Attachment 1 - PWS Air Emission 10 Arp 2026.pdf

PERFORMANCE BASED WORK STATEMENT

FOR

FY26 - FY30 Air Emission Source Testing for Boilers and Diesel Engine Fuel Pumps

Located at Various Installations

Directorate of Public Works (DPW) Okinawa U.S. Army Garrison, Okinawa

(10 Apr 2026)

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 12

3 GENERAL INFORMATION 12

4 APPENDICES 21

1.0 DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to conduct air emission monitoring of boilers at Torii Station and diesel engine generating units/stationary Reciprocating Internal Combustion Engines (RICE) at fuel tank farms in the installations of U.S. Army Garrison Okinawa (USAG Okinawa) and provide accurate testing, sampling and reporting.

1.1 BASIC SERVICES.

1.1.1 Testing and Sampling of Air emission.

1.1.2 Laboratory Analysis.

1.1.3 Basic Information.

1.1.3.1 Background. All work shall be conducted in accordance with 2024 Japan Environmental Governing Standards (JEGS). This service includes sampling and laboratory analyses of exhaust gas emitted from installations of US Army Garrison Okinawa (USAG Okinawa). Three (3) boilers at Torii Station, three (3) fuel pumps located at Chimuwan Tank Farm 1 & 2, and Kuwae Tank Farm 2 are required for semi-annual testing in summer and winter seasons.

The list of the location and units is provided in Appendix B. The testing results should be reported according to Performance and Submittal Schedule paragraph 1.3.

1.1.3.2 Criteria and Regulations. Applicable regulations and criteria as follows:

• Japan Environmental Governing Standard (JEGS), April 2024, Chapter 4

1.1.3.3 References. Monitoring Reports from the past can be provided upon request after the award as references.

1.2 SPECIAL REQUIREMENTS.

The contractor shall appoint Contract Project Manager (CPM) for this requirement. The CPM will attend conferences as requested, and coordinate deliverable, schedules, meetings and logistics as required.

1.2.1 Complete Pre-Field Activities. Work under this purchase order includes attending a start- up conference, verifying exhaust duct and locations, preparing the work plan and Site Safety Health Plan, and reports stated below, coordinating deliverables, scheduling project activities, preparing meeting minutes and securing base passes. All prepared plans, in accordance with paragraphs 1.2.1.5 and 1.2.1.6 shall be submitted and accepted by the Torii Station Project Manager (TS-PM) prior to the commencement of field works.

1.2.1.1 Initiation Meeting and Draft Schedule. The contractor shall conduct an initiation meeting by teleconference or in-person with the TS-POC within two (2) calendar days of award of the contract. The contractor shall submit the minutes of the meeting, names of the project team members (leads), and draft schedule to the TS- POC within two (2) days following the meeting.

1.2.1.2 Start-Up Meeting. A start-up meeting either by teleconference or in-person shall be conducted with the TS-POC within 5 calendar days from the date of award of the purchase order. The TS-POC will identify the primary staff involved with the project and arrange for them to participate in the start-up meeting. The following are the topics for the start-up meeting:

• Provide an overview of the project and objectives.

• Discuss project schedule

• Discuss logistical requirements

• Discuss physical site conditions

• Identify data needs and gaps

• Identify potential obstacles, hazards, or conditions that would interfere with project completion

• Obtain additional information necessary to complete the project

Meetings and/or teleconferences shall be held throughout the project, as necessary.

Plans shall be submitted in accordance with paragraphs 1.3.1 and 1.3.2 and accepted by the Torii Station Point of Contact (TS-POC) of U.S. Army Garrison Okinawa, prior to the commencement of the fieldwork.

The contractor shall prepare the minutes of the start-up meeting. The minutes will be subject to review by the Government and the contractor shall incorporate comments on the minutes and redistribute them as necessary.

1.2.1.3 Records Review, Research and Evaluation. The contractor/CPM shall collect, review, and evaluate existing as-built drawings and any other data related to the performance of the services. The Contractor shall also conduct interviews with Torii Station and DLA to obtain necessary information. The Government will locate and provide access to pertinent records, if available. If access to pertinent record is required, the contractor shall request the Government in writing seven (7) calendar days prior to the scheduled date.

1.2.1.4 Conduct Site Reconnaissance. Prior to submission of the following plans, the Contractor/CPM may visit each operational site and conduct a walk-through survey.

The survey shall verify the locations of operational equipment and duct ends, evaluate the provided pre-field activity information, and obtain information necessary to prepare work plans. For fuel pumps, the schedules shall be determined with DLA or through the

TS-PM.

1.2.1.5 Preparation of Work Plan. The contractor shall prepare a draft and final Work Plan(WP) within eight (8) calendar days prior to the field work that contains the contractor’s project schedule, survey plan, and qualifications of chemical analysts. (see below section 1.2.3). The Government will review the draft WP and provide comments.

The contractor shall incorporate these comments and submit the final WP for Government approval.

1.2.1.6 Site Safety and Health Plan. The contractor shall prepare a draft and final Site Safety and Health Plan (SSHP) within eight (8) calendar days prior to the field work. The SSHP shall discuss site-specific safety issues potentially encountered during field activities. The SSHP shall cover follow-on field activities and include potential hazards discovered. The contractor shall be responsible for reviewing all information provided and preparing the necessary documents concerning health and safety criteria, procedures, and practices sufficient to comply with the pertinent regulations to protect on-site personnel and the environment. The SSHP shall insure potential off-site receptors are not adversely impacted. The Government will review the submitted SSHP and provide comments on the submittal. After incorporating the review comments, the final SSHP can be submitted by e-mail for Government acceptance. These documents should be submitted separately from the other documents.

1.2.2 Sampling and Analysis

1.2.2.1. Emission Gas Sampling Gas samples shall be collected by a qualified analyst, and at least one hour for air sampling shall be conducted. Sampling/testing of the boilers may take 4 hours each because the boiler stops automatically. The contractor shall maximize the quality of performance on field sampling and laboratory analysis. Considering the nature of sample media, no field duplicate sample is required for the services. The scaffold with working platform, ladders or steps shall be prepared in accordance with the EM385-1-1, whenever working at elevated area. For estimating purpose, the number of scaffolding to be installed shall be one (1) with a maximum height of 4.8 meters each. The proposing design of the scaffold (where necessary) to fit to each sampling location shall be indicated in the SSHP. The Government will operate the units and provide staff on site during testing.

Base Year (BY): June 1, 2026 – May 31, 2027

Option Year 1 (OPTY1) If Exercised: in June 1 2027 - May 31, 2028

Option Year 2 (OPTY2) If Exercised: in June 1 2028 - May 31, 2029

Option Year 3 (OPTY3) If Exercised: in June 1 2029 - May 31, 2030

Option Year 4 (OPTY4) If Exercised: in June 1 2030 - May 31, 2031

1.2.2.2 Laboratory Analysis. Analyses of emission gas samples must be performed by a certified laboratory as described in paragraph 1.2.3.1. The laboratory internal quality control shall be fully employed in accordance with the WP. Acceptable air emissions test methods are shown in Table 2. The contractor shall conduct following testing.

Semi-annual test of Sulfur Oxides(SOx), Nitrogen Oxides(NOx), and Particulate Matter

(PM)/Soot & Dust for three boilers at Bldg.#235 and #275 on Torii Station and three RICE/diesel engine units located at CTF1, 2 and KTF2 (see Table1). This monitoring has been conducted for 15-20 years in order to comply with Japan Environmental Governing Standard (JEGS), and it is also required by Government of Japan. Sampling ports have been installed.

Table 1. Required Analysis

Table 2. Analytical Methods for Air Emissions Testing

Installation Building Emission Parameter

PM NOx SOx

Boiler Torii Station 235 #1 2 2 2

Torii Station 235 #2 2 2 2

Torii Station 275 2 2 2

Diesel Engine Fuel Pumps

Kuwae Tank Farm 2 815 2 2 -

Chimuwan Tank Farm 1 111 2 2 -

Chimuwan Tank Farm 2 201 2 2 -

Emission Parameter Analytical Method

PM JIS Z 8808

NOx

JIS K 0104

JIS Z 8808

SOx

JIS K 0103

JIS Z 8808

JIS K 2301, JIS K 2541, JIS M 8813

JIS Z 8762

Table 3. Information of Testing Units –Boiler located Torii

Table 4. Information of Testing Units – Fuel pumps located KTF and CTF

Bldg.# Manufacture Type Heating Type

Heat Trans

Combustion rate

(ℓ/hour) Kcal/ hour Model Serial No.

Hot Water Tank (Gal)

Install Year

235 Showa co Sectional Hot Water 13.5 86.9 642,488 SAD-508HK 110010 1321 2011

235 Showa co Sectional Hot Water 13.5 86.9 642,488 SAD-508HK 110011 1321 2011

275 Showa co Sectional Hot Water 12.87 106.7 798,816 CV-8003K-4 110115 1321 2012

Installation Bldg. # Pump # Manufacture Year Manufacture Model Serial No. Capacity(kW)

Fuel Combustion

(ℓ/hour)

KTF2 815 IP-89 2003 Sep FISHER 2500 10262-3 242 60

CTF1 111 IP-4

2002 June FISHER 1000EL

10612-1 242 60

CTF2 201 IP-27 10612-2

1.2.3 QUALIFICATIONS.

1.2.3.1 Qualification. The contractor/laboratory shall have Japanese analytical laboratory licenses (as minimum, registered as Environmental Measurement Certification Business/ Kankyo Keiryou Shomei Jigyou Touroku), and adhere to Japan Industrial Standard (JIS) analytical test procedure. The certification shall be provided with proposal/quote.

1.2.3.2 Bilingual Safety personnel. The Contractor shall appoint bilingual Safety personnel. The personnel shall be always at the testing sites.

1.3 SUBMITTALS

1.3.1 Certificate. The contractor shall submit certificates below. These copies shall be submitted for bidding and included in the report, as an attachment.

• Registration as Environmental Measurement Certification Business ( Kankyo Keiryou Shomei Jigyou Touroku )

1.3.2 Start-up Meeting Minutes. The contractor shall submit the minutes of the meeting in English via e-mail within three (3) calendar days of contract award. A copy of the minutes will be provided to each participant.

1.3.3 . The contractor shall submit one electronic copy of the SSHP in English via e-mail within three (3) calendar days of contract award.

1.3.4 Report. The contractor shall prepare and submit a Draft (electronic) and Final Report (electronic and hard copy) in English.

For Base Year, the Draft/Final Report shall include summary, method, results, and discussion/recommendation of 1 June 2026- 31 May 2027. It shall also include photos of the each sites and situation of monitoring test.

For Option Year 1, the Draft/Final Report shall include summary, method, results, and discussion/recommendation of 1 June 2027- 31 May 2028. It shall also include photos of the each sites and situation of monitoring test.

For Option Year 2, the Draft/Final Report shall include summary, method, results, and discussion/recommendation of 1 June 2028- 31 May 2029. It shall also include photos of the each sites and situation of monitoring test.

For Option Year 3, the Draft/Final Report shall include summary, method, results, and discussion/recommendation of 1 June 2028- 31 May 2029. It shall also include photos of the each sites and situation of monitoring test.

For Option Year 4, the Draft/Final Report shall include summary, method, results, and discussion/recommendation of 1 June 2029- 31 May 2030. It shall also include photos of the each sites and situation of monitoring test.The Draft Report shall be submitted within 40 days after completion of the last monitoring event each year. The Government shall have a minimum of 10 calendar days from receipt of the Draft Report to review the report and provide comments.

The Final Report shall be submitted within 30 days following receipt of the Government’s comments each year. Final Report shall be provided no later than 31 May of each year.

The following information, at a minimum, shall be included in the report:

All “hard copy” deliverables shall be submitted on recycled-content paper, printed double-sided unless otherwise specified. The draft and final reports shall consist of 8½” by 11” pages with all drawings folded, if necessary, to this size. Any full-size maps and/or drawings generated shall be individually folded and enclosed as part of the report but not attached.

All pages shall be numbered and of adequate legible quality suitable for reproduction.

The Draft Report/digital shall be submitted via e-mail, with numbered lines on each text page, and with 1.5 line-spacing.

The Final Reports shall be submitted in white clear-view 3-ring binders, each with the title of the project on the front covers and spines. The “hard copy” of the final report shall be single-spaced using a professional page format. Report must be in English and the electronic data to be provided (test data, photographs, maps, etc.).

1.3.5 Addresses. The contractor is responsible for delivery of each submittal to the address below in the quantities indicated. The contractor shall notify the TS-POC four

(4) business days before each submission and provide a transmittal letter for the enclosure with the submission package.

ORGANIZATION DRAFT REPORT FINAL REPORT

USAG Okinawa, DPW via e-mail 1 hard copy + 1 CD Environmental Div.

Unit 35114

ATTN: AMIM-JNO-PE

(Ms. Nakamoto)

APO AP 96376-5114

yuki.nakamoto.ln@army.mil mailto:yuki.nakamotoln@army.mil

1.4 SCHEDULE

1.4.1 The period of this purchase order shall be 289 calendar days following the award of the contract. During the progress of the work, TS-POC will contact the contractor to assure that the work is being successfully directed to the satisfaction of the primary project management concerns. The following anticipated work schedule shall be used. It is essential that the submission of all reports be timely.

1.4.1.1 If the change is contractor-caused or due to inclement weather, the contractor shall inform the TS-POC a minimum of 24 hours prior to the requested or revised performance schedule.

1.4.1.2 If the change is Government-caused, the contractor shall report immediately to the TS- POC on the change.

Performance and Submittal Schedule

BASIC TASK PERFORMANCE PERIOD

(AFTER DATE OF CONTRACT)

Performance Months

Start-Up Meeting Within 5 calendar days

Start-Up Meeting Minutes

Within 3 calendar days

Prepare Access Request and obtain Access Pass

Within 30-60 calendar days

Submittal of SSHP (Draft) and Work Plan during access pass process

Within 10 calendar days after the Start-Up meeting

Government Review of SSHP and Work Plan during access pass process

Within 5 calendar days

Begin Fieldwork Within 5 calendar days 1 June each year End Fieldwork Within 180-200 calendar days 28 Feb each year Submit Draft Report Within 20 calendar days 31 Mar each year Government Review 10 calendar days for Gov’t Review

Submit Final Report & Data Set

Within 20 calendar days Due Date of Completion 30 May each year

2.0 SERVICE SUMMARY (SS)

Performance Objective PWS Paragraph Performance Coordination & Pre Field Activity 1.2.1 90% of the time Testing: Sampling and Analysis 1.2.2 98% of the time

Reports 1.3.4 98% of the time

3.0 GENERAL INFORMATION.

3.1 QUALITY ASSURANCE.

The government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections and receipt of complaints from government personnel.

The Government may inspect each task as completed appropriate because of repeated failures discovered during inspections or because of repeated customer complaints.

Likewise, the Government may decrease the number of inspections if merited by performance. The Government will also investigate complaints received from various customers located on the installations. The Contractor shall be responsible for initially validating customer complaints. However, the Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

3.2 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Except U.S. military installations where the required services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to Kadena Air Base.

Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

3.2.1 ID Passes, Badges and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S.

military installations. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start the work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18 CONS/PKB Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/PKB the contractor shall follow the instructions for acquiring designated pass ID for entry into applicable Marine and Navy facilities at Camp Foster, Bldg. 456, at DSN 645-2239/7519 or from off base dial 098-970-2239/7519. The contractor shall follow the instructions for acquiring designated pass ID for entry into Army Facilities (Torii Station, Naha Port and POL Facilities: Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3) from Torii Station Pass Office, at Bldg. 240, Torii Station, at DSN 315-652- 4688 and from off base dial 098-961-7777 (Operator) and after the tone changes, dial 315-652-4688. It is recommended to submit the packages of bass passes at least three month in advance prior to start the work, since approval officers or Pass Office may not be available or may be less manpower.

3.3 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

3.3.1 Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall coordinate with the TS-POC to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the TS-POC before close of business every day. Failure to do this may result in refusal of key use by the government.

3.3.1.1 Loss of keys report. The contractor shall immediately report the loss of a duplicate key to the TS-POC.

3.3.1.2 Loss of keys. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re- keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government

MUSIC, SAYAKA JP USAF PACAF 18 CONS/PKB

Do you still need pass for white beach?

and the total cost deducted from the monthly payment due the contractor.

3.3.1.3 Prohibit use keys. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (CO).

3.3.2 Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

3.3.3 Secured Areas. The contractor shall clean designated facilities during normal working hours only. The authorized contractor to perform the secured areas will be escorted by an appropriate government official, particularly at buildings #100/105,Torii Station. If access to the secured areas is delayed or not available, the contractor shall perform other duties.

3.4 HOURS OF OPERATION.

3.4.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0600 thru 1800 hrs. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

3.4.1.1 Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

3.4.1.2 Emergency Hours of Operations. The contractor may work besides the normal work hours and holidays only to accomplish the work required in paragraph

1.2.3. The contractor shall coordinate and get prior approval by TS-POC or CO to work during emergency hours of operations.

3.5 CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

MUSIC, SAYAKA JP USAF PACAF 18 CONS/PKB

Does anyone in your office work during these hours? If these hours include emergencies, please remove them because 3.4.1.2 can cover emergencies.

MUSIC, SAYAKA JP USAF PACAF 18 CONS/PKB

Please add Juneteenth

3.5.1 Lights. Lights shall be used only in areas where and when work is actually being performed.

3.5.2 Prohibition to change. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

3.5.3 Water faucet. Water faucets or valves shall be turned off after the required use has been accomplished.

3.5.4 Government telephones. Government telephones shall be used only for official government business.

3.6 RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

3.7 ENVIRONMENTAL CONTROLS.

3.7.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

3.7.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Army Fire Department at 911 and the TS-POC.

The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

3.7.3 Use of Hazardous Materials. The contractor’s use of any hazardous materials will require the submittal of a Safety Data Sheet (SDS) in English and in Japanese for each item utilized. The contractor shall prepare to obtain the approval through the TS-POC from the Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan. Storage of hazardous material on the installation is prohibited and all hazardous material will be removed from the installation at the end of each work day.

3.8 GOVERNMENT OBSERVATIONS.

Government personnel, other than the CO and TS-POC, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

3.9 SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

3.9.1 Conformation. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

3.9.2 Safety measures. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements of EM 385-1-1, dated 30 November 2014, “US Army Corps of Engineers, Safety and Health Requirements Manual”. See web site address, http://www.usace.army.mil/Safety-and- Occupational-Health/Safety-and- Health- Requirements-Manual and click Complete EM 385-1-1.

3.9.3 Safety Plan. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

3.9.4 Prevention of damage. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

3.9.5 Subcontractors. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

3.9.6 Emergency service phone. Ensure personnel have the following on-base http://www.osha.gov/ http://www.osha.gov/ http://www.usace.army.mil/Safety-and-emergency services phone numbers programmed into their cell phones:

Security Police and Fire Department:

While working at any locations on base:

From On-base (Use DSN Phone): 652-4911, or (99) 934-5911 From Off-base: 098-934-5911 From Cell Phone: 098-934-5911

3.9.7 Records and Report. Record and report promptly (within one hour) to the CO or TS-POC all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

3.9.8 Accident and mishap. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

3.9.9 Investigation. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

3.9.10 Cooperation. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

3.9.11 Safety hazard. The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

3.9.12 Safety precautions. All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise- limiting devices and shall be kept in safe operating condition at all times.

3.9.13 Maintenance of vehicles. All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time.

3.9.14 Non-smoking. All contractor employees entering POL areas shall not have matches or lighters in their possession. Smoking is prohibited at POL Facilities (Kuwae Tank Farm 1, 2, Chimuwan Tank Farm 1, 2 & 3, White Beach Tank Farms).

3.9.15 Fire & Emergency Services. The contractor shall be responsible to follow the Fire & Emergency Services (USAG-J Reg. 420-90).

3.10 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS

IAW DoDI 3020.41, IAW AFI 63-124, para 2.7.1, and DODI 3020.37 this requirement is not considered mission essential.

3.11 PHASE OUT.

3.11.1 Familiarization. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be, for 30 days after receipt of a notice from the CO. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the required services.

3.11.2 Site Visit. The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

3.12 PUBLICATIONS

3.12.1 Compliance. Compliance with all publications, regulations and operating instructions provided by the government is required when:

3.12.2 Material expediting. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

3.12.3 Publications. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

3.12.4 Requirement of the latest version. The contractor is required to acquire and work on the latest version of the publication

3.13 CONTRACTOR PERSONNEL.

3.13.1 Contract Manager. The contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

3.13.1.1 Authority of the contract manager. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

3.13.1.2 Availability of the contract manager. The contract manager or his/her alternate shall be available on work sites during the normal hours of operation for the CO, TS- POC, and other government personnel designated by the CO for any matters and issues concerning the contract.

3.13.1.3 Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

3.13.1.3.1 Clothing. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

3.13.1.3.2 Restriction of Employee. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500- 7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64- 106.

3.13.1.4 Military personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.14 JAPANESE ROAD LAWS.

3.14.1 Local Laws. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43, The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

3.14.1.1 Damage to the road. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

3.14.1.2 Article 43-2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

3.14.1.3 Prevention of accidents. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

3.15 REQUIRED INSURANCE by JAPANESE LAW

3.15.1 Insurance. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

3.15.2 Example of payment. Automobile Property Damage Insurance Amount:

¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

3.15.3 Inspection. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

3.16 CONTRACTOR MANPOWER REPORTING (CMR). Reserved.

3.17 RELEASE OF INFORMATION.

The information developed, gathered, and assembled in fulfillment of the contract required as defined in or related to the SOW shall not be released by the Contractor, their consultants, subcontractors or associates without prior coordination and approval by the CO. The contractor information developed, gathered, and assembled in fulfillment of the contract requirements as defined or related to the PWS will become the complete property of the Government. The Contractor shall not use the information for any purpose at any time without the written consent of the CO. The Contractor or his subcontractors shall not make available to the news media or publicly disclose any data generated or reviewed under this contract. The Contractor shall not release any news articles concerning this project without the consent of the CO. When approached by the news media, the Contractor shall refer all questions to the CO TS-POC for response.

4.0 APPENDICES.

APPENDIX A: ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

CFR Code Federal Regulation

CMR Contractor Manpower Reporting

CO Contracting Officer

CPM Contractor Project Manager

DEPT Department

DOD Department of Defense

GIS Geographic Information System

GPS Global Positioning System

JEGS Japan Environmental Governing Standards

OSHA Occupational Safety and Health Act

POL Petroleum Oil Lubricants

PWS Performance-Based Work Statement

QAP Quality Assurance Person

QCP Quality Control Program

SS Services Summary

SSHP Site Safety and Health Plan

TS-POC Torii Station Point of Contact

WAWF Wide Area Workflow

WP Work Plan

Appendix B: Location of the Project

Bldg.275 Boiler

Bldg.235 Boiler #1, #2

Bldg.111 Fuel Pump

Figure 2. Location Map of Chimuwan Tank Farm 1

Bldg.201

Figure 3. Location Map of Chimuwan Tank Farm 2

Bldg.815

Figure 4. Location Map of Kuwae Tank Farm 2