Attachment 1-PWS - Grounds Mx 4 Sep 2020.pdf

1 | P a g e 4 S e p t e m b e r 2 0 2 0

Performance Work Statement (PWS)

For

Grounds Maintenance Services

355th Civil Engineer Squadron

Davis-Monthan AFB, AZ

Objective. Service the base and 309th Aerospace Maintenance and Regeneration Group (309 AMARG) grounds maintenance areas for the 355th Civil Engineer Squadron (355 CES) at Davis-Monthan AFB

(DMAFB), AZ.

1.0. DESCRIPTION OF SERVICES. The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure grounds maintenance is performed at DMAFB in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are provided by the government (attachment 4 of SF 1449).

The contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at DMAFB is considered to be 1 April through 30 November. Any damage caused by the contractor or its employees to Government property (to include facilities, fences, equipment, trees and shrubs, etc.), due to contractor operations shall be repaired or replaced by the contractor within 15 days after identification/notification at no additional cost to the Government. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, shall only be allowed with the Contracting Officers

Representative’s (COR) approval.

1.0.1 Deliverables/Administrative/Reporting Requirements

Deliverable PWS Para Due to COR/CO

Schedules 1.0.1.1. CO & COR

Artificial Turf Qualification 1.1.12.5 CO & COR

Quality Control Plan 2.1. CO & COR

Chemical Product AF3952’s & SDS’s 4.26. - 4.27.3. incl. COR

Environmental Protection Compliance sheets A1 – A3 4.26.6. COR

Chemical Applicant License(s) 4.28. COR

1.0.1.1 Schedules. The contractor shall submit a schedule for all services described in this PWS and appendices to the Contracting Officer (CO) and COR for review within 14 days after contract start. The schedule shall identify plots, acreages, or base areas and days of the week service will occur. One such weekly schedule is provided in the appendices for your consideration. Alternate versions are permissible.

1.0.1.2. COR Requested Schedule Changes. Occurrence based (non-permanent and no more than once a month) schedule changes due to customer requests or base exercises shall be supported by the contractor.

The COR will request the changes to the contractor 10 days before the schedule change take place for improved grounds mowing only at no additional cost to the government.

2 | P a g e 4 S e p t e m b e r 2 0 2 0

1.0.1.3. Data Requirements. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office, such as Excel, Word, and others. “Compatible” means the document can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of data) or the formatting of the document.

1.0.1.4. Reports. The contractor is required to provide monthly reports identifying specifics i.e., Chemical usage, Fuel Deliver, Tree/Shrub quantity reports. Reports must be submitted by the 5th working day of the month. COR will provide latest version upon request.

1.0.1.5. Contract Manager. Upon contract award, the contractor shall designate a primary contract manager and at least 1 alternate contract manager, who will be responsible for performance of services.

The contractor shall submit the name of the primary contract manager and/or alternate(s), who shall act for the primary contract manager if absent, in writing to the CO and the COR. The contract manager or alternate(s) shall have full authority to act for the contractor on all matters relating to daily operation of this contract. The contract manager or alternate contract manager(s) shall be available within 60 minutes, either in person or by telephone, during normal duty hours to discuss performance with Government personnel. The contract manager and alternate(s) contract manager must be able to read, write, speak, and understand English fluently. The contract manager and alternate(s) contract manager shall have a minimum of three years’ experience in work related to that which is being performed.

1.1. MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in appendices. [A separate task order will be issued for mowing for special events.]

1.1.1. Mowing Turf. The contractor shall mow all improved grounds turf to look well-manicured with a neat and professional appearance. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall remove debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area. Removed debris shall be disposed of in accordance with the base’s solid waste management plan.

1.1.1.1. Non-Turf. The contractor shall maintain improved grounds non-turf rock areas with a neat and professional appearance. Maintenance activities include spraying, weeding, blowing, vegetation and debris (natural or manmade) removal. The contractor may use mechanical, chemical or physical methods of weed control that do not degrade the quality of the surfaces. Dyes may also be used to track applications.

Application of herbicides shall comply with all provisions in this PWS paragraph 4.4.3., Pesticides.

Removed debris shall be disposed of in accordance with the base’s solid waste management plan.

1.1.2. Edge Turf. The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses.

Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation, and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

3 | P a g e 4 S e p t e m b e r 2 0 2 0

1.1.4. Irrigation. The contractor shall maintain, adjust, and repair existing lawn irrigation systems during the growing season to include season startup and winterization.

1.1.4.1. Operation of irrigation systems. The contractor shall irrigate designated areas to maintain the health of the turf, ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see appendices). The contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc., between watering to ensure neat, clean appearance of areas. The contractor is prohibited from connecting to any hydrant within the boundaries of the installation without prior approval from CO or COR. The contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during nighttime hours. If daytime watering is necessary, the contractor shall notify the COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, heads, etc. The contractor is responsible for day-to-day operation of the base-wide automated irrigation system.

1.1.4.2. Maintenance and Repair of Irrigation Systems. The contractor shall maintain irrigation systems downstream of the vacuum breaker or other appropriate valve, which includes but is not limited to draining and charging systems, replacing damaged or broken control devices, sprinkler heads, and repair of ruptured lines or pipes. Maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, or clocks/timers is not included in routine maintenance of irrigation systems. Replacement will be on a case-by-case basis. The irrigation system to be maintained and related workload data is identified in appendices.

1.1.4.3. Winterization of Irrigation Systems. At the end of the growing season of each year, all the irrigation systems shall be winterized by reducing running frequency to once every other week, and limiting the run time to 10 minutes per station.

1.1.5. Debris/Police Improved Grounds. The contractor shall perform general litter patrol in areas of improved grounds removing bean pods, palm husk, tree debris, etc. and man-made debris to maintain a neat and professional appearance. This requirement is to be accomplished during every scheduled service.

1.1.6. Leaf/Pod Removal. The contractor shall remove leaves/pods in areas of improved grounds to maintain a neat and professional appearance. Leaf removal includes natural debris (i.e. tree limbs, dry brush, palm husks, bean pods, etc.), and man-made debris. Removal must be completed within 2 days upon notification by the COR. This service will be accomplished as outlined in appendices. At all other times remove leaves/debris as a part of the litter patrol to maintain a neat and professional appearance identified in 1.1.1. & 1.1.1.1.

1.1.7. LAWN CONDITIONING.

1.1.7.1. Fertilization/Weed Control. The contractor shall have a pH adjustment and fertilizer/weed control application program for turf areas. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer, lime, or other weed control amendments using procedures and/or chemicals appropriate for the soil conditions found, type of grass, and season. The contractor shall apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated, eliminate noxious weeds, and promote/maintain a healthy professional appearance. This service will be accomplished as outlined in appendices.

4 | P a g e 4 S e p t e m b e r 2 0 2 0

1.1.7.2. Lawn Aeration. The contractor shall aerate lawns on improved grounds, once per year, during the month that best suited for the grounds and type of grass. Aeration shall be performed with a core aerator with solid tines to a minimum of 3 inches deep, and 3 inches apart. No plugs shall be left on lawns.

Waste shall be placed in a government container provided by the COR.

1.1.8. Pest Control. Contractor shall contact pest management 520-228-5368 to identify dead animals or pest type (with location) for treatment or removal.

1.1.9. Lawn Renovation. The contractor shall renovate lawns in improved grounds as identified by the

COR. This work will be issued via contract modification and funded separately. Renovate identified deteriorated lawn area as necessary to match surrounding areas. The contractor is liable for lawn renovations at no addition cost to the Government if the contractor did something, or failed to do something which excessively damaged the lawn.

1.1.10. Prune Shrubs, Hedges and Other Plants. The contractor shall prune/trim shrubs, cacti, and other plants to maintain their natural growth characteristics, to enhance the beauty and health of the plant, and for safety/security clearance. Shrubs, cacti, plants, hedges, and ground cover/vines shall be pruned/trimmed at least 12 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. Palms under 6’ to the crown (not frond) are trimmed as shrubs to remove seed pods and fronds up to the 10/2 o’clock position. All ground cover and plants shall be kept within the bed borders. Plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose.

Plants located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic, and shall not exceed window sill heights. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, volunteer vegetation, and debris. Volunteer growth seedlings (tree or otherwise) shall be removed at no additional cost to the Government during normal maintenance.

1.1.11. Removal of Shrubs and Other Plants. The contractor shall remove and dispose of dead, diseased, or other plants or cacti (no Saguaro’s) as identified by COR. The contractor shall remove all debris, plug any drip irrigation, fill the resulting hole with topsoil (or applicable material), and grade to match surrounding area to eliminate surface traffic.

1.1.12. Artificial Turf Maintenance and Repair. The contractor shall maintain and repair artificial turf whereas locations are identified in Appendices. Service and repairs shall follow all manufactures recommended maintenance practices and standards according to the turf manufactures products, or whereas identified in this PWS. Damages produced from contractor negligence will be repaired immediately at no additional cost to the Government.

1.1.12.1. Benko Gym Field. The contractor shall provide monthly maintenance to this 80,451 Square

Foot (SF) artificial turf field. Field was installed by Turf Nation, Dalton Georgia, 706-278-4001. The

Benko Turf Maintenance Manual is located in the SF 1449 as attachment 3. Services shall include, but are not limited to, blowing off surface, removing debris (man-made or natural), using Integrated Sports

Turf Groomer (No rotation) (see attachment 6 in the SF 1449), adding of silica sand and/or rubber mixture fill as needed, inspection of and repairs to fabric, and making adjustments necessary to keep the field in top working condition and aesthetic appeal. Upon completion, field and surrounding area shall be completely free of foreign material, without tire tracks, stains, or rubber streaks.

1.1.12.2. Multipurpose Field. The contractor shall provide monthly maintenance to this 64,134 SF artificial turf field. Fields were installed by Tucson Turf, POC Toby Bourguet @ 520-488-2805 or toby@tucsonturf.com. The Multipurpose Turf Maintenance Manual is located in the SF 1449 as attachment 5. Services include, but are not limited to, blowing off surface, removing debris (man-made or natural), using rotational broom, adding of silica sand and/or rubber fill as needed, inspection of and

5 | P a g e 4 S e p t e m b e r 2 0 2 0 repairs to fabric, and making adjustments necessary to keep the field in top working condition and aesthetic appeal. Upon completion, field and surrounding area shall be completely free of foreign material, without tire tracks, stains, or rubber streaks. Edge brooming tool (see attached photo in attachment 7 of the SF

1449) to remove any rocks that may be in the “edges” of the turf.

1.1.12.3. K-9 Training Facility. The contractor shall provide monthly maintenance to this 22,701 SF artificial turf field. Fields were installed by Tucson Turf, POC Toby Bourguet @ 520-488-2805 or toby@tucsonturf.com. Services include, but are not limited to, blowing off surface removing debris (man-made or natural), adding of veterinary approved sand fill as needed, inspections, sanitation, and repairs to fabric, and making adjustments necessary to keep the field in top working condition and aesthetic appeal.

Upon completion, field and surrounding area shall be completely free of foreign material. K-9 turf is a pet turf and does not require any rubber/silica sand mixture. It only requires the use of a leaf blower

(electric preferred) to horizontally blow debris off the turf, and edge brooming tool (see attached photo in attachment 7 of the SF 1449) to remove any rocks that may be in the “edges” of the turf.

Special instruction for this turf:

1. Do NOT use heavy machinery/equipment on the pet turf as it has special padding.

2. Sanitize K-9 turf monthly

3. Never “peel up” turf ends. Material under ends requires repair to remove.

4. Only blowers shall be used on “jump zones” as they have extra padding…no brooms.

1.1.12.4. Coordination Changes. Rescheduling must take place at least 72 hours prior to changes deviating from the service schedule. The contractor shall coordinate with customers (POCs listed below) as necessary agreeing to a new or temporary scheduled date and time. After which, notifying the COR to the schedule change(s) prior to the commencement of work. Failure to properly coordinate may result in the contractor being denied access to the field that day. Such events would require the contractor to reschedule and return providing the rescheduled maintenance at the contractor’s expense.

Artificial Turf POC Information

Field POC Office Primary Phone # Alternate Phone #

Benko & Multipurpose Fitness Center 520-228-0022 520-228-0019

K-9 Training Kennel Master 520-228-8127 520-228-8079

1.1.12.5. Artificial Turf Qualifications. Only contractor employees with 2 years minimum experience in artificial turf maintenance and manufacturer certified in repairs, are authorized to conduct services on these fields. Certification link: www.syntheticturfcouncil.org/page/certification

1.2. MAINTAIN SEMI-IMPROVED GROUNDS (NON-AIRFIELD)

Semi-improved grounds are identified in appendices.

1.2.1. Mow Non-Airfield. The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds (S3) & (S4) non-airfield areas as identified on the area map (see attachment 4 of SF

1449). The contractor shall maintain a uniform appearance in all areas.

1.2.2. Trim Non-Airfield. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi-improved grounds. Trimming height shall match surrounding area grass height and be trimmed concurrent with mowing.

1.2.2.1. Munition Storage Area. The contractor shall maintain grass of munitions area (including

Igloo/bunkers) to (S4) semi-improved standards of 4 to 10 inches in height. Herbicide shall not be applied

6 | P a g e 4 S e p t e m b e r 2 0 2 0 to minimize ground erosion. Additionally, areas around the designated Potential Explosive Sites (PES)

(bldg. 4510) shall be maintained between 4 to 16 inches in height to minimize fire hazards. All adjacent concrete areas shall be trimmed and/or edged to maximum height of 4 inches.

1.2.3. Interior Fences. The contractor shall maintain interior fence lines in Semi-Improved Grounds within (or under where possible) 1 foot (either side of fences) and the removal of climbing growth. All areas shall be trimmed concurrent with mowing.

1.2.4. Perimeter Fence Maintenance. The contractor shall maintain perimeter fence lines within (or under where possible) 10 foot (either side of fence), including the removal of climbing growth. This requirement shall be accomplished annually, and priced separately.

1.2.5. Closed Golf Course. The contractor shall service the outlying old closed golf course field area by mowing/trimming to 4” height 3 times per year. Services will be done in Feb/Jun/Oct annually. The contractor shall pickup/remove necessary tree and trash debris before servicing area. (NOTE: The driving range, putting green, and only full “hole” is Excluded from this contract being they are maintained by government personnel.)

1.3. MAINTAIN SEMI-IMPROVED GROUNDS (AIRFIELD).

1.3.1. Mow Airfield. The contractor shall maintain grass height between 6 to 14 inches in Bird Aircraft

Strike Hazard (BASH) areas (S2) & (S7) as identified on the area map (see attachment 4 of SF 1449).

Cutting of grass on airfield grounds shall be accomplished only after Airfield Management coordination.

The contractor shall begin mowing operations at the active Airfield surfaces and move to the outermost area. This causes insects and animals to move away from the runway. The contractor is responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off all taxiways, and aircraft parking aprons before leaving the work area. The contractor shall maintain a uniform appearance in all areas. Where possible, the contractor shall maintain adjacent areas at or near the same grass heights.

1.3.1.1. Trim Airfield. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, etc., fixed and temporary obstacles/objects on semi-improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. Volunteer growth seedlings (tree or otherwise) shall be removed at no additional cost to the government.

1.3.2. Airfield Lights Fixtures & Signs. The contractor shall cut a 10 foot wide path 4” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights, signs, or other fixed obstacles/objects. Furthermore, grass, vegetation and/or weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas. No debris shall be left on paved areas.

1.3.3. Herbicides and Insecticides. The contractor shall comply with herbicide guidance as described in this PWS. The contractor shall follow the BASH plan to minimize seeds and flowers that attract insects/birds. The COR to review and approval the timing and frequency of herbicide/insecticide products.

The contractor shall use only approved products as stated in Department of Defense (DoD) Instruction

4150.07, DoD Pest Management Program, Enclosure 4, and Air Force Manual (AFMAN) 32-1053, Integrated Pest Management. All pesticides, herbicides, and rodenticides are defined in DoD and Air

Force documents.

1.3.4. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting the Airfield Management Office in building 4820, first floor, phone 520-228-4710. Work will be accomplished only after Airfield Management has approved the schedule.

1.3.5. Flight line Drivers. Contractor employees must completed training prior to operating vehicles or

7 | P a g e 4 S e p t e m b e r 2 0 2 0 mowers on the flight line. All employees working on airfield grounds shall be required to have an Air

Force Form 483, Certificate of Competency (flight line driver’s license) with them at all times while on the flight line and must sign in and out at the Base Operations Office in Building 4820. Contractor vehicles must have a valid Privately Owned Vehicle (POV) pass and approved cone issued by the Airfield

Management Office prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor is responsible for insuring that all foreign objects and debris produced by grounds maintenance be cleared off all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.3.6. Airfield Tower Communications. The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway edge. The Government will provide upon availability communication equipment (Radio), and by request the transceiver frequency to the contractor. The contractor can sign out a radio from the Base Operations Office in Building 4820 when needed. The contractor can purchase their own equipment, but all equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The contractor is responsible for any changes to radio types that the base makes in the course of this contract (i.e. frequency changes.) The contractor shall respond immediately to the directions of Air Traffic Control tower personnel and notify its personnel to take appropriate actions.

1.3.7. Semi-Improved Aerospace Maintenance and Regeneration Group (309 AMARG). The contractor shall mow/trim fields and maintain grass under/around aircraft, per PWS paragraphs 1.2.

inclusive, 1.3.1 & 1.3.2. for all (S2) & (S3) locations in the 309 AMARG. No herbicide treatment under or around aircraft is authorized. The contractor shall use weed eaters and/or low clearance lawn mowers when cutting within 10 feet of aircraft. The contractor will not use deck mowers within 10 feet of aircraft as to protect skins, tires, hold down cables, etc. Mowing and trimming around storage boxes, racks, etc., and under or around stored aircraft will be trimmed below 2 inches in height, and serviced during the months of March, May, July, August, September, and November totaling six times per year. The

Government may add up to 3 additional times during any year.

1.3.7.1. Control Vegetation in 309 AMARG. Grass, weeds and vegetation growing in parking ramp, aprons and taxiway identified in appendix A shall be maintained vegetation free using mechanical, chemical, or physical methods that do not degrade the quality of these surfaces. Adjuvants and dyes may also be used to enhance and track chemical applications. Application of herbicides shall comply with all provisions in this PWS.

1.3.7.2. Spot Detailing Semi-Improved Grounds. 309 AMARG may request next day service to detail around/under specific aircraft(s) or a location(s), to enhance workers progress and/or safety from vectors or animals. This service shall be approved by the COR. No more than 1 acre will be detailed per request.

Multiple aircraft or boxes completely within a 1-acre area will be serviced as part of the detail requirement.

This additional service will have no effect on other Contract Line Item Number (CLIN) services, timelines, or requirements identified in this PWS and shall be priced separately.

1.3.7.3. 309 AMARG Job Control Notification. Vehicle cones are required for all vehicles driving off paved roads and will be picked up at the 309 AMARG Job Control Office, Building 7615. The contractor shall notify the Job Control Office at 228-8777 when finished trimming/mowing around 309 AMARG taxiway, aprons, or parking ramp areas so a street sweeper can be scheduled.

1.4. MAINTAIN UNIMPROVED GROUNDS. Unimproved grounds are identified on the area map (see attachment 4 of SF 1449). The contractor shall maintain grass and vegetation in unimproved grounds to prevent woody encroachment. The contractor shall mow unimproved grounds once per year to a height

8 | P a g e 4 S e p t e m b e r 2 0 2 0 not to exceed 7”.

1.5. MAINTAIN VEGATIVE AND INERT BEDS. The contractor shall maintain vegetative beds, inert beds, and related areas as identified in the PWS appendices to present a neat and professional appearance.

This service will be priced separately. Beds can include shrubs, flowers, trees, or a mixture of all types.

Maintenance activities may include, but are not limited to, pruning, trimming, fertilizing, watering, weeding, mulching, trash removal, and repairing or replacing of damaged plant types, and insect and disease prevention to promote survivability. When replacing plants, shrubs, etc., and performing repairs, the contractor shall conform to good Xeriscaping practices for the area. All maintenance activities shall comply with all provisions in this PWS.

1.6. MAINTAIN SURFACE DRAINAGE DITCHES. The contractor shall maintain all surface drainage ditches (to include “ditch/wash” areas that flow through fences) and retention ponds in “improved and semi-improved” grounds to be free of shrubs, trees, silt, grass/weeds, debris, or trash, and cleanup to prevent erosion and/or blockage as necessary ensuring continuous flow of water as part of normal services for those areas.

1.7. REMOVE DEBRIS/POLICE GROUNDS OTHER THAN IMPROVED GROUNDS. The contractor shall perform general litter patrol along and 30’ beyond roads, and fence lines identified in appendices, not included in PWS paragraph 1.1. Remove and dispose of natural debris, (tree limbs, dry brush, palm husks, tumble weeds, etc.), and manmade debris in dumpsters identified by the COR. Police areas to maintain a neat and professional appearance. This requirement is priced separately.

1.8. SPECIAL REQUIREMENTS.

1.8.1. Trees. The contractor shall identify all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with PWS paragraph 1.8.1.2., Tree Standards. Pruning shall be required to lift, remove, thin, and/or cutback branches that conflict with tree health, normal traffic, or pose public safety hazards. Minimum safety clearances are: 14 feet over streets, 12 feet over driveways, 10 feet over walk areas, 4 feet over buildings, and 2-foot minimum from buildings. Trees that pose threats to structures or buildings shall be identified to the COR for contractor removal. Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the contractor’s responsibility. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet. The contractor shall remove all debris generated from trimming or pruning operations and disposed in Government provided containers.

1.8.1.1. Tree Care. The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after three growing seasons). The contractor shall adjust wires, cables, and straps as required to prevent girdling.

1.8.1.2. Tree Standards. The contractor shall perform all tree services in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the COR.

ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal

Regulations (Utility Pruning and Emergency Service Restoration)

ANSI A300 (Part 1) – Tree Pruning

ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

ANSI Z60.1 – American Standards for Nursery Stock

ANSI Z133.1 – Safety Requirements for Tree Care Operations

9 | P a g e 4 S e p t e m b e r 2 0 2 0

1.8.2. Emergency Spot Pruning/Trimming. The contractor shall complete an emergency spot pruning/trimming within one (1) workday of COR notification. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.8.3. Palm Pruning. The contractor shall perform pruning to palm trees over 6’ between March &

June annually. Palms shall be trimmed removing fronds and seed pods up to the 10 and 2 o’clock position. Drooping/hanging fronds due to nicked veins will be removed at contractor’s expense.

1.8.3.1. Skinning Palms. The contractor shall identify palms that require skinning to the COR for approval.

1.8.4. Tree and Stump Removal. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 4 inches below grade. Stumps shall be ground within one (1) month of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with matching material, compact to match existing grades and eliminate surface traffic. Trees identified for removal shall be considered within the following categories, Large, Medium, Small, and Sapling based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved, and all values will then be added together to obtain the final tree diameter.

Large Trees: Diameter 36” and above, remove within 10 workdays of COR notification.

Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays of COR notification.

Small Trees: Diameter 3” to less than 24”, remove within 10 workdays of COR notification.

Saplings: Diameter 3” and smaller, remove within 10 workdays of COR notification.

1.8.4.1. Emergency Tree and Stump Removal. The contractor shall perform emergency tree and stump removal only of COR notification.

Large Trees: Remove within 1 workday of COR notification

Medium Trees: Remove within 1 workday of COR notification

Small Trees: Remove within 1 workday of COR notification

Saplings: Not required

1.8.5. Emergency Services. Upon notification of an emergency, the contractor’s Contract Manager shall respond within one (1) hour to meet with the COR and initiate emergency services. Upon receiving direction by the CO or COR, contractor personnel shall begin emergency work within two hours. Oral direction for emergency services to minimize damages or mitigate hazardous conditions will be confirmed in writing.

1.8.6. Special Event Services. The CO or COR will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. Contractor will meet with the CO or

COR to identify specific requirement and then provide a service quote. Those service listed 1.8.3.1.-

1.8.3.3., will be priced separately and approved through the issuance of a contract modification.

1.8.6.1. Xeriscaping. Upon request by the COR, the contractor shall provide pricing to perform

10 | P a g e 4 S e p t e m b e r 2 0 2 0

Xeriscaping, as per provided base design requirement.

1.8.6.2. Special Cuts. Upon request by the COR, the contractor shall provide pricing to perform Special

Cuts, as per provided requested service.

1.8.6.3. Planting trees, shrubs, and vegetative beds. Upon request by the COR, the contractor shall provide pricing to perform requested outlined services. Service shall conform to all areas of this PWS.

1.9. Contractor Equipment. All equipment used in the performance of this contract shall be in good operable condition. The contractor shall coordinate availability of a sufficient quantity of equipment and vehicles to effectively fulfill the scope of this contract. Equipment failure or maintenance requirements shall not alleviate the contractor from meeting the performance standards contained in this contract.

2.0. SERVICES SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission effectiveness. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance. These thresholds are critical to successful execution of the contract. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS Para.

Monthly Performance

Threshold

1. Maintain Improved Grounds 1.1 inclusive

Satisfactory: 1-6 defects

Marginal: 7 defects

Unsatisfactory: More than 7 defects

2. Maintain Artificial Turf 1.1.12.

inclusive

Satisfactory: 1-3 defects

Marginal: 4 defects

Unsatisfactory: More than 4 defects

3. Maintain Semi-Improved Grounds 1.2 inclusive

Satisfactory: 1-3 defects

Marginal: 4 defects

Unsatisfactory: More than 4 defect

4. Maintain Semi-Improved Grounds 1.3.

inclusive

Satisfactory: 1-3 defects

Marginal: 4 defects

Unsatisfactory: More than 4 defect

5. Unimproved Grounds

Drainage Ditches

Debris Policing

1.4.

1.6.

1.7.

Satisfactory: 1 defect

Marginal: 2 defects

Unsatisfactory: More than 2 defects

6. Special Requirements (i.e. Trees

Trimmed, Removals, Special Even

Services

1.8.

inclusive

Satisfactory: 1-3 defects

Marginal: 4 defects

Unsatisfactory: More than 4 defect

11 | P a g e 4 S e p t e m b e r 2 0 2 0

2.1. Quality Control. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the

Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of the Federal

Acquisition Regulation (FAR) contract clause 52.246-4, Inspection of Services – Fixed Price, in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the 5th working day after contract award. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official

Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR may initiate and provide the Contracting

Officer a Corrective Actions Report (CAR) for issuance to the contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO no later than the suspense date.

2.3. Periodic Progress Meetings. The CO, Functional Services Manager, COR, other Government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance. The following issues shall be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

3.0. GOVERNMENT PROPERTY AND SERVICES

3.1. Facilities. The Government will provide the contractor with a designated bare site on DMAFB for contractor facility & storage, as indicated in appendix A, Area Maps (see attachment 4 of SF 1449) or Site

Plans.

3.2. Utilities. The Government will furnish electricity on site as necessary for accomplishment of work in accordance with this contract. Water/sewage services are available off the bare base site. Not all facilities receive the same utility services. The contractor shall not change or modify any utility system or component; or connect any contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation.

3.3. Telephone. The contractor is responsible for obtaining commercial telephone service if needed, for making and receiving personal calls and/or business related calls.

3.4. Two-way Radios. The 355th Communications Squadron must approve the use of two-way radios for communication between personnel. Request for use detailing proposed equipment, operating frequencies, 12 | P a g e 4 S e p t e m b e r 2 0 2 0 and other particulars shall be submitted in writing to the COR.

3.5. Emergency Services. The Government will provide security forces services (call 520-228-4444 for emergencies only), and fire protection services (call 520-228-3333). There is no emergency room on

DMAFB, therefore contractor personnel shall call 520-228-3333 for medical emergencies.

3.6. Solid Waste Collection and Disposal. The contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The COR shall identify these specific dumpsters for yard/tree waste.

4.0. GENERAL INFORMATION

4.1. Listing of Employees. The contractor shall maintain a current listing of employees performing services on DMAFB. The list shall include front copy of employee driver’s license, social security number, and country of citizenship. Managers, supervisors, and/or superintendents must be identified on the list of employees. The contractor shall submit the list to the COR prior to the contract start date, and submit an updated list when an employee's status or information changes, within 5 working days of the change. The name of any contractor employee terminated during the period of the contract must be reported to the within one workday of the employee’s termination.

4.2 Security Training. All contractor employees shall receive initial and recurring security education training from the Government sponsoring agency’s security manager. Training must be conducted in accordance with DoD 5200.01 V1-V4, Information Security Program, and AFI 31-1404, Air Force

Information Security Program. Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

4.3. Antiterrorism Awareness Training. Level I – Antiterrorism (AT) Awareness Training is available to all contractor employees. Non-Common Access Card (CAC) holders can accomplish Level 1 - AT

Awareness Training at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. Additionally, contractor employees may contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Antiterrorism Awareness Training material.

4.4. Reporting Requirements. Contractor personnel shall immediately report to an appropriate

Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor personnel are required to review suspicious activity reporting procedures. Contact the Government sponsoring agency’s Unit Antiterrorism Representative

(UATR) to request Suspicious Activity Reporting training material. Contact the Base Defense Operation

Center (BDOC) to report actual suspicious activity at 520- 228-3200.

4.5. Incident Notification. Contractor personnel with access to a government computer shall update their

AtHoc profile with current contact information to ensure receipt of incident notification. Contractor personnel without computer access should be alert for notifications from the base public address system

(i.e. Giant Voice). Additional notifications can be received via the Davis Monthan AFB Facebook Page.

In the event of an incident, contractor personnel should adhere to the guidance provided in the

Antiterrorism Awareness Training.

4.6. Pass and Identification Items. The contractor shall ensure that all necessary pass and identification

13 | P a g e 4 S e p t e m b e r 2 0 2 0 items required for contract performance are obtained for contractor employees and non-Government owned vehicles.

4.7. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from contractor employees that depart for any reason before the contract expires (e.g.

terminated for cause, retirement, etc.) and turn them in to the issuing office. Once contractor employees are no longer employed, the contractor office shall notify the issuing office of the termination immediately.

4.8. Traffic Laws. Contractor employees shall comply with all base traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base, unless the phone is a hands-free cell phone.

4.9. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

4.10. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

4.11. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD

Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.12. Physical Security. Contractor employees shall safeguard all Government property and controlled forms provided for contractor use. At the end of each work period, the contractor shall secure all

Government facilities, equipment, and materials. The contractor shall establish and implement methods of ensuring all Government lock combinations, are not lost, misplaced, or used by unauthorized persons.

The contractor shall prohibit the use of lock combinations, issued by the Government, by any persons other than the contractor’s employees. The contractor shall also prohibit and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.13. Contractor Personnel Travel on the Installation. All contractor personnel will limit their travel on the installation only to specific areas required for performance of services, specified break and meal areas, or travel directly to and from these locations.

4.14. Controlled/Restricted Areas. The contractor shall adhere to/implement local base procedures for entry to AF controlled/restricted areas where contractor personnel work. An AF Form 2586, Unescorted

Entry Authorization Certificate, must be completed and signed by the sponsoring agency’s Security

Manager before a Restricted Area Badge will be issued. Contractor employees must have a favorably completed National Agency Check plus written Inquires (NACI) investigation before receiving a

Restricted Area Badge. Interim access can be granted in accordance with AFI 31-501, Personnel Security

Program Management.

4.15. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The

14 | P a g e 4 S e p t e m b e r 2 0 2 0 contractor shall immediately report to the COR or Contracting Officer any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the Contracting Officer, to re- key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor.

In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

4.15.1. The contractor shall prohibit the use of keys and/or cipher lock combinations, issued by DMAFB, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.15.2. The contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the COR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

4.16 Privacy Act. The Contractor shall ensure that its employees fully understand and comply with Title

5 of US Code, Section 552.a and DoD 5400.7-R, DoD Freedom of Information Act Program. These procedures must be followed to identify and safeguard reports and data accordingly. The contractor will ensure that Contractor employees are briefed annually on properly identifying and handling Privacy Act data/information.