Attachment 1 - PWS (Final) REV. 4.docx

Contents

1.0 BACKGROUND

Military Sealift Command (MSC) owns and operates approximately 130 ships. These vessels fulfill various missions such as underway replenishment, oceanographic research, cable repair, roll-on/roll-off, container carriage, special mission, and dry and refrigerated cargo support. MSC’s Engineering Directorate is responsible for aspects of ship maintenance, repair, alteration; Subject Matter Expert (SME) engineering support; Root Cause Analysis (RCA); Safety, Damage Control, and Environmental program support; and various Shipboard Inspection Programs (SIP) to assess material readiness of the MSC fleet. Throughout the contract performance period, new ships will be introduced into the MSC fleet while other ships will be retired from service.

The seventeen (17) T-AOs Class Vessels, (187) currently active or ROS (Reserve Operating Status) It is expected to have fourteen (14) T-AOs (205) inactive / commissioning phase until 2035. There are fourteen (14) active T-AKEs. There are fourteen (14) active or ROS T-EPFs, (There two (2) EPF under construction).

2.0 SCOPE

The purpose of this Indefinite-Delivery, Indefinite Quantity (IDIQ) contract is to develop a vehicle for procurement of DMS (Defense Maritime Solutions, Inc.) Brand equipment, services and parts for MSC. DMS, who is the Original Equipment Manufacturer (OEM), and MSC approved Non-OEM equivalents are to provide the following services: management, supervision, general services, repair services, GFP parts/equipment storage services, routine/periodic/annual service maintenance, corrective maintenance, shop maintenance, shop work, design, drawings, drawings development, technical representative visits, engineering, grooming, and root cause analysis in order to maintain DMS Brand Equipment. This is a non-exhaustive list and additional, related services may be required.

DMS is to provide following parts: materials, parts, components, kits, entire equipment packages, assemblies, sub-assemblies, and equipment to maintain and support DMS Brand Equipment. Some of the DMS Brand Equipment that is already installed includes but not limited to: Stern Tube Seals, Shaft Seals, Propulsion Systems, Jet Drive Systems, Bulkhead Seals, Rudder Post Seals, Emergency Diesel Generator (EDG), and Ship Service Diesel Engines (SSDG) and Main Propulsion Diesel Engines (MPDE). The sub-systems or Tier 2 components include but not limit to Jetavator, Impeller Shaft, Impeller, Shafts, Stern Tube Shafts, Stern Tube Seals, Stern Tube Assemblies, Propellers, Liners, Bearings, Line Shaft Bearings, Thrust Bearings, Bulkhead Seals, Retractor System, Sealing Unit, Hydraulic Steering System, hydraulic reversing system, Hydraulic System Lubrication System, Monitoring and Control systems, Safety devices, Propulsion Reduction Gears, Pumps, Thrusters, Propeller/Nozzle, Electrical Systems, Main Switchboard, Navigational/Communications systems, and Exhaust Gases Emission Control Systems. This is an illustrative and non-exhaustive list. Additional, related supplies may be required.

2.1 List of Acronyms and Abbreviations

3.0 Specific Task

Contractor(s) shall provide engineering, services, and parts to maintain and support of shipboard equipment. The general disciplines in which the contractor(s) might be tasked to perform are listed in this section.

Specific task descriptions and instructions shall be provided with each Task Order a Performance Work Statement (PWS) issued under this contract. Some TOs will include emergent work and require quick turnaround time. Some services may require short travel notice; other work may require a quick study or analysis.

Contractor(s) shall be prepared to provide these services in all areas of the world where the Government has requirements to perform the engineering services onboard MSC ships, at Government shore-based offices and contracted private shipyards and repair facilities. All requested work performed under this agreement needs to be in accordance with current Regulations of ABS and USCG following the most current authorized version of Classification Procedures.

Maintenance provided by the OEM and MSC approved non-OEM equivalent shall include, but is not limited to, routine/periodic/annual service, equipment grooms, corrective maintenance, shop maintenance, shop work, SMART Inspections, Service Equipment Casualties, new/overhauled parts supply, training, upgrade and sustainment and other related tasks. See references for detailed tasks that may be required.

The OEM shall provide an array of parts that include, but are not limited to, materials, parts, components, kits, entire equipment packages, assemblies, sub-assemblies, and other parts, equipment and services to maintain and support DMS Equipment.

3.1 Management

3.1.1 Program Manager

The Program Manager (PM) shall coordinate all contractor support under this contract and be the single point of contact for the Contracting Officer (KO) and designated Contracting Officer Representative.

The contractor may provide a substitute PM during routine absences of the PM; Substitution shall be provided to the KO 15 days in advance via written notice. The PM shall be able to read, write, speak, and understand English fluently and be a United States Citizen. The PM need not be fully dedicated to this contract. However, the PM shall respond to any Government communication or request in conjunction with this contract within 24 hours and shall provide a course of action within 72 hours. This requirement applies at any time, including weekends and holidays, unless more restrictive requirements apply.

Program Manager differs from the Project Manager of this Contract, which is detailed in section. The Program Manager oversees all aspects of this Contract.

3.1.2 PROJECT MANAGER

The Project Manager shall oversee special projects under this contract as they are needed and occur. The contractor(s) shall ensure all requirements of the contract Task Orders (TO) and Delivery Orders (DO) issued under the contract are met.

The individual TO/DO may request an on-site project manager as necessary. If a Project Manager is required, DMS shall provide the Project Manager Labor at standard services rate of a Senior Service Engineer In-House/Onshore.

Project Management differs from the Program Manager of this Contract which is detailed in section. The Program Manager oversees all aspects of this Contract.

3.2 Engineering

Engineering support to include the following: design, drawings, drawings development, technical manual changes, technical representative visits, inspection, grooming, configuration management, hardware and software configuration, hardware and software modification, upgrade, technical refreshment of equipment, root cause analysis, Trans-ALT development, training, and all other forms of engineering services.

Engineering services personnel may be utilized in shipboard, shop, or a combination of both depending on the project. Place of performance information will be detailed in the TO/DO award.

The contractor(s) shall make configuration changes and upgrades as required to any OEM system, equipment, or component as approved by MSC Trans-ALT Policy and ABS/USCG Regulations. See PWS section 9.3 for addition Trans-ALT policy information.

· The Contractor shall make configuration changes and upgrades as required to any DMS System, Equipment or Component as approved by MSC Trans-Alt Policy and ABS/USCG Regulations. All changes shall be properly implemented into the software and/or hardware and include all appropriate documentation including but not limited to drawings, technical manuals, software design description, Periodic Safety Test Procedures, and System Operation Verification Tests (SOVT). Changes will be limited to edits to documents DMS has the legal right to modify, and shall be specifically proposed in the pertinent TO/DO.

The Government may require the contractor to conduct engineering analysis to support system/component design changes, hardware and/or software modifications, or related efforts. Such analyses may include, but are not limited to, tasks listed below. The contractor is to submit a quote to provide such services, when requested by the KO. The contractor shall perform those services that are subsequently authorized by the KO.

· Feasibility studies

· Inspection reports

· Onboard technical surveys

· Specification development

· Failure analyses

· Root cause analysis

· Lifecycle management

· T-ALT development (section 9.3)

3.2.1 LIFE CYCLE MANAGEMENT

· Provide recommendations to revise specific system’s maintenance plans based on a review of “as found” and “as released” condition reports and feedback from port engineers and operators. Make additional adjustments to standard system maintenance to adjust periodicities of standard maintenance actions.

· Review MSC’s Shipboard Automated Maintenance (SAMM) preventative maintenance requirements and Planned Maintenance Industrial Assistance (PMIA) pertaining to system and associated systems to ensure accuracy with the existing maintenance plan.

· Provide administrative and engineering support to develop equipment and system technical manual change pages and Technical Support Data.

· Review existing MCCS Periodic/USCG Periodic Safety Test Procedure and provide recommendations for improvements. Provide administrative and engineering support to develop Periodic Safety Test Procedure change pages.

· Review MSC standard work item templates and provide recommendations for improvements. Provide and maintain standard service reports for scheduled maintenance actions

3.3 Services

Services, also known as technical services, support to include: annual/routine/periodic service, corrective maintenance, repair work, repair service, technical representative support, grooming, troubleshooting, equipment casualty response, installing and testing software and hardware modifications, and training.

Contractor technical services personnel shall be utilized in shipboard, shop, or a combination of both depending on the project. Place of performance information will be detailed in the TO/DO.

Each vessel shall have a regularly scheduled annual maintenance periods requiring the attendance of a contractor technical service representative. This technical support is required to bring, but not limited to, any special tools and/or hardware/software not normally found in a shipyard environment.

Warehouse storage service for procured parts shall be issued at the task order level.

As part of a TO/DO, provide a detailed list of parts, kits, tools, equipment, machining, transportation, and/or industrial assistance that shall be provided by the government or third-party to perform TO/DO. The Contractor shall provide and bring onboard prior to beginning any service the typical spare parts, tools, and equipment needed for repair. If government furnished tools are to be provided, the contractor shall identify required tools in provided list and quote the necessary parts for calibration and repair prior to moving forward with maintenance. This is to alleviate any delays in the maintenance overhaul for the government and contractor. Be specific in the manpower, rigging, and access required for each instance so that the Principal Port Engineer (PPE) can plan to provide requirements See PWS section 0 for additional guidelines.

The contractor is to warrant that personnel sent to perform any work under the contract are fully qualified to service the specific equipment.

Shipboard technical service additional information:

· At times, scheduling or workload conflicts may require the onsite technical service representative to attend the vessel during the initial phase of a routine overhaul, then temporarily depart, and return later to complete tasks, participate in dock trials, and/or accompany the vessel for sea trials after an unspecified period.”

· At the end of an overhaul repair period of any type or kind, onsite technical service representative shall be required to ride the vessel during sea trials/deployment for overnight or longer. The duration of sea trials will be detailed in the TO/DO. Sea trials shall incur a 12-hour work day unless otherwise specified.

· It is anticipated technical service representative shall be required to transit with the vessel for periods of training, troubleshooting, and/or testing of systems while the vessel is in mission status. MSC will undertake all reasonable efforts to support rotation of ship riding personnel to limit ship rider deployment to less than 10 days.

· Shipboard Technical Services shall be covered under four (4) each Categories: Seals, Propulsion, Engine, & Controls.

· Seals Category shall be used for service on seals and associated equipment.

· Propulsion Category shall be used for service on the propulsion and associated equipment to include but not limited to jet drives, Z-drives, shafting work, and propellers.

· Engine Category shall be used for service on engines and associated equipment to include but not limited to cylinder heads, liners, injectors, pistons, connecting rods, emergency diesel generators, ship service diesel generators, and main propulsion diesel engines.

· Controls Category shall be used for service on controls and associated equipment.

Casualty response additional information:

· Shipboard visits for casualty response shall be performed in the continental US (CONUS) or outside the continental US (OCONUS) which will be at a foreign port while the ship is deployed or while the ship is underway.

· The contractor shall coordinate work dates and times with the KO. If the ship is in homeport (CONUS), the contractor shall visit the ship within 72 hours of the Government's request. If the ship is deployed or OCONUS, the contractor(s) shall arrive at the Government's designated port or point of embarkation for technical support within 96 hours. In the event of difficulty in meeting this requirement, the contractor shall immediately notify the KO. On-site engineering or MSC may require the technical service representative to deploy for short periods on the ship. The MSC Chief Engineer, or his designated representative, will acknowledge receipt and validate work performed to the KO.

As part of a TO/DO, provide a detailed list of tools, equipment, and/or industrial assist that shall be provided by the government or third-party to perform TO/DO. Be specific in the tools, equipment, manpower, rigging, and access required for each instance so that the PPE can plan to accommodate the necessary industrial support. In more detail, the contractor should provide detailed space requirements around the equipment. Here’s a list of some key factors that need to be considered.

· Minimum Clearances: Specify the minimum amount of space required on all sides of the equipment for safe and effective access during maintenance.

· Scaffolding Requirements: If scaffolding is needed, outline the type and dimensions required. For example, specify whether a mobile scaffold, fixed scaffold, or an elevated platform will be necessary. Provide any specifications on height, load-bearing capacity, and access points.

· Access Points: Identify the best access points for both the contractor’s team and any necessary equipment. If certain areas are particularly tight or challenging to reach, this should be highlighted to ensure the right resources are available.

· Equipment and Tool Space: Indicate the space needed for storing and using tools, equipment, and materials. If any specialized tools are required, their size and space needs should be communicated.

· Ventilation or Safety Considerations: If the area is confined or enclosed, mention whether additional ventilation or air quality control is required. This is especially important for tasks that may involve chemicals, welding, or other operations that could affect the environment.

· Timeframe and Sequence: Provide an estimated timeframe for each task and how it may impact the surrounding areas or other ongoing operations. This will help in coordinating access and space planning with the shipyard or repair facility.

· Once the contractor submits this information, the Port Engineer can work with the shipyard or repair facility to ensure that the necessary arrangements are made for scaffolding, space clearance, and any additional tools or resources required. It’ll also help avoid delays due to lack of space or inadequate access.

A post overhaul report is to be provided for ALL services within 10 days of services being complete - exemption would be for parts only orders. See PWS section 0 for additional guidelines.

Any additional requirement items not listed above shall be pre-defined & detailed separately in the TO/DO.

3.3.1 WARRANTY

All provided services and installed parts are to include a one (1) year warranty from the completion of services.

3.4 PARTS

Parts and equipment supply to include, new parts/equipment/subsystems, rebuilt or remanufactured parts/equipment/subsystems, tools, and materials to support and maintain OEM equipment.

The contractor shall furnish repair parts, tools, and/or kits for the components as required to maintain OEM equipment identified in TO/DO.

In some situations, the contractor may require repair parts, kits, tools, and/or equipment maybe by the government or third-party to perform TO/DO. If the contractor desires the repair parts, kits, tools, and/or equipment to be GFM or GFE, the contractor(s) is required to identify all items. See PWS section 3.3 for additional guidelines.

3.4.1 OEM PRODUCTS

COMSC Instruction 4490.1C, Original Equipment Manufacturers and Non-Original Equipment Manufacturers Use Policy and associated Safety Management System Procedure 10.6-002-ALL, Identification of Critical Equipment dictates the use of OEM parts and OEM-authorized technical representatives for parts and service on critical equipment.

Contractor is to furnish new repair parts, kits, and/or tools for OEM equipment, as ordered by the KO. These items are to be from the Original Equipment Manufacturer (OEM) factory or be of "equivalent construction quality", as approved by the OEM. The contractor shall provide documentation of "equivalent construction quality" to include type/grade of materials, strengths, dimensional tolerances, certification of contractor(s) acceptance of equivalence. No changes to this list of parts can be made without the permission of the KO as all offerors will be using the same list. Prices are still required for each separate entry as listed, it is also understood that some parts may be or becoming obsolete. If parts are unavailable, or have been replaced, notify the KO or authorized representative for resolution. The contractor shall be expected to supply these components complete and ready for service.

3.4.2 WARRANTY

All provided parts are to include a one (1) year warranty from the initial date of delivery. All parts retrieved from ship’s spares and/or warehouses regardless rate of usage, is to include a one (1) year warranty from the initial date of delivery not the date it was pulled from inventory.

3.4.3 DOCUMENTATION

Technical Manual Requirements Equipment procured under this contract shall be delivered with one (1) electronic copy of the supporting technical manual. The equipment technical manual shall be permanently imprinted by mechanical means and the cover shall be durable to withstand frequent handling and exposure to oil and water. The binding will permit adding and removing pages. The format will follow the typical technical manual format used by the US Navy: Chapters (1) General Information, (2) Operation, (3) Functional Description, (4) Scheduled Maintenance, (5) Trouble Shooting, (6) Corrective Maintenance, (7) Parts List, (8) Installation. All manuals shall include the following, as applicable (commensurate with the complexity of the equipment):

a) Cover and Title Page

b) Manufacturer’s Name and Address

c) Equipment Name and Application

d) Table of Contents (including a list of drawings and tables)

e) Safety Precautions (Cautions, Warnings, and Notes)

f) General Theory of Operation

· Complete functional description of equipment based on a block diagram

· Complete explanation of mechanical features using block diagrams or cutaway drawings

· Major assemblies broken into individual circuits, accompanied by complete circuit analysis keyed to a simplified schematic

· Brief descriptions of complex and unusual circuits

· Voltage waveforms at significant point in the circuit

· Memory maps and a description of microprocessor functions

g) Preparation for use, installation, and initial adjustment instructions

h) Operational Instructions

i) Maintenance Instructions (Preventive and Corrective)

j) Cleaning and Lubrication Instructions

k) Performance Verification and Test Features

l) Frequency of Adjustment/Test Equipment

m) Trouble Shooting Instructions

n) Disassembly, Repair, Replacement and Re-Assembly Instructions

o) Installation Instructions

p) Diagrams, Illustrations, and Schematics

q) Complete Parts List

r) Parts List Data: The parts list will identify all parts necessary to provide for 100% bill of material. The following requirements apply to the parts list:

1. OEM part number

2. OEM Commercial and Government Entity (CAGE) code, if available, or OEM description, address and telephone number.

3. All parts shall be keyed (using index numbers) to exploded view drawings.

4. Parts in the listings shall be grouped by assemblies, subassemblies, and modules. Parts shall be identified in the assembly in which they are components.

5. Parts listed in the technical manual will match the Technical Support Data parts list as required.

6. Note: All data will be provided in hard-copy and CD-ROM format.

Technical Support Data (TSD):

The contractor shall provide complete and accurate data with delivery of the equipment. All data will be submitted in the English language only.

1. The contractor(s) shall submit a revision whenever engineering changes and/or modifications occur which add to, delete from, or modify previously submitted Technical Support Data (including changes to manufacturer’s part numbers).

2. When TSD documents are prepared by a contractor other than the OEM, the preparer shall be identified by their company’s name, address, telephone number and point of contact.

3. The TSD documentation consists of a bill of materials/list of all repair parts, assemblies and subassemblies, special tools and test equipment required to maintain, repair or overhaul the equipment/components as specified by an illustrated parts breakdown. The documentation shall include as a minimum the following technical data for each individual part, assembly and subassembly for the equipment/components specified:

- OEM’s part number

- OEM’s Commercial and Government Entity (CAGE) code (if no CAGE is available, provide OEM address, description and the telephone number)

- OEM’s drawing that identifies the part (illustrated parts breakdown).

- Characteristic/name plate data/certification data for the end item and all equipment

- Item name

- Reference Symbol Number (for Electronic Provisioning only)

- Production lead time (if known)

- Unit of issue

- Unit price

- Unit of measure

- All shipments MUST include the Vessel name and Requisition Number and/or the Contract Number on the shipping package label.

3.4.4 SHIPPING

The price associated with shipping these parts are to be included in the price of the Parts. The contractor shall provide the COR and Technical POC the shipment tracking information for every item shipped. The tracking information shall include a detailed list of items. Individual items in a package shall be labelled to allow for proper material inventory per the detailed item list included in the shipment tracking.

Contractor will be required to identify estimate part delivery lead-time in Exhibit A for planning. Part delivery lead time will be maximum of 10 business days from award of any Task Order/Delivery Order (TO/DO) for parts pre-negotiated in Exhibit A. Part delivery lead time will be negotiated and agreed upon on a Task Order/Delivery Order (TO/DO) basis for parts not pre-negotiated in Exhibit A. Actual delivery days will be identified in the associated TO/DO PWS and negotiated (if applicable) prior to award of the TO/DO.

The contractor shall submit a CFR upon receipt of the TO/DO award that documents changes in the delivery lead-time from the time of estimate to the time of TO/DO award. The CFR shall be submitted to the Contracting Officer, COR, and Technical POC and include cost variations as necessary. In the event of no CFR being submitted prior to material shipment it shall be perceived as no change in schedule and cost between the time of estimate and award.

A TO/DO shall include shipping for items that require repair/overhaul at the DMS facilities. If repair/overhaul is required at a DMS Facility, DMS and the Contracting Officer shall determine specific details prior to order confirmation. The repair/overhaul shall include items that require being manufactured at the time of order.

Items where labeling is impractical or may damage the item shall be labelled in a suitable labelling alternative. The alternative labelling manor shall be reported to the COR for informational purposes. DMS shall revert to standard commercial labeling. Any single item valued at 5k USD or less shall utilize DMS standard labeling and packaging.

For CONUS shipments:

· There are multiple nationwide locations that Parts will be shipped that will be defined in each individual TO/DO.

For all OCONUS shipments:

· The Parts or Equipment is to be shipped to the East Coast (W-143 Norfolk, VA) or West Coast (BATS San Diego, CA) location as defined in TO/DO and the Government will be responsible for shipping overseas. The Contractor will not be financially responsible for shipping overseas.

3.4.5 Delayed Orders:

· The government prioritizes timeliness in delivery orders, as these critical parts are a crucial part of the ship maintenance and availability schedules. Any delay past the contractual required delivery dates is costly and burdensome to the government. Contractor should make every effort to provide accurate delivery schedules for each delivery order in order for the government to accurately schedule maintenance and availability for the ships. In the event of delayed or defaulted delivery on a delivery order, Contractor must notify the contracting officer within 10 days of a known delay or delivery issue.

· Government may, at its discretion, allow for a 30-day grace period for a delivery delay. This decision may only be authorized by the contracting officer.

· Once the 30-day grace period has elapsed, the contracting officer may, at their discretion, assess Liquidated Damages IAW with FAR 52.211-11.

1. Special Delivery Surcharge Special delivery surcharge applies for each instance in which the delivery date requested by the Government falls on a Saturday, Sunday, or local holiday. Local holidays shall be limited to those holidays officially recognized by the national Government for the specific country involved.

Expedited Delivery Surcharge The Contractor shall expedite delivery as specified within the DO, when the Government requires the supplies and services to be delivered in less than the Maximum delivery time shall be 15 business days. supplies to be delivered via fastest available delivery, airfreight, next day delivery, or equivalent.

· Expedited delivery surcharge applies for each instance in which the order lead-time provided by the Government is less than the minimum delivery time period specified in the Contract.

The Contractor shall only collect for expedited and special delivery surcharge in those instances when:

· Expedited delivery OR delivery on a weekend/holiday was requested by the Government for the convenience or benefit of the Government AND

· Expedited delivery OR delivery on a weekend/holiday was successfully completed on the date requested by the Government.

Expedited delivery costs resulting from inadequate local stock inventories or inadequate just-in-time manufacturing/stock management/delivery arrangements, shall be solely for the Contractor’s account, provided the Government has provided adequate order lead time.

The Contractor shall not incur any penalties for failure to be able to accommodate requests for expedited delivery or for failure to be able to accommodate requests for weekend or local holiday deliveries (i.e., the consequences of failure to order products and services in a timelier manner is the Government’s risk); however, the Contractor will remain liable to make delivery as outlined in Exhibit B.

4.0 TRAVEL

Travel cost will be determined fair and reasonable at the task order level and will be firm-fixed price. Mileage rates, per diem, lodging, etc. in excess of the DoD Joint Travel Regulations (JTR) located at http://www.defensetravel.dod.mil, GSA (General Services Administration), may not be found to be fair and reasonable. Airfare shall not exceed the lowest customary, standard, coach, or equivalent airfare quoted during normal business hours.

If travel can be accurately estimated upon time of award, the Government will award travel on a firm-fixed-price basis. In some instances when the duration or cost of travel cannot be accurately estimated at the time of award, the Government may choose to issue travel on a time-and-material/labor-hour basis. Proposed travel prices will be analyzed to ensure fair and reasonable prices prior to award, and in the case of time-and material/labor-hour orders and payment. The Contractor shall be on site for the number of days specified by the Government in the task order.

The Government is not obligated to reimburse the Contractor for travel in excess of the funded amount stated in the task order. The Government shall not pay for any costs or fees associated with travel beyond actual costs in accordance with JTR and GSA regulations.

5.0 DELIVERABLES

5.1 Kick-Off Meeting

A kick-off meeting may be required for certain TO/DOs as stated in the TO/DO or otherwise requested by the KO. The meeting may be held within three (3) business days after TO/DO award.

The Contractor shall contact the PPE, CHENG, COR, and KO and arrange a mutually agreeable time and place to meet (teleconference is acceptable) for the purpose of discussing the requirements and details of the work.

The Contractor shall create a set of meeting minutes, to be signed by both MSC and the contractor, reflecting all matters discussed during the kick-off meeting. Meeting minutes shall be provided to the PPE, CHENG, and KO within three (3) business days after conclusion of the kick-off meeting.

5.2 CDRL’s

5.2.1 CDRL #B0001 Condition Found Report (CFR)

5.2.2 CDRL #B0002 Post Overhaul Report

5.2.3 CDRL #B0003 List of Tools and Equipment

5.2.4 CDRL #B0004 Tasking Spreadsheet

5.2.5 CDRL #B0005 FAR 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

The CFR (CDRL #B0001), will be issued by the contractor to the COR and Contracting Officer when performing a task order and the appropriate conditions arise that requires a modification at the task order level.

The Post Overhaul Report (CDRL #B0002), will be issued at the task order level when deemed appropriate. Within 10 days of services being complete - exemption would be for parts only orders. Upon completion of an overhaul, the contractor shall prepare and submit a written report of maintenance performed and noted equipment conditions. The contractor shall utilize Contractor’s standardized form.

The contractor shall provide the COR with the List of Tools and Equipment (CDRL #B0003) for each applicable TO/DO to support the ship PPE in carrying out the required maintenance.

The Tasking Spreadsheet (CDRL #B0004), shall be maintained and updated monthly by the contractor and disseminated to the COR for IDIQ TO/DO tracking purposes.

IAW FAR 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan, the Contractor shall submit a Trafficking in Persons Compliance certification required by FAR 52.222-56 prior to contract award and submit the certification annually. This requirement shall be documented and tracked as a formal deliverable in accordance with the CDRL B0005.

Contractors Standardized Form template shall be submitted during the bidding process. The report shall be submitted in electric format from the Contractor to the principal port engineer (PPE) and the Ship’s Chief Engineer (CHENG). The report shall include acknowledgement of work completion and condition by the Ship’s CHENG.

5.3 Tasking Spreadsheet

On an as needed basis, the Government may request Contractor to provide a tracking spreadsheet in Microsoft Excel format listing each TO/DO and the associated deliverables. The spreadsheet shall be updated every month and sent to the COR/KO. The task tracking spreadsheet maybe updated upon initiation and completion of each TO/DO. The spreadsheet is to contain at a minimum, list the date of each TO/DO, a description of each TO/DO, and the percentage of each requirement completed under each TO/DO. In Addition, the spreadsheet is to contain the name and the contact details of the Program & Project Manager.

5.4 List of Required Parts/Kits/Tools/Equipment/Assistance

As part of a TO/DO, provide a detailed list of parts, kits, tools, equipment, and/or industrial assist that shall be provided by the government or third-party to perform TO/DO. Be specific in the parts, kits, tools, equipment, manpower, rigging, and access required for each instance so that the PPE can plan to accommodate the necessary industrial support. List of Required Tools/Equipment are to be submitted to the KO, COR, and PPE for the TO/DO.

5.5 Condition Found Reports

See PWS section 8.1.3 for details.

6.0 KEY PERSONNEL QUALIFICATIONS

6.1 KEY Personnel Labor Categories

Personnel qualifications for each relevant labor category are set forth below. The Government reserves the right to confirm qualifications of service representatives on a TO/DO basis.

Program Manager (PM)

· Bachelor’s degree in engineering or similar technical degree.

· Ten (10) years of engineering management experience or seven (7) years related post-graduate technical experience.

· One (1) year experience in commercial ship operations, shipboard maintenance requirements and commercial ship repair requirements.

· Knowledge of and experience in the application of rules and regulations of the American Bureau of Shipping (ABS) and the United States Coast Guard (USCG) for commercial ships.

· Prior experience as a PM or Assistant PM for at least two contracts of a similar nature and size.

Assistant Program Manager

· Bachelor’s degree in engineering or similar technical degree.

· Five (5) years of engineering management experience or three (3) years related post-graduate technical experience.

· One (1) year experience in commercial ship operations, shipboard maintenance requirements and commercial ship repair requirements.

· Knowledge of and experience in the application of rules and regulations of the American Bureau of Shipping (ABS) and the United States Coast Guard (USCG) for commercial ships.

· Experience as Program Manager or Assistant Program Manager for at least one contract of a similar nature and size.

6.2 Program Management Personnel

The contractor(s) shall designate an individual as the Program Manager (PM) with complete authority to decide all technical matters connected with this contract. The contractors(s) shall designate at least one Assistant PM as an alternate manager with the authority to act as and on behalf of the PM in the event of the absence or incapacity of the designated PM. The contractor shall advise the KO, in writing, which specific persons have the decision-making authority described herein.

6.3 Key Personnel

The positions identified below are key personnel positions under this Contract. The numbers of key personnel required to support the contract are to be determined by the Offerors to support the requirements of the contract and the task orders. The numbers noted below in parentheses ( ) are the minimum number of key personnel that must be proposed under the contract. No substitutions shall be made except in accordance with paragraphs below.

6.4 Guidance on Substitutions

The Contractor(s) agrees that during the first ninety (90) days of the contract performance period, no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, or termination of employment. In any of these events, the contractor(s) shall promptly notify the KO and provide the information required below. After the initial ninety (90) day period, all substitution proposals must be submitted, in writing, at least fifteen (15) days in advance of the proposed substitution to the KO, and provide information required below.

6.5 Requests for Substitution

All requests for substitutions must provide detailed explanations of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute and all additional documentation, and any other information requested by the KO needed to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are at least the equivalent of the qualifications of the person to be replaced. The KO or authorized representative will evaluate such requests and promptly notify the contractor of approval or disapproval.

6.6 Personnel in Training Status

The Contractor is not to use apprentices to perform any of the required services unless the apprentice performs all work under the close supervision of a qualified service representative. Any work performed by an apprentice is to be minimized as the purpose of their presence onboard is for training. The contractor is responsible for all work performed by an apprentice. The full cost associated with trainee efforts shall be borne by the contractor and shall not be charged to this contract or TO/DO.

6.7 Work Hours

6.7.1 If ordered tasks justify a multi-day effort, Contractor personnel are required to work the number of hours, days or weeks specified in the TO/DO, hours/days/weeks are to be continuous until work is completed, unless otherwise specified. Contractors may include overtime and/or premium time in proposals submitted for each TO/DO in order to address additional work on awarded TO/DO. No overtime will be allowed except as authorized by a KO through approval of a TO/DO.

6.7.2 In emergency situations, Contractor shall start work immediately by oral authorization from the KO.

6.7.3 Work is to be planned, organized and performed as efficiently as possible in coordination with the vessels operational schedule, and CHENG’s or PPE’s, as applicable, permission.

6.7.4 Once a job has commenced, any Contractor caused delays, which cause work stoppage, shall be at the expense of the Contractor.

0.0

7.0 Performance Standards

7.1.1 Performance-based Services shall be acquired under this contract. Task orders will be structured as performance-based in accordance with FAR Subpart 37.6. This contract, as supplemented by the PWS contained in each service task order, provides specific requirements to accomplish the work. The Contractor shall be evaluated on their ability to provide quality deliverables in an efficient manner.

7.1.2 The Government will monitor the Contractor’s performance under this contract using the Quality Assurance Surveillance Plan (QASP) developed by the Government. In an effort to minimize the contract administration burden, simplified methods of surveillance techniques shall be used by the Government to evaluate Contractor performance. The primary methods of surveillance are Customer Input/Feedback and Inspection of Deliverables through either random sampling or 100% inspection as dictated by the task order. Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must set forth in writing the detailed nature of the complaint, and must be certified by the COR. The complaint will then be forwarded to the Contracting Officer for review. If the Contracting Officer determines that the compliant is valid, the Contractor will be formally notified in writing. The Contractor will have five (5) business days to formulate a response detailing the actions taken to remedy the complaint filed unless a shorter timeframe is necessary in order to comply with the period of performance of the task order.

7.1.3 Inspection of deliverables may be conducted by either the COR, Contracting Officer, or other officially designated Government representative. The level of inspection will be determined based on the task order deliverable requirements and the frequency of deliverables. For deliverables identified as failing to meet the requirements, the Contractor will have five (5) business days to formulate a response detailing the actions taken to remedy the failure unless a shorter timeframe is necessary in order to comply with the period of performance of the task order.

7.1.4 All parts ordered via DOs under this contract shall be delivered by the Required Delivery Date (RDD) stated in the order. If the part(s) will be delivered late, the Contractor shall notify the COR(s) and the Contracting Office immediately with the updated delivery date(s). In instances where parts did not meet the original RDD, the government may seek consideration in the form of requesting that funds be deducted from the DO.

7.1.5 Authorized Changes Only by the Contracting Officer

Except as specified in paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with contractor(s) personnel during the performance of this contract shall constitute a change under the changes clause of this contract.

7.1.6 The contractor(s) shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the KO or is pursuant to specific authority otherwise included as a part of this Contract.

7.1.7 The KO is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this Contract, said authority remains solely the KO’s. In the event the contractor(s) effects any change at the direction of any person other than the KO, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase incurred as a result thereof.

7.1.8 Subcontracting Arrangements - Contractor(s) shall identify any subcontracting arrangements in each Task Order quote. MSC reserves the right to approve or disapprove any potential subcontractor(s).

7.1.9 Designation of Contracting Officer’s Representative

The following individual is appointed as Contract Officer’s Representative under this Contract:

Name: TBD Address: TBD Telephone Number: TBD

7.1.10 The COR will represent the KO in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the KO or the Government. The COR does not have the authority to alter the contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the KO. The COR is responsible for reviewing the invoices submitted by the contractor(s) and informing the KO of areas where exceptions are to be taken. The COR authority is non-delegable. The COR may be personally liable for unauthorized acts.

7.1.11 Contractor Performance Appraisal Reporting System

Past performance information will be collected and maintained under this contract using the Department of Defense Contractor Performance Appraisal Reporting System (CPARS). CPARS is a web-enabled application that collects and manages the Contractor’s performance information on a given contract during a specific period of time. Additional information is available at http://www.cpars.navy.mil/.

7.1.12 The contractor will receive notification via email when a CPARS evaluation has been completed and is available for review and comment on any element of the proposed rating before that rating becomes final. Within 30 days after contract award, the contractor shall provide the name, title, e-mail address and telephone number of the company individual or individuals who will have the responsibility of reviewing and approving any CPARS evaluation developed under the contract to the CPARS focal point via e-mail (andrew.p.macdonald2.civ@us.navy.mil). If, during the life of this contract the company individual(s) are replaced, the substituted individual’s information (contractor, the name, title, e-mail address and telephone number) will be provided to the CPARS focal point within 30 days of the replacement.

7.1.13 Performance will be evaluated in the CPARS basis on an annual basis. This annual evaluation will take into account performance of all TO/DOs awarded under during the evaluation time period.

7.1.14 PERFORMANCE REQUIREMENT STANDARDS (PRS)

/Customer Feedback /COR Reports and Assessments.

Unsatisfactory/Poor Performance will be documented in CPARS.

Corrective action to be implemented.

Positive CPARS

Corrective action to be implemented.

The KO can deduct up to 15% from the final invoice of the total price for each order, or IAW FAR 52.212-4(a) the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

Positive CPARS

Re-work is at the expense of the Contractor.

The KO can deduct up to 15% from the final invoice of the total price for each order, or IAW FAR 52.212-4(a) the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

Positive CPARS

/Customer Feedback /COR Reports and Assessments.

Any delays caused by the Contractor will result in costs incurred by the Government being deducted from the final invoice.

The KO can deduct up to 15% from the final invoice of the total price for each order, or IAW FAR 52.212-4(a) the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

Corrective Action Plan to be submitted to the Contracting Officer no later…