Attachment 1- PWS.pdf

Performance Work Statement

Spill Response and Remediation at Robins Air Force Base (AFB), Georgia

14 April 2025

1.0 INTRODUCTION

This Performance Work Statement (PWS) defines requirements for spill cleanup, hazardous dust clean-up, waterway monitoring, sampling and monitoring, and other support such as correction of deficiencies that are necessary to maintain compliance with AF, federal, state, and local regulations.

Robins AFB largely consists of indoor and outdoor industrial activities and operations. Due to the potential for discharges of petroleum, oils, and lubricants (POLs) or chemicals into adjacent wetlands and waterways bordering three (3) sides of the installation, an aggressive spill response capability is maintained at all times.

2.0 SCOPE

The purpose of this PWS is to establish an agreement between Robins AFB and the spill response and remediation (clean up) contractors. The scope of work shall include, but not be limited to clean-up, remediation (on soil and/or water), transportation, disposal, and actions that may be necessary to minimize or mitigate damage to public health and the environment if there is a threat to discharge. The contractor shall also provide additional assets as required. The contractor will respond to all Robins AFB geographical areas of responsibility.

3.0 TECHNICAL REQUIREMENTS

The Contractor shall provide the Robins AFB 78 CEG/CEIEC Spills Program Manager (PM) with general technical support for project activities and related information. Attend a maximum of 12 meetings annually on behalf of the government, develop, update and/or present technical information, and provide logistical support. The contractor shall have a 24-hour, 365 day a year, emergency response coverage. The Contactor shall respond with maximum capabilities, labor, and equipment, and provide their initial response time to Robins AFB upon initial notification of a spill within one hour. The Contractor shall abide by the Robins AFB Spill Prevention Control and Countermeasures Plan (SPCC) and the Robins Facility Response Plan (FRP) as required by

40 CFR 112.

The Contractor shall provide all personnel, equipment, tools, materials, facilities, documentation, assistance, supervision, and other items and services necessary to perform emergency spill response, hazardous material/waste excavation, removal and transportation for proper disposal as defined in this PWS and in compliance with all regulatory requirements. The contractor shall be required to train and drill on the implementation of the Spill Response Plan, including notification procedures and emergency response actions. For environmental services, all on-site workers (contractor and subcontractor) performing spill response, including working with hazardous materials, must have completed the OSHA 1910.120, Hazardous Waste Operations and Emergency Response (HAZWOPER) training and/or other applicable training, plus annual refresher courses. The Contractor shall maintain documentation supporting training records and have their Health and Safety Plan (HSP) on-site, available for workers and/or regulatory review.

Contractor personnel shall possess appropriate certifications and training (Contract Data Requirements List [CDRL] A001) to accomplish the required services, as specified in this PWS.

3.1 Project Team

The Contractor shall assign a Project Director (PD) for Spill Response with principal responsibility for overall management of this requirement. He/she is to be provided with appropriate and sufficient organizational support (in engineering, purchasing, logistics, reporting, etc.) to enable and ensure successful fulfillment of all project requirements and objectives. The PD is to serve as the primary director, coordinator and facilitator of the Contractor’s personnel and their efforts.

The Contractor shall assign a principal or key employee to serve as the Contractor's Project Manager (CPM) for Spill Response. The CPM shall oversee the coordination and execution of the entire project and shall be capable of administering all instructions from the Contracting Office (CO) and obtaining answers to all questions related to the project.

The Contractor shall assemble a team composed of personnel experienced in appropriate disciplines to accomplish the specified work for Spill Response. The Contractor shall also submit an organizational chart displaying key personnel (CDRL A002) involved in the effort and their respective labor categories. The Contractor shall immediately notify the COR and or the CO of any changes in key Contractor personnel. The Contractor shall assure any personnel changes have no impacts to spill response and any additional requirements identified within the PWS. The Contractor shall identify to the COR and or CO all subcontractors to be used pursuant to this PWS, prior to prior to award. The Contractor shall provide subcontractor qualifications to the COR and or CO prior to subcontractor utilization.

3.2 Work Site Health and Safety Plan and Accident Prevention Plan

The Contractor shall prepare a draft Work Plan (WP) for the project (CDRL A003). The plan shall identify issues, tasks, logical interaction, points of contact list, project team, schedule, and deliverables. The WP shall be prepared in accordance with operational and technical requirements of this PWS. The WP shall be contained in one or more three-ring binders. The WP can include the sub-plans referenced as appendices. All pages, including tables and figures, of the sub-plans shall be numbered and appear with the sub-plan where they are referenced, and not included as a group at the end of the binders. The Contractor shall submit the draft plan for Government review within 30 days of award. The Contractor shall prepare a final WP plan after receipt and incorporation of all Government comments on the draft WP. The WP shall be certified by a Professional Geologist, Engineer, or other disciplines, as applicable.

Prior to field activities, the Contractor shall prepare and submit Draft and Final versions of a Site Safety and Health Plan (SSHP) (CDRL A004). The SSHP will be prefaced with an Accident Prevention Plan (APP). All copies of the SSHP shall be reviewed and signed by a Certified Industrial Hygienist (CIH) or Certified Safety professional (CSP).

The SSHP conform to the requirements presented. The SSHP shall be suitable for use as a “stand alone” document; however, the SSHP may reference the Work Plan for details on activities or procedures, i.e. there is no need to describe in detail the same activity or procedure in more than one location. General description of activities is required. The SSHP and APP can be included as appendices to the WP.

3.3 Laboratories

The Contractor shall select a laboratory that complies with applicable AF, federal, state, and local standards and requirements including certification and accreditation programs, where applicable (CDRL A005). The Contractor shall select a laboratory with analytical capabilities sufficient for the methods specified in the Sampling and Analysis Plan (SAP) and adequate throughput capacity to handle the project’s analytical workload during all field activities. A laboratory that provides results via files that are compatible with the EPA Staged Electronic Data Deliverable (SEDD) format is preferable to facilitate importing sample analytical results into the Enterprise Environmental, Safety, and Occupational Health Management Information System

(EESOH-MIS).

3.4 Coordination

All services completed under this PWS will be coordinated with an authorized AF representative at Base level and the Contracting Officer Representative (COR).

3.5 Project Records

All material and information gathered and/or developed in the performance of the tasks listed in the contract shall be the property of the U.S. Government. Data gathered during the period of performance of this project shall not be used or distributed by the Contractor without specific written Government permission.

Photographs or slides of Robins AFB facilities will not be taken without prior approval by Robins AFB, base security and other approving officials. All photographic products will be the property of the government. The Contractor shall take photographs to document work and to be used by Robins AFB. All photographs shall be submitted in a digital format compatible with the Robins AFB website. The Contractor shall prepare photo documentation of all incidents. Photos of the incidents shall be included in any reports provided by the Contractor.

The Contractor shall track all hazardous wastes containers from time of generation until they reach the appropriate AF storage facility. The Contractor shall record and maintain a log of events during the spill response occurrence and/or log for the training exercise.

At the completion of each spill response, the Contractor shall provide to the COR and Spill Response Program Manager (SRPM) a complete set of records including all correspondence, memorandums, trip reports, logs, confirmation notices, test results, submittals, photographs, and any other records or documents generated as a result of the response (CDRL A006). The project records shall be submitted in both hard copies and in electronic file format. The electronic files shall be in the form of a searchable electronic project record on CD or DVD in a PDF format.

PDF files will include hyper-links from the Table of Contents, List of Figures, and List of Tables to each representative section, map, or table. The record will archive all documentation, including correspondence, personal contacts, studies, surveys, and cited references used in ITSS.

The Contractor shall be responsible for only that information/correspondence collected by the Contractor, provided by the Robin AFB key personnel or the Contracting Office. The CD or DVD and an itemized summary will be provided in hard copy and electronic formats.

3.6 Post-Award Meetings/Site Eval/Post Response Meetings

Post Award: Within two (2) weeks after issuance of the award for this requirement, the Contractor shall attend a post award meeting with the installation POCs by teleconferencing to minimize travel. The purpose of the meeting shall be to become familiar with AF expectations, requirements, installation familiarization, concerns, and general information addressed under this PWS. The CO and COR may attend the meeting via teleconference. The Contractor shall prepare and submit minutes, agendas, and/or presentations as directed in the accomplishment of this PWS (CDRL A007).

Pre-Response Site Evaluation: Within 60-days of post-award meeting or as coordinated with the Base, the Contractor shall conduct a concise, on-site, pre-response meeting to gather all available information necessary to initiate immediate response actions in a safe, but expedited effort at the installation, as required.

Post-Response Meetings: Additionally, the Contractor shall participate in post-response meetings to de-brief stakeholders such as Base Project Manager, CO, COR, Senior Fire Official/Incident Commander, and/or other personnel on all pertinent information relating to a response action to affected Base and/or Base personnel.

3.7 Storage

In the event of emergency mobilization, the Contractor shall be responsible for security and weatherproofing of temporarily stored material and equipment. Equipment or materials used in the work, requiring temporary storage on the Base, shall be placed at site(s) designated by the Base POC. At the completion of the work, the Contractor shall remove all temporary fences and structures (used to protect materials and equipment) from the affected Base unless otherwise directed by the CO. The Contractor shall clean the storage area of all debris and material and perform repairs as required to return the site to its pre-project condition. All hazardous waste materials shall be handled, stored, labeled, and transferred to a treatment, storage and disposal facility (TSDF) or other appropriate facility in accordance with RCRA, Department of Transportation, and OSHA regulations.

3.8 Retainer, On-Call Duty

The Contractor shall provide a standby emergency response service and capability to activate immediate response to spills of petroleum (including crude oil and any of its fractions).

Specifically, the Contractor shall maintain personnel on a 24/7, 365 days a year on-call to be able to dispatch and accomplish all requirements as stated in Section 3.9 below. The associated personnel on standby shall be adequately trained and current in spill response technologies and be capable of administering the response to spills.

3.9 Emergency Spill Incident Response

The Contractor shall provide all maximum capabilities, manpower, equipment, tools, materials, and any other incidentals necessary to provide emergency and post-emergency spill response for petroleum-based fuels, oils or lubricants (POL), and non-POL substances (i.e., hazardous material, hazardous waste, biological hazards from various incident types, hydrazine, ethylene glycol, and other chemicals or hazardous substances within the Robins AFB Geographical Area of Responsibility (considered to be approximately half way between Robins AFB and other nearby AF bases) for all classification levels (Tier I, II, III OPA classifications and/or Class I, II, III SIRIS classification). The Contractor shall be able to respond to the location of the incident(s) within the specified time required in the base-specific Facility Response Plan (FRP), Spill Prevention, Control and Countermeasure Plan (SPCC), or other Federal, State, or Local spill plans, whichever is fastest.

The Contractor shall have 24/7, 365 days a year, emergency response coverage and, if applicable to coastal and/or waterway areas, be U.S. Coast Guard Oil Spill Removal Organization (OSRO) qualified in river/canal and inland operating environments for both facilities and vessels for facilities required to have a FRP per 40 CFR 112. The Contractor shall provide a copy of their OSRO certification as applicable. The Contractor shall have response capabilities as required by the installation FRP.

Upon initial notification of the incident by the appropriate Base points of contact (POC) as designated, the Contractor shall be informed of the nature and apparent extent of the incident based on an initial reconnaissance. The Contractor shall have, at a minimum, two initial POCs for notification, such as a duty person and a back-up. The AF will make contact with one of the individuals in the Contractor’s project team. The Contractor shall have, at a minimum, two teams of response personnel that can be called upon. While one team will generally be adequate, there may be times when that team is responding to other duties and not available to this call order.

Upon receipt of a request to respond to a spill, the Contractor shall make contact with the COR and provide their name, organization, the name of the person requesting the response action, reason given for response action request, time of request, name of lead individual responding, and contact telephone number. The Contractor shall provide a rough order of magnitude cost (ROM) estimate of cleanup cost at earliest practicable time during the initial incident assessment phase of the response action, in order to determine if Contracting approval or authorizations is needed. The ROM estimate shall be provided to the COR, and the Installation Point of Contact concurrently.

Based upon the specific incident response needs, the Contractor shall provide response to include, but not limited to, neutralizing, deactivating, and/or adsorbing any spilled material as appropriate, and then recovering and cleaning up the spilled material and materials contaminated by the spill. Spilled materials shall be recovered for reuse/recycling when possible. The Contractor shall containerize contaminated soil or other media, clean exposed surfaces, decontaminate materials and equipment exposed to the spill, and takes other immediate actions intended to mitigate or eliminate long term impacts to the environment and to the health and safety of AF personnel.

The Contractor shall perform cleanup ranging from small spills to large bulk releases, upon request by the COR or as directed by the SRPM or designated alternate. Approval by the COR, Alt COR, or CO shall be obtained prior to initiating a cleanup task. Cleanup situations under this PWS may include but not be limited to, polychlorinated biphenyls (PCB) contaminant and or containment/spill cleanup; hazardous waste removal actions; hazardous material containment/spill cleanup; non-hazardous petroleum/oil/lubricant containment / spill cleanup;

sanitary and industrial sewer overflow response actions; soil excavation / disposal; tank pumping and disposal; installation of temporary holding tanks; disaster response including natural and aircraft crashes, bio hazards; environmental modeling; biological assessments; containerizing hazardous and non-hazardous waste; and sampling and analysis of liquid, gaseous, and solid samples.

The Contractor shall be prepared to perform cleanup of blood or other biological material from acts of violence, accidents, Acts of God, and/or sewage spills. All response personnel must be trained in accordance with appropriate OSHA requirements. Additionally, the Contractor shall be prepared to perform cleanup/sampling from weapons of mass destruction incidents as directed by 78 CEG/CEIE.

The Contractor shall assist the Base Hazmat Response Team (Fire Department) during emergency phases of an incident (as requested). This includes working within the Incident Command System (ICS) established by the Hazmat Team. The Contractor shall provide an ICS trained representative/liaison to coordinate with the SRPM, QAP, or Hazmat Team as required during emergency activities. A trained representative is one who has completed appropriate courses in Incident Command System, Hazardous Material Responder, Hazardous Material Response Operations, etc. Expected activities include, but are not limited to, augmenting the Hazmat Team for entries to emergency mitigation operations in response gear up to Level A, setting up and performing decontamination activities (personnel, equipment or facilities) at hazmat and other emergencies, and performing other related activities within the scope of the contract.

All waste generated as a result of spill cleanup will be properly containerized using compatible containers and identified with labeling according to 78 CEG/CEIE, Federal, State, and Local environmental regulations. The Contractor shall prepare waste for transport in accordance with instructions from 78 CEG/CEIE.

The Contractor shall perform, at a minimum, the following tasks:

• Safely stop the release

• Provide safety barricades and flasher equipment, as needed, to cordon off affected area and other related work areas.

• Assess the nature and extent of the release, including but not limited to impact to storm drains, surface water bodies, ground surface, and building interiors. Ensure exposure pathways are stabilized using appropriate equipment to mitigate discharges and stabilize the spill.

• If approved by appropriate AF representative, perform demolition of affected structures, pavements, drains, or any other obstruction for spill response efforts.

• Contain any visible liquid or solid released or spilled product and/or waste.

• Collect confirmation samples of affected media to demonstrate response actions have been completed according to Federal/State/Local regulations, as applicable.

• Additional rounds of response actions and sampling may be required to ensure safety and health of AF personnel.

• Decontaminate all equipment, tools, personnel, and any other incidentals used to accomplish spill response or cleanup actions.

• The Contractor shall ensure that wastes that may be incompatible with the released material are not treated, stored, or disposed of in the affected area until the response procedures are completed. All response action material, equipment, and debris that cannot be decontaminated shall be collected and containerized for disposal. The Contractor shall track all hazardous wastes containers from time of generation until they reach the appropriate AF storage facility.

• Collect samples of contained waste materials for immediate delivery to a fully certified and qualified environmental laboratory for waste testing and characterization.

Upon completion of the response action, the Contractor shall provide a final report describing the actions taken including the timeframe for these actions. The report shall, at a minimum contain the following information: summary of incident requiring cleanup, hazards involved, daily activities performed, number and type of personnel performing duties under the contract, GIS coordinates of spill location, record of all equipment/supplies used during the cleanup, pictures as appropriate, description of materials removed/cleaned and their disposition, and estimated total cost. The report shall include a section containing recommendations for changes in procedures or facilities to mitigate or prevent impacts in future occurrences.

Upon notification by the SRPM, the Contractor shall provide such reports in time for 78 CEG/CEIE to meet State, Federal, and USAF reporting deadlines often within four to five days of incident occurrence, but in any case the Contractor shall provide a final report not later than 10 days after completion of the cleanup action.

3.10 Facility Response Training

The Oil Pollution Act requires Robins AFB to perform an annual spills exercise. In addition to this, 40 CFR 112.21 requires an annual 3-day exercise. These exercises require participation from all organizational elements that would actively respond to a spill. One exercise will be a 3-day exercise with tabletop and could include deployment of the river boom. The second exercise will be a one-day exercise. It will include a separate boom deployment, but will not include a tabletop. The AF will provide at least a 3-working day notice to the Contractor before the exercises are to be conducted. Exact timing for initiating the response exercises may be within a designated 3-day window to be determined upon the initial notification to the Contractor of the exercise. Shorter notice may be required if a short notice drill is required by EPA Regional Administrator.

The Contractor shall conduct the annual exercises with the AF to train personnel involved in oil spill response activities. This training shall be based on the FRP and in accordance with U.S.

Coast Guard’s (USCG) Training Elements for Oil Spill Response. In accordance with FRP, the Contractor shall train personnel in 1) the procedures to respond to discharges and applicable laws, rules and regulations, 2) functional tasks according to their job duties and 3) specific lessons on relevant subject areas. Additionally, the Contractor shall provide documentation of self-certifications of bi-annual equipment deployment drills, and inspection and maintenance program of response equipment. The Contractor shall also provide a list of response equipment that can be available in accordance within the FRP/SPCC or as determined by the Base.

In the event of an actual spill incident, the event can serve to meet the training requirement. The Contractor shall conduct a review session with the Base for lessons learned and preparations for future occurrences, and as provided by the FRP. An after action report shall be prepared for documentation of training requirement as per the FRP/SPCC, whether actual or an exercise.

4.0 SPILL RESPONSE MONITORING & OPERATIONS

The Contractor shall perform and document visual monitoring of surface waters and post-spill follow up inspections and operations services including the continuous and/or discrete measuring, sampling and analysis of groundwater, surface water, influent/effluent, air emissions, operational noise, soils, hazardous waste, hazardous materials, and other environmental media.

Robins AFB currently averages 15-20 spills per year.

4.1 Spill Monitoring and Operations

Environmental Monitoring. The Contractor shall perform environmental sampling and related activities as directed. Sampling of various media and material (air, waste, water, soil, and hazardous materials) will be required at times. Accurate chain-of-custody shall be documented for all samples. The Contractor shall provide trained personnel and appropriate supplies and equipment to perform all tasks related to sample collection and shipment. Sample analyses will be performed on an as-directed basis using various laboratories and sampling activities and transportation may be required during other than normal duty hours (courier service, third-party shipping, etc.). Sampling requests will typically occur in response to an environmental incident or investigative action (non-routine, unpredictable activity).

Absorbent Boom Maintenance. The Contractor shall maintain all oil-absorbent booms placed on surface water outfall areas at up to 10 locations at Robins AFB, this will require removal of existing booms and replacement with new booms from Government inventory. Expected frequency is approximately once every two months, unless otherwise directed (not typical).

Removed booms shall be disposed in accordance with appropriate regulations.

Response Equipment Inventory. The Contractor shall establish a baseline inventory of response equipment and supplies, and maintain the inventory of Government-owned spill response equipment and supplies. The Contractor shall meet once per quarter with Spills Program Manager to review inventory and identify needed purchases to resupply stock. The contractor shall test and evaluate the operational effectiveness of small equipment.

Visual Inspection. The Contractor shall maintain and provide a log of routine (monthly) visual inspections of storm water retention areas at up to 10 locations and perform as needed any long-term post-spill inspections of waterways and document findings with (and not limited to):

• Photos to document discrepancies;

• Sample results, when requested to be collected;

• Chronological activity log; and

• Expanded notes/ memos detailing findings and recommendations.

Weir Operations. The Contractor shall perform routine weir-gate operation to adjust water levels in storm water retention ponds to ensure adequate capacity prior to and after significant rain events, or upon request by 78 CEG/CEIEC monthly. The Contractor shall make an insert in the field log upon weir gate operation and shall contact the SRPM if a deficiency is found, prior to any release of stored water. The Contractor shall notify the SRPM if weir capacity is reduced due to significant sediment buildup, vegetation blockage, observation of erosion, structural or mechanical failures of weir systems, or substantial aquatic growth to be removed so that an AF Work Request Order can be processed by the SRPM.

5.0 MISSION ESSENTIAL FUNCTIONS

The government has identified all of the Contractor service performed under the contract as essential contractor services in support of mission essential functions. The contractor shall provide a written plan for continuing the performance of essential contractor services in accordance with DFARS 237.76 (CDRL A008 Mission Essential Services).

5.1 Continuation of Mission-Essential Services During a Crisis

5.1.1 Designation of Services as Mission-Essential: The Functional Manager (FSM) has determined certain services under this contract/order are mission-essential and will continue in the event of a crisis. The designation of services as mission-essential will apply to the entire contract, but will apply only to services specifically identified as mission-essential by the FSM. The mission-essential services under this contract/order include emergency spill incident response.

5.1.2 Mission-Essential Contractor Services Plan

5.1.2.1 The Contractor shall submit a plan describing procedures for continuing performance of mission-essential services during a crisis (CDRL A008). The Contractor shall identify provisions for ensuring required personnel and resources are available to support continuity of operations for up to 30 calendar days or until normal operations can be resumed.

The Contractor shall submit any revision to the plan for approval prior to implementation. The Contractor shall activate the plan only if authorized by the PCO acting under the direction of the FSM. [CDRL A008 Mission Essential Services]

5.1.2.2 If the Contractor anticipates not being able to perform mission-essential services, they shall notify the PCO as soon as possible and fully cooperate with the Government’s efforts to maintain continuity of operations.