Attachment 1 - PWS Laboratory Services 1.28.26.pdf

Performance Work Statement

(PWS)

Attachment 2

Federal Aviation Administration

Mike Monroney Aeronautical Center

Laboratory Support Services

January 28, 2026

1.0 Introduction

1.1 This laboratory support services contract will provide laboratory technical and management support to the FAA’s Mike Monroney Aeronautical Center (MMAC), 6500 South MacArthur Boulevard, Oklahoma City, Oklahoma. The contractor is required to provide sample collection and/or analytical support for routine monitoring requirements, emergency monitoring requirements and various projects/studies. Per EPA definitions, this contract is not only to “sample”, but to “monitor”, which includes both sampling and observations.

2.0 Scope

The contractor will provide quality work consisting of laboratory services, analysis (see PWS Attachment 7 and Contract Section B for list), reporting, collection, sampling, and measurements in support of various analytical and compliance legal requirements, including, but not limited to:

2.1 Routine and semi-annual industrial wastewater pretreatment discharge monitoring as required by permit, see this PWS Section 6.0 for specifics.

2.2 Semi-monthly storm water monitoring, see this PWS Section 5.0 for specifics.

2.3 Special water and wastewater studies (short or long term), for both water and sludge and “report only” testing may be requested. These studies could require sampling and collection of various sources at multiple locations both on and off the MMAC.

2.4 Soil testing.

2.5 Special stormwater studies including locations outside the MMAC boundary including but not limited to Thomas Road Warehouse, 3601 S. Thomas Road, Oklahoma City and the outlet lagoon and Peachy Lake on the Oklahoma City Airport Trust property West of Will Rogers Airport.

2.6 Hazardous waste analysis and characterization.

2.7 Asbestos sample analyses both air and bulk, including third-party air monitoring for asbestos abatement projects, see this PWS Section 4.0 for specifics.

2.8 Air samples associated with industrial hygiene monitoring.

2.9 Areas on Center will be closed on holidays, requiring contractor to schedule to ensure time requirements are still met.

3.0 Requirements

The contractor will provide all necessary laboratory services, analysis, reporting, collection, monitoring, sampling, and measurements required to perform the scope successfully as required in accordance with this PWS.

MMAC is a large quantity hazardous waste generator, is listed on the Federal Agency Hazardous Waste Compliance Docket for groundwater contamination, has a minor source air permit, an industrial stormwater permit and operates a permitted industrial wastewater pretreatment system.

The MMAC has a Congressional mandate to take all actions to ensure that the nation’s air system operates safely and effectively. The contractor must comply with the requirements of this PWS to support the mandate.

This support will be on an "as needed" basis as requested by the contracting officer (CO) or their designated representative. Parameters to be analyzed, sampling / monitoring location and any special requirements will be provided at the time of the request.

The contractor will provide necessary personnel, transportation, shipping to alternative lab locations, shipping to subcontractors, containers, marking, labeling, preservatives, materials included those needed for sample stabilization, equipment, tools and supplies.

The contractor’s personnel performing work at the MMAC are required to pass background clearances and be issued a FAA Identification Card. The FAA Identification Card must be worn when on Government property performing work under the scope of this contract, and/or in accordance with government regulations.

The contractor will immediately notify the Contracting Officer’s Representative (COR) of any required changes to personnel assignments that pertain to the delivery of services performed under this contract.

The contractor assumes full responsibility for lost, damaged, or stolen property, i.e. that is brought onto a government facility by the contractor.

3.1 General laboratory requirements

3.1.1 Provide and ensure that adequate personnel are provided for operations required by this contract.

3.1.2 Meet contract data quality/assurance requirements per Oklahoma State Law (DEQ’s) definition of 27A O.S. 2-4-101 for “Acceptable results”.

3.1.3 Provide all required data deliverables in electronic format through email to MMAC Environmental Team Lead, Center Environmental Protection Specialist and Stormwater Contract Support. The contractor will protect data and meet records retention requirements. MMAC requires the original chain of custody, analysis reports and other results from this contractor and all subcontractors.

3.1.4 Result Turnarounds

The contractor will provide results within 7 days, unless specified otherwise.

3.1.5 Each battery or section of test results will have the method of testing for that test (i.e. EPA or Standard Methods) identified. Each test result will have the minimum reporting level for reference.

3.1.6 Unscheduled Emergency Response

In case of emergency or critical mission, a 24-hour turnaround might be required for a test which takes less than 24 hours to perform per EPA/Standard Methods. If the test requires more than 24 hours per EPA/Standard Methods, the contractor will provide results within 24 hours of the standard run time. Requirements of the contractor’s Emergency Response Plan (ERP) are listed in PWS Section 11.10.

3.1.7 Comply with NEMI/EPA hold times. If the contractor uses exceptions allowed for hold times, this will be authorized by the CO.

3.1.8 The contractor will be provided with the MMAC’s current City and State stormwater, and industrial wastewater pretreatment permits, Attachments 3 and 4 of this PWS. The contractor will review and comply with sampling requirements and schedules.

3.1.9 All field technicians and laboratory personnel will be properly trained and certified per industry standards, federal and state requirements.

3.1.10 The contractor is expected to stay current with Environmental Protection Agency (EPA), Federal Department of Labor (DOL), Oklahoma State Department of Labor (ODOL/DOL), Occupational Safety and Health Administration (OSHA) and Standard Methods changes to ensure the EPA and Oklahoma Department of Environmental Quality (ODEQ / DEQ) will accept results.

3.1.11 The contractor will report any security violations or vulnerabilities to the COR, such as damaged or removed perimeter fences, dead animals in the outfalls, domestic livestock grazing on MMAC property, active hunting on MMAC property, etc. If the contractor finds a sampling point inaccessible, notify the COR to remove the obstruction.

3.1.12 Clean sample containers and perform required maintenance on equipment.

3.2 Technical components to laboratory functions

3.2.1 The contractor must maintain current and provide a copy of their standard operating procedures (SOP) upon request.

3.2.2 The contractor will provide all instrumentation required to perform contractual tasks. No government furnished equipment (GFE) will be provided.

3.2.3 The contractor will provide performance evaluation programs as part of their internal audit. The internal audit program must comply with EPA, DEQ and OSHA requirements and timelines. The contractor will report on any items of note from their internal audit during the annual meeting and provide the report if requested by the COR or CO, as required by PWS Section 9.4. References pertaining to the development of an internal audit program include: Handbook for Analytical Quality Control in Water and Wastewater Laboratories – Environmental Monitoring and Support Laboratory, U.S.

EPA; EPA Requirements for Quality Management Plans; Multi-Agency Radiological Laboratory Analytical Protocols (MARLAP) Manual, Chapter 18 - Laboratory Quality Control; OSHA Model Plans and Programs for the OSHA Bloodborne Pathogens and Hazard Communication Standards, OSHA 3186-06R 2003; and OSHA Small Entity Compliance Guide for the Respiratory Protection Standard, OSHA 3384 09 2011.

3.3 Required Environmental Controls

The contractor will be knowledgeable of and comply with all applicable federal, state, and local laws, permits, FAA, and facility environmental requirements and instructions.

The contractor will ensure policies and procedures are established that protect the health and safety of employees and the community to minimize or eliminate the risk of environmental pollution. The contractor will ensure personal protective equipment (PPE) is sufficient and used by the contractor and subcontracted personnel.

If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor will immediately report the incident to the COR.

The contractor is responsible for advising their employees on environmental and hazardous materials handling requirements and is also required to have and maintain

Safety Data Sheets (MSDS/SDS) for materials used by the contractor in accordance with federal and state laws and/or regulations. (Reference FAA Occupational and Environmental Safety and Occupational Safety and Health Administration (OSHA) requirements).

https://www.faa.gov/documentLibrary/media/Order/FAA_Order_3900.19C.pdf

3.4 Licensing Requirements and Proficiency Testing

The contractor and subcontractors will comply with Federal, state and local requirements including, but not limited to EPA, OSHA, DOL and DEQ accreditations, licenses and certifications. The body that approves environmental licensing and testing procedures and accreditation is the Oklahoma State Environmental Quality Board, which is referred to in DEQ regulations as “the Board”.

General requirements on permits, licenses and certifications are listed below.

Additional requirements for asbestos bulk and air analysis and monitoring are listed in Section 4 of this PWS. DEQ requires accreditation Proficiency Testing (PT) to be provided by a National Environmental Laboratory Accreditation Program (NELAP) OAC 252:301-7-2 participating laboratory and per NELAP criteria, according to the Board approved methods.

https://labaccreditation.deq.ok.gov/labaccreditation/

3.4.1 Permits, licenses and certifications required include, but are not limited to:

3.4.1.1 Drinking Water, DEQ requires compliance with the Manual for the Certification of Laboratories Analyzing Drinking Water, 5th Edition and a NELAP approved provider. Oklahoma State drinking water and OPDES requirements for laboratory accreditation found in OAC 252:307 NELAC “The NELAC Institute” (TNI) and 40 CFR 141.28. NELAP is a program managed by the NELAC organization and as of April 2018, ODEQ can accredit under NELAP.

3.4.1.2 General Water Quality

3.4.1.3 Petroleum Hydrocarbons

3.4.1.4 Calendar year proficiency testing renewals.

3.4.1.6 Out of State labs or out of state subcontracted laboratory must request DEQ certification inspection OAC 252:301-3-3(5).

3.4.2 Cost Responsibility - The FAA will not bear the cost of any subscription, proficiency testing program, analysis pertaining to certifications or licensing and the FAA will not be charged a fee for the analysis of any proficiency testing samples.

4.0 Asbestos Program Support Tasks

4.1 Requirements: The contractor will provide bulk asbestos analysis and asbestos air analysis and asbestos air monitoring support during and after third party asbestos abatement projects or as otherwise requested by the FAA.

4.2 Asbestos Laboratory – The contractor’s laboratory and/or a subcontract laboratory expected to perform asbestos analyses under this contract will:

4.2.1 For bulk asbestos analysis:

https://www.faa.gov/documentLibrary/media/Order/FAA_Order_3900.19C.pdf

4.2.1.1 Be certified by the NIST’s National Voluntary Laboratory Accreditation Program (NVLAP) 40 CFR 763 for laboratories providing bulk analysis, or

4.2.1.2 Participate in the AIHA Bulk Asbestos Proficiency Analytical Testing (PAT) Program and have received a minimum score of 75% correct on the latest two rounds.

4.2.2 For NIOSH Method 7400 (PCM) fiber counting analysis:

4.2.2.1 Participate in the AIHA Proficiency Analytical Testing (PAT) program and have been rated proficient for the latest two rounds, or

4.2.2.2 Have all individual analysts participate in the AIHA Asbestos Analytical Testing (AAT) program to be enrolled in the required Asbestos Analyst Registry (AAR) program and have been rated proficient for each analyst.

4.2.3 For TEM analysis, the laboratory must participate in the National Voluntary Laboratory Accreditation Program for laboratories providing fiber-counting analyses using TEM.

4.3 Asbestos Laboratory Technician Requirements - The laboratory will utilize only laboratory technicians who have successfully completed State of Oklahoma Department of Labor (DOL) approved courses in the type of analyses performed by the technician, refer to OAC 380:50-6-4. All technicians performing PCM analysis must have successfully completed the NIOSH course No. 582 on "Sampling and Analysis of Airborne Asbestos Dust," or DOL approved equivalent. All technicians performing bulk analyses must have successfully completed a four-day course, or DOL approved equivalent, in the bulk analysis of asbestos-containing materials.

Required courses must have been provided by a government agency or an educational institution.

4.4 Asbestos Sampling Technician Requirements - Technicians collecting bulk samples must have a valid Oklahoma AHERA Asbestos Inspector's license, OAC 380:50-5-10 and federally under 29 CFR 1910.1001. Technicians performing asbestos air monitoring will have successfully completed the NIOSH course No. 582 on "Sampling and Analysis of Airborne Asbestos Dust," or another DOL approved course on asbestos air monitoring techniques and procedures. Technicians performing air monitoring for asbestos abatement projects must have the following minimum qualifications:

4.4.1 Have successfully completed the NIOSH course No. 582 on "Sampling and Analysis of Airborne Asbestos Dust," or a DOL approved equivalent.

4.4.2 For entry into contained work areas, have a current medical examination and clearance to wear a respirator.

4.4.3 Have been fit tested for a respirator and be familiar with personal protection procedures required for asbestos occupational activities.

4.4.4 Required courses have been provided by a government agency or an educational institution.

https://oklahoma.gov/labor/licensing/asbestos-abatement-inspection-and-licensing.html

4.5 Permissible Exposure Limits (PEL)

https://oklahoma.gov/labor/licensing/asbestos-abatement-inspection-and-licensing.html

Federal standard for asbestos has a PEL of 0.1 fiber per cubic centimeter of air 1910.1001(c), but the State of Oklahoma standard is 0.01 fiber per cubic centimeter of air OAC 380:40-1-2, Oklahoma Act 40 O.S. 400. While MMAC is a federal facility, the contractor will be operating under required State of Oklahoma licenses while performing work. The State of Oklahoma standard of 0.01 fiber per cubic centimeter of air will be used for this contract unless specified otherwise, as specified in federal OSHA regulations 29 CFR 1953.5(a)(1).

https://www.osha.gov/sites/default/files/publications/OSHA3507.pdf https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/osha/Ok%20Occupational%20Health%20and%20Safety%20Standards%20Act% 20and%20Rules%201-17-24.pdf

4.6 Contractor Asbestos Air Monitoring Standard Operating Procedures (SOP) The contractor must submit a Contractor Asbestos Air Monitoring Standard Operation Procedures (SOP) to the COR no later than ten (10) days after award for approval. The approved SOP must be readily available while on the MMAC. The SOP must be in a loose-leaf folder and include a set of standard operating procedures consisting of simplified text, diagrams, sketches and pictures that establish and explain clearly the procedures to be followed during all phases of work by the contractor’s employees. The SOP will be modified as necessary to address any specific requirements of the MMAC.

The minimum topics and areas to be covered by the SOP are as follows:

(1) Minimum Personnel Qualifications.

(2) Contingency Plans and Arrangements.

(3) Respiratory Protection Systems and Training.

https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/osha/1910.134%20Respiratory%20Protection%20Sample%20Program.doc

(4) Worker Protection, Medical Examinations, Recordkeeping.

(5) Protective Clothing, Entering and Exiting Procedures.

(6) Work Area Limitations.

(7) Monitoring, Inspection and Testing.

(8) Work Area Clearance and Confined Spaces Procedures.

4.7 Certified Industrial Hygienist – A Certified Industrial Hygienist will be provided on an as needed basis to oversee asbestos abatement and asbestos air monitoring.

4.8 Reports and Records 40 CFR 262.40

4.8.1 The contractor will provide immediate results of asbestos air clearances to the FAA asbestos inspector, FAA asbestos program manager or COR prior to leaving the MMAC. These clearance results will also be provided to the COR as part of the full analysis report provided within the timeframe in Section 3.1.4 of this PWS.

4.8.2 Asbestos bulk analysis results will be provided within five (5) days of sample pickup, or, within five (5) days of receipt. Results of asbestos Transmission Electron Microscopy (TEM) sample analysis will be provided within forty-eight (48) hours of sample pickup, or sample receipt. The technician performing the analysis must sign all asbestos laboratory reports of analyses.

https://www.osha.gov/sites/default/files/publications/OSHA3507.pdf https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/osha/Ok%20Occupational%20Health%20and%20Safety%20Standards%20Act%20and%20Rules%201-17-24.pdf https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/osha/Ok%20Occupational%20Health%20and%20Safety%20Standards%20Act%20and%20Rules%201-17-24.pdf https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/osha/Ok%20Occupational%20Health%20and%20Safety%20Standards%20Act%20and%20Rules%201-17-24.pdf https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/osha/1910.134%20Respiratory%20Protection%20Sample%20Program.doc https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/osha/1910.134%20Respiratory%20Protection%20Sample%20Program.doc

4.8.3 Contractor shall report any error beyond EPA 600/F-93/116 Table 2-1.

5.0 Stormwater Quality Support Tasks

5.1 Monitoring of the MMAC stormwater outfalls #1,2,3 & 4 is required by the MMAC’s Authorization to Discharge under the Oklahoma Pollutant Discharge Elimination System (OPDES), Permit No. OK0043931 (PWS Attachment 3). The contractor will be provided with a copy of the current MMAC permit and will routinely monitor and analyze the outfalls according to the permit requirements and DEQ and OKC-SWQ standards.

Modifications to the permit requirements or new permits will be provided to the contractor by the CO or COR. The contractor will adjust routine monitoring and analysis per the new permit requirements.

5.2 Routine stormwater sampling and analysis requirements for the Discharge Monitoring Report (DMR) are listed in Section 5.3 of this PWS. The DEQ sampling plan is provided as PWS Attachment 5 and a more simplified version in PWS Attachment 6.

5.2.1 Per the current permit, stormwater sampling and analysis will be required by this contract twice per month at the standard four outfall points. These are identified as Outfalls #1,2,3 & 4.

5.2.2 The FAA will provide locations of sampling points and outfalls. The contractor will be required to find and sample at these locations without FAA escort.

5.3 Discharge Monitoring Report / Stormwater Event Monitoring The prime contractor will independently dispatch prime contractor field personnel that hold the appropriate State licenses to gather samples to perform DMR monitoring. The contractor will plan for weather and will not depend on MMAC to inform of a “qualifying storm event” for sampling. The contractor will comply with the definition and details on what constitutes a qualifying event per 40 CFR 122.26, OAC 252:606-1-3(b)(3)(L), MSGP 3.2.2.2., and OKR05.

5.3.1 The first test of the month will be completed during a qualifying storm event, but the 2nd test will be completed such that the final results are able to be delivered to the COR by the 5th calendar day of the following month. If no qualifying event has occurred by the 20th of the current month, the contractor will take samples from the outfalls but note that samples were collected with no event and additionally note if there is not enough flow to properly collect samples. For the 2nd set of samples for a non-event month, the contractor will monitor the weather and try to complete collection during at least one rain event for that month. If any outfall requiring sampling once a month, does not have enough flow to draw a valid sample during the first round, then a second attempt will be made during the second round. Please refer to EPA stormwater sampling guide EPA-832-B-09-003.

5.3.2 In order to prevent splitting tasks for each outfall to achieve more favorable results, the DEQ requires all tasks for each outfall to be completed within 30 minutes of the start of measurement and testing for that outfall. The contractor is required to plan their trip and have all sampling and safety equipment to prevent delays. If requested, the field technician will inform the COR before arrival for the COR to inspect or audit the sampling event.

5.4 Outfalls have the potential to expose personnel to poison ivy and other environmental hazards, contractor is to alert field personnel of possible hazards.

5.5 The prime contractor’s field personnel will also visually inspect outfall conditions as part of sampling. If an overwhelming algae bloom, bacterial bloom, foam, oil sheen, strong odor, or fish kill is present, it must be immediately reported to the COR.

5.6 Current tests required for stormwater are pH, chlorides, TDS, sulfates, depth of standing water, selenium, and dissolved oxygen, but note that they may change with permit requirements. If during routine sampling, the pH is more than 9.0 the field technician will notify the COR by telephone immediately.

5.7 Non-routine stormwater sampling and analysis.

MMAC stormwater program includes all ditches, storm sewer piping, collection points, building sumps, access points to storm sewer system, 10 outfall points around the perimeter of the MMAC, airport runoff joining the outlet lagoon upstream of outfall 4, outlet lagoon downstream of the MMAC, Peachy Lake southeast of MMAC, and Thomas Road Warehouse located off the MMAC at 3601 South Thomas Road, Oklahoma City, OK 73169. The contractor may be required to perform chemical and biological testing of these areas. The contractor will be notified when sampling beyond the standard four defined outfalls is needed. The contractor will provide a technician and required resources.

6.0 Industrial Wastewater Pretreatment Support Tasks

6.1 Sampling and analysis

Sampling and analysis will be performed at the MMAC Industrial Wastewater Treatment Plant (IWWTP / IWTP) Buildings # 186 and #190 per the MMAC Industrial Wastewater Pretreatment System Permit #I-00060-P (PWS Attachment 4). Scheduling for the treatment plant sampling will be authorized only by the CO, the COR or the COR alternate. Sampling will include routine sampling for permitted plant operations and reporting. Additional grab and/or 24-hour testing may be requested including testing at the lift stations, piping systems, and storage tanks.

6.2 Routine sampling and analysis for cyanide pretreatment effluent:

6.2.1 Sampling and analysis will be requested on an “as needed” basis. Sampling will be performed within 4 calendar days after request, unless a special request is granted by the CO and COR.

6.2.2 Sampling will be from either or both the cyanide batch tank and/or tank number 4 per the request.

6.2.3 This sampling will be for pH, total cyanide and cyanide amenable to chlorine (CATC), per 40 CFR 433.11(b). These parameters may change per permit requirements. Per self-monitoring requirements in 40 CFR 433.11(e), if during semi-annual testing any of the parameters “total toxic organics” listed in that part are over

0.01 milligrams per liter (mg/L), than those will be added as part of the contractor’s task of routine discharge testing performed before IWWTP release to the sanitary sewer.

6.2.4 Per the permit for routine sampling, if the pH is less than 5.0 or more than 10.5, the contractor will notify the COR by telephone immediately.

6.2.5 After the collection of samples, the contractor has 7 days to analyze and submit the results.

6.3 Semi-annual sampling and analysis:

6.3.1 The contractor will provide and set up their own 24-hour sampler for the semi-annual event at the sampling point known in the permit as the “City Port”. This will occur during the second half of the month of April and November each calendar year.

6.3.2 The following tests are to be performed twice a year, cyanide (total), cyanide (CATC), pH, VOC, cadmium, chromium, copper, lead, nickel, silver, zinc, acid compounds per 40 CFR 122 appendix D, table II, base/neutrals, flow, acetone, 2-butanone, carbon disulfide, oil & grease (non-polar or saturated and polar or non-saturated), molybdenum, BOD, and TSS. After the collection of samples, the contractor has 7 days to analyze and submit the results.

6.3.3 The contractor’s field personnel will be shown the location of the four collection points, known as “outfalls”, these are separate points from the stormwater system outfalls. The outfall locations and descriptions are described in the permit. Please refer to 40 CFR 122.2, 122.26(b)(9), and122.26(c)(1)(i)(A) for very detailed information on why the term outfall is used for the treatment plant process sampling points. The field personnel will be able to locate the sampling points without escort after their initial site visit.

6.3.4 The permit has a detailed description of required samples for each of the four sampling points and the contractor will refer to the permit before each semi-annual event testing.

6.3.5 The contractor will comply with the permit, which requires all sampling and analysis to be performed by EPA requirements, including holding times.

6.4 Non-routine sampling and analysis:

Oklahoma City and DEQ reserve the right to request any or all the testing to be split (EPA Memo 2021-07) sampled or retaken when directed.

https://www.epa.gov/east-palestine-oh-train-derailment/what-split-sampling The contractor may additionally be directed to sample as part of external or internal audits, inspections, maintenance, spills, or investigations. The EPA, DEQ and the City require confirmation of successful maintenance, overhaul, changes or repair through testing. The contractor will perform testing requested, to confirm that process is compliant with the permit.

6.5 The MMAC is designing and expects to build a new treatment plant. The new plant will have the same, but updated processes and have complimentary sampling https://www.epa.gov/east-palestine-oh-train-derailment/what-split-sampling points. The requirements of this contract will pertain to the new plant once operational and as stated in PWS Section 6.4, additional confirmation testing will be required.

6.6 Summary of Material Requirements

The contractor will provide their own materials to complete the tasks by providing their own composite 24-hour sampling devices with independent power supply, sample bottles, portable water chemistry instruments, measurement devices, PPE, logbooks and sample stabilization supplies. For all devices requiring power, the contractor will provide their own power supplies. The contractor is responsible for ensuring that devices operate correctly and placed such that they will not be harmed by normal MMAC operation. If a device requires scheduled monitoring, the contractor will supply the personnel for that task.

7.0 Hazardous, Regulated, Universal and Material Program Testing

7.1 The contractor will provide a technician to safely test containers and other found items on the MMAC to determine hazard characteristics per 40 CFR 261.30(b) and 49 CFR 172.101. If the MMAC has reason to suspect that the found containers present a significant hazard, MMAC will utilize their “Hazardous Waste Disposal Services Contract” to safely obtain the sample for the laboratory to pick up.

7.2 The MMAC profiles waste streams requiring standard tests: pH, flammability, and TCLP for the RCRA 8. This is expected to be between four to twelve times a year. If the waste is unique, extra testing might be required.

8.0 Subcontracting

8.1 Authorization to Subcontract

The contractor may subcontract due to volume of work, specific expertise or temporary reduction in capacity. Subcontractors will comply with all requirements contained in this

PWS.

The contractor will not utilize a subcontract laboratory for any analyses without prior approval of the Contracting Officer. Any subcontracted lab selected will meet the same quality control/assurance standards as required of the contractor.

8.2 Subcontractor Competence

The contractor will submit proof that the certification, licensing and training requirements of this contract are being met by the subcontractor.

8.3 Subcontractor Audit

If the contractor subcontracts, the contractor will perform an annual audit of the subcontractor’s certification, licensing and training requirements required by this contract; as well as perform an audit at the subcontractor’s facility. The contractor will submit this audit as part of the annual review with the CO and COR found in this PWS Section 9.4.

9.0 Other Direct Costs

9.1 Facilities

The contractor will maintain an office within a 30-mile radius of the MMAC for the use of their personnel providing services under the contract. The contractor will be operational at the facility no later than 10 days after the contract award. The services required hereunder will be performed at the contractor’s office location, unless authorized by the

FAA.

9.2 Travel

CO will approve all travel in advance of its occurrence. The contractor will not be reimbursed for any unauthorized travel.

9.3 Electronic Communications

The contractor will provide an electronic communication method compatible with the FAA’s email system, including the ability to receive and retrieve attachments.

9.4 Annual Contract Review

9.4.1 The contractor will report on annual accreditation status.

9.4.2 The contractor will report on quality control and assurance status.

9.4.3 All issues that occurred during the year will be presented and discussed.

9.4.4 If requested, the contractor will present the results of their annual internal audit of themselves and subcontractors, see PWS Section 3.2.3 and 8.3.

9.4.5 Contractor will provide a schedule for the upcoming year, that specifies days that the contractor will be unable to provide standard services, such as holidays, annual inspections and audits. Contractor will work with the COR to ensure all tasks are scheduled and completed on time during these events.

9.5 Miscellaneous

The contractor may incur costs for incidental non-recurring items such as special supplies, etc., with the prior approval of the CO.

10.0 Program Management

10.1 General and Program Manager

The contractor will efficiently and effectively manage the performance under this contract to ensure all the necessary technical, business, and administrative planning;

organizing; managing; coordinating; and tracking (e.g., cost, schedule, deliverables), performance management, risk management, resource management, data management, and subcontract management required to perform all the activities successfully as required in the PWS. The project manager is the primary point of contact for work to be performed under the resultant contract. The program manager will keep the COR informed of any potential problems and make recommendations for solutions.

The contractor will ensure that assignments are completed in a thorough and timely manner and prepare written documentation of accomplishments. The FAA requires the contractor's technical, analytical, and administrative support and the level of expertise, experience, and demonstrated performance of the contractor’s personnel providing the services is the highest level for providing quality support.

The contractor will provide sufficient personnel, both in terms of number and qualifications, to perform work described herein.

The contractor will provide sufficient oversight and supervision of the contract to ensure all employees are functioning within their designated labor categories and at acceptable levels of performance and are performing their designated assignments in a timely manner and that all reporting requirements are honored. The contractor will provide a quality assurance system to ensure the Government receives quality services as specified in the contract.

10.2 Expert Witness

The contractor will note in Section 3.4 of this PWS, about travel requirements, this is due to the possibility of the contractor being called upon by the federal government to present in court the science-based information from testing. The contractor is responsible for the composure and professionalism of their personnel, if called upon the contractor will guarantee that they will be considered an expert witness.

11.0 Documentation

11.1 General Requirements

The contractor will coordinate with the COR on all items that might affect requirements for this contract including reports, letters, memoranda, project documentation, minutes of meetings, monthly reports, telephone conversation reports, trip reports, laboratory results, chain of custody, quality assurance reports, quality control reports and other written material.

11.2 Document Control

All reports prepared by the contractor will be on behalf of the FAA and may not be independently published or distributed without prior written permission from the FAA.

11.3 Reporting Requirements

Written results for all samples will be provided to the COR and alternate COR on the analytical report form shown in PWS Attachment 1, or equivalent. Written results will contain the information shown on PWS Attachment 1 form plus any remarks indicating departure from standard procedure or anything unusual about the sample which might indicate a questionable result. For the purposes of this contract, “written results” includes electronic reports signed by the licensed laboratory manager.

The contractor will provide an annual status report to the CO and COR in letter format.

The report will describe the status of all certifications, licenses, subcontracting and work accomplished during the reporting period.

11.4 Records Retention

The contractor and all subcontract labs will retain sample results and all quality control data generated relative to any test (e.g. blanks, duplicates, spikes and standards) for at least 60 days after submission of results to the FAA. The Contracting Officer may request submission of such quality control data at any time within that time frame.

11.5 Quality Control/Assurance Plan (QCP) Document

The contractor will provide QCP for itself and any subcontract lab expected to perform any analyses under this contract. The contractor's QCP must demonstrate conformity with EPA recommended laboratory quality control procedures as described in such documents as 40 CFR 136; EPA's "Handbook for Analytical Quality Control in Water and Wastewater Laboratories" and EPA Requirements for Quality Management Plans. Each QCP will contain the following information:

11.5.1 Laboratory Organization and Responsibility - Indicate the personnel who will be involved in the analysis and what their responsibilities will be. Provide a brief resume for each person indicating his or her qualifications to do the required work.

The laboratory supervisor will have a minimum of a Bachelor of Science (B.S.) in either Chemistry or Chemical Engineering and at least three years’ experience in analytical techniques needed to perform the tests listed in PWS Attachment 7 and Contract Section B.

11.5.2 Quality Control Objectives for Measurement Data - Include a list of all parameters listed in PWS Attachment 7 and Contract Section B, the reference of the method to be used (EPA or other) along with precision, accuracy and completion objectives as percentage of samples analyzed.

11.5.3 Sample Custody and Holding Procedures - Describe how EPA holding times will be met, sample preservative preparation methodology, sample container identification such as marking and labeling, field tracking forms to be used, name and title of designated sample custodian, and how sample custody is maintained until completion of analysis.

11.5.4 Calibration Procedures and Frequency - Describe frequency and method of calibration of all instruments and equipment. Describe preparation of reagent standards to be used for laboratory analyses.

11.5.5 Data Reduction, Validation and Reporting - Briefly describe procedures used to reduce, validate and report data generated in the laboratory.

11.5.6 Internal Quality Control Checks and Frequency - Describe how spike, duplicate, blank and standard analyses are used to maintain quality control, generation frequency and method of constructing quality control charts, participation in EPA or state laboratory quality control programs and laboratory management review of quality control results.

11.5.7 Performance and System Audits and Frequency - Describe any external performance audits or inspections made on the laboratory by EPA or state inspectors within the past year and the results of these inspections. Also describe management review frequency and procedures for evaluating analytical procedures, facilities and sampling methodologies. Include the type and frequency of quality assurance reports submitted to laboratory management. Also, describe actions taken if precision or accuracy data falls outside the boundaries of quality control chart limits.

11.5.8 Preventive Maintenance Procedures and Schedules - Describe preventive maintenance of field and laboratory equipment. Include such items as analytical balance, pH meter and water distillation unit.

11.5.9 Asbestos Microscope Requirements - The laboratory will certify the following:

11.5.9.1 That phase contrast microscopes used for fiber counting meet the specifications of NIOSH Method 7400, including verification of the microscope-resolving power by means of a Health and Safety Executive / National Physical Laboratory (HSE/NPL) phase-shift test slide, OSHA regulations 29 CFR 1910.1001(o)(1).

11.5.9.2 That all microscopes have been checked with a phase-shift test slide.

11.5.9.3 That all microscopes are checked with a phase-ring-centering telescope after having been moved.

11.6 Contractor's Customer Quality Assurance Information

The contractor will make available to the COR complaints and resolution time frames for customers other than the MMAC. This information will be utilized to ensure the validity of results provided and determine as a team if retesting needs to be completed.

If ODEQ or ODOL require a Corrective Action Plan (CAP) per OAC 252:301-5-4, contractor will inform MMAC and keep COR informed on status.

11.7 Chain-of-Custody (COC) Forms

Chain-of-custody forms will be completed and submitted by the contractor with sample results. The forms shown in PWS Attachment 2, or equivalent, will be used for this purpose. The sampling technician will indicate the time of arrival on site and time of departure on the form.

11.8 Health and Safety Plan (HASP)

The contractor will maintain and submit a HASP that is site specific and complies with OSHA regulations 1910.120(b)(4). The plan should include health and safety procedures for tasks performed at the MMAC as required by this PWS.

https://www.osha.gov/safety-management

11.9 Federal Agency Business Information, 5 U.S.C. 552(b)(4)

The MMAC has processes and materials that are protected by law from disclosure and are not to be disclosed to any party without following 40 CFR 350.5 procedures.

11.10 Emergency Response Plan (ERP)

https://www.osha.gov/safety-management

The contractor will maintain an Emergency Response Plan that explains how the contractor will meet the 24-hr/ 7 days per week basis. The plan must show what means of transportation will be used to get the contractor’s personnel on site, estimated sample taking times, method of packing and packaging samples, transportation methods to return samples to the contractor’s testing facilities, testing times, and method of getting results back to the site. (Note: The possibility exists that a given sample may not be shipped by air under DOT Hazardous Material Transportation Regulations (49 CFR).

Contractors that rely on air transportation to meet time requirements must explain fully how these samples will be transported.)

12.0 Warranties

12.1 General Warranty

The contractor will warrant all test results and services, including required corrections and work performed by subcontractors.

12.2 Damaged or Lost Samples

Any damage or event during testing, sampling, or measurement that prevents work will be reported immediately to the Contracting Officer’s Representative (COR).

12.3 Defective Testing

The contractor must notify the CO and COR within 5 days of any defective routine testing and within 24 hours on emergency or expedited testing.

13.0 Sources / References

Asbestos Hazard Emergency Response Act (AHERA), 15 U.S.C. 2641 https://www.govinfo.gov/content/pkg/USCODE-2011-title15/pdf/USCODE-2011-title15-chap53-subchapII.pdf

Biennial Reporting, 40 CFR 262.41 https://www.ecfr.gov/current/title-40/chapter-I/subchapter-I/part-262/subpart-D/section- 262.41

Clean Air Act (CAA) https://www.epa.gov/clean-air-act-overview

Clean Water Act (CWA) https://www.epa.gov/laws-regulations/summary-clean-water-act

CWA Section 303(d) / 305(b) Stream Impairment https://deq.maps.arcgis.com/apps/mapviewer/index.html?layerId=24&layers=4fd916eb9 16e4f0f889f44c9616dae3c

EPA Handbook for Analytical Quality Control in Water and Wastewater Laboratories https://www.epa.gov/sites/default/files/2015-06/documents/QCHandbook.pdf https://www.govinfo.gov/content/pkg/USCODE-2011-title15/pdf/USCODE-2011-title15-chap53-subchapII.pdf https://www.govinfo.gov/content/pkg/USCODE-2011-title15/pdf/USCODE-2011-title15-chap53-subchapII.pdf https://www.ecfr.gov/current/title-40/chapter-I/subchapter-I/part-262/subpart-D/section-262.41 https://www.ecfr.gov/current/title-40/chapter-I/subchapter-I/part-262/subpart-D/section-262.41 https://www.epa.gov/clean-air-act-overview https://www.epa.gov/laws-regulations/summary-clean-water-act https://deq.maps.arcgis.com/apps/mapviewer/index.html?layerId=24&layers=4fd916eb916e4f0f889f44c9616dae3c https://deq.maps.arcgis.com/apps/mapviewer/index.html?layerId=24&layers=4fd916eb916e4f0f889f44c9616dae3c https://www.epa.gov/sites/default/files/2015-06/documents/QCHandbook.pdf

EPA Memorandum 2021-07, Determining Industrial User Compliance Using Split Samples https://www.epa.gov/system/files/documents/2021- 07/pretreatment_memo_usingsplitsamples_0.pdf

EPA Metal Finishing Subcategory – 40 CFR 433.10 https://www.ecfr.gov/current/title-40/part-433/subpart-A

EPA Industrial Stormwater Monitoring and Sampling Guide EPA-832-B-09-003 https://www.epa.gov/sites/default/files/2015-11/documents/msgp_monitoring_guide.pdf

EPA Requirements for Quality Management Plans https://www.epa.gov/sites/default/files/2016-06/documents/r2-final.pdf

EPA Split Sampling https://www.epa.gov/east-palestine-oh-train-derailment/what-split-sampling

FAA Order 3900.19C, FAA Occupational Safety and Health Policy https://www.faa.gov/documentLibrary/media/Order/FAA_Order_3900.19C.pdf

Federal Agency Business Information, 5 U.S.C. 552(b)(4), 40 CFR 350.5 https://www.justice.gov/oip/freedom-information-act-5-usc-552

Multi-Agency Radiological Laboratory Analytical Protocols (MARLAP) Manual, Chapter 18 - Laboratory Quality Control https://www.epa.gov/sites/default/files/2015-05/documents/402-b-04-001c-18-final.pdf

NELAP, ISO/IEC 17011:2004, ISO/IEC 17025:2005

https://nelac-institute.org/content/NELAP/index.php

NIOSH

https://www.cdc.gov/niosh/index.html

NIOSH Method 7400 https://www.cdc.gov/niosh/nmam/pdf/7400.pdf

NVLAP, 15 CFR 285 and 40 CFR 763 https://www.nist.gov/nvlap

Oklahoma Asbestos Control Act, 40 O.S. 450, OAC 380:50, Oklahoma Department of Labor https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/asbestos/20190114_TRANS_RUL_ABST_Rules.pdf

Oklahoma Department of Labor Asbestos Inspector https://www.epa.gov/system/files/documents/2021-07/pretreatment_memo_usingsplitsamples_0.pdf https://www.epa.gov/system/files/documents/2021-07/pretreatment_memo_usingsplitsamples_0.pdf https://www.ecfr.gov/current/title-40/part-433/subpart-A https://www.epa.gov/sites/default/files/2015-11/documents/msgp_monitoring_guide.pdf https://www.epa.gov/sites/default/files/2016-06/documents/r2-final.pdf https://www.epa.gov/east-palestine-oh-train-derailment/what-split-sampling https://www.faa.gov/documentLibrary/media/Order/FAA_Order_3900.19C.pdf https://www.justice.gov/oip/freedom-information-act-5-usc-552 https://www.epa.gov/sites/default/files/2015-05/documents/402-b-04-001c-18-final.pdf https://nelac-institute.org/content/NELAP/index.php https://www.cdc.gov/niosh/index.html https://www.cdc.gov/niosh/nmam/pdf/7400.pdf https://www.nist.gov/nvlap https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/asbestos/20190114_TRANS_RUL_ABST_Rules.pdf https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/asbestos/20190114_TRANS_RUL_ABST_Rules.pdf https://oklahoma.gov/labor/licensing/asbestos-abatement-inspection-and-licensing.html

Oklahoma DEQ State Laboratory Accreditation, OAC 252:301-1-6 to -8 https://oklahoma.gov/content/dam/ok/en/deq/documents/deqmainresources/301.pdf

Oklahoma DEQ State Laboratory Requirements, Environment and Natural Resources Definitions 27A O.S. 2-4-101 https://law.justia.com/codes/oklahoma/2022/title-27a/section-27a-2-4-101/

OSHA Asbestos Fact Sheet https://www.osha.gov/sites/default/files/publications/OSHA3507.pdf

OSHA Respiratory Protection Sample Program, 29 CFR 1910.134 https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/osha/1910.134%20Respiratory%20Protection%20Sample%20Program.doc

OSHA Model Plans and Programs for the OSHA Bloodborne Pathogens and Hazard Communication Standards, OSHA 3186-06R 2003 https://www.osha.gov/sites/default/files/publications/osha3186.pdf

OSHA Small Entity Compliance Guide for the Respiratory Protection Standard, OSHA 3384 09 2011 https://www.osha.gov/sites/default/files/publications/3384small-entity-for-respiratory-protection-standard-rev.pdf

14.0 Acronyms

AHERA Asbestos Hazard Emergency Response Act, 15 U.S.C. 2641 AIHA American Industrial Hygiene Association AMS Acquisition Management System, 49 U.S.C. 40110 https://uscode.house.gov/view.xhtml?req=granuleid:USC-2007-title49-section40110&num=0&edition=2007 ANSI American National Standards Institute BOD Biological / Biochemical Oxygen Demand CAA Clean Air Act CFR Code of Federal Regulations CO Contracting Officer COR Contracting Officer's Representative CWA Clean Water Act DL Detection Limit DMR Discharge Monitoring Report EPA Environmental Protection Agency ERP Emergency Response Plan FAA Federal Aviation Administration GC Gas Chromatograph GFE Government Furnished Equipment https://oklahoma.gov/labor/licensing/asbestos-abatement-inspection-and-licensing.html https://oklahoma.gov/content/dam/ok/en/deq/documents/deqmainresources/301.pdf https://law.justia.com/codes/oklahoma/2022/title-27a/section-27a-2-4-101/ https://www.osha.gov/sites/default/files/publications/OSHA3507.pdf https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/osha/1910.134%20Respiratory%20Protection%20Sample%20Program.doc https://oklahoma.gov/content/dam/ok/en/labor/documents/safety-and-health/workplace-safety/osha/1910.134%20Respiratory%20Protection%20Sample%20Program.doc https://www.osha.gov/sites/default/files/publications/osha3186.pdf https://www.osha.gov/sites/default/files/publications/3384small-entity-for-respiratory-protection-standard-rev.pdf https://www.osha.gov/sites/default/files/publications/3384small-entity-for-respiratory-protection-standard-rev.pdf https://uscode.house.gov/view.xhtml?req=granuleid:USC-2007-title49-section40110&num=0&edition=2007 https://uscode.house.gov/view.xhtml?req=granuleid:USC-2007-title49-section40110&num=0&edition=2007

GW Groundwater HASP Health and Safety Plan HSE Health and Safety Executive, OSHA Asbestos 29 CFR 1910.1001 IWWTP Industrial Wastewater Treatment Plant / Pretreatment Plant LAP Laboratory Accreditation Program LQG Large Quantity Generators, RCRA MCL Maximum Contaminate Level MDL Method Detection Limit MMAC Mike Monroney Aeronautical Center MSGP Multi Sector General Permit, Oklahoma State Specific OKR05 NELAP National Environmental Laboratory Accreditation Program NESHAP National Emissions Standards for Hazardous Air Pollutants https://www.ecfr.gov/current/title-40/chapter-I/subchapter-C/part- 61/subpart-M

NIOSH National Institute of Safety and Health, part of the CDC NIST National Institute of Standards and Technology, under Department of Commerce NPL National Physical Laboratory, 29 CFR 1910.1001(o)(1).

NPDES National Pollution Discharge Elimination System, https://www.epa.gov/npdes NVLAP National Voluntary Laboratory Accreditation Program OAC Oklahoma Administrative Code (Regulations) ODEQ/DEQ Oklahoma Department of Environmental Quality ODOL/DOL Oklahoma Department of Labor OPDES Oklahoma Pollution Discharge Elimination System OKC Oklahoma City O.S.