Attachment 1 - PWS - ELEVATOR MAINTENANCE.doc

PERFORMANCE WORK STATEMENT (PWS)

ELEVATOR MAINTENANCE SERVICE

PART 1

GERNERAL INFORMATION

1. GENERAL: The Government will award a Performance Based Service Acquisition Contract with Four Option Years. This is a non-personal service contract to provide complete and full elevator maintenance service. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, labor, and any other items and non-personal services necessary to provide complete and full preventive elevator maintenance service at Fort Sill, Oklahoma in a manner that will ensure continuous and safe operation. Complete and full preventive maintenance includes weekly inspection and basic service maintenance, periodic inspections and testing, regular cleaning, and timely response to routine and emergency service calls to include repairing and replacing failed or failing parts on Fort Sill, Oklahoma elevators listed in Technical Exhibit 3 (TE 3), Place of Performance, as defined in this Performance Work Statement (PWS), Part 5 except for those items specified as Government Furnished Property and Services, Part 3. The Contractor shall accept all elevator equipment and/or parts in their present condition at the start of this contract. The Contractor shall perform to the standards of this PWS. For IMCOM facilities and B500, services shall be provided twice per month, totaling 26 visits for the year. For RACH facilities and B1655, services shall be provided weekly, totaling 52 visits for the year.

1.2 Place of Performance: The work to be performed under this contract will be performed on Fort Sill, Oklahoma, at the locations listed in Technical Exhibit 3 (TE 3) Place of Performance.

1.3 Background: Elevator’s manufacture, size, type, and location are identified in (TE 3). The word elevator is defined herein to include elevators, sidewalk freight elevators, dumbwaiters, and any other discreet pieces of vertical transportation equipment listed, or accepted by supplemental agreement to (TE 3). Services provided are as follows:

1.4 Objectives: The objective of this contract is for the Contractor to provide complete and full preventive elevator maintenance service at Fort Sill, Oklahoma in accordance with the Contractor’s Maintenance Control Program (MCP), the Contractor’s Quality Control Program (QCP), manufacturer’s specifications, ASME A17.1, A17.2, A17.3, applicable code at the time of installation, applicable code requirements at the time of any alterations, and all applicable publications listed in PART 6 of this contract. All work not specifically mentioned, which is required to ensure that maintenance is complete and is within the intent of this contract, shall be performed without additional cost. Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors, trades, or using agencies performing work at Fort Sill, Oklahoma promptly and diligently as required by the standards of this contract.

1.5 Scope: Contractor shall provide complete and full preventive elevator maintenance.

1.5.1 The scheduled inspections and basic service maintenance provided by the Contractor is intended to ensure continuous, safe, and reliable operating conditions until the next scheduled inspection/basic service maintenance.

1.5.2 The Contractor shall provide basic service maintenance which includes scheduled maintenance, repair, replacement, and inspection of elevator parts, equipment, and components listed in (TE 3) for each identified customer. The contractor shall perform the basic service maintenance and inspection; then prepare and submit a weekly basic service maintenance and a weekly inspection report as detailed in PART 5, SPECIFIC TASKS.

1.5.3 The Contractor shall provide periodic inspection and periodic test of elevator parts, equipment, and components listed in (TE 3). The contractor shall perform the periodic inspection and periodic test; then prepare and submit a periodic inspection and periodic test report as described in PART 5, SPECIFIC TASKS.

1.5.4 The Contractor shall provide scheduled regular cleaning to elevator parts, equipment, and components listed in (TE 3). The contractor shall perform the scheduled regular cleaning; then prepare and submit a regular cleaning report as described in PART 5, SPECIFIC TASKS.

1.5.5 The Contractor shall provide unscheduled routine service calls to elevator parts, equipment, and components listed in (TE 3). The contractor shall perform the unscheduled routine service call; then prepare and submit an unscheduled routine service call report as described in PART 5, SPECIFIC TASKS.

1.5.6 The Contractor shall provide unscheduled emergency service calls to elevators #4 and #5 in Building 4301 within two hours of notification from the Contracting Officer or the designated representative on a 24 hour, 7 days a week basis. The contractor shall perform the unscheduled emergency service call; then prepare and submit an unscheduled emergency service call report as described in PART 5, SPECIFIC TASKS.

1.5.7 The Contractor is required to develop and submit for approval a Maintenance Control Program (MCP) that shall be in place to maintain the elevator equipment in compliance with the Contractor’s Quality Control Program (QCP), requirements of ASME A17.1, Section 8.6 Maintenance, Repair, Replacement, and Testing. The MCP shall consist of but not be limited to sub section 8.6.1.2 General Maintenance Requirements. One copy of the Contractor’s Maintenance Control Program shall be provided to the Contracting Officer for review and approval 15 calendar days prior to contract start date. Once approved, the contractor shall provide one (1) CD copy of the approved MCP. Any updated copies of the MCP shall be provided to the Contracting Officer two (2) business days after any changes occur using the same format as the original. After acceptance of the MCP, the contractor shall receive the Contracting Officer’s acceptance of the MCP in writing.

1.5.8 Quality Control Program (QCP): The Contractor is required to develop and submit for approval a written Quality Control Program (QCP) that ensures complete and full maintenance are performed in accordance with the Contractor’s written Maintenance Control Program (MCP), requirements of ASME A17.1, A17.2, A17.3, manufacturer’s specifications, applicable code at the time of installation, applicable code requirements at the time of any alterations, and all applicable publications listed in PART 6 of this contract, and assures the requirements of the contract are provided as specified. The contractor shall develop and implement procedures to identify and prevent defective services from occurring.

1.5.8.1 The QCP shall include a dependable method for identifying deficiencies in the quality of service performed before the level of performance becomes unacceptable. As a minimum the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1 (TE 1), Performance Requirements Summary (PRS). Required Schedules are listed in PART 4, Contractor Furnished Items and Services, paragraph 4.3.1, Schedules shall be submitted for approval within 15 calendar days prior to the start date of the contract. Any updated copies of schedules shall be provided to the Contracting Officer two (2) working days after any changes occur.

1.5.8.2 The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the Contracting Officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. One copy of the Contractor’s Quality Control Program shall be provided to the Contracting Officer for review and approval 15 calendar days prior to contract start date. Once approved, the contractor shall provide three (3) paper copies and one (1) CD copy of the approved QCP. Any updated copies of the QCP thereafter, shall be provided to the Contracting Officer two (2) business days after any changes occur using the same format as the original. After acceptance of the QCP, the contractor shall receive the Contracting Officer’s acceptance of the QCP in writing.

1.5.9 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.10 Period of Performance: The period of performance shall be for one (1) Base Period of 12 months and four (4) 12 month option years. The Period of Performance reads as follows:

Base Year 1 October 2021 thru 30 September 2022 Option Year I 1 October 2022 thru 30 September 2023 Option Year II 1 October 2023 thru 30 September 2024 Option Year III 1 October 2024 thru 30 September 2025 Option Year IV 1 October 2025 thru 30 September 2026

1.6 General Information

1.6.1 Federal Observed Holidays: Contractor is not required to perform services on public holidays shown.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.2 Normal Hours of Operation: The Contractor is responsible for conducting business, between the hours of 8:00 A.M. to 5:00 P.M. Monday through Friday except Federal holidays, when the Government facility is closed due to local or national emergencies, administrative closings, or during other similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Installation Closure: When an unforeseen installation closure occurs on a regularly scheduled day of work, the contractor shall reschedule the work to be performed for the following workday at no additional cost to the Government.

1.6.4 Emergency Service Call Contact Information/Availability: On the contract start date, the Contractor shall provide a telephone number or long distance telephone number with reverse charges to the Contracting Officer that is answered 24 hours a day, seven (7) days a week, where the Contractor can be notified or contacted for emergency work.

1.6.5 Contractor Manpower Reporting: Not Applicable

1.6.6 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.9 Contracting Officer’s Representative (COR): Use of the COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Special Qualifications: Contractor personnel shall be experienced in elevator maintenance procedures, and certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in elevator maintenance, repair, and inspection. As a minimum, the Contractor/assigned Contractor personnel shall have the National Association of Elevator Contractors (NAEC) license/Certified Elevator Technician (CET), and Certified Quality Elevator Inspector (QEI) certifications, or equivalent licensing/certifications.

1.6.11 Key Personnel: The Contractor shall provide names and telephone numbers of key personnel to include alternates who shall be responsible for the performance of the work, and have full authority to act for the Contractor on contract matters relating to daily operations of this contract. Key personnel shall be designated in writing to the contracting officer on the contract start date. Key personnel shall be available between 8:00 A.M. to 4:30 P.M., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Minimum functions for key personnel are listed below, including without limitation the following:

1.6.11.1 Fully qualified to manage schedules, sequences, and assign work activities. Thorough knowledge of electronics, hydraulics, and codes related to all types of elevators. Oversees and is responsible for all elevator repair and service operations provided. Available after hours to act for the Contractor on all contract matters relating to daily operation of this contract.

1.6.11.2 Fully qualified in inspection and testing techniques on all types of elevators in this PWS. Thorough knowledge of state, federal safety regulations, and building codes, in addition practical knowledge in the application of tests per ASME A17.1, A17.2, A17.3, manufacturer’s specifications, applicable code at the time of installation, and all applicable publications listed in PART 6 of this contract.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contract personnel shall be required to obtain and wear badges in the performance of this service.

1.6.13 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The contractor and the contractor’s employees shall adhere to the United States Army’s sexual harassment and rape prevention (SHARP) policies and regulations in addition to state and federal laws. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the installation.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 Phase-In/Phase-Out: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board, during the 30 day phase-in/ phase-out periods. The Contractor shall upon the Contracting Officer's written notice, (1) furnish phase-in and phase-out services for up to 30 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in and phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.6.17 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.17.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.6.17.2 Access and General Protection/Security Policy and Procedures: The Contractor and all associated sub-contractors' employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. Changes in FPCON may adversely affect job site access to include restriction from the job site.

1.6.17.3 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 14 calendar days of new employees commencing performance with the results reported to the COR NLT 35 calendar days after contract award. This training may be accomplished by viewing the video at the following website: http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

(Click on Anti-Terrorism video in center of page, Always Ready, Always Alert and iWatch News Clip).

1.6.17.4 OPSEC Training: Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. OPSEC training is available at the following website: http://cdsetrain.dtic.mil/opsec/.

1.6.18 Emergency Services: The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.19 Contractor Access to Fort Sill, Oklahoma: Effective 30 January 2015, personnel requiring access to the installation shall possess a Common Access Card (CAC), Long Term Unescorted Access Pass or Military ID, or Individual temporary pass issued by the Fort Sill Directorate of Emergency Services (DES) pursuant to Army Directive 2014-05, Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Un- cleared Contractors. Fort Sill will initiate a system which provides three forms of access documentation based upon the duration of required access and DOD Network requirements. The three forms are as follows: (1) Common Access Card (CAC); (2) Long Term Unescorted Access Pass or Military ID; or an (3) Individual Temporary Pass. The Contractor shall provide the COR the required documentation for each prime or sub- contract employee who requires a CAC or Long Term Unescorted Access Pass as described below within 10 calendar days of contract award. The COR will initiate and coordinate the process for obtaining Contractor CACs or Long Term Unescorted Passes (for contract employees not possessing a current CAC or military ID) with the Directorate of Emergency Services (DES). Failure to receive a CAC may result in the contractor personnel being denied admission to the installation. Failure to receive a Long Term Unescorted Access Pass or Individual Temporary Pass will result in the contractor personnel being denied admission to the installation.

1.6.20 Common Access Card (CAC): Contractor employees and staff (herein referred to as Contractors) requiring access to the installation on a recurring basis for a period of 6 months or more, and requiring access to a DOD computer network shall obtain a CAC. Contractor employees who do not require access to a DOD computer network are not eligible for a CAC but should apply for Long term, unescorted access as described below.

1.6.20.1 CACs are issued through the Trusted Associate Sponsorship System (TASS) program. Issuance of a CAC requires a favorable Federal Bureau of Investigation (FBI) fingerprint check, successful submission of a National Agency Check with Inquiries (NACI) (equivalent or higher) background investigation to the Army's investigative service provider and a favorably adjudicated NACI (equivalent or higher) investigation from a Federal department or agency.

1.6.20.2 In order to avoid delays in gaining access to the installation, contractors requiring a CAC are encouraged to contact their Contracting Officer Representative (COR) to begin the process to obtain CACs as soon as possible.

1.6.21 Long Term, Unescorted Access Pass: This pass is required for Contractors, Sub-contractors and Vendors requiring physical access to the installation on a recurring basis (greater than 24 hours) and who do not require access to a DOD computer network. The expiration date of the access will be the end of the contract period of performance or 365 day whichever comes first. Sub-contractors shall be bound by this same requirement. Prime Contractors are responsible for obtaining timely sub-contractor documents necessary to secure required access documents. Contractors and their employees shall pass a NCIC Interstate Identification Index check in order to secure this pass.

1.6.21.1 In order to avoid delays in gaining access to the installation, contractors are encouraged to contact their Contracting Officer Representative (COR) to begin the process of securing long term passes as soon as possible.

1.6.21.2 Military ID cards for retirees, reservists and dependents are acceptable for unescorted access onto Fort Sill.

1.6.22 Individual Temporary Pass: All Contractors and sub-contractors who do not possess a CAC, a valid Military ID, or a current long term unescorted pass shall report to the Visitors Control Center located near Sheridan gate to obtain an Individual temporary pass. A temporary pass will ONLY be issued to persons who produce a valid current federal or state issued ID with a picture, and passes a NCIC Interstate Identification Index check and local exclusion roster. Acceptable forms of ID are:

1.6.22.1 Valid current State issued Photo ID that is for driving or for identification.

1.6.22.2 Valid current Permanent Resident Card or Alien Registration Receipt Card (Form I-551).

1.6.22.3 Valid current Employment Authorization Document (Card) with photograph (Form I-766).

1.6.22.4 Passport (Foreign Passports must show point of entry stamp).

1.6.23 The Contractor shall return issued CACs and Passes to the designated COR at the end of the contract period of performance or the end of the individual employee's tenure, whichever comes first. The contractor shall also coordinate with the COR for new or replacement CACs or Long Term Unescorted Passes as required.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Debris. Includes, but is not limited to paper, cans, bottles, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

2.1.7 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.9 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.10 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government- furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.11 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.12.

Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by t04he Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.13 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.14 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.15 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.16.

Physical Security. Actions that prevent the loss or damage of Government property.

2.1.17 Property. All tangible property, both real and personal.

2.1.18 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.19 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.20 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.21 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.22 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.23 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.24 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.25 Sensitive Property. Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.26 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.27 Unit Acquisition Cost:

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.28 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.29 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.30 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR

Alternate Contracting Officer's Representative

AFARS

Army Federal Acquisition Regulation Supplement

AR

Army Regulation

CAP

Contractor Acquired Property

CFR

Code of Federal Regulations

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTS

Commercial-Off-the-Shelf

DA

Department of the Army

DFARS

Defense Federal Acquisition Regulation Supplement

DMDC

Defense Manpower Data Center

DOD

Department of Defense

FAR

Federal Acquisition Regulation

GFP

Government-Furnished Property

HIPAA

Health Insurance Portability and Accountability Act of 1996

KO

Contracting Officer

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs

PA

Property Administrator

PIPO

Phase In/Phase Out

POC

Point of Contact

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

TE

Technical Exhibit

WAWF

Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Utilities: The Government will furnish the necessary utilities needed to accomplish complete and full preventive maintenance service requirements required in this contract. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off utilities after using the required amount to accomplish services stated in this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all equipment, parts, supplies, facilities, transportation, tools, materials, and all other items required to perform work under this contract that are not listed under Part 3 of this PWS. The Contractor shall guarantee that a supervisory employee who is regularly engaged in inspection and supervision shall visit each elevator at least semi-annually to ensure the quality of maintenance meets the specified and intended standards.

4.2 Equipment and Materials: The Contractor shall furnish all tools, parts, materials, supplies, and equipment necessary to meet the complete and full preventive maintenance service requirements under this Performance Work Statement (PWS), equipment manufacturers, or as conditions require.

4.3. Deliverable Schedules and Reports: The Contractor shall refer to Technical Exhibit 2 (TE 2) for all deliverables required for approval in this contract.

4.3.1 Schedules: The following schedules shall be individually designed for each elevator listed to be serviced in (TE 3): One copy of the schedules listed shall be provided to the Contracting Officer for review and approval 15 calendar days prior to contract start date. Once approved, the contractor shall provide one (1) CD copy of the approved schedules. Any updated copies of the schedules thereafter, shall be provided to the Contracting Officer two (2) business days after any changes occur using the same format as the original. After acceptance of the schedules, the contractor shall receive the Contracting Officer’s acceptance of the schedules in writing.

(1) Weekly inspection schedule.

(2) Weekly basic service maintenance schedule.

(3) Periodic cleaning schedule.

(4) Periodic inspection schedule.

(5) Periodic test schedule (categories 1, 3, &5).

4.3.2 The schedule designs shall be based on the specific type of equipment, the age of the equipment, the condition of the equipment, the accumulated wear of the equipment, the design and inherent quality of the equipment, the intended use of the equipment, any existing environmental conditions, any improved technology, and manufacturer’s recommended practice for parts, equipment, devices, or circuits, as applicable.

4.3.3 Reports: The Contractor shall submit for approval a sample copy of each report form to be used for documenting and certifying the Contractor’s complete and full elevator maintenance service to be performed for each elevator listed in (TE 3). One copy of each report form to be used shall be provided to the Contracting Officer for review and approval 15 calendar days prior to the contract start date. Once approved, the contractor shall provide one (1) CD copy of the approved report(s). Any updated copies of the approved report form(s) thereafter, shall be provided to the Contracting Officer two (2) business days after any changes occur using the same format as the original. After acceptance of the schedules, the contractor shall receive the Contracting Officer’s acceptance of the report form(s) in writing. The following required report forms are as follows:

(1) Weekly inspection schedule report.

(2) Weekly basic service maintenance schedule report.

(3) Regular cleaning schedule report.

(4) Periodic inspection schedule report.

(5) Periodic test schedule report (categories 1, 3, &5).

(6) Unscheduled routine service call report

(7) Unscheduled emergency service call report 4.4.4 The report form(s) shall be standardized and formatted to comprise the report requirements identified in PART 5 SPECIFIC TASKS of this contract.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS: The Contractor shall provide complete and full preventive elevator maintenance to include weekly inspection and weekly basic service maintenance, periodic inspections and testing, cleaning, and timely response to routine and emergency service calls to include repairing and replacing failed or failing parts on Fort Sill, Oklahoma elevators listed in Technical Exhibit 3 (TE 3), Place of Performance, as defined in this Performance Work Statement (PWS). After the maintenance and repair of an elevator, the equipment shall operate at its’ design and efficiency level. All work not specifically mentioned, which is required to ensure specific tasks listed is complete and is within the intent of this contract, shall be performed without additional cost to the Government, including without limitation the following:

5.1. Basic Service Maintenance: The Contractor shall maintain all elevator equipment in good operating condition in accordance with Contractor’s approved Maintenance Control Program (MCP), approved Quality Control Program (QCP), manufacturer’s specifications, applicable code at the time of installation, applicable code requirements at the time of any alterations, and all applicable publications listed in PART 6 of this contract.

a. Basic Maintenance Requirements:

1) Submit a weekly basic service maintenance schedule report for each elevator system listed in (TE 3). The contractor shall prepare and submit the weekly maintenance schedule reports within three (3) business days after basic service maintenance has been accomplished to the contracting office. The report shall identify each elevator, the location, the start date and time of the work, type of work performed, the end date and time of the work, the name of the technician performing the work, and a summary of the overall condition of the elevator. If the work is considered beyond basic service maintenance work, the contractor shall notify the Contracting Officer’s Representative (COR) for appropriate decision and action.

2) Maintain, repair, replace, and test elevator equipment on a weekly basis, using qualified elevator personnel.

3) Follow acceptable elevator personnel workmanship practices per applicable code publication requirements.

4) Provide general maintenance methods and procedures to identify and restore inoperative/ineffective equipment, devices, and components to their normal operating condition.

5) Identify and correct defects that directly affect the safety of the elevator operation per applicable code publication requirements.

6) Provide lubrication of all machinery and equipment parts requiring lubrication.

7) Maintain control and operating circuits and devices per applicable code publication requirements. Provide/maintain up-to-date wiring diagrams detailing circuitry, as required.

8) Adjust applicable components as needed to maintain compliance with elevator systems applicable code publication requirements.

9) Provide protective coating to equipment as required.

10) Replace damaged or missing required signs and data plates as required.

11) Maintain records that document compliance with applicable code publication requirements. Record maintenance activities as described in ASME A17.1, paragraph 8.6.1.4.1.

b. Basic Repair Requirements:

1) Repair inoperable equipment, parts, component parts, assemblies, subassemblies, accessory equipment, driving and housing machinery, control mechanisms, and signaling and scheduling equipment; to include, repairs to electrical wiring and conductors that extend to the elevator from the main line switch in the machine room, and/or to the outlets in the hoist way.

2) Repairs shall be made with parts of at least equivalent material, strength, and design.

3) Welding and design of welding shall conform to applicable code publication requirements.

4) Repairs made to speed governors, releasing carriers, suspension and compensating means and governor ropes shall comply with applicable code publication requirements.

c. Basic Replacement Requirements:

1) Furnish and replace inoperable equipment, parts, component parts, assemblies, subassemblies, and accessory equipment; to include, driving and housing machinery, control mechanisms, and signaling and scheduling equipment when they no longer conform to applicable code publication requirements. To include the replacement of all electrical wiring and conductors, extending to the elevator from the main line switch in the machine room and/or outlets in the hoist way.

2) Replacement parts shall be made with parts of at least equivalent material, strength, and design.

3) Replace suspension means, compensation means, and governor ropes when they no longer conform to applicable code publication requirements.

4) Replace suspension-means fastenings and hitch plates, governor or safety ropes, belts, chains, and speed governors per applicable code publication requirements.

5) Replace listed/certified devices and components as specified in applicable code publication requirements.

6) Replace door reopening devices, releasing carriers, hydraulic jacks, plungers, cylinders, tanks, anticreep leveling devices, valves, and piping as specified in applicable code publications.

7) Ensure runby and clearances after reroping or shortening conform to applicable code publication requirements.

5.2. Inspections and Testing: The Contractor shall provide a weekly inspection schedule report, periodic inspection schedule report, and a periodic testing schedule report for each elevator system listed in (TE 3) to the contracting office as required. All inspections and tests shall be performed in accordance with the MCP, QCP, current edition of ASME A17.1, ASME A17.2, ASME A17.3, all subsequent updates, manufacturer’s specifications, applicable code at the time of installation, applicable code requirements at the time of any alterations, and all other applicable publications listed in PART 6 of this contract.

5.2.1 The contractor shall prepare and submit weekly inspection schedule reports within three (3) business days after the inspection has been accomplished. The report shall identify each elevator, the location, the start date and time of the inspection, the type of inspection performed, the end date and time of the inspection, any findings or recommendations based on the inspection, the name of the technician performing the inspection, and a summary of the overall condition of the elevator.

5.2.2 The contractor shall prepare and submit periodic inspection schedule reports and periodic schedule test reports to the Contracting officer, no later than thirty (30) calendar days after periodic inspections and periodic tests are accomplished. The Contractor shall certify all inspection and testing reports performed per applicable publication requirements. The report shall identify each elevator, the location, the start date and time of the inspection/test, the type of inspection/test performed, the end date and time of the inspection/test, any findings or recommendations based on the inspection/test, the name of the technician performing the inspection/test, and a summary of the overall condition of the elevator.

5.2.3 Elevators provided with fire service, derailment devices, seismic switches, pre-torque motor control, or other special circuitries shall be checked one (1) time every year to ensure that these devices are operating correctly and as designed.

5.2.4 Fire related elevator controls, including monthly firefighters’ recall operation of all elevator shall be tested and adjusted monthly for proper operation and properly annotated on the Elevator Firefighter’s service test record. Requirements of the latest edition of ASME A17.1 standard shall be followed as appropriate.

5.3. Regular Cleaning: The Contractor shall provide a regular cleaning schedule report for each elevator system…