Attachment 1 - Performance Work Statement Rooms 119 and 121.pdf

PERFORMANCE WORK STATEMENT

(PWS)

Video Teleconferencing (VTC) Upgrade and Integration Cannon Air Force Base, New Mexico Rooms 119 & 121

1. Description of Services / Scope of Work The contractor shall provide all labor, materials, equipment, tools, transportation, and supervision necessary to upgrade and integrate video teleconferencing (VTC) capabilities within the 27th Special Operations Support Squadron (27 SOSS) facilities located in Building 724 at Cannon Air Force Base, New Mexico.

The objective of this requirement is to provide a modern, reliable, and user‑friendly video conferencing capability supporting Department of Defense collaboration platforms such as Microsoft Teams, Zoom, and WebEx through a Bring Your Own Device (BYOD) interface.

The upgraded system shall provide high‑definition video, integrated audio, and automated camera tracking capability to support conference and briefing operations conducted within the auditorium and designated conference areas.

2. Period of Performance The contractor shall complete delivery, installation, integration, and operational testing within 180 calendar days after contract award. Final system acceptance will occur following successful functional testing and demonstration of operational capability to the Government.

3. Specific Requirements The contractor shall provide, install, configure, and commission a video teleconferencing upgrade capable of supporting software-based video conferencing from a Bring Your Own Device (BYOD) laptop connection.

Brand names referenced in this PWS are provided for reference to establish minimum compatibility and performance requirements. Equivalent products may be proposed provided they integrate fully with the existing audiovisual system infrastructure.

Minimum system components (or equal):

System capabilities shall include:

• High-resolution 4K displays provide enhanced image magnification for presen-tations, briefings, and live events.

• Secure, non-wireless operation eliminates potential cybersecurity vulnerabili-ties by omitting Wi-Fi and Bluetooth functionality.

• Adjustable tilt wall mounts allow for optimal screen positioning, ensuring clear visibility across the room.

• Reliable power distribution and surge protection safeguard equipment from electrical fluctuations, ensuring long-term system stability.

• 4K60 4:4:4 video distribution ensures high-resolution content delivery without compression.

• DigitalMedia 8G+ technology provides long-distance, uncompressed video and audio transmission over a single cable.

• HDMI signal extension and switching support multiple input sources, allowing seamless content management.

• Scalable architecture enables future expansion or integration with additional AV components.

• HDR support enhances image quality, ensuring vivid and accurate color repro-duction.

• Advanced DSP processing ensures clear, echo-free audio for both in-room and remote participants.

• Ceiling-mounted microphone array captures voices from multiple speakers without the need for tabletop microphones.

• Integrated Dante audio networking allows flexible routing and expansion for future upgrades.

• High-performance in-ceiling speakers provide even room coverage for presentations and remote conferencing.

• Scalable design supports future additions to the system without requiring major reconfiguration.

• Fully integrated hardware-based Webex conferencing system for secure and reliable communication.

• Dual AI-powered auto-tracking PTZ cameras provide intelligent participant framing and speaker tracking.

• Flexible BYOD support with HDMI-to-USB conversion for compatibility with soft-ware-based conferencing platforms such as Microsoft Teams and Zoom.

• USB 3.0 extension capabilities ensure stable, long-distance connectivity be-tween AV components and user devices.

• Touchscreen control unit will be used for initial codec configuration and then stored in a credenza drawer.

• Fully integrated hardware-based Webex conferencing system for secure and reli-able communication.

• Dual AI-powered auto-tracking PTZ cameras provide intelligent participant fram-ing and speaker tracking.

• Flexible BYOD support with HDMI-to-USB conversion for compatibility with soft-ware-based conferencing platforms such as Microsoft Teams and Zoom.

• USB 3.0 extension capabilities ensure stable, long-distance connectivity between AV components and user devices.

• Provides uninterruptible power supply (UPS) to ensure continued operation during short-term power outages.

• Includes surge protection and power conditioning to safeguard AV equipment from electrical fluctuations.

• Energy monitoring and remote-control capabilities allow proactive system maintenance and troubleshooting.

• Multiple power distribution outlets support clean and reliable power delivery for all AV components.

Open Storage Area – Room 119 & 121

• Two (2) 75” 4K Professional TV (No Wi-Fi, No Bluetooth, TAA)

• Two (2) Large Fusion® Micro-Adjustable Tilt Wall Mount, TAA Compliant

• Two (2) NEXSYS™ 2 Outlet, 15 Amp Compact Power with Series Surge Protection

• One (1) 3-Series 4K DigitalMedia Presentation System 350.

• Two (2) DigitalMedia 8G+ Transmitter 201.

• Two (2) DigitalMedia 8G+ 4K60 4:4:4 HDR Receiver & Room Controller 100.

• One (1) DM Essentials 4K60 4:4:4 Transmitter for HDMI, RS-232, and IR Signal

• Extension over CATx Cable.

• One (1) DM Essentials 4K60 4:4:4 Receiver for HDMI, RS-232, IR, and Analog Audio Signal Extension over CATx Cable.

• One (1) 1:2 HDMI Distribution Amplifier w/4K60 4:4:4 & HDR Support.

• One (1) Fixed I/O DSP with AEC, Dante, VoIP, and USB audio.

• One (1) X-Series Amplifier, 300 W

• Two (2) Saros In-Ceiling Tile Loudspeaker

• One (1) Conferencing Ceiling Array Microphone

• One (1) GFE Cisco Webex Codec Plus

• One (1) GFE Webex Room Navigator Control Unit

• Two (2) 12X 4K AI PTZ with Auto Tracking Camera

• Two (2) Wall Mount Bracket (Black)

• One (1) HDMI 4K to USB Converter (+ Loop, Audio & Ext. Power)

• One (1) USB 3 Extender

• Two (2) Programmable Electronic Message Signs

• One (1) Integrated 3-Series Control System (DMPS)

• One (1) 10.1 in. Tabletop Touch Screen, Government Version, Black Smooth

• One (1) 12x2.5G and 2xSFP+ Managed Switch (TAA Model)

• One (1) NEXSYS 1500VA, 15 Amp Online UPS Backup Power System, Bank Outlet Control

• One (1) Energy Monitoring Power Conditioner & Controller 300

• Two (2) Rackmount Power, 9 Outlet, 15A, Basic Surge Protection - 9 ft Cord

4. Installation Requirements The contractor shall integrate the new equipment with existing audiovisual infrastructure within the facility. Installation shall include removal and disposal of obsolete or unused VTC equipment, installation of new AV components, configuration of camera routing and control functions, and testing of audio, video, and connectivity functions.

The contractor shall provide all required cabling, connectors, mounting hardware, power adapters, and integration hardware necessary to complete installation.

5. Cybersecurity and Encryption Any component that performs encryption, authentication, secure management, signaling media transport, remote access, or other cryptographic services shall use FIPS 140-2 or FIPS 140-3 validated cryptographic modules, as applicable, and shall be configured to operate in the approved/FIPS mode when used for SIPR or other Government0direct classified operations.

All wireless, Bluetooth, cloud-based management, and recurring-license features shall be disabled or excluded unless specifically approved by the Government.

6. Testing and Acceptance Following installation, the contractor shall conduct functional testing of the system. Testing shall verify video conferencing connectivity, camera tracking functionality, audio transmission and clarity, USB integration with a Government-provided laptop, and camera switching capability.

The contractor shall demonstrate full system functionality to Government personnel prior to final acceptance.

7. Option-Year Guaranteed VTC Support Plan The Government requests pricing for four (4) separate option years of guaranteed VTC maintenance and support for the VTC systems serving rooms 515, 119, and 121. Each option year shall provide continued contractor support after installation to help ensure the systems remain operational and available for Government use.

The support plan shall include contractor availability for remote troubleshooting, onsite support when required, system diagnostics, configuration assistance, corrective maintenance, and restoration support if the VTC systems stop working, experience connectivity issues, or otherwise fail to operate as intended.

Pricing shall be provided as a fixed-price annual support/retainer amount for each option year and shall clearly identify what is included, including response times, remote support, onsite support, service-call limits, labor-hour limits if applicable, parts/materials, travel, and any exclusions or additional billable costs. The contractor shall not perform out-of-scope upgrades, replacements, or major repairs without prior Government approval.

The support plan is intended to provide guaranteed contractor availability and maintenance support, not unlimited equipment replacement or system modernization.

8. Government Furnished Property (GFP) The Government may provide access to existing audiovisual infrastructure and equipment racks required for installation. All Government furnished equipment shall remain Government property.

9. Access and Security Requirements Contractor personnel shall comply with Cannon Air Force Base installation access and security requirements.

Contractor personnel may be required to access controlled or secure areas within Building

724. When accessing these areas, contractor personnel shall:

• Be subject to installation access screening or background checks as required by base security procedures.

• Be escorted by Government personnel while working within controlled or secure areas unless otherwise approved.

• Comply with all applicable installation security policies and procedures.

The contractor shall coordinate all facility access requirements with the Government-designated point of contact prior to performing work on site.

Work shall normally be performed during standard duty hours unless otherwise coordinated with and approved by the Government.

10. Contractor Qualifications and Access Requirements The contractor shall possess demonstrated experience integrating video teleconferencing (VTC) and audiovisual collaboration systems within Department of War enterprise collaboration environments.

The contractor shall ensure personnel performing work under this contract are qualified to install, configure, and integrate audiovisual equipment and conferencing systems compatible with enterprise collaboration platforms.

Contractor personnel requiring access to Government facilities shall comply with all Cannon Air Force Base installation access and security requirements.

Contractor personnel may be required to access controlled or secure areas within Bldg. 724.

When accessing these areas, contractor personnel shall:

• Be subject to installation access screening or background checks as required by base security procedures.

• Be escorted by Government personnel at all times while working within secure areas, unless otherwise determined at a later time.

• Comply with all applicable installation security policies and procedures.

The contractor shall coordinate all facility access requirements with the Government-designated point of contact prior to performing work on site.

11. Warranty The contractor shall provide a minimum one-year warranty on all installed equipment and workmanship beginning on the date of Government acceptance.

The warranty shall cover defects in material, hardware, and workmanship. During the warranty period, the contractor shall repair or replace defective components at no additional cost to the Government.

Warranty service shall include labor, parts, travel, and any required on-site service necessary to restore system functionality.