Attachment 1 - PWS for PRD Boat Charter.pdf

Performance Work Statement PRD Boat Charter and Accommodations

General Information

1.0 Background

The United States Congress designated 66,812 acres as the Tebenkof Bay Wilderness in 1980 and in 1990 designated 60,581 acres as Kuiu Wilderness. Located 15 miles from the community of Port Alexander, 10 miles from the communities of Port Baker and Port Protection on Prince of Wales Island, and 60 miles from Petersburg, these wilderness areas can be accessed by floatplane, motorboat, or paddleboat. They are strategically managed to continue the preservation of this undeveloped, enduring ecosystem for the enjoyment of present and future generations.

2.0 Purpose

The Forest Service (FS) requires boat charter and accommodation services for the Petersburg Ranger District (PRD) to conduct daily wilderness, special uses and archeological monitoring at the Tebenkof Bay Wilderness Area and at West Kuiu Island.

3.0 Description of Services

The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide boat charter and accommodation services to the Petersburg Ranger District (PRD) in accordance with (IAW) this Performance Work Statement (PWS) and all applicable federal, state and local laws and regulations.

4.0 Place of Performance

The work shall be performed in Southeast Alaska, from Petersburg to Tebenkof Bay Wilderness Area and West Kuiu Island.

5.0 Period of Performance

The period of performance shall be between 15 April 2024 and 31 August 2024 for one 10-Day trip (exact schedule to be determined).

6.0 Contract Type

The Government will award a Firm-Fixed Price (FFP) service contract.

7.0 Government Regular Working Hours

The Government's regular working hours are Monday through Friday from 0800 to 1630, except federal holidays or when the government installation is closed due to local or national emergencies, administrative closings, or similar government directed closings.

8.0 Federal Observed Holidays

When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. Below is the list of recognized federal holidays:

Federal Holidays New Year’s Day (January) Labor Day (September) Martin Luther King Jr’s Birthday (January) Columbus Day (October) President’s Day (February) Veteran’s Day (November) Memorial Day (May) Thanksgiving Day (November) Juneteenth Day (June) Christmas Day (December) Independence Day (July)

9.0 Contractor Key Personnel

Contract Manager: The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours.

Quality Control Representative: The Contractor shall provide a Quality Control Representative who shall be responsible for the Contractor’s Quality Control Plan (QCP) to ensure services are performed IAW the PWS. The Quality Control Representative shall implement and maintain full compliance of the QCP throughout the contract period.

10.0 Government Key Personnel

Contracting Officer (CO): The CO is the only person with the authority to: enter into, administer, and or terminate contracts; make related determinations and findings on behalf of the government; and legally bind the government. The CO shall ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO shall determine and document the final assessment of the contractor's performance in the government’s past performance tracking system.

Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any resulting task order.

11.0 Post-Award Conference and Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and/or COR shall meet periodically with the Contractor to review the contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

12.0 Changes

The quantities specified in the Schedule of Items/Price Schedule are estimates only. The government reserves the right to add, delete, or change the items to be serviced under this contract, as required. Price adjustments for these changes shall be based on the rates specified in the Schedule of Items/Price Schedule for identical or similar items. Changes will only be authorized by a warranted CO.

13.0 Inspection and Acceptance

Any inspection and acceptance will be at the location specified in the contract. The designated COR will act as the representative of the CO for purposes of inspection and acceptance of services to ensure compliance with the terms, conditions, and specifications of the subject contract. The COR has no authority to make any changes to the terms and conditions of the contract.

14.0 Invoicing

All contractor invoices shall be submitted via the Invoice Processing Platform (IPP) using contract line item numbers (CLINs). The contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training in order to submit invoices through IPP. Invoices not submitted via IPP shall not be accepted or paid. The contractor shall only invoice for work performed and as authorized by the contract or any task orders issued IAW the Ordering Clause, as applicable.

15.0 Government Furnished Property, Equipment, and Services

The Government will provide a 20’ skiff boat for shore excursions and the contractor shall be responsible to tow or transport this skiff boat.

16.0 Travel

The government will not be responsible for contractor travel to or from the site location.

Security and Safety Requirements

17.0 Security

The contractor shall be responsible for safeguarding all government property provided to the contractor for contractor use under this contract. At the close of each work period, all government property shall be secured.

18.0 Access to Government Facilities

No contractor access to government facilities shall be required under this contract.

19.0 Key Control

No keys or key cards shall be issued to the contractor under this contract.

20.0 Identification of Contractor Employees

All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves by wearing clearly written and visible nametags at all times, as such to avoid creating an impression in the minds of members of the public that they are Government officials.

21.0 Conduct of Contractor Personnel

The CO may require the contractor to remove from the work site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employee shall be subject to dismissal from the premises upon determination by the CO that such action is in the best interests of the government. Such removal from the work site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

22.0 Safety

Contractor activities shall be conducted in a safe manner that minimizes accidents as well as any impacts on Government operations and members of the public. Contractor shall comply with applicable federal, state, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS.

Technical Requirements

23.0 Specific Tasks

Task 1 - Boat Charter and Accommodation Services: The contractor shall provide transportation of up to 6 passengers from Petersburg to the Tebenkof Bay Wilderness Area and West Kuiu Island. The boat would have the ability to transport or tow a 20’ skiff boat that will be used for crew transportation to and from the shore for daily monitoring trips. The vessel will have the capacity to collect and haul marine debris from remote shores back to Petersburg for disposal. Estimate of marine debris is approximately 3,000lbs or 10 cubic yards. The vessel will have the ability to provide lodging and galley for meals. The vessel will return the passengers to Petersburg upon completion of mission. The vessel will coordinate with the passengers and provide meals for 6 people for 10 days.

Required Transportation and Accommodations:

Transport of up to 6 passengers from Petersburg to Tebenkof Bay Wilderness Area and West Kuiu Island.

Transport crews ashore daily for monitoring visits.

Collect and haul marine debris from remote shores back to Petersburg for disposal.

Provide lodging and meals for 6 passengers for 10 days.

Daily preparation of meals for passengers.

Coordinate start time, location, menus and provision vessel for trip.

Required Boat Characteristics:

Ability to tow or transport one 20’ skiff boat.

Ability to transport up to 3,000lbs or 10 cubic yards of marine debris from the Tebenkof Bay Wilderness Area and

West Kuiu Island to Petersburg.

Berthing for a minimum of 6 passengers.

Toilet, lavatory and shower.

Hot and cold running fresh water.

Adequate refrigeration to store 10 days of food.

Galley with cook range and oven for meal preparation.

Special Conditions:

Vessel will be inspected for compliance with Title 46 Code of Federal Regulations (CFR). Parts 24, 25 and 26 (Subchapter C-Uninspected Vessels) with the exception of those portions relating to the carriage of passengers for hire (not applicable) and the requirements for lifesaving equipment (Subpart 25.25) and the fire extinguishing equipment (Subpart 25.30). In lieu of complying with the lifesaving and fire extinguishing equipment requirements normally applicable to uninspected vessels, these vessels will comply with 36 CFR, parts 180 and 181 (Subchapter T-Small Passenger Vessels-Under 100 Gross Tons) as may be applicable depending on vessel’s length and the intended operating route of vessel while under charter.

The contractor shall coordinate with the COR to have a current Forest Service Passenger Vessel Inspection.

The Contractor shall coordinate meals with COR. The Contractor shall provide the PRD employees galley-prepared food, with variety and nutritional value. All food service operations shall be conducted in a safe and sanitary manner similar to the U.S. Food and Drug Administration 2017 Food Code and 18 AAC 31- Alaska Food Code.

24.0 Special Qualifications

The contractor shall, at no additional cost to the government, obtain all licenses and permits required for performance of work and for complying with all applicable local, state, and federal laws and regulations.

Deliverables Schedule

25.0 Key Deliverables

The Contractor shall submit an electronic copy of all deliverables to the CO and COR in PDF format and phrased in layperson language. Below is a list of all deliverables outlining each objective and due date.

Item # Deliverable Objective Due 1 List of Contractor

Personnel Provide a list of all crew members assigned to this contract. Include their point of contacts and license and/or certificate number.

NLT 5 business days after contract award. An updated copy shall be provided to the CO and COR as changes occur.

2 Invoices Invoices shall be submitted via IPP. NLT 5 business days after work performance.

Performance Requirements Measures

26.0 Contractor’s Performance

The government expects the contractor to work at an acceptable performance level throughout the life of the contract, and the contractor’s performance shall be given significant consideration when evaluating recommendations for future government contracts and/or awards.

27.0 Acceptable Performance

Acceptable performance is achieved if 100% of the requirement is successfully satisfied. The Contractor’s acceptable performance will be rated in COR reports and in the Contractor Performance Assessment Reporting System (CPARS) as Satisfactory, Very Good, or Exceptional.

28.0 Unacceptable Performance

Unacceptable performance is achieved if less than 100% of the requirement is satisfied (e.g., work specified by contract is incomplete or work is not IAW the PWS, task order, and manufacturer’s specifications). If the performance is deemed unacceptable for any objective (required task), the COR will determine the possible cause of this unacceptable performance. Unacceptable performance caused by actions of the Contractor shall be reported to the Contractor’s on-site representative and request its signature on documentation acknowledging notification. Unacceptable performance caused by actions of the Government shall not be held against the Contractor. If the Contractor disputes the results of surveillance, the COR must refer the Contractor to the CO for resolution. The Contractor’s unacceptable performance will be rated in COR reports and in CPARS as Marginal or Unsatisfactory.

29.0 Performance Requirements Summary

Task Performance Objective

Performance Standard

Performance Threshold

Surveillance Method Remedy

Boat Charter and Accommodations Services

Provide transportation, lodging and meals for up to 6 passengers; tow or transport one 20’ skiff boat;

and collect and haul marine debris from remote shores back to Petersburg for disposal.

Work shall be performed IAW this PWS, and all federal, state, and local laws and regulations.

No variances allowed. 100% services performed as required by the contract.

Periodic and/or random visual inspections by the COR or Government Technical Representative (GTM). The government has the right to change or modify inspection methods at its discretion.

Rework at no cost to Government for defective services. Full invoice payment upon successful completion and acceptance.

Definitions

30.0 Definitions

Acceptance: The act of an authorized representative of the Government by which the Government, for itself or as agent of another, assumes ownership of existing identified supplies tendered or approves specific services rendered as partial or complete performance of the contract.

Business Day: Refers to any day in which government normal business operations are conducted. For this contract, a business day will be IAW PWS Paragraph 6.0, Government Regular Working Hours.

Calendar Day: Refers to the period of elapse time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. "Administrative Contracting Officer (ACO)" refers to a Contracting Officer who is administering contracts. "Termination Contracting Officer (TCO)" refers to a Contracting Officer who is settling terminated contracts. A single Contracting Officer may be responsible for duties in any or all of these areas.

Contracting Officer’s Representative (COR): An individual, including a Contracting Officer’s Technical Representative (COTR), designated, and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor: A supplier or service provider that enters into a contract with the Government to provide specific supplies or services to the Government. The term in this contract refers to the prime.

Day: Unless otherwise specified, it means a calendar day.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Facility: An establishment, structure, or assembly of equipment designated for a specific function; something designed, built, installed, etc., to serve a specific function affording a convenience or service.

Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property: All property owned or leased by the Government. Government property includes both government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Inspection: Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

Invoice: A contractor’s bill or written request for payment under the contract for supplies delivered or services performed.

Line Item: the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.

Line Item Number: Either a numeric or alphanumeric format to identify a line item.

Non-Personal Services Contract: A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Over and Above Work: Work discovered during the course of performing overhaul, maintenance and repair efforts that is within the general scope of the contract; not covered by the line item(s) for the basic work under the contract; and necessary in order to satisfactorily complete the contract.

Performance Objectives: Describe the work that is to take place.

Performance Requirements Summary (PRS): Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

Performance Standard: Describe the desired results that are to be achieved. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

Quality Assurance (QA): Refers to the various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. A plan describing how the government will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

Quality Control (QC): Refers to the various functions performed by the contractor to control and improve the quality of goods and services provided.

Quality Control Plan (QCP): An organized written document used by the Contractor for quality control. A contractor’s internal quality assurance procedures for measuring, tracking, reporting, and analyzing contract performance. A contractor’s QCP is separate from the government’s QASP.

Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Serviceable Condition: Refers to items that are usable; ready for use; in proper operating condition; durable; clean and in good condition; usable for its intended purpose.

Work Request: Document prepared by the Contractor which describes over and above work being proposed.