Attachment 6 - Snow and Ice Removal Questions and Answers RFQ 2031ZA27Q00002.xlsx
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- DCF Snow and Ice Removal Services
- Solicitation number
- 2031ZA27Q00002
About this file
This file is a Questions and Answers (Q&A) document addressing 67 inquiries from prospective offerors regarding RFQ 2031ZA27Q00002 for snow and ice removal services at the Bureau of Engraving and Printing's District Currency Facility (DCF).
The solicitation is a total small business set-aside under NAICS 561730 (Landscaping Services) with a base period from November 20, 2026 through November 19, 2027, followed by four optional years. The original quotation deadline of October 30, 2026, was extended to November 3, 2026, at 5:00 PM Eastern Time. Historical data shows the Government authorized 19 combined snow and ice removal events over the past three seasons, comprising five ice/sleet events, four 0–3 inch removals, three 3–6 inch removals, three 6–10 inch removals, two events over 10 inches, and two snow hauling events. The incumbent contractor is John Shorb Landscaping, Inc., under contract 2031ZA26F00046 valued at $120,775.00. Compensation is structured with a Seasonal Readiness CLIN (payable as a lump sum at season start) plus event-based CLINs for ice control/pretreatment, snowfall removal by depth category, and snow hauling. The Government will identify approved on-site snow storage locations during the post-award meeting. Site visit attendance (scheduled October 15, 2026) is not mandatory. Key clarifications include that similarly situated small business subcontractors' personnel costs count toward the required 51 percent prime performance threshold; subcontractor past performance references are evaluated and count toward the three-reference limit; equipment may be obtained through rental or committed subcontractor ownership; badging for contractor personnel typically processes within one business day after award; the Contract Manager may be a subcontractor employee if the prime retains contractual authority; and Individual employee names may be marked "TBD" in the Initial Staffing Plan at quotation submission if provided by the first Monthly Workforce Report. The Government does not require specific truck capacity minimums for snow hauling or preferred disposal locations, and snowfall reported as zero or trace does not qualify for payment under snowfall CLINs.
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Questions
| Question # | Reference | Question Category | Question | Responses |
| 1 | Section L, Vol 4; APU 26-01 Att. 1; Section M Factor 4 | Limitations on Subcontracting | For this total small business set-aside, please confirm that a subcontractor that is small under NAICS 561730 is "similarly situated," so that its personnel costs count toward the 51% prime performance requirement in the Initial Staffing Plan. | Yes. |
| 2 | PWS 1.6.14 Key Personnel | Key Personnel | May the Contract Manager and/or the designated alternate be an employee of a similarly situated subcontractor, provided the prime retains contractual responsibility and the 24/7 availability requirement is met? | Yes. |
| 3 | Section L, Vol 2 Past Performance (p.36); Section M Factor 2 | Past Performance | Will the Government consider the past performance of a proposed subcontractor that will perform the majority of the field work, in addition to or in lieu of the prime's own references? | Yes. Please refer to the revised Section L, Volume 2 – Past Performance, and Section M, Factor 2 – Past Performance, for additional details. |
| 4 | Section L, Vol 1 (p.36); PWS 4.3 | Equipment | Is equipment owned by a committed subcontractor acceptable to satisfy PWS 4.3, including the front-end loaders/skid steers, if it is identified in the quote with a commitment letter? | Yes. |
| 5 | APU 26-01 Attachment 1 | Staffing Plan | At the quote stage, may the Initial Staffing Plan list labor categories and positions (with names provided before performance) rather than individual employee names, work emails and phone numbers for all crew members in each option year? | Yes. |
| 6 | RFQ (general); Section H.11; 52.237-2 | Insurance | Are there minimum insurance coverages (general liability, automobile liability, workers' compensation) required for this contract? None are stated in the RFQ. | Yes. The solicitation has been amended to incorporate FAR 52.228-5, Insurance—Work on a Government Installation, and DTAR 1052.228-70, Insurance Requirements, in Section I. The minimum insurance coverage requirements for general liability, automobile liability, and workers' compensation are established by the applicable clauses. |
| 7 | PWS 5.1, 5.10; Attachment 1 drawings | Snow Storage | Is there any area on BEP property where pushed or hauled snow may be stockpiled temporarily, other than the "do not store snow" zone shown, before off-site hauling is authorized? | Yes. Snow may be stockpiled temporarily on BEP grounds before off-site hauling is authorized. |
| 8 | Section B note (pp.17-18); Attachment 4 Price Sheet | Pricing / Historical Data | Can the Government provide the number of snow removal, ice control and hauling events actually ordered under the prior contract for the last 2–3 seasons, and identify the incumbent contractor and contract number, to help offerors price the Seasonal Readiness CLIN realistically? | Based on historical data from the past three snow seasons, the Government recorded a combined total of 19 snow and ice removal service events, broken down as follows: |
Ice/Sleet Events - 5 Snow and Ice Removal (0–3 inches) - 4 Snow and Ice Removal (3–6 inches) - 3 Snow and Ice Removal (6–10 inches) - 3 Snow and Ice Removal (Over 10 inches) - 2 Snow Hauling - 2
The incumbent contractor is John Shorb Landscaping, under Contract/Order No. 2031ZA26F00046.
| 9 | Who is the current or previous incumbent? | John Shorb Landscaping, Inc. | ||
| 10 | What is the current or previous contract number? | 2031ZA26F00046 | ||
| 11 | What is the current or previous value of the contract? | $120,775.00 | ||
| 12 | Full Solicitation | Could you please confirm whether the posted announcement and attachments constitute the complete solicitation package, or if additional documents are available? | Yes, the posted announcement and attachments constitute the complete solicitation package. Any subsequent amendments will be posted and will become part of the solicitation package. | |
| 13 | Site Visit | Is the site visit scheduled for October 15, 2026, mandatory? | No. | |
| 14 | Insurance Requirments | What types of insurance and coverage limits are required? | Please refer to Section I of the amended solicitation, specifically DTAR 1052.228-70, Insurance Requirements, which identifies the required insurance types and applicable minimum coverage limits in accordance with FAR 28.307-2. | |
| 15 | Incumbent Contractor | Is there a current or previous contractor for these services? If so, could you provide the contractor's name and previous contract award amount? | The incumbent is John Shorb Landscaping, Inc. The total contract value is $120,775.00. | |
| 16 | Section L, 4.0, Volume 2 Past Performance, Page 36, first bullet | Contract | If the Offeror proposes a subcontractor that will perform a significant portion of the field work, will the Government consider that subcontractor's past performance on similar snow and ice removal contracts when evaluating Factor 2? If so, should the subcontractor's references be counted within the three (3) reference and three (3) page limits? | Yes. Subcontractor past performance will be considered within the three (3) reference and three (3) page limits. See revised Section L, Volume 2, and Section M, Factor 2, for details. |
| 17 | Section H, H.11 Indemnification, Page 28 | Contract | The solicitation does not include FAR 52.228-5 or state minimum insurance coverage. Does the Government require specific minimum limits for general liability, automobile liability, or workers' compensation, and is a certificate of insurance required with the quote or at award? Will a subcontractor's insurance policy that names the U.S. Government/BEP and the prime contractor as additional insureds satisfy any such requirement? | Yes. The amended solicitation includes FAR 52.228-5 and DTAR 1052.228-70 in Section I, which establish the required insurance types and minimum coverage limits. Certificates of insurance are not required with quotations or at award; written notification is required prior to performance. Subcontractor insurance may satisfy applicable requirements for the subcontractor's work, provided the coverage is adequate. The prime must ensure its own operations and employees are also covered, as applicable. Naming the Government and prime as additional insureds alone does not establish full compliance. |
| 18 | Schedule B, CLIN 0006 (and 1006-4006), Page 6; PWS Section 5.8 Greater Than Ten Inches | Contract | CLIN 0006 covers all events with more than 10 inches of NWS-reported snowfall at DCA, with no upper limit. Will the Government consider an additional tier or an equitable adjustment for extreme events (for example, more than 20 inches or a multi-day blizzard)? If not, please confirm that a single CLIN 0006 unit price covers all passes and effort for any event over 10 inches, regardless of total accumulation. | No. CLIN X006 covers all snowfall events exceeding 10 inches, without an upper limit. The unit price includes all required passes and effort, regardless of total accumulation. Based on historical snowfall data, the Government has reduced the estimated quantity from four (4) to two (2) in revised Section B and the revised Pricing Attachment. |
| 19 | PWS Section 5.1 (paragraph on pushing snow away from designated service areas) and Section 5.10 Snow Removal and Off-Site Hauling | Technical | Will the Government identify approved on-site snow placement/storage locations for each service area in Technical Exhibit 1, or should the Contractor propose a snow placement plan for COR approval before the season begins? | The Government will identify the approved on-site snow placement and storage locations for the applicable service areas during the post-award meeting. |
| 20 | PWS Technical Exhibit 1 Snow Clearing Areas; Attachment 5 Site Visit Information (parking note) | Technical | Attachment 5 notes that on-site parking is closed due to construction. Will ongoing construction change any of the service areas or square footages listed in Technical Exhibit 1, or limit the space available for on-site snow placement during the base year? | No. |
| 21 | Schedule B, CLIN 0001 Seasonal Readiness, Page 4; PWS Section 5.14 Operational Readiness | Contract | How will the Seasonal Readiness CLIN be invoiced and paid: as a single payment at the start of the season, in equal monthly installments from November 20 through April 20, or on another schedule? | As stated in Section B, the Contractor may invoice the full |
amount of the applicable Seasonal Readiness CLIN at the beginning of each contract period. It will be paid as a single payment at the start of the season to compensate for established seasonal readiness obligations.
22 Attachment 4 Price Sheet, estimated quantities for all CLINs Contract To support realistic pricing, please provide the number of authorized events by type (ice control/pretreatment, each snowfall tier, and hauling truckloads) for the last three (3) seasons. Please also identify the incumbent contract number. Based on historical data from the past three snow seasons, the Government recorded a combined total of 19 snow and ice removal service events, broken down as follows:
Ice/Sleet Events - 5 Snow and Ice Removal (0–3 inches) - 4 Snow and Ice Removal (3–6 inches) - 3 Snow and Ice Removal (6–10 inches) - 3 Snow and Ice Removal (Over 10 inches) - 2 Snow Hauling - 2
The incumbent contractor is John Shorb Landscaping, under Contract/Order No. 2031ZA26F00046.
| 23 | PWS Part 1, Security requirements (perimeter badges for Contractor personnel) | Technical | What is the process and typical lead time for obtaining perimeter badges for Contractor and subcontractor personnel? Can badging begin immediately after award so crews are badged before the November 20 season start? | Yes. Badging may begin immediately after award. The Contractor shall provide the names of all personnel requiring access to the COR, who will coordinate with Personnel Security. Processing typically takes one business day. Contractor and subcontractor personnel must pick up their badges upon arrival and return them upon departure. |
| 24 | Section I, Contract Clauses (pp. 29-30); Section L, Volume 4 (pp. 36-37); Section M, Factor 4 (pp. 41-42) | Contract | Section L Volume 4 and Section M Factor 4 require the Initial Staffing Plan to demonstrate compliance with FAR 52.219-14, Limitations on Subcontracting, but 52.219-14 does not appear in the Section I clause list (which includes 52.219-6, 52.219-8 and 52.219-28). Please confirm whether 52.219-14 will be incorporated into the resulting contract. | Yes. FAR 52.219-14 has been added to Section I of this solicitation and will be included in the resulting contract. |
| 25 | Section L, Volume 4 (pp. 36-37); Attachment 3, Treasury APU 26-01, para. 6, DTAP 1037.7101(a)(1) (p. 2) | Contract | APU 26-01 states the prime will perform at least 51 percent of the cost of contract performance incurred for personnel with its own employees or those of other similarly situated small business concerns. Please confirm that labor performed by a subcontractor that is itself a small business under NAICS 561730 counts toward that 51 percent, and that an Initial Staffing Plan in which the prime provides the contract manager, quality control, scheduling and Government liaison while a similarly situated small business subcontractor provides the field crews and equipment can be rated Acceptable under Factor 4. | Yes. Labor performed by a similarly situated small business subcontractor may count toward compliance with the limitations on subcontracting. The proposed staffing arrangement will be evaluated in accordance with Factor 4 of the solicitation. |
| 26 | Attachment 3, APU 26-01, Attachment 1 - Initial Staffing Plan template (p. 4) | Technical | The template asks for employee last and first names, PIV/unique ID, work email, phone and work address. For seasonal on-call snow crews, may offerors complete the Initial Staffing Plan by labor category and position, with individual names marked 'TBD' and provided no later than the first Monthly Workforce Report? Because the work is event-driven, may the Estimated LoE column be expressed as estimated hours per event type multiplied by the Government's estimated quantities in Section B? | Yes. Offerors may identify personnel by labor category and position, with individual names marked “TBD” and provided no later than the first Monthly Workforce Report. Estimated Level of Effort (LoE) shall be expressed in labor hours and may be calculated using anticipated labor hours per event type multiplied by the Government's estimated quantities in Section B. Section L has been revised accordingly. |
| 27 | SF 1449, Block 8 (p. 1); Section L, 52.212-1 Addendum, para. 3.0 Submission of Offers (p. 35) | Contract | Block 8 reads 10/30/2026 5:00 PM ET, but the electronic form data for the closing date reads 5:00 AM. Please confirm quotes are due Friday, October 30, 2026 at 5:00 PM Eastern Time by email to jerkendra.holloway@bep.gov. | The quotation submission deadline has been extended to Tuesday, November 3, 2026, at 5:00 PM Eastern Time. Quotes shall be submitted via email to jerkendra.holloway@bep.gov. Section L of the solicitation has been updated accordingly. |
| 28 | Attachment 1, PWS, Part 7 (Attachment 1 - Snow Clearance Area Drawings); PWS para. 1.5 Scope; PWS para. 5.9 and 5.13.3 (priority areas) | Technical | The PWS refers to a site map, to Attachment 1 - Snow Clearance Area Drawings, and to primary and secondary clearing priorities identified in Attachment 1, but the drawings and priority designations do not appear in the posted PWS file. Please post the drawings/site map and the priority-area designations. | Attachment 1 is pages 26 - 28 of the PWS. |
| 29 | Attachment 1, PWS, para. 1.6.7 Security Requirements and 1.6.8 Physical Security; PWS Attachment 2 (EHS 75D-07.0-04), para. 4.2 Training | Technical | Please describe the perimeter badge process for contractor personnel: typical lead time, information and identification required per worker, any citizenship requirement, and whether badging and the Emergency Action and Fire Prevention Plan training can be completed before the November 20, 2026 start of performance. | U.S. citizenship is not required to obtain a BEP perimeter badge. However, the Contractor is responsible for ensuring that all contractor and subcontractor personnel are legally authorized to work in the United States. |
The Contractor shall provide the names of all personnel requiring access to the COR, who will coordinate with Personnel Security. Processing typically takes one business day. Personnel must present a valid state-issued identification card or federal identification badge, such as a Personal Identity Verification (PIV) badge, when retrieving their perimeter badges upon arrival and return the badges upon departure.
The Contractor is responsible for ensuring that all personnel complete the required Emergency Action and Fire Prevention Plan training and for providing confirmation of completion to the COR. Badging may begin immediately after award, and both processes may be completed before the November 20, 2026, start of performance.
| 30 | Attachment 1, PWS, para. 1.6.14 Key Personnel | Technical | The Contract Manager or alternate must be available 24 hours a day. May the designated alternate Contract Manager be a field supervisor employed by the contractor's subcontractor, provided the prime's Contract Manager retains full contractual authority? | Yes. |
| 31 | Section B, CLINs x007 Snow Hauling (p. 6); Attachment 1, PWS, para. 5.10 | Technical | Is there a minimum truck size or load capacity (for example, cubic yards) that defines one payable truckload under the Snow Hauling CLINs? | No. |
| 32 | Section B, CLINs x002 Ice Control/Deicing/Pre-treatment (p. 4); Attachment 1, PWS, para. 5.16.6 | Contract | Please confirm that the estimated quantity of 10 EA per period for Ice Control/Deicing/Pre-treatment includes Government-authorized return-treatment visits, which PWS 5.16.6 states are paid under that CLIN. | Yes. |
| 33 | Section H.11 Indemnification (p. 28); Section I, Contract Clauses (pp. 29-30) | Contract | The solicitation includes an indemnification clause but does not include FAR 52.228-5 or state minimum insurance coverages. Please confirm whether the contractor is required to carry any specific types or minimum amounts of insurance under this contract. | Yes. The amended solicitation incorporates FAR 52.228-5 and DTAR 1052.228-70 in Section I, which establish the required insurance types and minimum coverage limits. Please refer to these clauses for the applicable requirements. |
| 34 | General - Section B and Attachment 1, PWS | Contract | Is this a new requirement or a follow-on to an existing contract? If a follow-on, please provide the current contract number and contractor name. | This is a follow-on. The current contract number is 2031ZA26F00046 and contractor name is John Shorb Landscaping, Inc. |
| 35 | Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past. | Yes. 2031ZA26F00046. | ||
| 36 | How many snow and ice events per year has the site averaged over recent seasons, so we can price per event accurately? | Based on historical data from the past three snow seasons, the Government recorded a combined total of 19 snow and ice removal service events, broken down as follows: |
Ice/Sleet Events - 5 Snow and Ice Removal (0–3 inches) - 4 Snow and Ice Removal (3–6 inches) - 3 Snow and Ice Removal (6–10 inches) - 3 Snow and Ice Removal (Over 10 inches) - 2 Snow Hauling - 2
| 37 | Can equipment and de-icing material be stored on site during the season? | Temporary on-site staging of equipment and limited quantities of approved deicing materials may be authorized during major snowstorms on a case-by-case basis. Otherwise, the Contractor shall bring all necessary equipment and materials to the site for each snow event, in accordance with PWS Section 4.3. | ||
| 38 | For the Treasury staffing plan, does work performed by a similarly situated small business subcontractor count toward the 51% requirement? | Yes. Work performed by a similarly situated small business subcontractor counts toward the 51% requirement under Treasury APU 26-01, provided the subcontractor qualifies as small under the applicable NAICS code and complies with FAR 52.219-14, Limitations on Subcontracting. | ||
| 39 | Does the government supply the de-icing material, or is the contractor responsible for it? | The contractor is responsible for the de-icing material. | ||
| 40 | Attachment 3, APU 26-01, Section 6(a)(1), Initial Staffing Plan; FAR 52.219-14. | May a Total Small Business prime include the personnel of a qualifying first-tier similarly situated small-business subcontractor in satisfying the required 51% personnel-cost certification? Please clarify what documentation of the subcontractor’s size/status and downstream subcontracting is required at quotation submission and during performance. | Yes. Personnel costs of a qualifying similarly situated small business subcontractor may count toward the 51% requirement. Offerors shall identify prime and subcontractor roles and labor allocations in the Initial Staffing Plan. Separate documentation of subcontractor size/status is not required at quotation submission but may be requested by the Government to verify compliance during evaluation or performance. Work further subcontracted to non-similarly situated entities does not count toward qualifying performance. | |
| 41 | Attachment 3, APU 26-01, Attachment 1 (Initial Staffing Plan). | For personnel not yet assigned at quotation submission, may the offeror identify labor categories, employer, estimated hours/FTEs, and ‘TBD’ for individual employee details? If not, please identify the required information at bid submission. | Yes. | |
| 42 | Attachment 5, Site Visit Information (October 15, 2026). | Was attendance at the site visit mandatory for quotation eligibility? Can the government provide the walkthrough materials, dimensions/site map, or any published Q&A to offerors who could not attend? | No, the site visit was not mandatory. There are no additional publications from the site visit. | |
| 43 | Attachment 1, PWS, Sections 1.6.4 and 5.12–5.13. | Please confirm the applicable mobilization/response-time triggers for government-authorized snow and ice service events and whether these differ by service category. | The response time will be the same across all snow events and shall be in accordance with Sections 5.12.3 and 5.13.1 of the PWS. | |
| 44 | Solicitation Section B (Seasonal Readiness CLIN 0001 and event-based CLINs) | Is the annual seasonal-readiness CLIN payable independent of the number of snow/ice events, and what is the invoicing schedule? Are the event quantities estimates only, with no minimum quantity guarantee? | Yes, the annual seasonal readiness CLIN is payable independent of the number of snow/ice events. The Contractor may invoice the full amount of the applicable Seasonal Readiness CLIN at the beginning of each contract period, as stated in Section B of the solicitation. Also stated in Section B of the solicitation, yes the event quantities are estimated quantities; and the Government's guaranteed minimum for the entire contract, is the amount of CLIN 0001, Base Period Seasonal Readiness. | |
| 45 | Section M, Factor 2 Past Performance (pp. 40-41); Section L, 52.212-1 Addendum, para. 4.0, Volume 2 (p. 36) | Contract | Section M states the Government will evaluate the recent and relevant past performance of the Offeror. Will the Government consider the past performance of a proposed subcontractor that will perform a significant portion of the field work (crews and equipment), when that record is clearly identified in Volume 2 as the subcontractor's? If so, should subcontractor references count toward the three (3) contract limit? | Yes. The Government will consider relevant subcontractor past performance. Subcontractor references count toward the combined limit of three (3) contracts. Please refer to revised Section L, Volume 2, and Section M, Factor 2, for details. |
| 46 | Attachment 1, PWS, para. 5.4 Snowfall Measurement and para. 5.5 Three Inches or Less; Section B, CLINs x003 (p. 4) | Contract | If the Government authorizes snow removal for an event and the final official NWS total at DCA is reported as a trace or 0.0 inches (for example, due to localized snowfall at the BEP site), which CLIN applies: CLIN x003 Snow Removal 0-3 Inches or CLIN x002 Ice Control/Deicing/Pre-treatment? | Snowfall reported as zero (0) or trace (T) shall not constitute measurable snowfall and shall not qualify for payment under a snowfall CLIN. When hazardous icy conditions exist without measurable snowfall, ice control or deicing services may be authorized by the Government and shall be paid under the applicable Ice Control/Deicing CLIN only when authorized and satisfactorily performed, in accordance with Sections 5.3 and 5.12.6. PWS Section 5.5 has been updated accordingly. |
| 47 | Attachment 1, PWS, para. 5.4 Snowfall Measurement and para. 5.15.1-5.15.3 Snow Event Definitions | Contract | NWS reports official snowfall at DCA by calendar day. For a single snow event that spans more than one calendar day (no 24-hour break in snowfall), please confirm that the applicable snowfall category is determined by adding the official daily totals for the days the event covers. | No. In accordance with revised PWS Sections 5.4 and 5.15.3, snowfall shall be evaluated separately for each qualifying snow event using the final official NWS-reported snowfall total at DCA for the applicable calendar day. Snowfall totals from multiple calendar days will not be combined for payment purposes. PWS Sections 5.4 and 5.15.3 have been updated accordingly. |
| 48 | Attachment 1, PWS, Part 6 Applicable Publications (first paragraph); PWS Attachment 2, EHS 75D-07.0-04, paras. 4.2 Training and 4.3 Required Plans; PWS para. 5.2 Chemical Treatment | Technical | PWS Part 6 states that only Section 4.7.7, Maintenance of Access, of 75D-07.0-04 applies. Please confirm that (a) the Safety & Fire Prevention Plan and Waste Management Plan in para. 4.3 are not required under this contract; (b) whether the EAFPP training in para. 4.2 is required for perimeter-badged snow crews; and (c) whether Safety Data Sheets for deicing materials must be submitted at least two weeks before first use (para. 4.3.2) or only before use as stated in PWS para. 5.2. | a) The Safety & Fire Prevention Plan and Waste Management Plan are not required under this contract. |
b) Yes. The Contractor is responsible for ensuring all personnel complete Emergency Action and Fire Prevention Plan (EAFPP) training and provide verification of completion to the COR. PWS Section 6.1 has been updated to include Section 4.2 of 75D-07.0-04.
c) Safety Data Sheets (SDSs) are only required prior to use in accordance with PWS Section 5.2. The two-week submission requirement in Section 4.3.2 of BEP 75D-07.0-04 does not apply to this contract.
49 Attachment 1, PWS, Technical Exhibit 1 Snow Clearing Areas; PWS Part 3 Government Furnished Items (Facilities: Not Applicable); Attachment 5 Site Visit Information Technical The site visit notice references ongoing construction on the Bureau's grounds. (a) Are any of the Technical Exhibit 1 areas currently closed, reduced, or expected to change during the base period because of construction? (b) May the contractor stage plows, spreaders, or a limited stockpile of approved deicing material on BEP property during the season, or must all equipment and materials be brought to the site for each authorized event? a)No.
b) Temporary on-site staging of equipment and limited quantities of approved deicing materials may be permitted during major snowstorms on a case-by-case basis, subject to Government approval. Otherwise, the Contractor shall bring all necessary equipment and materials to the site for each snow event. PWS Section 4.3 has been updated accordingly.
50 Section L, 52.212-1 Addendum, para. 3.0 Submission of Offers (p. 35) and para. 4.0 Content of Quote Submission (pp. 35-37) Contract (a) Is there a maximum email or attachment size for quote submission, and may the five volumes be sent in more than one email if needed? (b) Do cover pages, tables of contents, and the signed SF 1449 count toward the 3-page limits for Volumes 1 and 2? (c) Is there a required font size, margin, or file format (PDF vs. Word) for Volumes 1, 2 and 4? a) No specific email attachment size limit is established. Quotes may be submitted in multiple emails, provided all volumes are clearly identified and received by the solicitation closing date and time.
b) Cover pages, tables of contents, and the signed SF 1449 do not count toward the three-page limits for Volumes 1 and 2.
c) No specific font size or margin requirements are established. Volumes 1, 2, and 4 may be submitted in PDF or Microsoft Word format.
| 51 | Before proceeding with our proposal preparation, I wanted to clarify whether attendance at the site visit is a mandatory condition for submitting a responsive quotation. If so, is there an alternative opportunity to satisfy this requirement, or would our company be ineligible to compete? | No, site visit attendance is not a mandaroty condition for submitting a responsive quotation. | ||
| 52 | RFQ Section 4.0, Volume 4 - Treasury APU 26-01 Compliance (pages 36-37); Attachment 3, APU No. 26-01, Attachment 1 - Initial Staffing Plan | Contract | We would be the prime contractor, and a similarly situated small business subcontractor (small under NAICS 561730) would perform the snow and ice removal work. Please confirm that, under FAR 52.219-14(e)(1) and APU 26-01, amounts paid to a similarly situated subcontractor do not count toward the 50 percent limitation, so an Initial Staffing Plan showing this arrangement can demonstrate compliance. What documentation of the subcontractor's small business status should be included in Volume 4? | Confirmed. No additional documentation verifying the subcontractor’s small-business status is required with Volume 4. However, the Government reserves the right to request supporting documentation if necessary. |
| 53 | RFQ Section 4.0, Volume 2 - Past Performance (page 36); Evaluation Factor 2 - Past Performance (pages 40-41) | Contract | May the Offeror's Volume 2 include up to three recent, relevant snow and ice removal contracts performed by its proposed subcontractor, which will perform the field work, and will the Government consider them in the Factor 2 confidence assessment? | Yes. Offerors may submit up to three (3) relevant subcontractor references, which will be considered under Factor 2. Please refer to revised Section L, Volume 2, and Section M, Factor 2, for details. |
| 54 | RFQ Section 4.0, Volume 4 (pages 36-37); Attachment 3, APU No. 26-01 (page 3) and Attachment 1 - Initial Staffing Plan | Contract | The Initial Staffing Plan identifies individual personnel. Should Volume 4 be marked CUI and encrypted at quote submission, and if so, what transmission method should be used with the emailed quote (for example, a password-protected file with the password sent in a separate email, or DoD SAFE)? | Yes. The Initial Staffing Plan shall be marked “CUI//SP-PRVCY” in accordance with Treasury APU 26-01. Offerors may identify proposed personnel as “TBD” and are not required to provide individual employee names or unique identifiers at quotation submission. Encryption is not required for Volume 4 submissions that do not contain personally identifiable information (PII). Volume 4 may be submitted via email in accordance with the solicitation's submission instructions. |
| 55 | Historical Service Volumes | Can the Government provide historical annual snowfall service events, deicing applications, and snow-hauling truckloads for the facility over the past three winter seasons? | Based on historical data from the past three snow seasons, the Government recorded a combined total of 19 snow and ice removal service events, broken down as follows: |
Ice/Sleet Events - 5 Snow and Ice Removal (0–3 inches) - 4 Snow and Ice Removal (3–6 inches) - 3 Snow and Ice Removal (6–10 inches) - 3 Snow and Ice Removal (Over 10 inches) - 2 Snow Hauling - 2
| 56 | Snow Hauling | Is there a required or preferred truck capacity for the snow-hauling CLIN, and are there any Government-designated or approved off-site snow disposal locations? | No. | |
| 57 | Equipment | May contractors satisfy the heavy-equipment and backup-equipment requirements through committed rental arrangements, provided the equipment is available within the required response times? | This is at the contractor's discretion; as long as the Government's requirements are being met. | |
| 58 | Site Access | Are there any specific vehicle size, weight, equipment staging, or security restrictions that contractors should account for when planning operations at the facility? | No specific vehicle size or weight restrictions apply. However, compact snow removal equipment is recommended due to the nature of the service areas, including sidewalks, driveways, and courtyards. Temporary equipment staging is subject to Government approval, and all personnel and vehicles must comply with applicable BEP security requirements. | |
| 59 | Site Visit | Since the scheduled site visit occurred on October 15, will the Government make any site-visit questions, answers, or additional clarifications available to prospective offerors who were unable to attend? | All questions and answers are contained within this attachment. | |
| 60 | RFQ Section L, 5.0 Site Visit, page 37; Attachment 5 | Contract | Please confirm whether an otherwise qualified offeror that did not attend the October 15 site visit may submit a quotation. If so, is another site review available before quotations are due? | Yes. An offerer who did not attend the site visit may still submit a quotation. The site visit is not a mandatory condition. |
| 61 | RFQ Section L, Volume 4, pages 36-37; Attachment 3, APU 26-01, section 1037.7101(a)(1), page 2 | Contract / Technical | May a newly established small-business prime propose a named similarly situated small-business subcontractor for field snow-removal operations while the prime retains contract management and quality control, provided the staffing plan meets all applicable workshare requirements? Please identify the evidence needed to establish the subcontractor's qualifying small-business status and the required prime/subcontractor labor-hours and labor-cost allocation, including any minimum work the prime itself must perform. | Yes. A small-business prime may propose a similarly situated small-business subcontractor for field operations, provided applicable subcontracting limitations are met. No separate evidence of small-business status is required with the quote; however, the Government may request verification. Offerors shall complete the Initial Staffing Plan in accordance with Attachment 3, Treasury APU 26-01, identifying prime and subcontractor roles, labor hours, and labor costs for the Base and Option Periods. The prime and similarly situated subcontractors must collectively meet the 51% personnel-cost requirement; no separate minimum prime-only percentage is established. |
| 62 | RFQ Section L, Volume 2 Past Performance, page 36; Section M, Factor 2, page 40 | Evaluation | If the prime has no relevant past performance and states this as directed, will the Government consider the proposed key subcontractor's relevant contract history, clearly identified as the subcontractor's work rather than the prime's? If so, how should that history be presented within the three-page Volume 2 limit? | Yes. The Government will consider relevant subcontractor past performance. Please refer to revised Section L, Volume 2, and Section M, Factor 2, for details. |
| 63 | RFQ Section L, 2.0 Questions and Responses to Solicitation, page 35 | Administrative | Please confirm whether the October 20 question deadline stated as 12:00 PM EST means noon Eastern Daylight Time or noon Eastern Standard Time. | The Government intended the question submission deadline to be 20 October 2026 at 12:00 PM local Eastern Time (ET). The Government has accepted and considered questions received and is providing responses through this amendment. |
| 64 | PWS Part 7 / Tech Exh. 1 | Attachment 1 (Snow Clearance Area Drawings) and the primary/secondary clearing priorities were not in the package I received. Please provide them. | Attachment 1 is pages 26 - 28 of the PWS. | |
| 65 | PWS §5.10, CLIN x007 | What minimum truck capacity (cubic yards) defines one truckload, and is there a government-preferred or required disposal location? | There is no minimum truck capacity requirement, and the Government does not have a required or preferred disposal location. | |
| 66 | PWS §5.4 / §5.12.6 | Which CLIN applies if the NWS/DCA final total is a trace amount, or if the Government authorizes service and DCA reports zero? | Snowfall reported as zero (0) or trace (T) shall not constitute measurable snowfall and shall not qualify for payment under a snowfall CLIN. When hazardous icy conditions exist without measurable snowfall, ice control or deicing services may be authorized by the Government and shall be paid under the applicable Ice Control/Deicing CLIN only when authorized and satisfactorily performed, in accordance with Sections 5.3 and 5.12.6. PWS Section 5.5 has been updated accordingly. | |
| 67 | Sec. I vs. L/M | Please confirm FAR 52.219-14 applies and whether the threshold is 50% (clause) or 51% (APU 26-01). | 51%. Offerors shall comply with APU 26-01. |
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