreign Limited Liability Partnership |
| Annual Report |
| Annual Report - Late Fee - Domestic Benefit Corporation |
| Annual Report - Late Fee - Domestic Foundation |
| Annual Report - Late Fee - Domestic Limited Liability Company |
| Annual Report - Late Fee - Domestic Professional Benefit Corporation |
| Annual Report - Late Fee - Domestic Professional Limited Liability Company |
| Annual Report - Late Fee - Domestic Professional Profit Corporation |
| Annual Report - Late Fee - Domestic Profit Corporation |
| Annual Report - Late Fee - Foreign Foundation |
| Annual Report - Late Fee - Foreign Limited Liability Company |
| Annual Report - Late Fee - Foreign Professional Limited Liability Company |
| Annual Report - Late Fee - Foreign Professional Profit Corporation |
| Annual Report - Late Fee - Foreign Profit Corporation |
| Annual Report Problem |
| Annual Report Reminder |
| Apostille |
| Appointment of Registered Agent |
| Articles of Charter Surrender |
| Articles of Correction |
| Articles of Domestication |
| Benefit Report |
| Benefit Report Reminder |
| Board of Claims Filing Fee |
| Bonded Warehouse New Application |
| Bonded Warehouse Renewal Application |
| Business Formation |
| Cable Franchises |
| Cable Franchises Renewal |
| Cancellation of Name Reservation |
| Certificate |
| Certificate of Exchange |
| Certificate of Good Standing |
| Certificate of Termination |
| Certificates |
| Certified Copies NHIT Additional Pages |
| Certified Copies Staff Made |
| Certified Copy Additional Pages |
| Certified Copy Per Page Fee |
| Certified Copy Request |
| Certified Copy Request - Trademark |
| Certify No Document |
| Change of Business Address |
| Change of Contact Information |
| Change of Managers / Members |
| Change of Officer/Director |
| Change of Period of Duration |
| Change of Principal Purpose |
| Commercial Registered Agent Address Change |
| Commission Certificate Replacement |
| Commission Fines/Penalties |
| Commissioner of Deeds Name Change |
| Commissioner of Deeds Name Change Oath of Office Notice |
| Commissioner of Deeds New Application |
| Commissioner of Deeds Oath of Office |
| Commissioner of Deeds Oath of Office Notice |
| Commissioner of Deeds Renewal Application |
| Commissioner of Deeds Renewal Notice |
| Commissioner of Deeds Surrender |
| Consolidated |
| Consolidation |
| Conversion |
| Conversion Creation |
| Copies Machine Made |
| Copies Staff Made |
| Correspondence |
| Correspondence - Bonded Warehouse |
| Correspondence - Commissioner of Deeds |
| Correspondence - Cover Letter |
| Correspondence - Death Certificate |
| Correspondence - Hawkers and Peddlers |
| Correspondence - Itinerant Vendors |
| Correspondence - Justice of the Peace |
| Correspondence - Misc. Documents |
| Correspondence - Misc. Documents |
| Correspondence - Name Availabilty |
| Correspondence - Notary Public |
| Correspondence - Phone Call |
| Correspondence - Proof of Name Change (Marriage Certificate) |
| Correspondence - Returned Mail |
| Correspondence - Returned Service of Process |
| Correspondence - Served Service of Process |
| Correspondence - Special Marriage License |
| Correspondence - Trademark |
| Creation Filing |
| Credit Balance Added |
| Dissolution Package AR and RA |
| Dissolution Package AR Only |
| Dissolution Package RA Only |
| Dissolution/Suspension Warning Letter |
| Exchange of Shares |
| Expedited Fee - Corporations |
| Expedited Fee for Apostille/Certification |
| Expedited Service Filing - Same Day |
| Expired |
| Extradition |
| First Renewal Notice TM |
| Forced DBA Renewal |
| Forced DBA Tradename Addition in Partnership |
| Forced DBA Tradename Discontinuance |
| Forced DBA Tradename Registration |
| Forced DBA Tradename Withdrawal in Partnership |
| Forced DBA Transferee of Reserved Name |
| Foreign Registered Corporate Name Dissolution |
| Foreign Registered Corporate Name Registration |
| Foreign Registered Corporate Name Renewal |
| Handling Charge |
| Heirloom Birth Certificate |
| Images on CD |
| In House Over The Counter Sales |
| Insignia Amendment |
| Insignia Cancellation |
| Insignia Initial Filing |
| Itinerant Vendors - Company Registration |
| Itinerant Vendors - Company Renewal |
| Itinerant Vendors - Individual Registration |
| Itinerant Vendors - Individual Renewal |
| Justice Name Change Oath of Office Notice |
| Justice Oath of Office Notice |
| Justice of the Peace Criminal Check Return |
| Justice of the Peace Name Change |
| Justice of the Peace New Application |
| Justice of the Peace Oath of Office |
| Justice of the Peace Renewal |
| Justice of the Peace Surrender |
| Justice Renewal Notice |
| Labels |
| Late Reinstatement Approved |
| Late Reinstatement Denied |
| Late Reinstatement Package |
| Lobbyists |
| Merged |
| Merger |
| Merger Foreign Nonprofit to Foreign Nonprofit |
| Misc. Document |
| Misc. Rejections |
| Name Change |
| Name Renewal |
| Name Reservation |
| NH State Papers on CD |
| Non Qualified Survivor Formation |
| Nonprofit Late Revival Package |
| Nonprofit Report |
| Nonprofit Report Reminder Notice |
| Nonprofit Revival Package |
| Not Qualified Filing |
| Notary Name Change Oath of Office Notice |
| Notary Oath of Office Notice |
| Notary Public Criminal Check Return |
| Notary Public Name Change |
| Notary Public New Application |
| Notary Public Oath of Office |
| Notary Public Renewal Application |
| Notary Public Surrender |
| Notary Renewal Notice |
| NSF |
| NSF Bank Charge |
| Objections |
| Office Correction |
| One Parent/Owner-Administratively Dissolved/Suspen |
| Order for Late Rein. Docs |
| Order for Rein. Docs |
| OTHER |
| Overpayment |
| Parent/Owner-Administratively Dissolved |
| Parent/Owner-Administratively Dissolved/Suspended |
| Partners Change |
| Penalty Payments |
| Plain Copy Request |
| Plain Copy Request - Trademark |
| Political Action Committee |
| Pooled Risk Management |
| Postage |
| Problem Report |
| Publications Sale of Red Books |
| Recounts |
| Red Book |
| Refund From Account Balance |
| Registered Agent Address Change |
| Registered Agent Change |
| Registered Agent Not On File Reminder Notice |
| Registered Agent Resignation |
| Reinstatement |
| Rejected Business Formation |
| Rejected Forced DBA Application |
| Rejected Name Reservation Application |
| Rejected Online Application |
| Rejected Trade Name Application |
| Rejection |
| Reminder Letter |
| Reorganization |
| Requalification |
| Reserved Name Transferred |
| Restated Articles of Incorporation |
| Restated Without Amendment |
| Revival |
| Revocation of Dissolution |
| RSA Office Correction |
| Search Fee - State Portion |
| Second Renewal Notice TM |
| Secretary of State Apostille |
| Secretary of State Certificate |
| Service of Process - NHIT |
| Service of Process - Service of Process |
| Service of Process Certified Copy Additional Pages |
| Service of Process Certified Copy NHIT Additional Pages |
| Subsequent Copy Fee - State Portion |
| Survivor |
| Suspension |
| Termination |
| Trade Mark Name and/or Address Change |
| Trade Name Addition in Partnership |
| Trade Name Address/Applicant Name Change |
| Trade Name Amendment |
| Trade Name Discontinuance |
| Trade Name Purpose Change |
| Trade Name Registration |
| Trade Name Renewal |
| Trade Name Withdrawal in Partnership |
| Trademark Assignment |
| Trademark Cancellation |
| Trademark Expiration |
| Trademark Initial Filing |
| Trademark Insignia Amendment |
| Trademark Office Correction |
| Trademark Renewal |
| Tradename - Final Renewal Notice |
| Tradename - First Renewal Notice |
| Tradename D/B/A Expiration Notice |
| Tradename Information Change |
| Transfer |
| Transfer and Continuance |
| Transfer of Reserved Name |
| Withdraw/Dissolve/Cancel |
| WritsSOP |
| WritsSOP Certificate |
| WritsSOP Certificate NHIT |
| WritsSOP-Certified Copy Request |
| WritsSOP-Certified Copy Request NHIT |
UCC filings
| Filing Type | Lapse Period (years) | Continuation (up to 6 months prior to expiration date) | Fee | Fee Statute | Amend/ Term Fee | See Notes | Form Type |
| UCC1 | 5 years | 5 years | $48.00 | 382-A:9-525 | $48.00 | A | Standard |
| UCC3 | 5 years | 5 years | $48.00 | 382-A:9-525 | $48.00 | B | Standard |
| UCC5 | Whenever UCC1 Lapsed | N/A | $48.00 | 382-A:9-518 | N/A | B | Standard |
| Manufactured Housing | 30 Years | 5 years | $96.00 | 382-A:9-525 | $48.00 | C | Standard |
| Public Financing | 30 Years | 5 years | $96.00 | 382-A:9-525 | $48.00 | C | Standard |
| Transmitting Utility | Upon Termination | N/A | $96.00 | 382-A:9-525 | $48.00 | C, D | Standard |
| FSA (Food Security Act) Agriculture Lien | 5 years | 5 years | $15.00 | 439:2(478:17-g) | $15.00 | E, G | |
| Federal Tax Lien | Last date to refile | Last date to refile | $30.00 | 454-B:5 | $30.00 | E | or 10 years from filed date Form 9 or Their Own |
| Federal Tax Lien Railroad | Last date to refile | Last date to refile | $30.00 | 454-B:5 | $30.00 | E | or 10 years from filed date Form 9 or Their Own |
| Federal Estate Tax Lien | N/A (Do not expire) | N/A | $30.00 | 454-B:5 | $30.00 | E | Form 9 or Their Own |
| Revenue Administration (State Tax Lien) | 6 years | 6 years | $15.00 | 21-J:28-a (454-B:5) | $15.00 | E | Form 9 or Their Own |
| Transportation/Aeronautic | 12 years | N/A | $15.00 | 450:4 (478:17-g) | $15.00 | E | Form 9 or Their Own |
| Human Services (Child Support) | 12 years | N/A | $0.00 | 461-A:14 | $0.00 | E | Form 9 or Their Own |
| Safety/Road Toll | 12 years | N/A | $15.00 | 260:63 (478:17-g) | $15.00 | E | Form 9 or Their Own |
| Employment Security | 12 years | N/A | $15.00 | 282-A:143 (478:17-g) | $15.00 | E | Form 9 or Their Own |
| Housing Finance Authority | 12 years | N/A | $0.00 | 204-C:19 | $0.00 | E | Standard |
| Environmental Services/Hazardous Waste | 12 years | N/A | $0.00 | 147-B:10 | $15.00 | E | Form 9 or Their Own |
| Department of Labor | 6 years | 6 years | $15.00 | 281-A:57a | $15.00 | E | Form 9 or Their Own |
| Department of Justice | 6 years | N/A | $15.00 | US 3613(d) | $15.00 | E, F | Form 9 or Their Own |
| Writ of Attachment | 12 years/10 YEARS | N/A | $15.00 | 511:23 & 511-A:5 (Initial Filing) & 498:14 (Release) | $15.00 | E, H | Both (Must have Form 9 + Their Own) |
| NH Department of Natural and Cultural Resources /Bureau of Trails/GIA program | 5 years | 5 years | $48.00 | 382-A:9-525 | $48.00 | Standard |
Notes A - $35.00 additional pages over 2; $40.00 per each additional debtor over 2 B - $35.00 additional pages over 2 for Assignments each additional secured party over 2 are $40.00 each C - $40.00 per each additional debtor over 2 D - Termination only E - + $4.00 each page for all the Other Lien Form 9's which are applicable for rows 7 - 21.
F - Federal US 3613(d). Treated as a State Tax Lien if they come in on the Federal form. If they come in on their own form they are treated as DOJ.
No H - Only Writ of Attachment can be rejected if it does not come in on a Form 9. Writ of Attachment must quote RSA they are filing under or will be rejected.
Business Status
| Description |
| Abandoned |
| Acceptance Inactive |
| Active |
| Admin Diss LLP-CC-NP |
| Admin Dissolution |
| Admin. Suspension |
| Administratively Dissolved |
| Administratively Dissolved Name Protection |
| Administratively Suspended |
| Administratively Suspended Name Protection |
| Consolidated |
| Consolidated Inactive |
| Consolidated Pending |
| Converted |
| Creation Inactive |
| Dissolved |
| Dissolved Name Protected |
| Domesticated |
| Expired |
| Expired Pending |
| Forfeited |
| Future Effective |
| Good Standing |
| Hold |
| Inactive |
| Inactive Name Protected |
| InProcess |
| Merged |
| Name Reservation Hold |
| Non-Qualified |
| Non-Registered |
| Not In Good Standing |
| Parent Merged |
| Parent/Owner Dissolved |
| Parent/Owner Dissolved Name Protection |
| Parent/Owner Suspended |
| Pending |
| Pending Conversion |
| Pending Dissolution |
| Pending Domestication |
| Pending Merged |
| Pending Merger |
| Rejected |
| Rejection Name Protected |
| Reorganized |
| Reorganized Pending |
| Reserved Name |
| Reserved Name Cancelled |
| Reserved Name Expired |
| Surrender Pending |
| Surrendered |
| Terminated |
| Transaction Inactive |
| Transfer and Continuance Pending |
| Transfer Pending |
| Transferred |
| Withdrawn |
| Withdrawn by Merger |
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File details come from the government source that posted it. Updated .