Attachment 1 - Performance Work Statement Snow and Ice Removal 10 5 2026.docx

PERFORMANCE WORK STATEMENT (PWS)

BEP, Washington, DC Facility Snow and Ice Removal Service

Dated 10/5/2026

PART 1

GENERAL INFORMATION

1. General:

This is a non-personal service contract to provide snow and ice removal services in support of the main and annex buildings of the Bureau of Engraving and Printing located at 14th and C Streets, SW, Washington, D.C. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who, in turn, is responsible to the Government.

1.1 Description of Service/Introduction:

The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide snow and ice removal services for safe access and egress to the main and annex buildings of the BEP as defined in this Performance Work Statement, except for those items specified as government-furnished property and services. The contractor shall perform to the standards in this contract as well as all federal, state, and local regulations.

1.2 Background:

The Bureau of Engraving and Printing (BEP) is a U.S. Government manufacturing plant that is fully operational twenty-four hours a day, 5 days a week, and on a three-shift schedule. Washington, D.C. The area where the Bureau of Engraving and Printing is located typically gets snow during the winter months, with January and February often having the heaviest snowfall. The first measurable snow in Washington, D.C. usually occurs in December, and the last measurable snow occurs in March; Snowfall varies significantly year-to-year and historical averages should not be interpreted as maximum anticipated requirements.

1.3 Objective:

The objective of this contract is to provide ice and snow removal service for safe movement of employees and the public to the Main and Annex Buildings of the Bureau of Engraving and Printing

1.4 Scope:

Snow and ice removal services are to be performed at all locations, as specified on the site map.

1.5 Period of Performance:

The period of performance shall be one (1) 12-month base period, and four (4) 12-month option periods. The period of performance is as follows:

1.6 General Contract Requirements:

1.6.1 Quality Control:

Quality Control is the responsibility of the contractor. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of non-conforming services.

The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure snow and ice removal services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop, implement, and maintain an effective Quality Control System, which includes a written QCP. The QCP, at a minimum, shall address procedures for addressing Government-discovered non-conformances and to prevent the recurrence of discrepancies. The Contractor shall submit electronically a comprehensive written QCP to the Contracting Officer (CO) and Contracting Officer Representative (COR) 30 calendar days after award. Any subsequent changes to the accepted QCP shall be submitted to the CO for review and acceptance prior to implementation.

1.6.2 Quality Assurance:

The Government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is the government's only document, which primarily focuses on what the government must do to ensure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Holidays: Contractor is required to perform services on holidays, to include:

1.6.4 Hours of Operation:

The Contractor shall maintain operational readiness and be available to perform snow and ice removal services twenty-four (24) hours per day, seven (7) days per week, including weekends, Federal holidays, and the annual year-end shutdown, during the snow and ice removal season of November 20 through April 20.

The Contractor shall maintain sufficient personnel, equipment, materials, and supervision throughout the snow and ice removal season to support uninterrupted performance of the services required under this contract.

The Contractor shall respond to Government-authorized service requests in accordance with the authorization, notification, and response requirements established in Sections 5.12 and 5.13.

1.6.5 Place of Performance:

Service is to be provided at the following location(s):

1.6.6 Type of Contract:

This is a Firm-Fixed-Unit-Price (FFUP) contract. The unit prices established in the purchase order are firm-fixed and include all costs and profit necessary to perform the applicable unit of service.

1.6.7 Security Requirements:

The Contractor's personnel will not be required to obtain a security clearance to work around the BEP buildings. Therefore, these employees will not be able to gain entrance to the buildings. The Contractor's personnel shall be required to obtain perimeter badges from the Office of Security when performing snow removal services around the buildings.

1.6.8 Physical Security:

The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use under this Contract. This Contract does not require access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall not be subjects of background investigations conducted by BEP’s Office of Personnel Security, prior to the start of work under this Contract; however, the Contractor's personnel shall be required to obtain perimeter badges from the Office of Security when performing snow removal services around the buildings and must maintain the necessary level of security for the life of the contract.

1.6.9Key Control:

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key controls that shall be included in the Quality Control Plan. Such procedures shall include the turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government, and the total cost deducted from the monthly payment due the Contractor The Contractor shall prohibit the use of Government-issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.10 Lock Combinations:

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.11 Special Qualification:

The Government shall not exercise supervision or control over the training or qualifications of Contractor personnel. Contractor personnel shall be accountable solely to the Contractor, who, in turn, is responsible to the Government.

1.6.12 Post Award Conference/Periodic Progress Meetings:

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, Contracting Officer Representative, Representative from the Bureau’s Central Police Communication Center, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will appraise the contractor of how the Government views the contractor's performance, and the contractor will appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.13 Contracting Officer Representative (COR):

The COR will be identified by a separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate the availability of government furnished property; and provide site entry of the Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially concerning changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.14 Key Personnel:

The following personnel are considered key personnel by the government: Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be available 24 hours a day, Monday through Sunday. In addition, the contractor shall supply the names of the trained supervisors who oversee the work crews. In addition, supervisors in charge of this contract shall provide the contact information to the Government’s Contracting Officer and the Contracting Officer Representative. Contract manager and supervisors shall be responsible for the scheduling and execution of the work.

1.6.15 Identification of Contractor Employees:

All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer before the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.6.16 Supervision of Contractor Employees:

The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.17 Contractor Travel: Not Applicable.

1.6.18 Other Direct Costs: Not Applicable.

1.6.19 Data Rights: Not Applicable.

1.6.20 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.21 Phase-in/Phase-out Period: Not Applicable.

PART 2

DEFINITIONS AND ACRONYMS

2.1 Definitions:

2.1.1 Contract Administrator:

The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 Contractor:

A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term in this contract refers to the prime.

2.1.3 Contracting Officer (CO):

A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer's Representative (COR):

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such an appointment shall be in writing and shall state the scope of authority and limitations. This individual has the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.5 Defective Service:

A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable:

Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Government-Furnished Property (GFP) or Government Property (GP):

Property in the possession of, or directly acquired by the Government and subsequently made available to the Contractor.

2.1.8 Key Personnel:

Contractor personnel who are evaluated in a source selection process and who may be required to be used in the performance of a contract by the Key Personnel listed in the contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal.

2.1.9 Physical Security:

Actions that prevent the loss or damage of Government property.

2.1.10 Quality Assurance:

The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 Quality Assurance Specialist:

An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 Quality Assurance Surveillance Plan (QASP):

An organized, written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 Quality Control:

All necessary measures shall be taken by the Contractor to ensure that the quality of a product or service meets contract requirements.

2.1.14 Subcontractor:

One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 Workday:

The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 Work Week:

Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Services: Not Applicable.

3.2 Facilities: Not Applicable.

3.3 Utilities: Not Applicable.

3.4 Equipment: Not Applicable.

3.5 Material: Not Applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, and materials required to perform snow removal services under this contract in accordance with Section 1.1 of this PWS.

4.1 Secret Facility Clearance: Not Applicable.

4.2 Materials:

The Contractor shall furnish all supplies and materials necessary to perform the requirements of this PWS. All deicing and pretreatment materials shall comply with the requirements of Section 5.2.

4.3 Equipment:

The Contractor shall furnish and maintain all equipment necessary to perform the snow and ice removal services required under this contract. All equipment shall be maintained in safe operating condition and be available throughout the performance season to ensure uninterrupted service.

At a minimum, the Contractor shall provide equipment capable of:

· Plowing and clearing sidewalks, driveways, parking areas, loading areas, and other designated surfaces;

· Applying approved deicing and pretreatment materials;

· Removing accumulated snow from the site when directed by the Contracting Officer's Representative;

· Loading and transporting snow for off-site disposal, when required;

· Performing snow removal during heavy snowfall events; and

· Maintaining required response times during multiple or continuing winter weather events.

The Contractor shall maintain sufficient equipment, including backup equipment or contingency arrangements, to ensure contract performance in the event of equipment failure or severe weather conditions.

Front-end loaders, skid steers, or other heavy-duty equipment capable of handling significant snow accumulations shall be available for clearing the Bureau of Engraving and Printing truck entrance driveways, parking areas, and other locations requiring heavy equipment during major snow events.

All equipment shall be operated in a manner that prevents damage to Government property, sidewalks, curbs, landscaping, utilities, and building surfaces.

PART 5 SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services:

The Contractor shall provide all personnel, supervision, equipment, vehicles, tools, materials, supplies, transportation, and other resources necessary to perform snow and ice removal services at the Bureau of Engraving and Printing (BEP) Main and Annex Facilities in accordance with this Performance Work Statement (PWS) and accepted commercial practices.

The Contractor shall perform Government-authorized snow removal, ice control, pretreatment, deicing, snow hauling, and related services necessary to maintain safe pedestrian and vehicular access and egress.

Services shall be performed on all sidewalks, steps, wheelchair ramps, driveways, parking areas, loading areas, emergency exits, building entrances, crosswalks, and other designated areas identified in Technical Exhibit 1.

The Contractor shall clear and treat all required areas in accordance with the applicable snow and ice event requirements and performance standards established in this PWS. During continuing snowfall or icing conditions, the Contractor shall perform additional snow removal and ice control services as required by this PWS and as authorized by the Government.

Snow may be pushed away from designated service areas provided that it does not obstruct or impede sidewalks, steps, wheelchair ramps, driveways, parking areas, loading areas, emergency exits, building entrances, crosswalks, drainage areas, or other required access routes, and does not create a safety hazard. When accumulated snow cannot be relocated on-site without creating such an obstruction, hazard, or interference with Government operations, off-site snow hauling may be authorized in accordance with Section 5.10.

Upon completion of authorized services, all required areas shall be reasonably clear of snow and ice and safely usable for their intended pedestrian or vehicular purpose.

The Contractor shall perform all services in a manner that protects Government property and shall immediately notify the Contracting Officer's Representative of any damage resulting from the Contractor's snow and ice removal operations.

5.2 Chemical Treatment:

The Contractor shall furnish and apply all chemical treatment materials necessary to safely prevent and control snow and ice accumulation in accordance with this Performance Work Statement (PWS). Prior to use, the Contractor shall submit Safety Data Sheets (SDSs) for all proposed deicing and pretreatment materials to the Contracting Officer's Representative for review and approval.

Only the following materials are authorized for use under this contract:

· Magnesium chloride

· Calcium chloride

· Urea

· Propylene glycol

· Sand or cinders, where permitted by this PWS.

To protect Government property, only magnesium chloride or propylene glycol shall be used on building steps, landings, stone surfaces, and other designated masonry areas. Sand, cinders, and other abrasive materials shall not be used on these surfaces. The designated stone surfaces total approximately 100 square feet.

Pretreatment Trigger. The Government may authorize pretreatment before forecasted winter weather conditions, including snow, freezing rain, sleet, freezing drizzle, or other conditions expected to create hazardous ice accumulation. The Government will determine whether pretreatment is required based on National Weather Service (NWS) forecasts, anticipated site conditions, and operational needs.

When authorized by the Government, the Contractor shall apply pretreatment materials before forecasted snow or freezing precipitation to reduce ice formation and facilitate snow removal operations. Pretreatment shall be performed only when directed by the Contracting Officer or Contracting Officer's Representative.

Following snow removal operations, the Contractor shall apply additional deicing materials, as necessary, to eliminate residual ice, reduce refreezing hazards, and maintain safe pedestrian and vehicular access. Deicing performed as part of completing an authorized snowfall event is included in the applicable snowfall CLIN. A return visit occurring after completion of the event shall be governed by Section 5.16.

The Contractor shall apply chemical treatment materials in accordance with the manufacturer's recommendations and accepted commercial practices while minimizing damage to Government property, landscaping, storm drains, and surrounding infrastructure.

5.3 Icy Conditions:

Under icy or wintry mix conditions, with or without measurable snow accumulation, the Contractor shall apply approved deicing materials in accordance with Section 5.2, as appropriate to safely control ice and maintain pedestrian and vehicular access.

The Contractor shall treat areas affected by black ice, refreezing, freezing rain, sleet, freezing drizzle, or other hazardous icy conditions, as authorized by the Contracting Officer or Contracting Officer's Representative, to reduce slipping hazards and maintain safe access to all areas identified in this PWS.

Following snow removal or ice control operations, the Contractor shall apply additional deicing materials, as necessary, to minimize refreezing and maintain safe conditions until the authorized service event is complete.

5.4 Snowfall Measurement:

For contract administration and payment purposes, the applicable snowfall accumulation category shall be determined using the final official snowfall total reported by the National Weather Service (NWS) for Ronald Reagan Washington National Airport (DCA) for the applicable snow event, unless otherwise approved in writing by the Contracting Officer.

Forecasted snowfall amounts, preliminary or interim snowfall reports, on-site measurements, contractor measurements, or snowfall amounts reported by other weather sources shall not be used to determine the applicable snowfall category for payment.

The applicable snowfall category identified in Sections 5.5 through 5.8 shall be based on the final official NWS snowfall total for the event. The Contractor shall invoice only the applicable snowfall Contract Line Item Number (CLIN) corresponding to that final official snowfall total.

A subsequent snowfall occurring twenty-four (24) hours or more after the end of the previous snowfall shall be considered a separate snow event.

5.5 Three Inches or Less:

For authorized snow events with an official National Weather Service (NWS) snowfall accumulation of up to and including three (3) inches at Ronald Reagan Washington National Airport (DCA), the Contractor shall remove snow from sidewalks, steps, driveways, parking areas, ramps, and other designated areas.

The Contractor shall apply approved deicing materials, as necessary, to prevent ice buildup resulting from melting and refreezing and maintain safe pedestrian and vehicular access.

Upon completion of authorized services, all required areas shall be reasonably clear of snow and ice and safely usable for their intended purpose.

5.6 Greater Than Three Through Six Inches:

For authorized snow events with an official NWS snowfall accumulation of greater than three (3) inches up to and including six (6) inches at DCA, the Contractor shall remove snow from all designated service areas identified in this PWS.

The Contractor shall apply approved deicing materials, as necessary, to prevent ice buildup resulting from melting and refreezing and to maintain safe pedestrian and vehicular access.

Snow may be pushed away from designated service areas provided it does not obstruct required access or create a safety hazard. When accumulated snow cannot be relocated on-site without obstructing access, creating a safety hazard, or interfering with Government operations, off-site hauling may be authorized in accordance with Section 5.10.

Upon completion of authorized services, all required areas shall be reasonably clear of snow and ice and safely usable for their intended purpose.

5.7 Greater Than Six Through Ten Inches:

For authorized snow events with an official NWS snowfall accumulation of greater than six (6) inches up to and including ten (10) inches at DCA, the Contractor shall remove snow from all designated service areas identified in this PWS.

The Contractor shall provide and use heavy-duty snow removal equipment, as necessary, to effectively remove the accumulation and maintain safe pedestrian and vehicular access.

The Contractor shall apply approved deicing materials, as necessary, to prevent ice buildup resulting from melting and refreezing.

Snow may be pushed away from designated service areas provided it does not obstruct required access or create a safety hazard. When accumulated snow cannot be relocated on-site without obstructing access, creating a safety hazard, or interfering with Government operations, off-site hauling may be authorized in accordance with Section 5.10.

Upon completion of authorized services, all required areas shall be reasonably clear of snow and ice and safely usable for their intended purpose.

5.8 Greater Than Ten Inches:

For authorized snow events with an official NWS snowfall accumulation greater than ten (10) inches at DCA, the Contractor shall remove snow from all designated service areas identified in this PWS.

The Contractor shall provide and use heavy-duty snow removal equipment necessary to manage the accumulation and maintain safe pedestrian and vehicular access.

The Contractor shall apply approved deicing materials, as necessary, to prevent ice buildup resulting from melting and refreezing.

Snow may be pushed away from designated service areas when sufficient space is available and doing so does not obstruct required access or create a safety hazard. Due to the potential volume of snow associated with these events, the Government may authorize off-site snow hauling in accordance with Section 5.10 when the conditions specified in that section are met.

Upon completion of authorized services, all required areas shall be reasonably clear of snow and ice and safely usable for their intended purpose.

5.9 Continuing Snow:

During an authorized snow event, when snowfall continues and accumulates an additional three (3) inches, the Contractor shall perform an additional snow removal pass to maintain safe pedestrian and vehicular access to the designated service areas.

Additional snow removal passes shall be performed for each additional three (3) inches of accumulation during the continuing snow event, as authorized by the Government.

During continuing snowfall operations, the Contractor shall clear priority areas identified in Attachment 1 and maintain sidewalks, steps, wheelchair ramps, building entrances, emergency exits, driveways, and other required access routes in a safe and usable condition to the extent practicable based on prevailing weather conditions.

The Contractor shall apply approved deicing materials, as necessary, to control hazardous ice conditions resulting from continuing precipitation, melting, or refreezing.

Additional snow removal passes performed during continuing snowfall are included in the applicable snowfall CLIN and shall not constitute separate snow events or separately compensable services. A separate snow event shall be determined in accordance with Section 5.15.3.

5.10 Snow Removal and Off-Site Hauling:

Snow hauling is a separately priced service and shall be performed only when authorized by the Contracting Officer or Contracting Officer's Representative.

The Government may authorize off-site snow hauling when one or more of the following conditions exist:

· Snow accumulation can no longer be relocated within the site without obstructing sidewalks, wheelchair ramps, driveways, parking areas, loading areas, emergency exits, building entrances, or other designated access routes;

· Repeated snowfall events or significant accumulations have reduced the available area for relocating snow on-site;

· Accumulated snow creates or is expected to create safety hazards, visibility concerns, drainage problems, or interference with Government operations;

· Additional snowfall is forecast and removal of existing snow is necessary to maintain adequate space for subsequent snow accumulation; or

· The COR determines that off-site snow removal is necessary to maintain safe and efficient facility operations.

When authorized, the Contractor shall provide all labor, equipment, loading, transportation, disposal, permits, and incidental services necessary to remove snow from the BEP premises. The Contractor shall transport snow to a disposal location selected by the Contractor that complies with all applicable Federal, District of Columbia, state, and local requirements.

Snow hauling shall be priced and paid on a per-truckload basis. For purposes of this PWS, one (1) truckload constitutes one (1) unit (EA) under the applicable Snow Hauling CLIN and consists of one vehicle loaded with snow at the BEP premises, transported off-site, and delivered to the Contractor-selected disposal location. Snow hauling shall commence only upon authorization by the Contracting Officer or Contracting Officer's Representative. Once authorized, the Contractor shall perform the truckloads necessary to complete the authorized snow hauling operation. The Contractor shall use commercially reasonable loading practices to maximize the capacity of each truckload.

For each truckload, the Contractor shall obtain a receipt, disposal ticket, or other documentation verifying off-site delivery or disposal of the hauled snow. If a receipt or disposal ticket is not available, the Contractor shall provide other documentation acceptable to the COR verifying completion of the truckload.

The Contractor shall submit the supporting documentation for each truckload with its invoice. Payment under the Snow Hauling CLIN shall be based on the number of completed and documented truckloads. Truckloads not supported by the required documentation will not be payable unless otherwise verified and accepted by the Government.

The Contractor shall be responsible for complying with all disposal and acceptance requirements of the disposal location selected by the Contractor. Any tipping, disposal, or other facility fees incurred in connection with off-site snow disposal shall not be separately reimbursed by the Government.

Upon completion of authorized hauling operations, the Contractor shall notify the COR.

5.11 Access:

Care shall be taken to maintain clear and unobstructed paths in the following areas from snow or snow removal activities.

5.11.1 Crosswalks:

Access shall be maintained through crosswalks for handicapped and non-handicapped personnel.

5.11.2 Emergency Exits:

Emergency exits shall not be blocked by snow or snow removal activities.

5.11.3 Wheelchair Ramps:

Wheelchair ramps shall be clear of all snow and ice.

5.12 Snow and Ice Removal Authorization, Notification, and Payment:

5.12.1 Government Authorization:

Only the Contracting Officer, Contracting Officer's Representative, or the Bureau Central Police Operations Center acting on behalf of the COR may authorize snow and ice removal services under this contract. No services shall be performed without Government authorization, except as otherwise directed in writing by the CO.

The Government reserves the sole discretion to determine when snow and ice removal, pretreatment, deicing, additional passes, or snow hauling are required.

5.12.2 Service Notification:

The Government will notify the Contractor by telephone, email, or other mutually agreed-upon method when services are required. Notifications may be issued at any time, including nights, weekends, holidays, and during the annual year-end shutdown.

Notification may be provided for:

· Pretreatment prior to forecasted winter weather;

· Snow removal;

· Ice control or deicing;

· Additional snow removal passes during continuing snowfall;

· Snow hauling operations; or

· Return visits for refreezing or hazardous icy conditions.

5.12.3 Contractor Acknowledgement and Response:

The Contractor shall acknowledge receipt of the Government's notification within 30 minutes and provide an estimated arrival time.

Unless otherwise directed by the COR, the Contractor shall have personnel, equipment, and materials on site and begin performing authorized services within two (2) hours after Government notification.

5.12.4 Continuing Snowfall:

When snowfall continues after operations have begun, the Contractor shall remain on site or return as directed by the COR to perform additional snow removal passes and ice control necessary to maintain safe access.

Additional snow removal passes shall be performed in accordance with the requirements of this PWS and Government direction.

5.12.5 Completion of Services:

Upon completion of each authorized service event, the Contractor shall notify the COR or the Bureau Central Police Operations Center that work has been completed.

The Contractor shall remain available until released by the Government or advised that inspection is not required.

5.12.6 Payment:

The Government will pay only for services that were authorized by the Government and satisfactorily performed in accordance with this contract.

For snowfall events, the applicable snowfall CLIN shall be determined using the final official National Weather Service (NWS) snowfall total reported for Ronald Reagan Washington National Airport (DCA) for the applicable snow event, in accordance with Section 5.4. Forecasted snowfall amounts, preliminary or interim snowfall reports, on-site measurements, Contractor measurements, or snowfall amounts reported by other weather sources shall not be used to determine the applicable snowfall CLIN for payment.

The applicable snowfall CLIN constitutes payment for all work required by this PWS to satisfactorily complete the applicable snowfall event. The Contractor shall not be entitled to additional payment based solely on the labor hours, equipment, materials, number of passes, or time required to perform the work included in the applicable snowfall CLIN.

Separately priced services, including ice control/deicing/pretreatment, snow hauling, and return treatment, shall be payable only when specifically authorized by the Government under the applicable CLIN in accordance with this PWS. The Contractor shall not perform or invoice for a separately priced service without prior Government authorization in accordance with Section 5.12.

Ice control/deicing/pretreatment shall be invoiced on a per authorized service event basis. One (1) authorized service event constitutes one (1) unit (EA) under the applicable Ice Control/Deicing/Pretreatment CLIN. The applicable unit price includes all applications of approved materials necessary to satisfactorily complete the authorized service event in accordance with this PWS. Additional applications required to satisfactorily complete the same authorized service event shall not constitute separate units for payment. Authorized return treatment shall be paid in accordance with Section 5.16.6.

Snow hauling shall be invoiced based on the number of completed and documented truckloads. One (1) truckload equals one (1) unit (EA) under the applicable Snow Hauling CLIN. Supporting documentation for each invoiced truckload shall be submitted in accordance with Section 5.10.

Each invoice shall identify, at a minimum:

· Date of service;

· Authorized service type;

· Applicable CLIN;

· Applicable snowfall category, when applicable;

· Time services began and ended;

· Description of authorized work performed; and

· Supporting documentation required by this PWS and any additional documentation reasonably requested by the COR.

If an invoice is submitted before the final official NWS snowfall total for the applicable snow event is available, the applicable snowfall CLIN shall not be considered final for payment purposes until the final official NWS snowfall total is available and the correct snowfall category can be verified.

The Government will not pay for:

· Standby time;

· Unauthorized work or services;

· Estimated services not performed;

· Separately priced services that were not authorized by the Government;

· Additional charges based solely on the Contractor's actual labor hours, equipment, materials, number of passes, or time required to perform the work included in the applicable snowfall CLIN; or

· Services performed outside the scope of Government authorization.

5.13 Response Times:

5.13.1 Snow and Ice Removal Response:

The Contractor shall maintain the capability to respond to Government-authorized snow and ice removal service requests twenty-four (24) hours per day, seven (7) days per week, including weekends, Federal holidays, and the annual year-end shutdown, throughout the snow and ice removal season.

The Contractor shall have personnel, equipment, and materials on site and begin performing authorized services within two (2) hours after Government notification in accordance with Section 5.12.3, unless otherwise directed by the Contracting Officer's Representative.

5.13.2 Non-Emergency Communications:

The Contractor shall respond to non-emergency telephone calls or email communications from the Contracting Officer, Contract Administrator, or COR within one (1) business day, excluding weekends and Federal holidays.

5.13.3 Prioritization:

The Contractor shall prioritize snow and ice removal operations in accordance with the primary and secondary clearing priorities identified in Attachment 1 and any additional direction provided by the COR.

5.13.4 Obstructions:

When parked vehicles or other obstructions prevent the Contractor from performing required snow or ice removal services, the Contractor shall immediately notify the Bureau Central Police Operations Center at (202) 874-1234. The Government will determine whether the obstruction can be relocated or otherwise addressed to permit the Contractor to continue performance.

5.13.5 Security Compliance:

The Contractor shall comply with applicable BEP security requirements and directions issued by the BEP Office of Security during performance of snow and ice removal operations.

5.14 Operational Readiness:

The Contractor shall maintain continuous operational readiness throughout the snow and ice removal season, November 20 through April 20, to ensure the Contractor can respond to Government-authorized service requests within the response times established in this PWS.

Operational readiness shall include, at a minimum:

· Maintaining sufficient personnel and supervision available on an on-call basis, twenty-four (24) hours per day, seven (7) days per week, including weekends, Federal holidays, and the annual year-end shutdown;

· Maintaining snow and ice removal equipment in safe and operational condition and available for deployment;

· Maintaining backup equipment or contingency arrangements sufficient to support uninterrupted performance in the event of equipment failure;

· Maintaining adequate quantities of approved snow and ice treatment materials necessary to support anticipated operations;

· Monitoring National Weather Service (NWS) forecasts and anticipated winter weather conditions that may affect the BEP facilities;

· Maintaining reliable communication capability to receive and acknowledge Government notifications at all times;

· Maintaining the staffing, equipment, vehicles, and materials necessary to meet the response requirements established in Section 5.13; and

· Participating in pre-season readiness inspections or coordination meetings when requested by the Government.

The Contractor shall notify the COR immediately of any condition that may affect its ability to maintain operational readiness or meet the required response times.

The Seasonal Readiness CLIN compensates the Contractor for maintaining the personnel availability, equipment, materials, communications, and other resources necessary to remain operationally ready during the snow and ice removal season.

Payment of the Seasonal Readiness CLIN does not constitute authorization to perform snow removal, ice control, pretreatment, snow hauling, or other separately priced services. Such services shall be authorized and paid under the applicable CLIN.

5.15 Snow and Ice Event Definitions:

For purposes of performance and payment under this contract, the following definitions shall apply:

5.15.1 Snow Event:

A snow event is a period of measurable snowfall for which the Government authorizes snow removal services. The applicable snowfall accumulation category shall be determined using the official National Weather Service (NWS) snowfall total reported for Ronald Reagan Washington National Airport (DCA), in accordance with this PWS.

5.15.2 Continuing Snowfall:

Snowfall that continues during an authorized snow event shall be considered part of the same event. When snowfall continues and accumulates an additional three (3) inches, the Contractor shall perform an additional snow removal pass in accordance with Section 5.9. Additional snow removal passes performed during the same snow event are included in the applicable snowfall event CLIN and do not constitute separate snow events or separately compensable services.

5.15.3 Separate Snow Event:

A subsequent snowfall shall be considered a separate snow event when at least twenty-four (24) hours have elapsed from the end of the previous snowfall. Snowfall occurring less than twenty-four (24) hours after the previous snowfall ends shall be considered part of the same snow event.

5.15.4 Ice-Only Event:

An ice-only event is an authorized service event involving freezing rain, freezing drizzle, sleet, black ice, refreezing, or other hazardous icy conditions without measurable snowfall requiring snow removal. Ice control or deicing services shall be performed only when authorized by the Government and shall be paid under the applicable ice control/deicing CLIN.

5.15.5 Pretreatment Event:

A pretreatment event is an authorized application of approved treatment materials before forecasted winter weather in accordance with Section 5.2. Pretreatment shall be performed only upon Government authorization and shall be paid under the applicable pretreatment CLIN.

5.15.6 Snow Hauling:

Snow hauling is a separately authorized service and does not constitute a separate snow event. When hauling is required in accordance with Section 5.10, it shall be ordered and paid under the applicable snow hauling CLIN.

5.16 Return Treatment and Refreezing:

5.16.1 Return Treatment:

Following completion of an authorized snow or ice removal event, the Contractor shall remain capable of responding to hazardous conditions resulting from melting and refreezing, black ice, or residual ice on surfaces covered by this PWS.

5.16.2 Government Authorization:

Return treatment shall be performed only when authorized by the Contracting Officer, Contracting Officer's Representative, or the Bureau Central Police Operations Center acting on behalf of the COR, in accordance with Section 5.12. The Contractor shall not independently perform a return visit and charge the Government without prior authorization.

5.16.3 Return-Treatment Trigger:

The Government may authorize a return visit when black ice, refreezing, residual ice, or other hazardous icy conditions develop or are reasonably expected to develop following completion of the initial authorized service event.